State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box 30002 Lansing, MI 48909 Position Code 1. STDDADM1 POSITIO DESCRIPTIO This position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position. 2. Employee's ame (Last, First, M.I.) 8. Department/Agency MDHHS-COM HEALTH CETRAL OFF 3. Employee Identification umber 9. Bureau (Institution, Board, or Commission) Community Based Services 4. Civil Service Position Code Description 10. Division State Administrative Manager-1 Quality Management and Planning 5. Working Title (What the agency calls the position) 11. Section OBRA Section Manager Specialized ursing Home OBRA Program 6. ame and Position Code Description of Direct Supervisor 12. Unit WIEFERICH, JEFFERY; STATE DIVISIO ADMIISTRATOR 7. ame and Position Code Description of Second Level Supervisor 13. Work Location (City and Address)/Hours of Work REWICK, THOMAS J; STATE BUREAU ADMIISTRATOR 18 320 S. Walnut St., Lansing, MI / M-F; 8:00am-5:00pm 14. General Summary of Function/Purpose of Position This position oversees, directs and controls the operations of the Specialized ursing Home OBRA program section within BHDDA. It provides consultation and guidance in ensuring that the state is in compliance with the ursing Home Reform Act [Omnibus Budget Reconciliation Act (OBRA) of 1987]. It ensures that the contracted Community Mental Health Service Programs are completing required evaluations, services and educational tasks as required by regulations and/or contract. This position further oversees the internal processes used to review the assessments that are submitted from the field to ensure that determinations are made and communicated within federal guidelines. The person in this position must be able to complete necessary reviews and make determinations. It provides oversight for the ongoing development and maintenance of the online data management system to ensure necessary quality and timeliness standards are in place. The position is responsible for ensuring that all necessary federal reporting standards are met and participates in regional meetings of states regarding OBRA services.
15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent. Duty 1 General Summary: Percentage: 50 Oversees and ensures the state requirements of the ursing Home Reform Act are followed and maintained as directed. Assures compliance with federal and state requirements for the OBRA/PASRR practices/services within the administration. Reviews and provides guidance to the ongoing maintenance and development of the online database used for submitting assessments and evaluations for state review. Represents the administration in meetings/conferences with state and federal partners related to the provision of OBRA services. Provides guidance and/or technical assistance to the department, administration, other state agencies and/or other behavioral health service providers to assure appropriate implementation and/or continued use of identified services. Writes procedures and guidelines and makes state policy recommendations. Completes reviews and makes determinations as part of the overall work of the section. Duty 2 General Summary: Percentage: 30 Ensures that contracted Community Mental Health Service Programs are providing OBRA related services and supports in a quality manner and within established regulations. Reviews evaluations and assessments, with the section staff, to monitor compliance and make recommendations to the field. Audits CMHSP billing processes to verify accuracy. Assures the regular review of established standards and make recommendations to ensure best practices are being utilized. Assures compliance with federal and state requirements for mental health specialty services provided in nursing facilities. Reviews and updates the OBRA manual, and other relevant policies annually and ensures inclusion in the CMHSP contract. Assures that state guidance and/or technical assistance is available to CMHSPs and their service providers. Represents the administration in meetings with the CMHSPs and their service providers as needed. Duty 3 General Summary: Percentage: 20 Manages the day-to-day operations of the section, including regular staff supervision sessions, development of the section work plans, and staff work assignments.
Assigns, reviews and approves work for staff within the Section. Develop Section work plan that aligns with the MDHHS and BHDDA strategic priorities. Provides guidance on work methods and training in work practices. Provides individual supervision with each staff member of the section on a monthly basis, or more frequently as necessary. Keeps current with department requirements contained in federal and state regulations, the mental health code, contract, policy, proposals, performance requirements, policy directives and other departmental communications and shares information as needed/required. Conduct monthly section staff meetings, or more frequently as necessary, to assure all staff are updated on Administration, Division, and Section priorities. Maintain the Section scorecard; work with staff to revise as needed, address issues with lack of progress. Complete performance reviews and service ratings for staff. Participate in planning and presenting at the annual conference. Support and provide coverage for other sections and/or the division when necessary. Represent BHDDA or the division at meetings, conferences or other events as needed. Other duties as assigned. 16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Decisions of day-to-day issues of staff supervision, scheduling and work assignments. This includes operational procedures related to the implementation and practice of OBRA/PASRR services, specialty mental health services and other training/guidance for the field that does not have significant contractual or financial impact. 17. Describe the types of decisions that require the supervisor's review. Policy and procedure actions with impact on BHDDA and/or federal regulations, and those issues with significant contractual or financial impact. 18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions. Extensive use of computer and telephone are required. Travel may be required, and may include overnight stays. 19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a fulltime, on-going basis. AME CLASS TITLE AME CLASS TITLE STEWARD, YVOE R SECRETARY-E E8 DEROSE, MICHELLE R DEPARTMETAL SPECIALIST-2 13 JOHSO, KATHLEE SOCIAL WORK SPL-A 12 SERA, RAMIRO R DEPARTMETAL TECHICIA-A 10 YOUGERT, COIE REGISTERED URSE-2 13 Additional Subordinates 20. This position's responsibilities for the above-listed employees includes the following (check as many as apply): Complete and sign service ratings. Assign work. Provide formal written counseling. Approve work. Approve leave requests. Review work.
Approve time and attendance. Provide guidance on work methods. Orally reprimand. Train employees in the work. 22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why? Yes 23. What are the essential functions of this position? This position provides support to the division of Quality Management and Planning by ensuring that the established nursing home admission and review standards are provided according to established state and/or federal standards. This position also manages the day-to-day responsibilities of the section to ensure that the support for the provision of the OBRA/PASRR and mental health specialty services, are provided in an effective manner and as per established guidelines. Additionally, the manager ensures that the agreed upon training designed to support the establishment and use of OBRA/PASRR practices are carried out as designed. 24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed. ew position. 25. What is the function of the work area and how does this position fit into that function? The Division of Quality Management and Planning is responsible for assuring PIHPs and CMHSPs compliance with federal and state regulations and rules, and departmental policy and contractual agreements as they operate various Medicaid programs serving people with developmental disabilities, serious mental illness, serious emotional disturbance, and substance use disorders. This assurance is operationalized through data collection and analyses, on-site review, and technical assistance and consultation. The Division also coordinates and provides technical expertise in the development of the state s applications to the federal government for new or renewed Medicaid programs that serve these populations. The functions of the OBRA/PASRR federal requirements fit into the area due to the required work of the CMHSP system and the services being provided to those with serious mental illness and intellectual and developmental disabilities. 26. What are the minimum education and experience qualifications needed to perform the essential functions of this position. EDUCATIO: Possession of a bachelor s degree in any major. EXPERIECE: State Administrative Manager 15 Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level. Alternate Education and Experience State Administrative Manager 15 Education level typically acquired through completion of high school and two years of safety and regulatory or law enforcement experience at the 14 level; or, one year of safety and regulatory or law enforcement experience at the 15 level, may be substituted for the education and experience requirements. KOWLEDGE, SKILLS, AD ABILITIES: Significant knowledge of the public behavioral health service system. Significant knowledge of the ursing Home Reform Act Ability to work with, or learn, a number of computer software applications. Research and analysis skills, particularly related to public policy and federal and state regulations. Ability to communicate effectively, both orally and in writing. Ability to follow oral and written directions. Ability to review narrative and numerical information for accuracy. Ability to lead a diverse team of individuals. CERTIFICATES, LICESES, REGISTRATIOS: one required - State of Michigan license as a social worker, psychologist or counselor or other human service field licensure is desirable. OTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.
Supervisor TO BE FILLED OUT BY APPOITIG AUTHORITY Indicate any exceptions or additions to the statements of employee or supervisors. /A I certify that the entries on these pages are accurate and complete. EMILY WILLIAMS Appointing Authority 6/28/2018 I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Employee