Verification Collection Report (FNS-742) School Year 2014-15 August 2014 Kevin Dawson
Welcome! The new Verification Collection Report presentation will be presented by: Kevin Dawson Send Questions to: nutrition@doe.mass.edu 2
Webinar Outcomes At the end of this presentation participants will know how to complete the new Verification Collection Report (FNS-742) During this process we will also briefly review the: Verification Process Verification Deadlines and Timeline for Compliance 3
What is Verification? Verification is the confirmation of eligibility of the current school year s approved applications for free and reduced price meals under NSLP and SBP Only a statistical sample of the approved free and reduced priced applications needs to be verified Verification shall include confirmation of income eligibility and may also include confirmation of any other information required in the application which is defined as documentation Refer to the Eligibility Manual for School Meals for more information. http://www.fns.usda.gov/sites/default/files/eliman.pdf 4
Annual Verification Deadlines Applications that are determined and confirmed (and thereby approved) by districts as of October 1 st are subject to the annual verification process. Select the 3% sample size and start process. The SFA must complete the Verification Process by November 15, 2014 The Verification Collection Report must be submitted to ESE by January 10, 2015 5
Verification Collection Report (FNS-742) 6
Section 1 All SFA s Must Report Section 1 7
Section 2 8
Section 3 SNAP/TANF Students from Virtual Gateway N/A SNAP letter method not used in Mass. 9
Data for Sections 3-2 and 3-3 3-2 Directly Certified Through SNAP only. 3-3 Directly Certified through other programs: Homeless, Migrant, Runaway, Foster, Head Start. 10
Data for Sections 3-2 and 3-3 3-2 3-3 Both of these figures will be Exact Matches and Partial Matches that were checked and Directly Certified by October 1 st. Count students in one category or another but not both. These totals are counted in the Virtual Gateway Reports section. Do not count partial matches unless checked and converted to Exact matches. 11
Virtual Gateway Reports Tab 12
Match Source Report 13
Section 4 Form will automatically calculate total Form will automatically calculate total 14
Section 4 Total approved applications as of October 1 st. 15
Calculation of Sample Size 4-1 a Total Applications Approved as of October 1 4-1 Approved Free with a SNAP # (must be at least 9 digits) Approved Free by Income 4-2 Approved Free by Income (based on household size) Approved Reduced 4-3 Approved Reduced (based on household size) Total x 3% = Round up to next whole number if a fraction. This figure should equal total in #5-5. Number of applications selected for Verification sample. Edit check built into form (??) Massachusetts Department of Elementary and Secondary Education 16
Section 5, Overview Total of: Column A 4-1 4-2 4-3 17
Section 5, Upon ESE approval Check Box on new applications Exact Matches from Direct Verification through the Virtual Gateway 18
Manual Direct Verification 19
New Process: VG Manual Direct Verification Homer Simpson 20
New Process: Verification Results Homer J. Simpson 21 Refer to Key to Understanding Direct Certification and Direct Verification Match History Results Reference Guide for more information on Match Types.
Virtual Gateway Direct Verification: Match History Results 22 Refer to Key to Understanding Direct Certification and Direct Verification Match History Results Reference Guide for more information on Match Types.
Section 5 Section 5-8 is total of all verified applications NOT DIRECTLY VERIFIED. Any names that were not Exact Matches, Letter Method. 23
Submitting the FNS-742 The VERIFY button will run an edit check on all totals but will not Save the report. Once the report is Saved and Submitted changes cannot be made without ESE approval. 24
Security Portal Compliance Packet 25
Verification Resources All the resources mentioned in this webinar can be found on the Document and Reference Library on the ESE Security Portal [ screen shot of new verification section] 26
Record Keeping Eligibility Roster Applications Selected Verification Tracker Verification Checklist Direct Verification Results Letters to Households Maintain for 3 years plus current school year 27
Questions? send questions to: nutrition@doe.mass.edu 28