Applicants must thoroughly read the assurances prior to determining whether to submit an application. Failure to assure Technical College System of Georgia (TCSG), Office of Adult Education. (OAE of being in compliance with each of the following requirements will result in disapproval of the application.) The agency head must initial each assurance in the space provided. 1 The Grantee accepts overall responsibility for ensuring that grant funds are expended in accordance with the tenets of the Workforce Innovation and Opportunity Act (WIOA)/Adult Education and Family Literacy Act (AEFLA), the General Education Provisions Act (GEPA), and other statutes apropos to the the execution of a federally funded workforce/education program. Further, the Grantee agrees to manage funds prudently and maintain fiduciary control of federal and state monies in compliance with: a) Education Department General Administrative Regulations (EDGAR); and b) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2CFR 200 (Office of Management and Budget). 2 The Grantee agrees that funding provided by the Agency pursuant to this contract is provided on a 30 day REIMBURSEMENT basis. Amounts requested for reimbursement are to be based upon the Grantee s expenses within the approved budgets. 3 Funds received through this contract will be used to supplement programs operating with local funds and will in no case be used to supplant local and state funding. 4 The Grantee will allocate expenses to the appropriate funding projects. 5 The Grantee will only charge the grant for the proportionate share of the costs of fringe benefits for personnel whose duties are divided between this grant and other activities. 6 Costs associated with the GED tests, test administration, proctoring, travel, or any other activity relating to the actual GED test process are not allowable, and cannot be reimbursed by the federal or state grant. The only allowable costs are those associated with test preparation (e.g. instruction, materials for instruction). 7 The Grantee understands that food and beverage is not an allowable expense with Federal and State dollars. 8 The deadline to request reimbursement for a year end encumbrance is October 31, 2018. 9 The Grantee will follow the State of Georgia travel regulations. 1 of 5
10 Grantee will follow 2CFR 200.318 (Procurement Standards) through 200.326 (Contract Provisions). 11 The Grantee agrees that in expending funds made available under Title II of WIOA, the eligible agency will comply with sections 8301 through 8303 of the Buy American Act (41 U.S.C. 8301 8303). 12 The Grantee will comply with all provisions of the Policy and Procedure Administrative Manual for Adult Education and Family Literacy Programs. 13 Federal grant recipients, sub recipients and their grant personnel are prohibited from text messaging while driving a government owned vehicle, or while driving their own privately owned vehicle during official grant business, or from using government supplied electronic equipment to text message or email when driving. 14 The applicant will have an Emergency Operations and Safety Plan for all locations where classes are held and employees are located. (This is a state requirement.) 15 Adults enrolled in adult education programs, including programs for adults with limited English proficiency, will not be charged tuition, fees, or any other charges, or be required to purchase any books or any other materials that are needed for participation in the program. (This is a state requirement.) 16 Each Grantee is to employ at least one full or part time Transition Specialist. A Community Based Organization (CBO) can either employ a Transition Specialist or partner with another organization that can provide transition and support services. When choosing the option to collaborate for service delivery, evidence of the partnership will need to be provided to OAE upon request. 17 The Grantee will appoint a full time (30+ hours) Program Administrator of adult education services for the specified Service Delivery Area. Waiver for requirement of full time Program Administrators may be applied for under conditions outlined in EDGAR section 75.511. Decision on whether to grant the waiver will be determined by the Agency. 18 The Grantee ensures that all Adult Education instructors and the Program Administrator will have a minimum of a four year degree from an accredited college or university. (This is a state requirement.) 19 The Grantee agrees to maintain Time and Effort Reports or Semi Annual Certification Forms for all federal and state funded employees. These reports must be signed by the employee and the supervisor. 20 The Grantee will ensure that full time instructors teach a minimum of 70% of their weekly work schedule. 2 of 5
21 Federal Adult Education Programs The Grantee acknowledges that only programs with 2,200 or more National Reporting System (NRS) students (based upon last full year of the program s data) may use state or federal adult education grant funds to employ persons in lead teacher/site manager positions (30% instructional time). Those specified programs are permitted to have one lead teacher/site manager position for every 50,000 contact hours generated during the last full year of performance. 22 Grantee agrees to adhere to the Records Retention Schedule, which stipulates that records are to be maintained for a period of five and half (5 ½) years after the final reporting period for the grant year. 23 The Grantee assures that National Reporting System (NRS) of Adult Education data quality standards will be met, including academic performance, GED and transition goals. 24 The Grantee will provide local professional development for staff and faculty and ensure participation in state provided professional development and meetings as appropriate and deemed mandatory by the agency. 25 The Grantee agrees to operate other programs proposed by the Agency (e.g. Career Pathways). Funding and operational guidelines for said programs will be agreed upon by Agency and Grantee apart from this contract. (This is a state requirement.) 26 The grant award is for a 3 year period (July 1, 2017 to June 30, 2020) and must be renewed through a formal application process each fiscal year the Grantee agrees to operate classes. The Grantee understands that classes may not be closed for more than two consecutive weeks without express written approval from the OAE. Request & written approval must be received at least 45 days prior to the date of closing. This includes continuation into the new fiscal year. (This is a state requirement.) 27 The Grantee will schedule all students a minimum of 6 hours of instruction per week. (This is a state requirement.) 28 Grant funds may not be utilized to teach classes in any language other than English. (This is a state requirement.) 29 The Grantee will adhere to all TCSG data collection and reporting requirements. 30 The Grantee will organize a literacy advisory committee per Georgia law comprised of citizens from its defined service area with representation from each county and adhere to the guidelines as specified by the Agency. Employees of the Grantee are not eligible to be members of the committee. (This is a state requirement.) 31 The Grantee will work collaboratively with other adult education local grantees within a given Local Workforce Development Area (LWDA) to negotiate One Stop infrastructure cost, and other shared costs. The Agency will appoint a lead organization for the negotiation process, which will be responsible for remitting the payment of said costs to the local/regional comprehensive One Stop Center. 3 of 5
32 Federal Adult Education Programs To ensure accurate and detailed reporting, as mandated by the Workforce Innovation and Opportunity Act (WIOA) of 2014 and the National Reporting System (NRS), Grantees must make every effort to collect social security numbers for all Adult Education participants (including English Language Learners), without coercion. 33 The Grantee agrees to have "direct linkage to their services within the one stop centers in their assigned areas. A direct linkage means providing direct connection at the one stop center, within a reasonable time, by phone or through a real time Web based communication to a program staff member who can provide program information or services to the customer (student). A direct linkage cannot exclusively be providing a phone number or computer website or providing information, pamphlets, or materials. 34 The Grantee will coordinate with other WIOA partners to ensure non duplication of service(s). 35 In accordance with the General Education Provisions Act (GEPA), the Grantee will implement specific measures to removed barriers to access and participation in the program s services. Specific consideration will be given to persons who may experience a barrier based upon factors such as gender, race, national origin, color, disability, or age. 36 As described in WIOA, the Grantee will align activities to the Local Workforce Development Plan for WIOA providers, collaborate to provide supportive services, and partner to promote concurrent enrollment with Title I programs. 37 38 Integrated English Literacy & Civics Education (IELCE) Grantees are required to record the students secondary goals of Achieve Citizenship Skills and/or Achieve U.S. Citizenship into GALIS and track the completion of these goals. TO BE INITIALED BY IELCE APPLICANTS ONLY. The grantee will abide by the TCSG non discrimination policy and federal statute against discrimination for the provision of services or in its hiring policies on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member or citizenship status (except in those special circumstances permitted or mandated by law). 39 If the Grantee, in Agency s sole determination, fails or refuses for any reason to perform any of its obligation under this contract or violates the grant policies, procedures or assurances (e.g. full time teachers not teaching the hours required by the grant), Agency may impose such sanctions as it may deem appropriate. Sanctions may include, but are not limited to, placing the Grantee on a Corrective Action Plan (CAP), cancellation or termination of the contract, repayment of funds to the Agency, reduction in current year funds, reduction in future funds, withholding of payments to Grantee until Grantee complies or suspension of this contract in whole or in part, and the seeking of other remedies as may be provided by this contract law. Any cancellation, termination, or suspension of this contract, if imposed, shall become effective at the close of business on the day of Contractor s receipt of written notice thereof from Agency. 4 of 5
I certify that I have reviewed, understand, and agree to comply with the above assurances. Print Name of Organization Head Signature of Organization Head Print Name of Program Administrator Signature of Program Administrator 5 of 5