BRF-009-9(73) 38-03 IA 9 Black Hawk Bridge Request for Proposal Iowa Department of Transportation Introduction The Iowa Department of Transportation s Office of Location and Environment (Department), in coordination with the Wisconsin Department of Transportation, are interested in entering into a professional services contract to complete the preliminary engineering and environmental reviews and documentation for the improvement of IA 9 across the Mississippi River at Lansing, Iowa. The study limits are from the west city limits of Lansing on IA 9 easterly to the eastern tie-down of a new bridge in Wisconsin. If your firm is interested in providing the described services, please submit a proposal stating your ability and availability to complete this work. Project Background The project consists of building on the Feasibility Study completed in December 2004 for the proposed replacement of the IA 9 Black Hawk Bridge. The proposed objectives of the project are to provide a bridge that meets current design and operations standards, provide the appropriate clearances for the navigation channel, and to consider impacts to the environmental and community resources. Project Scope The focus of this contract is the preliminary engineering and environmental reviews for the IA 9 Bridge over the Mississippi River; however, additional engineering tasks may also be required. The Iowa Department of Transportation Office of Location and Environment, with FHWA concurrence, has classified this project as Environmental Assessment (EA) for the purpose of complying with the National Environmental Policy Act. The scope of work anticipated for this effort includes, but may not be limited to: Preliminary Engineering and Documents Topographic, photogrammetric, and/or field survey, as necessary; Utility surveys, which may include Subsurface Utility Engineering and Exploration; Preliminary geotechnical investigations and design, as appropriate; Preliminary hydraulic and hydrologic investigations, engineering, and design as appropriate; Assemblage of project information and background data from the Department and other sources, as appropriate; Preliminary engineering and layout of alternatives to achieve the goals of the project; [Note: Engineering alternatives shall be developed electronically using MicroStation and Geopak software including Corridor Modeler.];
Structure type alternatives including foundations options for each alternative; Conceptual lighting design as appropriate; Preliminary identification and assessment of significant social, economic and environmental impacts of the possible alternatives; Alternative staging layout and design, as necessary; Preliminary cost estimates for the alternatives. This may include risk analysis and/or a draft financial plan, when appropriate; Attendance at and assistance with any public information meetings or Project Management Team (PMT) meetings relative to the project, as requested; Preparation of documents related to the study, such as Location Study Reports or others; Assistance with Value Engineering studies, as needed. Preparation of completed TS&L for all structures and preliminary roadway plans such that all right of way impacts are identified Environmental Effort and Documentation Perform, or assist the Department with performance of, early coordination with appropriate federal, state and local agencies, including attendance at public and agency Environmental Scoping Meeting(s) to inform them of the project, and to receive early input to the environmental studies; Assemble project area background information, including previous partial or completed studies and documents done by the Department; Survey the project area to determine the presence of, and expected project impacts to, biological species, including the identification of any protected plant or animal species (when requested); Perform traffic noise and air quality analysis; Gather data relating to social and economic factors in the project area; Perform cultural resource surveys and testing (when requested); Perform wetlands identification and/or delineation (when requested); Perform field review and database research for presence of regulated materials (when requested); Perform a Visual Impact Assessment, including aesthetic lighting as appropriate (when requested); Coordinate with consultants utilized by the Department to obtain cultural resources, regulated substances, wetlands or other specialty data (when requested) so that information generated by others is properly included in the environmental documents; Prepare the Environmental Assessment and Finding of No Significant Impact; Attend and assist with public information meetings held by the Department for the project; and Participate in coordination with appropriate federal and state agencies including Coast Guard, U.S. Army Corps of Engineers, Iowa DNR, U.S. Fish and Wildlife Service, etc. Additional design and development tasks may be added as necessary as the project progresses. Contract Information The Department anticipates selecting one prime consultant to perform all aspects associated with the delivery of this project. The selection process is anticipated to be completed in August 2016.
The Department anticipates contracting for services using a cost plus fixed fee method of reimbursement with annually adjusted overhead. Contracting of services may involve additional supplemental agreements. The use of other payment methods such as lump sum, cost plus fixed fee with fixed overhead or specific rate may be considered and utilized based on the type, volume, and duration of services being contracted. General Requirements The prime consultant and subconsultants need not be prequalified to submit proposals, however, they are required to be prequalified as defined in the Department s Policy and Procedure Manual, Policy No. 300.04, prior to entering into the contract and for the duration of the contract. Work under this contract will require the consultant team to have prequalification in the following major work types: 123 Location Studies, 216 Non-Standard, Non-Steel Bridge Design 217 Steel Bridge Design, and 351 Environmental Impact Studies In addition, the consultant team shall be either pre-qualified or have access to specialty firms prequalified in the following work types: 214 Highway Design Major Facility Urban 323 Hydraulic and Hydrologic Studies Failure to remain prequalified during the contract will result in cancellation of any remaining portion of the contract. Details regarding prequalification are available at the Consultant Utilization webpage, http://www.prof-tech-consultant.dot.state.ia.us/. It is the policy of the Iowa DOT that Disadvantaged Business Enterprises (DBEs) and Targeted Small Businesses (TSBs) shall have the maximum practicable opportunity to participate in the performance of Iowa DOT contracts. Funding of the work under this contract may involve federal-aid highway funds. Although there is no DBE/TSB goal for this RFP, the Department encourages the spirit of the program to be incorporated in the proposed contract whenever possible. Specific consideration will be given to firms who show how they intend on using certified Iowa TSB firms, or Iowa DOT / Wisconsin DOT DBE firms. In the event DBE participation is required on a particular contract, the goal will be established as part of the negotiation. A list of certified Iowa DBE firms may be found at http://www.dot.state.ia.us/contracts/contracts_eeoaa.htm. A list of TSB firms may be found at https://dia.iowa.gov/tsb/. Selection Information Emphasis should be placed upon providing information concerning your firm s proposed project approach, similar projects your firm has recently performed and the availability and qualifications of your key staff.
The selection committee will review and evaluate the proposals submitted based on the following criteria and the weighted value assigned to each. Include a detailed statement for each evaluation criteria. 30% - project team staffing, availability and technical experience 25% - firm s experience managing large projects and ability to meet schedules 15% - responsiveness to the requirements of the RFP and comprehensive understanding of the work required 10% - staff and firm s knowledge of the design process and Department s Standards and Specifications 10% - knowledge of federal and state regulations, ability to work with the Department and other government officials 10% - identification of TSB/DBE team members and their opportunities for participation The selection committee does not anticipate oral interviews. Contacting any selection team member other than the RFP contact person is inappropriate and may disqualify your firm from further consideration. Proposal Requirements Please provide the following information in the order listed: 1. Your firm s approach to addressing the identified tasks, your understanding of the project s scope, key issues and relevancy to Iowa and Wisconsin s transportation system. Briefly discuss similar projects the members on your team have completed in the past five years. This listing should be limited to the three most applicable projects. 2. The name, qualifications, experience, office address and availability of the project manager as well as the managers in charge of each major work task. This information should include the identification of similar projects managed or participated in by each individual. The selection of a project manager and work task managers by a firm will constitute a commitment by that firm and NO substitute managers will be allowed without prior written approval by the Department. 3. Experience and qualifications for all sub-consultants and work they will perform. 4. Detailed resumes, summaries of current workload and time commitments for each professional or technical person to be assigned to the project. 5. The location of the office where the majority of work will be performed. 6. A disclosure of all work for other clients that may be affected by work on the proposed contract to avoid a potential conflict of interest. The proposal may include additional information, as deemed appropriate, subject to the overall length restriction established in Proposal Requirements. Cost information should not be submitted as part of the proposal.
The proposal must be submitted as a single electronic PDF and be formatted to print on 8.5 x 11 pages. The proposal must be limited to 25 single-sided pages. All pages will be counted including: proposal covers, cover letter, dividers, etc. The maximum size limit of a proposal is 7 megabytes. On the cover page of the proposal, please include title of the RFP for which the proposal is submitted and the email address of the person who should receive the results of the selection. Inclusion of promotional literature of a general nature will not be considered in the selection process and is not desired. The electronic proposal must be submitted via email to John.Narigon@dot.iowa.gov. An email will be sent confirming receipt of the proposal within 30 minutes or by 1:00 p.m. on the submittal deadline date, whichever is later. For a firm to be considered, their proposal must be received by 3:00 pm on August 1, 2016. Proposals received after the deadline will not be considered. Any technical questions or questions regarding this RFP shall be submitted via email to John.Narigon@dot.iowa.gov. Any questions about this RFP must be received by noon on July 26, 2016. Questions and answers regarding this RFP will be posted with the RFP on the Consultant Utilization website, http://www.prof-tech-consultant.dot.state.ia.us. Any proposal not complying with all requirements stated in the RFP may not be accepted. Public Records Law The Department will treat all information submitted by a consultant as open records following the conclusion of the selection process. Open records are public records that are open for public examination and copying. The Department's release of records is governed by Iowa Code Chapter 22 and 761 IAC Chapter 4. Consultants are encouraged to familiarize themselves with these laws before submitting a proposal. Statement of Non-Discrimination The selection and contract are subject to the provisions of Executive Order 11246 (Affirmative Action to Insure Equal Employment Opportunity). Federal and state laws prohibit employment and/or public accommodation discrimination on the basis of age, color, creed, disability, gender identity, national origin, pregnancy, race, religion, sex, sexual orientation or veteran s status. If you believe you have been discriminated against, please contact the Iowa Civil Rights Commission at 800-457-4416 or Iowa Department of Transportation's affirmative action officer at 515-239-1693. If you need accommodations because of a disability to access the Iowa Department of Transportation s services, contact the agency's affirmative action officer at 800-262-0003.