Southwest/West Central Service Cooperative BOARD OF DIRECTORS' MEETING SW/WC Service Cooperative Office Marshall, MN July 18, 2012 Minutes BOARD PRESENT: BOARD ABSENT: STAFF PRESENT: Ms. Maydra Maas Chair, Westbrook/Walnut Grove Ms. Kathi Thymian Vice Chair, Ortonville Mr. Donald Brugman Clerk, Windom Dr. Kathryn Kelly Treasurer, Renville County Ms. Janice Fransen, Jackson County Ms. Maggie Kluver, Montevideo Ms. Carol Morgan, Luverne Mr. Michael O Brien, New London/Spicer Mr. Steve Schnieder, Worthington Ms. Sally Vogt, Canby Mr. Tom Walsh, KMS Mr. Michael Zins, Fulda Mr. Cliff Carmody, Executive Director Ms. Bobbie Carmody, Board Secretary Mr. Doug Deragisch, Senior Director of Risk Management Ms. Edna Gossen, Operations Manager Ms. Annette Miller, Director of Finance Mr. Dan Weir, Insurance Consultant ITEM 1: ITEM 2: ITEM 3: ITEM 4: CALL TO ORDER Chair Maas called the meeting to order at 6:35 p.m. at the SW/WC Service Cooperative Office, Marshall, MN. INTRODUCTION OF GUESTS Mr. Carmody introduced Mr. Doug Deragisch, Senior Director of Risk Management and Mr. Dan Weir, Insurance Consultant, SW/WC Service Cooperative. AGENDA APPROVAL Motion by Dr. Kelly, seconded by Ms. Kluver, to approve the agenda as presented. Motion passed unanimously. CONSENT AGENDA APPROVAL Motion by Ms. Fransen, seconded by Mr. Schnieder, to approve action items on the consent agenda as follows:
July 18, 2012 -- Page 2 4.1 Minute Review and Approval 4.1a June 20, 2012 Board Meeting 4.2 Fiscal 4.2a Approval of Expenditures 4.2b Consultant Contract Marshall Public Schools To provide custodial services for the Marshall office from July 1, 2012 through June 30, 2013 - $18,650.00. 4.2c Fiscal Agency, 2013 Fiscal Year Red Rock Ridge Learning Center Supports staff for interagency day treatment program 7/1/12-6/30/13 $1,222,394. New Ulm School District Supports integration teaching staff for district 7/1/12-6/30/13 $128,288. West Central Integration Collaborative Supports multi-district integration coordinators and teachers 7/1/12-6/30/13 $1,314,686. MN Telemedia Pursues educational telecommunications research, planning, and funding assistance 7/1/12-6/30/13 $22,100. Flexible Learning Year Project Provides PLC (Professional Learning Community) training to participating districts 7/1/12-6/30/13 $179,565. BBE School District Oversight of satellite alternative school program and targeted services program 7/1/12-6/30/13 $50,404. BOLD School District Oversight of satellite alternative school program and targeted services program 7/1/12-6/30/13 - $30,162. KMS School District Oversight of targeted services program 7/1/12-6/30/13 - $0. Pipestone School District Oversight of satellite alternative school program and targeted services program 7/1/12-6/30/13 - $0. 4.2d Authorization to Enter Into Memberships Approve entering into memberships as deemed advantageous to the Cooperative and which are within the budgeted amount of $7,050 as presented. 4.2e Authorization to Advertise for Cooperative Purchasing Bids Approve the letting of bids during the 2013 fiscal year on cooperative purchasing items as presented. 4.2f EAP Services Agreement Approve renewing the agreement with Sand Creek Group, Ltd. beginning on 7/1/12 for one year to provide EAP and mental health services to SC employees as presented.
July 18, 2012 -- Page 3 4.2g BC/BS of MN Schools Operating Agreement Approve the carrier contract/operating agreement and addendums between the SW/WC Service Cooperative and Blue Cross and Blue Shield of Minnesota for the administration of the Schools Insurance Pool for the period July 1, 2011 through June 30, 2012 as presented. 4.2h Membership Services Contracts Approve 2012-13 membership services contracts as presented. 4.3 Personnel 4.3a Personnel List New Hire: Bayley Colmer, Temporary Student Help, $7.25/hour, without fringes, Karie Miller, ECSE Coordinator, 185 days (10MA & 15), with fringes, Lori Nuytten, Occupational Therapist, 90 days (BA & 13), without fringes, Justin Rops, Temporary Student Help, $7.25/hour, without fringes, Jessica Shores, Teacher, 185 days (30BA & 4), with fringes, effective 8/13/2012. Jaden Stahl, Temporary Student Help, $7.25/hour, without fringes, Michael Swanson, Temporary Student Help, $7.25/hour, without fringes, Reinstatements: Lieann Campbell, Spanish Teacher, 195 days (BA & 5), with fringes, Kathryn Fernandez, Spanish Teacher, 100 days (BA & 11), with fringes, Shane Hagstrom, Social Studies/World Cultures Teacher, 180 days (BA & 11), with fringes, Rhonda Holien, Spanish Teacher, 115 days (BA &10), with fringes, Erika Obregon, Spanish Teacher/Coordinator, 200 days (BA & 13), with fringes, Kristen Valdez, Spanish Teacher, 187 days (BA & 4), with fringes, Status Change: Sandy Karels, from Office Assistant (Level II/Step 8) to Program Assistant (Level III/Step 8), effective 7/01/2012. Dellynne Monson, from regular part-time Program Assistant (Level III/Step 5), without fringes, to regular full-time Program Assistant/Third Party Billing Assistant (Level III/Step 5) and (Level IV/Step 1), with fringes, effective 6/29/2012. Summer School Contract: Jill Cihak, Summer School Teacher, $22.00/hour, effective 6/04/2012
July 18, 2012 -- Page 4 Tim Hayenga, Summer School Teacher, $22.00/hour, effective 6/04/2012 Steve Kuntz, Summer School Teacher, $22.00/hour, effective 6/04/2012 Ryan Squires, Summer School Teacher, $22.00/hour, effective 6/04/2012 2011-12 On-Call: Amina Hussein, Interpreter/Translator Level 1, $13.28/hour, effective 2011-12. 2012-13 On-Call: Amina Hussein, Interpreter/Translator Level 1, $13.28/hour, effective 2012-13. Resignations/Terminations: Tonia Czech, Administrative Assistant, effective 6/29/2012. Amanda Mattke, School Psychologist, effective 6/30/2012. Christena Svoboda-Ojeda, Spanish Teacher, effective 6/27/2012. Motion passed unanimously. ITEM 5: ITEM 6: STAFF REPORT Dan Weir and Doug Deragisch presented information to the Board on trends in key MN health care costs and economic indicators, MN health care spending and projections, health insurance premiums and cost drivers in MN, sources of health insurance coverage in MN, baseline health care spending projections, school pool/ccoga pool renewal and RSR information, fully insured vs. self funded, and pool strategic challenges and advantages. EXECUTIVE DIRECTOR S REPORT Mr. Carmody reported on the following: A thank you was shared from board chair Maydra Maas for her most recent nomination for the MN Service Cooperatives' Outstanding Service Award. An update from the MN Service Cooperative Board Conference was provided. A thank you will be sent to Jeremy Kovash and his staff for organizing an excellent conference. John Willey wrote a grant to the Remick Foundation which he was awarded $68,500 for technology, instructional supplies, field trips, and continued support for the Read 180 program. Legislative candidate forums are in the process of being scheduled in the Fall. The Annual Summer Superintendents' Conference was held and consisted of a great agenda with many superintendents from our region attending. Thanks to staff who helped organize this event and who also presented. A meeting was held with the Canby school board to discuss the transition they will be facing when Superintendent Hacker retires. The MSC Directors agreed to work on the development and implementation of a strong statewide network. The Senior Technology Coordinator position has been filled internally with Bill Schaefer interviewing and accepting the position. The next AESA Executive Council is scheduled on July 23rd in Boise, ID.
July 18, 2012 -- Page 5 ITEM 7: FISCAL REPORT 7.1 Cash Flow The cash flow report was reviewed. 7.2 Quarterly Financial Report Motion by Mr. Brugman, seconded by Ms. Fransen, to approve the quarterly financial report as of 6/30/12 as presented. Motion passed unanimously. ITEM 8: POLICY COMMITTEE REPORT 8.1 Board Policy Review 1 st Reading Various board policies were brought forth to the Board for a first reading. 8.2 Employee Manual & Student Handbooks Motion by Dr. Kelly, seconded by Ms. Morgan, to approve the 2012-13 Employee Manual and 2012-13 Student Handbooks as presented. Motion passed unanimously. ITEM 9: FINANCE COMMITTEE REPORT 9.1 CCOGA Pool Insurance Rating 1/1/13 Motion by Mr. Brugman, seconded by Mr. Schnieder, to approve renewal rates and actions for the CCOGA Insurance Pool with Blue Cross Blue Shield of Minnesota effective 1/1/13 as follows: approve the specific stop loss attachment point at $250,000 and approve high case pooling adjustments above 7.1% with other pool members held harmless; approve using provider savings fees estimated at $1.5 million and the use of reserves to fund the renewal; approve pharmacy refunds estimated at 1% to be held in reserve on behalf of pool members; approve the pool minimum increase of 6% to a pool maximum increase of 33% for an overall average increase of 17.4% effective 1/1/13; approve the continuation of discussions regarding reform groups and discounted rates moving to MN Small Group Plans; continue CDHP (VEBA/HSA) grants for single contracts at $350.00 and family contracts at $750.00 but limit the use after the 1/1/13 open enrollment to only groups who currently do not offer a CDHP that implement one, and discontinue for individuals after the 1/1/13 renewal; provide 2013 wellness incentive funding for pilot groups, approximately $63,000 (average 1.5%); proceed ahead with offering the on-line open enrollment system to pilots and offer a demo to all groups that are interested with the pool paying the $1.20/contract fee per year; approve SW/WC SC Common Plans and statewide Consumer Directed Health Plans. Motion passed unanimously. ITEM 10: PERSONNEL COMMITTEE REPORT An update on the status of Program Specialist negotiations was provided.
July 18, 2012 -- Page 6 10.1 Executive Director s Performance Evaluation Results of the Executive Director s performance review were reviewed and discussed with results being very positive. ITEM 11: ITEM 12: ITEM 13: MSC UPDATE An update from the most recent MSC Board of Director s meeting and board conference was provided. OPEN FORUM/CLOSING REMARKS A thank you was extended to Ms. Shelly Maes for the SW/WC Service Cooperative video she created for the MN Service Cooperative Board of Directors Conference. OTHER Chair Maas adjourned the meeting at 8:30 p.m. The next Board meeting is scheduled on Wednesday, August 22, 2012, beginning at 6:30 p.m., SW/WC Service Cooperative Office, Marshall, Minnesota.