Request for Proposal (RFP) For Project Manager Canal District Initiatives May 2015 Page 1 of 6
Introduction Over the past two years, since the commencement of the redevelopment of the St. Mary s Paper Property, the City s downtown redevelopment plans and a number of related private and public initiatives have been and are continuing to be developed in an area known as the Canal District``. Many of these projects are described in the Canal District Neighborhood Plan as approved by City Council on July 14, 2014. (Attachment 1) The Canal District is a major Sault Ste. Marie urban redevelopment initiative that integrates economic development, entrepreneurship, small business development, social enterprise and urban planning. It is a unique, ambitious and creative approach to improving the community s downtown and the general welfare of the community and its citizens. In order to maximize opportunities and their benefits, ensure consistency with their development, implementation as well as the communications, promotion and marketing of its various projects and elements, the hiring of a Project Manager and the creation of a Canal District Implementation Committee (CDIC) and associated Working Group are being proposed. Although the private and public sector members retain their individual responsibilities for each of their own project s implementation, they have agreed to work together to achieve the greatest possible community benefit and in recognition of the interdependency of these undertakings. SSMEDC Overview Sault Ste. Marie Economic Development Corporation (SSMEDC) is a not-for-profit Corporation, funded by public and private partners. It is the community s leader in supporting sustainable growth and development of the local economy. Vision Statement Our community, City Council and other partners recognize and value the Corporation as their source for leadership and support in shaping and creating a competitive, sustainable and thriving economy for Sault Ste. Marie. By 2020, Sault Ste. Marie will be recognized as a leading community having an increasingly diverse, sustainable and globally competitive economy supported by energy, manufacturing, innovation, research, small business and tourism sectors. Mission Statement To support the sustainable growth and the further development of a diversified community economy through activities and undertakings, which facilitate: the creation and retention of wealth in the community; increasing productivity and global competitiveness; inward investment and trade; and, the marketing and promotion of local business development and tourism. May 2015 Page 2 of 6
Position Summary SSMEDC is seeking a Project Manager to coordinate, manage and implement a broad range of Canal District projects and initiatives that directly support job creation, increased tax assessment and economic development. The Project Manager will receive functional direction from the Canal District Initiatives (CDI) Committee and be supervised by the CEO, SSMEDC. The CDI Committee is comprised of staff members from Riversedge Development; City Planning, Social Services and SSMEDC; who will work together to achieve the greatest possible community benefit. Deliverables for the RFP: Work collaboratively with the Canal District Initiatives Committee and respective working groups to meet project objectives; Coordinate, manage and implement a broad range of projects and initiatives as identified in the Canal District Neighbourhood Plan Key Projects: The following are some key projects that would be included in and benefit from the joint management and coordination of the Canal District implementation process: Parks Canada Sault Ste. Marie Canal National Historic Site of Canada Redevelopment Farmers Market / Board Mill Market Machine Shop Brookfield Clergue Power Station Improvements Esposito Park Pump Track Esposito Rink Improvements Gateway Signature Park Gore Street Streetscape Improvements Hub Trail Extension Huron Street Welcome Feature and Streetscape Improvements Key Qualifications Post-secondary education in related field; Minimum of 7 senior of senior level experience in economic development environment in progressively responsible roles in strategic planning, program delivery, business management; Key Activities: Lead and manage key operational project plans, activities and initiatives as described in the Canal District Neighbourhood Plan; Sustain an environment that supports collaboration, decision making and accountability; Collaborate with stakeholders to develop short and long term plans, actionable goals with tangible results; Collaborate with stakeholders to develop communication, marketing and promotion plans for initiatives of the Canal District Neighbourhood Plan; Maintain working knowledge of public and private sector incentive programs and investment resources; Prepare funding proposals, monitor and expedite applications through the respective review and approval processes; May 2015 Page 3 of 6
Manage initiatives within approved budgets; Monitor and report on progress of initiatives, manage change as required to ensure successful completion of project; Establish and maintain effective working relationships with stakeholders that support and advance the initiatives of the Canal District Neighbourhood Plan; Provide advice and support to the CEO and the Canal District Implementation Committee on matters related to the Canal District Neighbourhood Plan; Knowledge, Skills and Abilities Strong project management skills; Experience with engagement strategies and working with stakeholders; Excellent verbal communication skills, particularly community engagement and facilitation skills; Excellent written skills; Ability to work collaboratively with various stakeholders; Demonstrated ability to meet timelines; Understanding of Canal District Neighbourhood Plan; Proficiency in Microsoft Office including Word, Excel, Access, Power Point and Outlook; Valid Ontario Driver s License and appropriate travel documentation as required; Submission Requirements A resume that clearly demonstrates how your experiences reflect the key qualifications; A detailed plan and description of how the deliverables will be executed; A breakdown of costs including time availability and cost per day; The names and contact information of 3 references; A community project example that you were involved with would be an asset; A written, signed, disclosure of any actual or potential conflict of interest that may compromise the performance of services. SSMEDC has the right to solely determine whether any situation or circumstances constitutes a conflict of interest. Documents Required Prior to the commencement of any work, the following shall be provided to the SSMEDC: Workplace Safety and Insurance Board Provide documents to confirm evidence from WSIB of Independent Operator Status and therefore not an employee of SSMEDC. Insurance Provide certificates of insurance showing Commercial General Liability, Automobile, Errors and Omissions/ Professional Liability coverage. Accessibility for Ontarians with Disabilities Act (AODA) Provide evidence of compliance with the requirements of Accessibility Standards for Customer Service. Application Procedure If any additional clarification is needed, please contact Debbie LaFleur by email at d.lafleur@ssmedc.ca. Closing Date: 12 pm. on Friday, May 29, 2015. Please submit proposals and quotations via email to: Debbie LaFleur, Manager, Corporate Services Civic Centre, 99 Foster Drive Sault Ste. Marie ON P6A 5X6 Email: d.lafleur@ssmedc.ca May 2015 Page 4 of 6
Proposals and quotations received after the closing time will not be accepted. SSMEDC reserves the right to amend this Request for Proposal (RFP) document. Addenda will be posted on SSMEDC website www.saultcanada.com It is the vendor s responsibility to ensure all addenda has been read and noted. Where no satisfactory proposal is received, SSMEDC reserves the right to cancel this RFP process, request re-bids or negotiate a contract for the whole or any part of the provision of the required service as outlined in this RFP. Proposed Timelines Release of RFP / Job Tender Week of May 11 Deadline for submission of proposals Friday, May 29 Proposal review completed by Friday, June 5 Interviews for selected applicants Week of June 8 Successful candidate notified by Week of June 15 Applicable documents supplied by successful candidate Friday, June 26 Estimated Project start date July 1 Estimated Project completion date June 30, 2016 with option to renew for one additional year Project Budget Proponents are advised that the general budget allocation for all parts of this project will not exceed a combined total of $57,725 CDN inclusive of disbursements, exclusive of HST. Proponents are advised that explicit agreement should be provided indicating that the quoted price is good for six (60) days. Selection and Evaluation Criteria Proposals will be assessed on the following: Demonstrated experience with an understanding of the desired outcome; Proposed applicant s experience, understanding and expertise in relevant work; Quality of the proposal, including the methodology and approach to be used; Expected ability to deliver initiatives on time and within budget. The award shall be made to the applicant whose qualifications and experiences are deemed to be the best fit for the requirements of the contract work. Submitted proposal packages do not in any way constitute a binding agreement between SSMEDC and any applicant. SSMEDC shall not be obligated in any manner to any Applicant, unless and until the applicable documents are supplied and a written contract has been duly executed between SSMEDC and the successful applicant. SSMEDC reserves the right to reject any and all application package. SSMEDC will evaluate submitted proposal packages on the basis of overall fit with the contract requirements. Additional information may be requested by phone or interview. Applications will be scored using the criteria below. May 2015 Page 5 of 6
Evaluation Criteria Mandatory: Proposal Received on time Disclosure statement: any actual or potential conflict of interest Pass/Fail Pass/Fail Experience and Skills: (40%) An overview of the individual, highlighting relevant areas of experience and similar project completed for nonprofit organizations Experience in the following is considered relevant to this project: Project management Communication and marketing Community development Understanding of Canal District Neighbourhood Plan Post-secondary education and minimum 7 years experience Experience working with community networks/advisory committees and various stakeholders Draft project plan shows an understanding of the project (40%) 3 References (Including a minimum of one Project Management past client) (10%) Financial Considerations: (10%) Hourly, project rate, affordability Estimated Expenses Total Score: 100% Contact Questions regarding the RFP and the project may be directed to: Debbie LaFleur 705 759 5463 d.lafleur@ssmedc.ca Attachments 1. Canal District Neighbourhood Plan http://www.saultcanada.com/en/resourcesgeneral/greenburgreportoncommunitydesignexpectationsforthegatewayandriv ersedge_july252013.pdf 2. SSMEDC Website www.sault-canada.com May 2015 Page 6 of 6