VENDOR KIT MAY 25 - JULY 1, 2018 NEW YORK STATE FAIRGROUNDS
PRESS RELEASE Media Contact: Annette Peters, Vice President of Marketing, Advance Media New York (315) 430-6287 apeters@advancemediany.com MEDIA KIT http://www.lanternfestnys.com Syracuse, N.Y. (Jan. 15, 2018) The New York State will be held May 25 through July 1, 2018 at the New York State Fairgrounds, 581 State Fair Blvd., Syracuse, New York 13209. Visitors will stroll along a path surrounded by all new lighted lantern sculptures dazzling works of art that light up the night and enjoy live performances, food and drink as well as watch artisans perfecting their crafts available for purchase. This year s event will have and indoor and outdoor component. It will be held in the International Building and the State Park at the Fair. This is a feast of lights and color at a time when the weather in Upstate New York begins to change, said Annette Peters, Vice President of Marketing, Advance Media New York. It s a perfect addition to the cultural fabric of our community, she said. The will be open every day but Mondays and includes two 30-minute entertainment shows focusing on culture, featuring dancers, acrobats, face changers and musicians. These performers have decades of experience and offer a glimpse of stage culture. Some traditional performances include: jar balancing, kicking bowls on a rolling board, face-changing, martial arts, and diabolo. Tianyu Arts & Culture, Inc. is the American branch of industrial design company Sichuan Tianyu headquartered in Zigong, China, perhaps most familiar to Americans as the design team behind several set pieces for the James Bond film Skyfall. Tianyu Arts & Culture produce and organize lantern shows in China, Europe, Australia and the United States. The sculptural components will be created on-site by more than 20 artists from China. Welded metal frames covered in fabric will emerge as flowers, peacocks, cranes, butterflies, archways. The sculptures are LED-litfrom-within lanterns. Visitors will explore both the ancient culture of China while learning about the traditions of today by taking a walking interactive tour of breathtaking displays, organizers said. Admission prices: Adults $15.50 online, $16 at the gate; Senior Citizens $14 online, $14.50 at the gate; Children 5-16 $12.50 online, $13 af the gate; Children under 5 year are free. All prices include tax and service fees. Tickets are on sale now at http://www.lanternfestnys.com For more information, please visit: http://www.lanternfestnys.com or call 315-470-0000. YOUTUBE https://youtu.be/-lxpf7wdzie FACEBOOK https://www.facebook.com/newyorkstate/ TWITTER https://twitter.com/lanternfestnys INSTAGRAM https://www.instagram.com/lanternfestnys/
LET YOUR FOLLOWERS KNOW YOU LL BE AT LANTERN FEST NEW YORK STATE MAY 25 - JULY 1 NYS FAIRGÇNDS PHOTOS AND LOGO AVAILABLE FOR DOWNLOAD https://drive.google.com/drive/folders/0b-zd02k_4xx-amltzhctywnxqmm?usp=sharing YOUTUBE CHANNEL https://youtu.be/-lxpf7wdzie FACEBOOK https://www.facebook.com/newyorkstate/ TWITTER https://twitter.com/lanternfestnys For more information, contact : Jen Queri, Events Manager JQueri@AdvanceMediaNY.com 315-466-3857 LANTERNFESTNYS.COM
NEW YORK STATE VENDORS Company Contact Person Address City State Zip Phone Email Description of food / items for sale: Space required (dimensions) WHY BE A VENDOR? BE SEEN! 1. At the largest lantern festival brought to the United States the only event of its kind in New York State. 2. Advance Media New York will be providing a promotional campaign worth more than $100,000! Your unique business could become an interesting news story. RESERVE YOUR SPOT! Space can be reserved in the following blocks of weeks (Tuesday-Sunday) or weekends only (Friday, Saturday, Sunday). Save by booking the whole week (closed Mondays) Save more by booking all five weeks. Hours: 5:30 to 10 or 11 p.m. Closed Mondays. All space subject to availability. All contracts subject to Advance Media New York approval. Registration payment and contract due by April 10, first come first served basis. Limited booths available. Advance Media New York reserves the right to refuse space to any potential vendor, exhibitor or advertiser. No refunds. Vendors must provide one-week notice if they cannot meet their commitment to open by the time the gates open each day. Failure to do so will result in loss of vendor space at the event. Power required? YES NO If power is required please complete Power Requirements Form LOCATION, LOCATION, LOCATION 1. Event takes place at the New York State Fairgrounds conveniently located immediately adjacent to Route 690, just West of Syracuse. 2. Indoor/outdoor venue 3. New Customers 4. We expect 50-60,000 people to pass through the event and will limit vendors. Demographic includes families, senior citizens, date night visitors. Attendees primarily from Central New York, Upstate New York, New York City and southern Canada. OPENING WEEK (closed Memorial Day, May 28) May 24 to June 3 (closed Mondays, May 28 & June 4)... $200 OPENING WEEKEND May 24-27 (Thurs-Sun, closed Memorial Day, May 28):...ONLY $350 June 5-10 Entire Week (Tues-Sun)... $125 June 8, 9, 10 Weekend only (Fri, Sat, Sun)... $350 June 12-17 Entire Week (Tues-Sun)... $125 June 15, 16, 17 Weekend only (Fri, Sat, Sun)... $350 June 19-24 Entire Week (Tues-Sun)... $200 June 22, 23, 24 Weekend only (Fri, Sat, Sun)... $350 June 26-July 1 Entire Week (Tues-Sun)... $250 June 29, 30, July 1 Weekend only (Fri, Sat, Sun)... $350 PACKAGE RATES: Entire : All 34 days of the event ($325 discount)... $575 Every weekend: ($500 discount)... $1250 TOTAL
NEW YORK STATE 2018 VENDOR CONTRACT Please read these rules and regulations. 1. Contract for exhibit space - Booth assignments and payment of the charges constitutes a contract. 2. Assignment of space - Allocations of space will be made on a first come, first serve basis beyond designated preference based on sponsorship and payment level. ADVANCE MEDIA NEW YORK reserves the right to change assignments. 3. Payment for space Agreements and payment in full must be submitted no later than April 10, 2018.. 4. Cancellation or withdraw - An exhibitor may cancel or withdraw in writing before April 10, 2018 for a refund. After April 10, 2018, no refunds will be given. 5. Occupancy of space ADVANCE MEDIA NEW YORK is not responsible for exhibitor materials, inventory, displays or supplies. 6. Termination of the contract - If the premises where the is to be NEW YORK STATE CHINESE LANTERN FESTIVAL housed is destroyed or damaged, or the exhibition fails to take place as scheduled or is relocated, interrupted, or discontinued; or access to the premises is prevented due to any strike, lockout, injunction, act of war, act of God, or emergency declared by any government agency, this contract may be terminated by the ADVANCE MEDIA NEW YORK. In the event of such termination, the exhibitor waives any and all damages and claims for damages. Notwithstanding anything contained herein or any Laws to the contrary, ADVANCE MEDIA NEW YORK shall not be liable for incidental, indirect, special, punitive, or consequential damages. 7. Exhibitor s representative - Each exhibitor organization must have at least one person acting as its representative with authorization to enter into service contracts necessary for the installation and removal of exhibits and the provision for which each exhibitor is responsible. All materials placed with an exhibitor s booth are the responsibility of that exhibitor. The exhibitor agrees not to sublet any of their assigned space. The exhibitor agrees to staff its booth during published show hours. 8. Exhibit standards ADVANCE MEDIA NEW YORK retains the right to prohibit any exhibitor or part of an exhibit that they do not deem suitable for the exposition or in keeping in character with or the purpose of this event. No dismantling or removal of exhibits or exhibit materials before time and date specified on vendor contract. 9. Liability and insurance - Exhibitors agree to protect, save or hold ADVANCE MEDIA NEW YORK forever harmless from any damages or charges imposed for a violation of any law or ordinance of the exhibitor, as well as strictly comply with the applicable terms and conditions contained in the agreement between the NEW YORK STATE FAIRGROUNDS and ADVANCE MEDIA NEW YORK regarding the exposition premises. Further, the exhibitor shall at all times protect ADVANCE MEDIA NEW YORK and its members against and from any loss, damage, liability or expense arising from the exhibitor s occupancy of the exhibit space and must submit an insurance certificate naming ADVANCE MEDIA NEW YORK as additionally insured. 10. Safety - Fire regulations require that all display material used for decoration be flame proof. All electrical equipment, including signage and lights shall be in good condition and be able to pass inspection by the fire marshal. Vehicles must meet the NEW YORK STATE FAIRGROUNDS standards for display. 11. Copyright permission - The exhibitor represents and warrants that no work protected by copyright will be staged, produced or otherwise performed without the expressed written consent of the owner of the copyrighted material. 12. Miscellaneous regulations - The exhibitor shall not foster or conduct outside activities which would take participants from the conference functions and/or exposition during scheduled hours. 13. Amendments and regulations - All matters not related or mentioned in these rules and regulations shall be the decision of ADVANCE MEDIA NEW YORK The aforementioned items covered in these rules and regulations may be changed at any time by ADVANCE MEDIA NEW YORK in the interest of NEW YORK STATE CHINESE LANTERN FESTIVAL and notice thereof shall be binding. 14. Responsibility - It is the responsibility of the exhibitor to be fully familiar with these rules and regulations. 15. Rights reserved ADVANCE MEDIA NEW YORK reserves the right to refuse space to any potential vendor, exhibitor or advertiser. 16. NYS FAIRGROUNDS ONLY Secure Internet - Exhibitors who desire a secure internet connect must contact NewVisions at (315) 472-6300 17. No refunds. Vendors must provide one-week notice if they cannot meet their commitment to open by the time the gates open each day. Failure to do so will result in loss of vendor space at the event. Signature of Vendor Vendor Booth Name: Date Return signed contract with payment to: Advance Media New York Attention: NYS 220 S. Warren St., Syracuse, NY 13202 Questions: Contact Jen Queri, Events Manager jqueri@advancemediany.com 315-466-3857