MOREHOUSE COLLEGE EMERGENCY ACTION PLAN Date of Revision: July 2009
EMERGENCY INFORMATION SUMMARY SHEET APPENDIX A: EMERGENCY CONTACT INFORMATION Emergency Management Team Contact Information Directory of Building & Floor Captains APPENDIX B: EMERGENCY EVACUATION ROUTES & ASSEMBLY AREAS APPENDIX C: RESPONSE TO INCIDENTS & EMERGENCIES Policy # CO 500-1-1 CO 500-1-2 CO 500-1-3 CO 500-1-4 CO 500-1-5 CO 500-1-6 CO 500-1-7 CO 500-1-8 CO 500-1-9 CO 500-1-10 CO 500-1-11 CO 500-1-12 CO 500-1-13 CO 500-2-1 Description Serious Medical Emergency Self Endangerment (Suicide and Other Dangers) Death on Campus Violent Threats to Life (Active Shooter, Active Weapons, Hostage) Campus Riots/Disturbances Fire / Explosion Bomb Threat Chemical Spill Release of Hazardous Gas or Vapor Infrastructure Failure Power Failure Tornado Watch/Warning Snow & Ice Emergencies General Evacuations
MOREHOUSE COLLEGE EMERGENCY ACTION PLAN POLICY STATEMENT Morehouse College is committed to supporting the welfare of its students, faculty, staff and visitors. It is dedicated to serving its students, faculty, and staff by maintaining a learning environment that is safe, efficient for learning, yet cognizant of the dangers, both natural and man-made. Preparing a Campus Emergency Action Plan and allocating resources to respond to possible emergencies is one way in which the campus offers this support. This Emergency Action Plan is fashioned in accordance with appropriate laws, regulations and policies that govern emergency/disaster preparedness and reflects the best and most current thinking in this area. Robert Michael Franklin President
MOREHOUSE COLLEGE EMERGENCY ACTION PLAN TABLE OF CONTENTS 1.0 INTRODUCTION...1 1.1 Purpose...1 1.2 Scope...1 1.3 Authority...2 1.4 Mission...3 2.0 MANAGEMENT OF EMERGENCY OPERATIONS COMMAND AUTHORITY & REPORTING STRUCTURE...4 2.1 Emergency Management Team and Campus Police...4 2.2 Organization of Departments & Personnel...5 3.0 ACTIVATION OF THE EMERGENCY MANAGEMENT TEAM...9 3.1 Activation & Deactivation of the EMT...9 3.2 Communication between the EMT and the Campus Community...9 3.3 Connect-Ed...9 4.0 BUILDING MANAGEMENT...10 4.1 Relaying Building Assessment Information to the EMT...10 4.2 Relaying Information from the EMT to Assembly Areas...10 4.3 Off-Campus Assistance and Mutual Aid...10 5.0 EVACUATION PROCEDURES...12 5.1 Evacuation Procedures...12 5.2 Evacuation of Individuals With Disabilities...14 6.0 END OF EMERGENCY...17 7.0 Atlanta University Center Consortium...18 7.1 AUCC Inclement Weather Emergency Procedure...18 8.0 EDUCATION AND TRAINING...20 APPENDICES Appendix A: Emergency Contact Information Emergency Management Team Contact Information Directory of Building & Floor Captains Appendix B: Emergency Evacuations General Evacuations Evacuation of Individuals With Disabilities Evacuation Assembly Areas Morehouse College Emergency Action Plan Atlanta, Georgia - i - July 2009
Appendix C: Policy # CO 500-1-1 CO 500-1-2 CO 500-1-3 CO 500-1-4 CO 500-1-5 CO 500-1-6 CO 500-1-7 CO 500-1-8 CO 500-1-9 CO 500-1-10 CO 500-1-11 CO 500-1-12 CO 500-1-13 CO 500-2-1 Response To Incidents & Emergencies Description Serious Medical Emergency Self Endangerment (Suicide and Other Dangers) Death on Campus Violent Threats to Life (Active Shooter, Active Weapons, Hostage) Campus Riots/Disturbances Fire / Explosion Bomb Threat Chemical Spill Release of Hazardous Gas or Vapor Infrastructure Failure Power Failure Tornado Watch/Warning Snow or Ice Emergencies General Evacuations Morehouse College Emergency Action Plan Atlanta, Georgia - ii - July 2009
MOREHOUSE COLLEGE EMERGENCY ACTION PLAN 1.0 INTRODUCTION 1.1 Purpose The Morehouse College Emergency Action Plan (Plan) provides an organizational structure and procedures to respond to emergencies resulting from natural disasters, hazardous material incidents, acts of violence and other security emergencies. This Plan presents the Morehouse College Command Structure that is activated during an emergency, including roles and responsibilities of offices and individuals. The organizational structure of this Plan may not resemble the day-to-day organization of the College. Employees may report to others to whom they do not usually have a reporting relationship. Furthermore, as an emergency progresses, assignments within the organizational structure may change. The goals of the Plan are to effectively and efficiently: 1.2 Scope Provide an adaptable organizational structure that can grow rapidly as needed in responding to an emergency Provide management with the control necessary to direct and coordinate all operations and all agencies responding to an emergency Assign appropriately trained employees with the necessary skills and expertise to critical functions Identify and activate those positions needed to manage the emergency This Plan is a campus-level plan that establishes guidelines for Morehouse College personnel and identifies resources during an emergency. It is the official Emergency Action Plan for Morehouse College, superseding previous plans, and precluding employee actions not in concert with its intent or organizational structure. Nothing in this Plan shall be construed in a manner that limits the use of good judgment and common sense in matters not foreseen or covered by the elements of the Plan or any appendices hereto. In addition, where a specific employee such as Vice President of Student Services has a designated role in an emergency and cannot be reached, their second-in-command will be contacted. Morehouse College Emergency Action Plan Atlanta, Georgia 1 July 2009
The following is a list of the specific emergencies and incidents that are addressed in this Plan. The policies and procedures to be followed in response to each of these emergencies are presented in Appendix C. Serious Medical Emergency Self Endangerment (Suicide and Other Dangers) Death on Campus Violent Threats to Life (Active Shooter, Active Weapons, Hostage) Campus Riots/Disturbances Fire / Explosion Bomb Threat Chemical Spill Release of Hazardous Gas or Vapor Infrastructure Failure Power Failure Tornado Watch/Warning Snow & Ice Emergencies It is anticipated as emergencies increase in severity, the control of emergencies may move in whole or in part from the Morehouse College organizational structure to the Municipal, State or Federal levels. This Plan shall be subordinate, as appropriate, to Municipal, State or Federal plans during a disaster or emergency declaration by any of these authorities. 1.3 Authority This Plan is promulgated under the authority of the President of Morehouse College. Primary responsibility for the Plan s creation, updates, distribution and implementation rests with Campus Operations. Morehouse College Emergency Action Plan Atlanta, Georgia 2 July 2009
1.4 Mission It shall be the mission of Morehouse College, its students, faculty, staff and other responsible entities to respond to an emergency in a safe, efficient, and timely manner. The prioritization of response to an emergency situation is: Protection of life and safety of the students, visitors, faculty and staff Assessment of damage and scenario management Evaluation of campus resources Escalate to the proper authority Morehouse College Emergency Action Plan Atlanta, Georgia 3 July 2009
2.0 MANAGEMENT OF EMERGENCY OPERATIONS COMMAND AUTHORITY & REPORTING STRUCTURE 2.1 Emergency Management Team and Campus Police All emergency response actions are managed by the Campus Police at Morehouse College and the Emergency Management Team (EMT). The Vice President of Campus Operations serves as the EMT Leader. The highest-ranking Police Officer will assume the role of the Incident Commander (IC). The IC has overall responsibility for the management of campus emergency response activities. There must always be clear and constant communication between the IC and the EMT Leader. The EMT is comprised of the following positions. The contact information for the EMT members is included in Appendix A. President Chief of Police (IC) Vice President of Campus Operations (EMT Leader) Project Director, Campus Operations* Senior Vice President, Administrative Services Provost Vice President, Student Services Associate Dean, Student Services Director, Health Services Director, Public Relations Director, Residential Life Director, Physical Plant Fire Safety Coordinator Environmental Health & Safety Coordinator Dean of Chapel *Serves as EMT Leader in the absence of the VP, Campus Operations The EMT Leader or the Campus Police will activate the Plan. They will continue to exercise management authority unless and until relieved by an officer of a municipal, state or federal agency having legal or assigned responsibility for the type of incident occurring. Morehouse College Emergency Action Plan Atlanta, Georgia 4 July 2009
The President s Conference Room (Gloster Hall, Room #310) will serve as the Command Center during emergency operations. Alternative command posts may be established by the EMT Leader. They will provide a contact point for team members and arriving emergency response agencies such as the Atlanta Police Department. 2.2 Organization of Departments & Personnel Communication flows both up and down within the command structure which consists of the following: Campus Police Campus Police President s Advisory Group Campus Operations - Fire Safety Coordinator - Building and Floor Captains - Physical Plant Student Services Academic Affairs College Relations Role of Faculty and Staff Role of Students The Campus Police are the first responders to, and manage all emergencies. The highest-ranking Campus Police Department Officer serves as the IC. They are responsible for the assessment and implementation of all field operations, and through the dispatcher, provide initial notifications to the other college offices and the EMT Leader. President s Advisory Group The President has ultimate responsibility for activation, oversight, and deactivation of the EMT. During an emergency the President will consult with the Senior Vice President of Administrative Services, Provost, other EMT members, governmental agencies, and others as necessary. Morehouse College Emergency Action Plan Atlanta, Georgia 5 July 2009
Campus Operations Campus Operations is the primary office that responds to and manages emergencies. They are also responsible for training EMT personnel and the development and distribution of this Plan. Campus Operations includes the Campus Police (whose role is described above), the EMT Leader, Project Director, Fire & Safety Coordinator, Environmental Health & Safety Coordinator, and the Director of the Physical Plant. Building and Floor Captains report to Campus Operations. Each role is described below. Vice President, Campus Operations The Vice President of Campus Operations serves as the EMT Leader. The EMT Leader will typically activate, oversee, and deactivate the EMT. Project Director In the absence of the Vice President of Campus Operations, the Project Director will serve in the role as the EMT Leader. During emergencies where the Vice President of Campus Operations is present, the Project Director will assist the EMT Leader as directed. They are also responsible for training EMT personnel and the development and distribution of this Plan. Fire Safety Coordinator For all emergencies, the FSC will interact with the appropriate agencies, providing necessary updates and working in coordination with the EMT Leader. Environmental Health & Safety Coordinator During emergencies involving chemical spills or hazardous vapors, the Environmental Health & Safety Coordinator will provide specific information about the physical properties and potential hazard of the spilled chemical or vapor, and will assist with, and supervise the cleanup and disposal of spilled chemicals. Building and Floor Captains Where an evacuation is required, Building Captains, with the assistance of Floor Captains, will lead the building evacuation to the pre-designated emergency assembly areas. Building and Floor Captain s contact information is included in Appendix A. They will account for their building occupants and report any injuries, damage, or known missing persons to the IC, another member of the EMT, or other recognized authorities. Floor Captains assist with the safe evacuation of building occupants and inform the Building Captain of pertinent information as it relates their respective floor. Specifically, the Building Captain with the assistance of the Floor Captains will: Morehouse College Emergency Action Plan Atlanta, Georgia 6 July 2009
Assist with the safe evacuation of their building occupants Communicate information from the EMT Leader or the IC to building occupants Provide the EMT Leader or IC with a report of injuries, missing or potentially trapped individuals, and disabled or other persons requiring assistance Take note of building damage while exiting the building Provide status reports to the EMT Physical Plant The Physical Plant is responsible for evaluating, and responding to facilities and utilities related emergencies and providing status reports to the EMT Leader and IC. They are also responsible for building inspections, damage assessment, repair and emergency construction. Student Services Student Services coordinates the dissemination of information to students, and responds to the directions of the EMT Leader and the IC. They have an active role in all medical emergencies where students are involved. Resident Directors provide up to date information about building related emergencies to the IC. Resident Directors are also responsible for the securing of buildings, accounting for student residents, and visitors. Academic Affairs In coordination with the EMT Leader and the President, the Provost determines if or when classes are to be delayed or suspended, and when they resume. Public Relations Public Relations is the liaison to the news media, providing news releases and other information as approved by the EMT Leader and the President, ensuring that official statements are issued only by authorized administrators. They also provide responses to post-emergency public inquiries. Role of Faculty and Staff Every member of the faculty and staff must read and understand this Plan and their Building Emergency Plans, familiarizing themselves with all emergency procedures. Every Morehouse employee can potentially provide assistance during an emergency. One of the most critical aspects of the Plan is communications. Accurate reports from the scene of an incident are essential to providing adequate emergency response. Morehouse College Emergency Action Plan Atlanta, Georgia 7 July 2009
Employees must be prepared to assess situations quickly and thoroughly, and use common sense in determining a course of action. They should follow Plan procedures in reporting emergencies, establishing contact with their Building Captain, and evacuating the building to their assembly area in an orderly manner. Faculty and staff members are seen as leaders by students and should be prepared to direct their students to assembly areas in the event of an emergency. Role of Students Every student should be familiarized with the emergency procedures, evacuation routes and assembly areas in buildings where they live or frequently attend. Students must be prepared to assess situations quickly but thoroughly, and use common sense in determining a course of action. They should evacuate to assembly areas in an orderly manner when an alarm sounds or when directed to do so by emergency personnel. Campus Operations, through Student Services, will provide training to students. Training shall be in the form of handouts, drills, and classroom and residence hall briefings. Morehouse College Emergency Action Plan Atlanta, Georgia 8 July 2009
3.0 ACTIVATION OF THE EMERGENCY MANAGEMENT TEAM 3.1 Activation & Deactivation of the EMT The EMT will be continuously maintained in a state of readiness. The recommendation to activate the EMT can be made by any campus office to the President, the Chief of Police, or the Vice President of Campus Operations. The EMT, once activated will receive its instruction from the Campus Police or from the campus Emergency Notification System, Connect-Ed (see Section 3.3. below). Response activities and work assignments will be planned, coordinated, and delegated from Campus Operations. During the course of an emergency, EMT personnel should report directly to the EMT Leader. In the event that the President s Conference Room cannot be used as the Command Center, personnel will report to an alternate Command Center which will be identified during the incident. The President or his designee, advised by the EMT Leader and the IC, will determine when to deactivate the EMT and return to normal operations. 3.2 Communication between the EMT and the Campus Community In the event of an emergency, notification between the EMT and the campus community (faculty, staff, students) will be made via Connect-Ed or the Campus Police. 3.3 Connect-Ed Morehouse College utilizes a web-based service, Connect-Ed, to provide up-to-date emergency information to the campus community via mass e-mail, SMS text, and voice mail. Connect-Ed is managed by the Campus Police. Contact information for all EMT members is maintained by the Campus Police. Morehouse College Emergency Action Plan Atlanta, Georgia 9 July 2009
4.0 BUILDING MANAGEMENT This Plan contains building emergency evacuation responsibilities and procedures to be implemented by Building Captains and Floor Captains, and by Resident Directors and Resident Assistants. Campus Operations is responsible for coordinating the Building/Floor Captain program relative to emergency preparedness and response. Every non-residential building will have a Building Captain and Floor Captains which act as a liaison between the building occupants and Campus Operations. The Campus Police are responsible for coordinating the emergency response for residential halls. Every residential hall will have a Resident Director and Resident Assistant which act as a liaison between the occupants and the Campus Police. 4.1 Relaying Building Assessment Information to the EMT Building Captains and Resident Directors are to provide accurate up-to-date information about building related emergency incidents. Building Captains, Floor Captains and Resident Directors provide information concerning injuries, damage, evacuation, and resources to the Campus Police. 4.2 Relaying Information from the EMT to Assembly Areas The Campus Police typically provide information from the EMT to evacuees in their assembly areas, although others in the EMT may be used. 4.3 Off-Campus Assistance and Mutual Aid In certain circumstances, outside assistance may be requested. Assistance providers may be generally divided into two categories: Inter-Campus and Non-College. 4.3.1 Inter-Campus Within the Atlanta University Center (AUC), there exists support resources at each individual campus. These resources include utilities and maintenance, police and other specialized personnel. The IC or the EMT leader will serve as a contact person for requesting these resources. Contact with inter-campus sources is also conducted by the Campus Police using the AUC campus radio. Morehouse College Emergency Action Plan Atlanta, Georgia 10 July 2009
4.3.2 Non-College The EMT Leader or the Campus Police may request additional resources, typically fire and police departments, although other specialized resources may be requested. State-level resources may be requested through protocol established by the AUC Presidents Council. The College will draw on local mutual aid first and then request assistance from other schools in the AUC to access state resources. A decision to use non-college resources to aid in an emergency will be made by the EMT Leader, IC or the President s Office. Morehouse College Emergency Action Plan Atlanta, Georgia 11 July 2009
5.0 EVACUATION PROCEDURES This section provides an outline of the general evacuation procedures. The specific evacuation procedures are included in Appendix C Procedure 500-2-1. General Evacuation Procedures. An evacuation is the time-critical movement of persons away from danger or contaminated areas. Evacuations may involve a single building, multiple buildings, a general evacuation with essential personnel remaining, or a complete evacuation of the campus. Campus Operations will be responsible for developing and updating plans for each type of evacuation. 5.1 Evacuation Procedures 5.1.1 General An emergency may require partial or complete evacuation of Morehouse College and its facilities. Should a complete evacuation not be warranted due to event conditions or circumstances, an alternative to complete evacuation may be implemented. These alternatives include shelter-in-place and temporary relocation within the campus. Shelter-in-place Shelter-in-place involves taking shelter in secure areas of buildings or other infrastructure until the danger passes. Shelter-in-place may be ordered for those unable to evacuate or if it is decided that this is the optimum procedure for reducing exposure to the danger (e.g., hazardous materials, vapors, tornados, violent behavior). Relocation housing. Relocation refers to the movement of personnel and students to temporary Campus Operations in conjunction with the appropriate campus offices will develop relocation plans. Arrangements for temporary housing may involve movement from: Closed building/areas to other open buildings/areas on campus that are outside of the threat area. The Forbes Arena and Archer Hall are generally designated for large numbers, while other safe academic/administrative buildings will be designated for smaller numbers Campus to employee/student homes Campus to available off-campus facilities, AUC or other university system facilities Campus to other Atlanta/Fulton County or State (GEMA) designated shelter areas Morehouse College Emergency Action Plan Atlanta, Georgia 12 July 2009
5.1.2 Communications Methods for Evacuation, Shelter-in-place, Quarantine and Relocation Communications from the EMT to students and staff will involve all available means including, but not limited to: Connect-Ed Telephone, word of mouth Internet, www.morehouse.edu webpage and email Non-Morehouse College media outlets Megaphone by Campus Police 5.1.3 Campus Emergency Evacuation Guidelines An evacuation basically involves the emptying of an occupied area and the transfer of its occupants to a safe location. A critical element of any evacuation is transportation. In many campuses and communities, auto-dependent commuters congest roadways to the point of gridlock. The density of the urban population, resident students, and use of transportation alternatives at Morehouse College must be taken into account when planning the steps necessary to evacuate all campus occupants, whether they arrived by public transit, single-occupant auto, carpool, vanpool, or bicycle. The character and immediacy of the emergency directly affects the means by which people will leave their building or area of campus. There are two stages of evacuation: Stage 1: The Campus Police will direct all individuals to proceed to the Emergency Assembly Areas (refer to Appendix B). The Building Captains, Floor Captains, and Resident Directors are responsible for assisting staff, faculty, students and visitors to the appropriate evacuation assembly area and communicating pertinent information to the Campus Police. Stage 2: In a campus-wide emergency, the Campus Police will communicate the status to the EMT Leader. Resources and emergency response teams will then be directed to affected areas as needed. Note: EMT personnel will attempt a rescue evacuation ONLY if they have had rescue training or in their judgment a person is in immediate danger and cannot wait for professional assistance, and such rescue would not place the person in undue danger, or where not attempting to rescue a person would expose the person to greater risk or harm than undertaking a rescue. Morehouse College Emergency Action Plan Atlanta, Georgia 13 July 2009
The decision to implement evacuation procedures generally resides with the EMT Leader, the President s Advisory Group, and the Campus Police. When evaluating the possible evacuation, consideration will be given to the specific threat and the recommendation of the public safety officials. 5.2 Evacuation of Individuals With Disabilities 5.2.1 General After an evacuation has been ordered, the Building and Floor Captains or other designated personnel will be responsible for evacuating individuals with disabilities from their buildings. The Campus Police will be responsible for evacuating residential halls with the assistance of the Resident Director and Resident Assistants. Faculty, staff or volunteers may be requested to provide assistance in building evacuations. These individuals along with the designated personnel above should be identified and receive proper training for assisting disabled persons during an evacuation. Note: Designated EMT Personnel will attempt a rescue evacuation ONLY if they have had rescue training or in their judgment, the person is in immediate danger and cannot wait for professional assistance, and they themselves would not be placed in extreme danger. For evacuation purposes, an individual who is disabled is defined as anyone with a permanent or temporary disability who for whatever reason is unable to evacuate a building using the stairwell. In an emergency situation, it is critical that the individual who is disabled is familiar with his/her needs during an evacuation. The individual who is disabled is expected to convey these needs to their supervisors or instructors, and to the Counseling Center and Office of Disability Services at the earliest possible date. Responsibilities of the disabled person and the College include: a. Seek out persons who would be able to assist in an emergency b. Know the safest method people could use to assist and how many people are needed to provide that assistance c. Be prepared to explain how and where a person(s) should provide support. Practice instructions beforehand d. If there are communication difficulties, place a sign on the chair with instructions e. Carry a loud whistle, horn or similar device that can be operated to alert people of your location or if need be to gain people s attention Morehouse College Emergency Action Plan Atlanta, Georgia 14 July 2009
f. While attending class, be in a position near a doorway for easier exit. Do not block doorway g. If needed and able, telephone (cellular phone or building phone) 911 for assistance 5.2.2 Evacuation Guidelines A. General Guidelines 1. Remain calm 2. Never use an elevator in a fire or tornado emergency 3. Treat every alarm as an actual emergency 4. In a fire emergency, the first choice is evacuation 5. Leave all material in the room/classroom to avoid wasting time 6. Follow signs to exits 7. Be prepared to abandon electric chair, if applicable 8. Avoid smoke filled stairwells 9. If volunteers cannot safely provide assistance, opt to wait in a safe location for emergency personnel, if able 10. For fire emergencies, never re-enter a building until permitted by emergency personnel B. Building Evacuation - Self Exit Procedures 1. If the way to the exit is clear and self-evacuation is possible, do so immediately 2. Go to nearest exit - enter if clear - and exit the building 3. If the nearest exit is smoke filled, go to an alternate exit and evacuate immediately 4. If it is not possible to safely evacuate from a clear stairwell, take a position behind a closed fire door until rescue staff arrive 5. If primary and alternate exits are smoke filled, immediately leave present location if there is smoke or flames 6. If area becomes smoke filled, move onto the floor Morehouse College Emergency Action Plan Atlanta, Georgia 15 July 2009
5.2.3 Assisting Disabled Evacuation Guidelines A. Assisting the User of a Wheelchair 1. Remember: Wheelchairs have parts not designed to handle the stress of lifting 2. Never carry the person while in the wheelchair. However a manual chair can be used to assist the evacuation process 3. Prior to moving the person, check for life-support equipment 4. DO NOT take an electric chair up/down stairs. Abandon the chair and carry the person 5. Consult the person in the chair regarding the best way to evacuate (the number of people needed, how to use manual chair, lifting methods, etc) 6. If the person is unable to speak clearly, look for a sign on the chair with printed instructions 7. If the person cannot be safely carried up/down stairs, do not attempt to do so. Position the person in the safest place possible according to the emergency 8. Alert emergency personnel of person's location B. Assisting the Visually Impaired 1. Have the person grasp your elbow 2. The visually impaired will be responsible for their guide dogs C. Assisting the Hearing Impaired 1. Alert the hearing impaired that an emergency exists 2. Use gestures/notes to indicate type of emergency D. Assisting the Mobility Impaired 1. Offer assistance 2. If help is requested, assist as directed to a safe location Morehouse College Emergency Action Plan Atlanta, Georgia 16 July 2009
6.0 END OF EMERGENCY Notifications of the end of an emergency, when formally declared, are to be made known to all EMT personnel. Following notification, members of the EMT shall each gather for debriefing and if necessary, prepare an appraisal report for review by the EMT Leader and the President. The post event meeting ensures that all necessary actions have been taken to control and end the emergency. The team members will identify additional actions required to eliminate/minimize the development of similar future emergencies. If necessary, the team members shall prepare a full report of the emergency to include listing of preplanning of activities and events, event responses, decisions, directives, and an overall summary of activities. The final actions taken at the post event assembly is the critique of the total operation. It is suggested that a summary of the critique made after the emergency be shared with the AUC where similar emergencies are possible. The critique should serve to improve the ability to plan for and respond to emergency situations. Lessons learned should be incorporated in full planning and in practice simulations by the EMT. Morehouse College Emergency Action Plan Atlanta, Georgia 17 July 2009
7.0 ATLANTA UNIVERSITY CENTER CONSORTIUM The Atlanta University Center Consortium (AUCC) will respond / provide assistance to any emergency at the request of the Campus Police. The AUCC has a specific guideline for the management of inclement weather. This policy, and the AUCC contact information is provided below. 7.1 AUCC Inclement Weather Emergency Procedure In the event of inclement weather and/or emergency closings, the AUC Consortium Executive Director will contact the AUC Inclement weather team to jointly make a decision. Predicted Weather Report The inclement weather team should meet or teleconference following the first weather report of predicted inclement weather. In most cases this should be the day before the weather is to occur. A. The inclement weather team will connect again on that evening to make a decision to close or to stay open. If all agree, the Executive Director and the designated college official will contact the media to place the appropriate announcement. B. If all do not agree, a final decision will be made by 5:00 am the following morning. Each designated college official will be responsible for contacting their campus essential staff to inform them of the decision. (Security, Public Relations, etc.) Each designated college official will be responsible for contacting the media stations on an individual basis when they do not plan to close along with the other institutions. Unpredicted Weather Report Each designated member of the inclement weather team is to make contact with their College President and/or their Chief of Staff for a decision to dismiss, open or close. Once the College President makes the decision, the designated member should contact the Executive Director to schedule an emergency meeting or teleconference to finalize the joint decision. Morehouse College Emergency Action Plan Atlanta, Georgia 18 July 2009
Each designated college official will be responsible for contacting their campus essential staff to inform them of the decision. Each designated college official will be responsible for contacting the media stations on an individual basis when they do not plan to close along with the other institutions. AUC CONTACTS NAME/PHONE Atlanta University Center Consortium Clark Atlanta University Morehouse College Marilyn Jackson Cell: 678-772-0622 Home: 770-9698813 Michael Lacour Cell: 678-296-0882 Home: 404-629-0878 John E. Williams, Cell: 404-751-6452 Home: 404-755-2134 Andre Bertrand Cell: 678-898-5656 Home: 404-521-0979 Morehouse School of Medicine Spelman College Kimberly Jackson Cell: 404-272-9214 Cell: 404-514-5755 Home: 678-461-9623 Danny Flanigan Cell: 678-644-5695 Home: 770-987-7521 Johnella Butler Cell: 404-386-1306 Home: 404 352-3188 Robert W. Woodruff Library Media Contacts TV Stations (FOX) WAGA, Channel 5 (CBS) WGCL, Channel 46 (ABC) WSB, Channel 2 (NBC) WXIA, Channel 11 Loretta Parham Cell: 404-886-4766 Radio Stations WCLK Jazz 91.9 FM WABE (NPR) 90.1 FM WSB 750 AM WVEE 103 FM WALR 104.1 FM Morehouse College Emergency Action Plan Atlanta, Georgia 19 July 2009
8.0 EDUCATION AND TRAINING Education and training is a critical component to the success of this Plan. Periodic education and training will be offered in a variety of formats that may include discussion groups, simulations, lecture and consultation. This training will be coordinated by Campus Operations. All key personnel including alternates will receive training in the overall functioning of the EMT, their primary roles, emergencies and emergency response procedures. Training will be conducted annually at a minimum and within 30 days for any person assuming a new role in the EMT. Schedules and records of drills and training will be maintained by Campus Operations. Morehouse College Emergency Action Plan Atlanta, Georgia 20 July 2009
APPENDIX A EMERGENCY MANAGEMENT TEAM CONTACT INFORMATION Emergency Management Team Information Directory of Building & Floor Captains Morehouse College Emergency Action Plan Atlanta, Georgia 1 July 2009
EMERGENCY MANAGEMENT TEAM CONTACT INFORMATION The following Morehouse College personnel will assemble at the President s Conference Room or via telephone, in order to direct incident actions and determine if the incident can be managed internally of if external resources will be required. Robert M. Franklin President Andre Bertrand (EMT Leader) Vice President of Campus Operations Vernon Worthy (Incident Commander) Chief of Police Morehouse College Campus Police John Williams Academic Affairs (Provost) Karen Miller Administrative Services (Senior Vice President) Curtis Davis Director, Physical Plant Campus Operations Michael Meyers Project Director Campus Operations Sandra Van Travis Environmental Health & Safety Coordinator Campus Operations Ken Kilpatrick Fire Safety Coordinator Campus Operations Herman Mason Student Services (Interim Vice President) Harry Wright Student Services (Associate Dean) Toni O'Neal Mosely Public Relations 404-215-2645 Cell:678-613-0522 209 Gloster Hall 404-215-2717 Cell: 678-898-5656 Campus Police 404-681-2800 ext 3459 Cell: 404-427-4987 404-215-2647 Cell: 404-507-8607 209 Gloster Hall 404-215-2717 Cell: 678-898-5656 Physical Plant 404-215-2685 Cell:404-427-4371 209 Gloster Hall 404-681-2800 ext 3548 Cell:404-867-0929 209 Gloster Hall 404-653-7812 Cell:404-759-0902 Physical Plant 404-681-2800 ext 2043 Cell:404-391-5592 404-653-7858 Cell:404-713-9257 404-215-2672 Cell:404-427-6404 404-614-3788 Cell:404-427-1385 (Director) Lawrence Carter Dean of Chapel 404-215-2608 Cell:404-379-7143 Maurice Washington Resident Director 404-653-7857 Cell:404-734-1692 Communications: Emergency Management Team Contact Information Revised: 3/12 Page 1 of 1
DIRECTORY OF BUILDING & FLOOR CAPTAINS Page 1 of 1
APPENDIX B: EMERGENCY EVACUATION ROUTES & ASSEMBLY AREAS
EMERGENCY EVACUATION ASSEMBLY AREAS The Emergency Evacuation Assembly Areas are safe locations established for individuals to gather during an emergency evacuation. If the emergency is widespread, alternate assembly areas may be designated. In these instances, alternate assembly information will be communicated by Connect-Ed or the Campus Police. Upon assembling at designated areas, the Building Captains (Resident Directors or the Campus Police for residential halls) will take roll of every person assigned to that building. Persons should notify the Building Captain (Resident Director) of their safe exit. Also, inform the Building Captain (Resident Director) of any confirmed absences or knowledge that can be of assistance. Each building, evacuation route, and assembly area is described below. Drawings showing each location follow this narrative. Archer Hall (Figure 1) Archer Hall has four exits: One on the north and three on the east side of the building. From the north exit, cross Fair Street and assemble in the Purdue parking lot. From the east exits, go south and then east and assemble in the Brazeal Hall courtyard. Bookstore, Parking Deck and Café (Figure 2) The bookstore, parking deck, and cafe have seven exits: Five on the west side and one each on the north and south side of the building. In addition, each of the three areas has rear exit doors that lead into a service alleyway with north and south access gates. From all exits, go west, cross Westview Drive and assemble at the north side (front) of the MLK Chapel. Brawley Hall (Figure 3) Brawley Hall has five exits: Two on the north, two on south and one on the west side of the building. From all exits go west, cross over Brown Street and assemble in the parking lot between White Hall and Wheeler Hall. Brazeal Hall (Figure 4) Brazeal has five exits: Two on the east side, two on the south side and one on the west side of the building. From the west exit, go south along the alley between Brazeal Hall and Archer Hall and then go east, cross the north extension of Brown Street and assemble near the southwest corner of Greaves Hall. From all other exits, go east, cross over the north extension of Brown Street and assemble near the southwest corner of Graves Hall. B. T. Harvey Stadium (Figure 5) B.T. Harvey Stadium has six exits: There are two main exits on the west side and one exit each on the north and south sides. There are also two east exits inside the stadium Page 1 of 6
EMERGENCY EVACUATION ASSEMBLY AREAS seating area. If an emergency occurs during an event, follow the instructions of the Fire and Safety Coordinator, Campus Police or designated emergency official. In case of a non-event emergency go north from all exits and assemble on Westview Drive north of the Maintenance Shop. If exiting from the seating area of the stadium, follow the stairs leading unto the field. Cross the field and assemble at the southern end of the stadium in front of the fence. Chivers Hall (Cafeteria) (Figure 6) Chivers Hall has seven exits: One on the west and two each on the north, east and south side of the building. From the south and west exits, go north on Brown Street and assemble in the Brazeal Hall courtyard. From the east exits, go north towards Sale Hall then west along the alleyway between Chivers Hall and the Sale Annex to Brown Street. Go north on Brown Street extension and assemble in the Brazeal Hall courtyard. From the north exits, go west towards Brown Street and north towards Brazeal Hall courtyard. Danforth Chapel (Figure 7) Danforth Chapel has two exits: One each on the north and south side of the building. From either exit, go south and west across the green and assemble on the north side of Sale Hall. Dansby Hall (Figure 8) Dansby Hall has five exits: Two on the north and one each on the east, south and southwest side of the building. From all exits go west, cross over Brown Street and assemble in the parking lot west of Brown Street between White Hall and Wheeler Hall. Douglas Hall (Figure 9) Douglas Hall has four exits: One each on the north, south, east and west side of the building. Exit all doors and assemble southwest of Douglas Hall in front of the tennis courts. DuBois Hall (Figure 10) DuBois Hall has four exits: One each on the northeast, northwest, southeast and southwest side of the building. From the northeast and northwest exits, go south along the respective east and west side of the building and continue south to assemble in front of the tennis courts. From the south east and southwest exits, go south and assemble in front of the tennis courts. Forbes Arena (Figure 11) Forbes Arena has ten exits: One on the north, seven on the west and two on the south. From the north and west exits, go north, cross Fair Street and assemble in the Purdue Hall parking lot. From the south basement exit, proceed east along the unnamed street south of Kilgore Dorm, go south between Douglas Hall and Hubert Hall and assemble in the courtyard on the south side of Hubert Hall. From the south main level exit, proceed east between the wall and Kilgore Dorm, cross the unnamed street, go west and then Page 2 of 6
EMERGENCY EVACUATION ASSEMBLY AREAS south between Douglas Hall and Hubert Hall and assemble in the courtyard on the south side of Hubert Hall. Gloster Hall (Figure 12) Gloster Hall has three exits: Two on the north side and one the east side of the building. If exiting from the north, go north, cross Westview Dr. and assemble between the parking deck and Old Lee Street south of the Steam Plant. If exiting from the east, go east, cross Westview Drive and assemble on the northern end of the bookstore/parking deck. Gloster Hall Annex (Figure 13) The Gloster Hall Annex has four exits: One each on the north and east side and two on the south side of the building. From all exits, go east, cross Westview Drive and go north and assemble in front of the bookstore. Graves Hall (Figure 14) Graves Hall has seven exits: Four on the west side, one on the north side and two on the east side of the building. From the west exits, go north along the building, east towards the Physical Plant, and continue east and assemble on the south side of Nabritt-Mapp-McBay Hall on the campus green. From the north and east exits, go east and assemble on the south side of Nabritt-Mapp McBay Hall on the campus green. Hope Hall (Figure 15) Hope Hall has three exits: One each on the north, west, and south side of the building. From the south and west exits, go north along the west side of the building and continue north to the campus green and assemble in front of the Danforth Chapel. From the north exit, go to the campus green and assemble in front of the Danforth Chapel. Hubert Hall (Figure 16) Hubert Hall has two exits: one each on the southeast and southwest side of the building. From the southeast exit, go west along the south side of the building then go south along the west side of White Hall, cross the parking lot and assemble in front of the tennis courts. From the southwest exit, go south along the west side of White Hall cross the parking lot and assemble in front of the tennis courts. Kilgore Center and Dorm (Kilgore Campus Center) (Figure 17) The Kilgore Campus Center, comprised of the Kilgore Center and the Kilgore Dorm has eights exits. The Kilgore Center has six exits: One each on the east, southeast (main entrance), south, southwest and west, two on the north side of the building and one on the upstairs rear side of the center. From the upstairs rear entrance, go north towards the Brazeal Hall then go east and walk along the north side of the center towards Brown Street. Cross Brown Street and assemble on the green near the Benjamin Elijah Mays National Memorial east of Graves Hall and north of Robert Hall. From the southeast (main entrance), go east to Brown Street and assemble between Chivers Hall and Roberts Hall. Page 3 of 6
EMERGENCY EVACUATION ASSEMBLY AREAS Kilgore Center and Dorm (Kilgore Campus Center) (Figure 17) The Kilgore Dorm has two exits on the south side of the building. From both exits, go east to Brown Street and assemble between Chivers Hall and Roberts Hall Leadership Center (Figure 18) The Leadership Center has fourteen exits: Three on the north, five on the east and six on the west side of the building. From the north and west exits, go west and follow Wellborn Street to the assembly area west of MLK Chapel. From the upper east exits, go north along the east side of the building, then go west and follow Wellborn Street north to the assembly area west of MLK Chapel. From the lower east exits, go west along the south side of the building and follow Wellborn Street north to the assembly area west of MLK Chapel. Living and Learning Center (L.L.C. Hall) (Figure 19) L.L.C. Hall has four exits: One each on the north and west and one each on the southeast and southwest side of the building. From the north and southeast exits, go east towards Douglas Hall and then south pass Dubois Hall and assemble in front of the tennis court. From the west and southwest exit, go south along the west side of Dubois Hall and assemble in front of the tennis courts. Mays Hall (Figure 20) Mays Hall has four exits: One each on the north and northwest side and two on the southeast side of the building. From all exits, go west towards Brown street. Travel south along the west side of Dansby Hall and assemble in the parking lot south of Dansby Hall. Merrill Hall (Figure 21) Merrill Hall has two primary exits, one each on the north and south side of the building. From the south exit, go east and then north along the east side of the building and assemble on the campus green south of Danforth Chapel. From the north exit, go north and assemble on the campus green south of Danforth Chapel. Merrill Hall also has one hallway entrance to the Tech Tower. The Tech Tower has two exits: One each on the north and south side of the building. From the south exit, go east and north towards Danforth Chapel. From the north exit, go north and assemble on the campus green south of Danforth Chapel Martin Luther King Jr. Chapel (MLK Chapel) (Figure 22) The MLK Chapel has six exits: One each on the north, east and south side, and three on the west side of the building. From the north and east exits, go west along Westview Drive and assemble at the intersection of Wellborn Street and Westview Drive. From Page 4 of 6
EMERGENCY EVACUATION ASSEMBLY AREAS the west and south exits, go north along Wellborn Street and assemble at the intersection of Wellborn Street and Westview Drive. The Moss Suites (East and West) (Figure 23) The Moss Suites East has seven exits: Four on the east, one on the south, and two on the west side towards the shared courtyard. From the east exits, go south along the east side of the building, then west along Parsons Street. Cross Parsons Street at Webster Street and assemble north of the Davidson s House on the green. From the west courtyard exits and south exits, go south towards Parsons Street. Cross Parsons Street at Webster Street and assemble north of the Davidson s House on the green. The Moss Suites West has five exits: Two on the west, one on the north, and two on the east side towards the shared courtyard. From the east courtyard exits and the west exits, go south towards Parsons Street. Cross Parsons Street at Webster Street and assemble on the green, north of the Davidson s House. From the north exit, go east along Beckwith Street towards Jeptha Street. Go south on Jeptha Street along the east side of the building, then west along Parsons Street. Cross Parsons Street at Webster Street and assemble north of the Davidson s House on the green Nabritt-Mapp McBay Hall (Figure 24) Nabritt-Mapp McBay Hall has five exits: Two on the north and one each on the south, east and west side of the building. From all exits go east, cross the campus green and assemble north of Merrill Hall Perdue Hall (Figure 25) Perdue Hall has five exits: Three on the west side and one each on the northeast and south sides of the building. From the south and west exits, go west, cross Euhrlee Street and assemble in the Perdue Hall parking lot. From the northeast exit, go south along the east side of the building, cross Euhrlee Street and assemble in the Perdue Hall parking lot. The Physical Plant (Figure 26) The Physical Plant has three exits: one each on the north, west, and south side of the building. From the north and west exits, go south then east towards Merrill Hall. Assemble north of Merrill Hall and south of Danforth Chapel. Robert Hall (Figure 27) Robert Hall has eight exits: Two on the north, three on the west, and one each on the southwest, south and east side of the building. From the south and west exits, go north along the west side of the building, then east towards Sale Hall and assemble near the north entrance of Sale Hall. From the north and east exits, go east and assemble near the north entrance of Sale Hall. Page 5 of 6
EMERGENCY EVACUATION ASSEMBLY AREAS ROTC (Figure 28) The ROTC trailer has four exits: One on the north, one on the east and two on the south side of the trailer. From all exits, go east, cross Webster Street and assemble in the grassy area north of the Davidson House. Sale Hall (Figure 29) Sale Hall has seven exits: One each on the north and west side, and three on the east and two on the south side of the building. From the south and east exits, go north along the east side of the building. Cross the campus green and assemble south of Danforth Chapel. From the west and north exits go north, cross the campus green and assemble south of Danforth Chapel. Sale Hall Annex (Figure 30) Sale Hall Annex has two exits: One each on the north and south sides of the building. From the south exit, go north in the alleyway between Sale Hall and Sale Annex then go east towards the campus green. Cross the campus green and assemble south of Danforth Chapel. From the north exit, cross the campus green and assemble south of Danforth Chapel. Tech Tower (Figure 31) Tech Tower has two exits: One each on the north and south side of the building. From the south exit, go east and north towards Danforth Chapel. From the north exit, go north and assemble on the campus green south of Danforth Chapel Triplex (Figure 32) The Triplex has three exits: One each on the north, east and west sides of the building. From the east exit, go north along the east side of the building, then go west towards Brown Street extension. Go south towards Graves Hall and assemble on the west side of Graves Hall. From the north and west exits go south on Brown Street extension and assemble on the west side of Graves Hall. Wheeler Hall (Figure 33) Wheeler Hall has six exits: five on the north side and one on the south side of the building. From the north exits, go east, cross over Brown Street, and assemble in the parking lot between Dansby and Brawley Halls. From the south exit, go east towards Brawley Hall and north on Brown Street. Assemble in the parking lot between Dansby and Brawley Halls. White Hall (Figure 34) White Hall has two exits: One each on the north east and northwest side of the building. From the northeast exit go south along the east side of the building then go west across the parking lot and assemble in front of the tennis courts. From the northwest exit go south across the parking lot and assemble in front of the tennis courts. Page 6 of 6