OLEY VALLEY SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS REGULAR SCHOOL BOARD MEETING AGENDA JANUARY 20, 2016 7:00 P.M. 1. 7:00 P.M. ROLL CALL 2. PLEDGE OF ALLEGIANCE TO FLAG 3. ANNOUNCE EXECUTIVE SESSION 4. SCHOOL PROGRAM a. Board Recognition b. Student Representative Reports i. Janelle Rohrbach, Junior Student Representative ii. Alexis Meals, Senior Student Representative 5. INTRODUCTION OF GUESTS (PUBLIC COMMENT) 6. APPROVAL OF MINUTES a. MOTION To approve the School Board Reorganization Meeting Minutes of December 2, 2015, and the Regular School Board Meeting Minutes of December 9, 2015 as presented. 7. RATIFICATION OF COMMONWEALTH FUNDS a. MOTION To ratify the receipt of the Commonwealth Funds report for December 2015 as presented. 8. TREASURER S REPORT a. MOTION To approve the Treasurer s Report for the periods ending October 31, 2015, November 30, 2015, and December 31, 2015 as presented. 9. APPROVAL/RATIFICATION OF BILLS a. MOTION To approve/ratify payment of bills in the following amounts from November 19, 2015 through December 31, 2015: GENERAL FUND $898,725.88 FOOD SERVICE FUND $2,866.19 STUDENT ACTIVITIES FUND $3,588.29 CAPITAL RESERVE FUND $26,412.84 GRAND TOTAL $931,593.20 b. MOTION To approve/ratify payment of bills in the following amounts from January 1, 2016 through January 20, 2016: GENERAL FUND $860,484.79 FOOD SERVICE FUND $69,122.36 STUDENT ACTIVITIES FUND $14,650.81 CAPITAL RESERVE FUND $0.00 GRAND TOTAL $944,257.96 10. COMMUNICATIONS SECRETARY a. Thank you letters were sent to Mrs. Lynn Gladiuex and the Oley Valley Athletic Boosters. 11. SOLICITOR S REPORT 12. ADMINISTRATIVE REPORT a. In-County Workshops for the period of December 10, 2015 to January 20, 2016 b. Enrollment numbers as of December 31, 2015 c. The list of Student Teachers/Interns as of January 20, 2016 d. The Tuition Approval Report as of January 20, 2016 13. COMMITTEE REPORTS JANUARY 20, 2016 1
I. Budget and Finance Committee R. Richard, Chairperson C. Hannum C. Kubitz, Jr. J. Ewing 1. MOTION To approve Budget Transfers for the months of November 2015 and December 2015 as presented. 1. Next meeting dates: January 26, 2016 at 7:00 p.m. February 29, 2016 at 8:00 p.m. March 29, 2016 at 7:00 p.m. May 2, 2016 at 8:00 p.m. II. Personnel Committee C. Hannum, Chairperson R. Heckman R. Richard D. Pollock, Jr. 1. MOTION To approve Pamela Wolf, LPN, as a Substitute Nurse for field trips for the 2015-2016 school year. 2. MOTION To approve Sherry Hoffman and Kristi Schmittinger, ES Teachers, to attend the Bureau of Education & Research Guided Reading: Differentiating Using Small Group Instruction seminar in Allentown, PA, on March 1, 2016 from 8:00 a.m. to 3:15 p.m. to continue to learn and growing while teaching guided reading groups. Total cost to the District = $781.32. (Registration = $239.00 x 2; Mileage = $23.00; Substitute = $140.16 x 2) III. Policy Committee D. Pollock, Jr., Chairperson J. Ewing 2
1. Next meeting dates: February 1, 2016 at 8:30 p.m. April 4, 2016 at 8:45 p.m. June 13, 2016 at 8:45 p.m. IV. Curriculum Committee J. Ewing, Chairperson C. Kubitz, Jr. C. Hannum 1. Next meeting dates: February 1, 2016 at 7:00 p.m. February 29, 2016 at 7:00 p.m. April 4, 2016 at 7:00 p.m. May 2, 2016 at 7:00 p.m. June 13, 2016 at 7:00 p.m. V. Property and Transportation Committee D. Pollock, Jr., Chairperson R. Richard C. Hannum R. Heckman 1. MOTION To approve Rebecca Werstler as an Oley Valley School District Van Driver for the 2015-2016 school year. 1. Next meeting dates: March 14, 2016 at 7:00 p.m. April 4, 2016 at 8:00 p.m. June 13, 2016 at 8:00 p.m. VI. Student Activities Committee C. Kubitz, Jr., Chairperson D. Pollock, Jr. 3
1. MOTION To approve Mrs. Kathryn Lynch and five students, to participate in the District Chorus held at Delaware Valley High School in Milford, PA on February 4 thru 6, 2016. Mrs. Lynch will drive up in her personal vehicle on the morning of the 4 th and return the same day. The students will be taking a chartered bus, leaving at 6:00 AM, to the competition on the 4 th. The charter was set up to accommodate all the students from Berks County that are participating in the competition. Three chaperones will be riding the bus with the students. PMEA provides chaperones for the competition plus all security necessary for the safety of the competitors. Saturday, February 6 will be the final concert and all students will be picked up and transported home by their parents. Date: February 4-6, 2016 Location: Delaware Valley High School, Milford, PA Purpose: District Chorus Registration: Student: 5 x $125 = $625 (Covers lodging as well) Adult: No Cost Transportation: Students: Chartered Bus 5 x $25 = $125.00 Adult: Personal Vehicle 208 miles RT x $.575= $119.60 Substitute: One day (2/4/16): $140.16 High School Budget Funded: $1,009.75 2. MOTION To approve Mr. Jason Moll, Mr. Christopher Buckner, and sixteen students to participate in the PA-Technology Student Association Region 9 Leadership Conference at Stroudsburg High School, Stroudsburg, PA on Saturday, February 6, 2016. They will be participating in science, engineering and technology-based competitions. They will depart on Saturday, February 6, 2016 at 6:15 AM and return at 6:30 PM. Date: February 6, 2016 Location: PA-TSA Region 9 at Stroudsburg High School, Stroudsburg, PA Purpose: Science, Engineering, Technology Based Competitions Activities: 16 Students $15 x 16 = $240 Transportation: 2 Vans = (140 RT x 2) x $.575 = $161.00 Substitute: None needed, competition is on a Saturday Curriculum Related Activities: ($19 per hour x 12 hours) x 2 teachers = $456.00 High School Budget Funded $857.00 1. Next meeting date: February 1, 2016 at 8:00 p.m. VII. Legislative Committee R. Heckman, Chairperson C. Kubitz R. Richard 4
VIII. Berks County Intermediate Unit R. Richard, Representative 1. Next meeting date: January 21, 2016 IX. Agricultural Advisory Committee R. Richard, Representative 1. The following students received their First Year FFA Jackets at the 2016 Pennsylvania Farm Show: Samuel Witman Hayden Phillips Kylee Hetrick Alysha Ulrich Gary L. Grant Jr. Cameron Oswald Kara Milbut Oliver T. Prout Joshua Treichler Rachel Noll Morgan Kochey Tanner Kline Alexa Scatamacchia Madison Wolf Vincent Ferrizzi 2. The following students received their Oley Valley FFA Keystone Degrees at the 2016 Pennsylvania Farm Show: Laney Benfield Nathaniel Boyer Jeremy Chen See Cody Kline Amber Wiseman 3. Next meeting date: February 11, 2015 at 7:00 p.m. X. Berks Career and Technology Center R. Heckman, Representative D. Pollock, Jr., Alternate Representative 5
1. The March 9, 2016 Combined Committee Meeting of the Oley Valley School Board will be held at 7:00 p.m. at the BCTC, East Campus. XI. Berks EIT/TCC C. Kubitz, Jr., Representative K. Haines, Alternate Representative XII. Communications Committee R. Heckman, Chairperson J. Ewing 1. The 2015-2016 Communications Committee Presentations/Informational Forums: Thursday, January 28, 2016 at 7:00 p.m. in the Middle School Cafeteria Topic Meet the Board Members Thursday, April 21, 2016 at 7:00 p.m. in the Middle School Cafeteria Topic School Board Roles and Responsibilities 2. Next meeting date: TBD XIII. Secretary s Report M. Jones 1. The Oley Valley School District is seeking class pictures from the following years: 1986, 1985, 1984, 1983, 1982, 1978, 1975, 1974, 1972, 1970, 1964, 1963, 1962, 1961, 1960, 1959, 1958, 1956, and 1919. If you have a class picture you would be willing to share, please contact Lori McIlvee at extension 1312. 2. Thank you to Cindy Kunkel for her donation of class pictures for the Class of 1980 and 1981. 3. The Berks County Planning Commission Land Development and Subdivision Activity Monthly Report for November 18, 2015 to December 21, 2015 is presented. XIV. Other S. Burns, President 6
14. UNFINISHED BUSINESS 15. NEW BUSINESS 16. ADJOURNMENT 7