GUIDELINES FOR CONSIDERING AND AWARDING OF GRANTS TO COMBAT ALCOHOL ABUSE AND ADDICTION 1. Eligible Applicants 1.1. Voluntary, self-governing organisations not subject to direction by political control and established under the legal system of the (e.g. foundations, associations, charities and societies) 1.2. Independent organisations enjoying a specific legal status 1.3. Organisations functioning on a not-for-profit basis except political parties 1.4. Any other organisation that the Committee may approve, except political movements and parties. 2. Project Duration & Budgets 2.1. Maximum Project Duration 12 months (no minimum) 2.2. In potential extension of contract duration, such extension may not exceed 6 months 2.3. Grants between P10 000 P1 Million 2.4. Selection Criteria Successful proposals should receive at least 50% score in order to be eligible for funding. The evaluation criteria and the points will be as below; 2.4.1. Relevance with the Fund priorities (25/100) Clear description of the need of the target group to be addressed and its relevance to the objectives and priorities of the Alcohol Levy Fund
Clear definition of the planned effects (outputs, results, impacts, including indicators) Clear thematic focus which relates to the general objectives of the Alcohol Levy Fund 2.4.2. Quality of Approach and Management (20/100) Coherence between the planned project effects and proposed approach and methodology Clear division of tasks and responsibilities, realistic and transparent work plan and timetable Effectiveness of dissemination activities and extent to which the project results reach the target groups 2.4.3. Quality of Applicant/ Partnership (10/100) Coherence between the project objectives Clear capability of Applicant to carry out the proposed project In case of partnership clear capability of both partners 2.4.4. Quality of Results (10/100) Expected results are concrete (visible and measurable) The results expected must contribute to the achievement of the goals described in the proposal and their relevance to the goals of the Fund 2.5. Monitoring and evaluation[15/100] A clear set of relevant, reliable and valid indicators Feasible methods of evaluation Project/programme measures of outcome and impact
2.5.1. Sustainability of Project Results (10/100) Potential for sustainability of project impact Extend to which the action gives real benefits to the community Impact of the project activities on the wider geographical area 2.5.2. Budget (10/100) The proposed budget realistically reflects the activities laid out in the proposal 3. Proposal Guide 3.1.1. General Information (Organisational Background, membership of board, affiliation, registration with recognised bodies, physical address) 3.1.2. Applicant Information 3.1.3. Statement of Commitment from the applicant 3.1.4. Partner organisations (if any) 3.1.5. Project Description 3.1.6. Methodology and Work plan 3.1.7. Expected impact and sustainability 3.1.8. Budget 3.1.9. Annexes 3.1.10. Checklist 4. Payments/Disbursement Model 4.1. Beneficiaries will receive an initial disbursement not exceeding 20% upon signing of the contract.
4.2. The disbursement schedule of the remaining 80% will be drawn during the signing of the contract of agreement and shall be part of the annexure of the contract of Agreement. 4.3. At all the stages of disbursements, there shall be interim reports of activities for which payment is being sought an indication of the balance of the project duration. 4.4. At its discretion, the Committee may allow for funds disbursements upon confirmation of delivery of goods/services. 5. Budget Requirements 5.1. Project Budget 5.2. Staff Costs 5.3. Travel and Subsistence 5.4. Equipment 5.5. Subcontracting 5.6. Other Costs( specify) 6. Required Annexes 6.1. Curriculum Vitae and or Personal Profiles of key persons included in the proposal 6.2. Supporting letters from Government officials in communities such as Kgosi, Social Workers, District Commissioners, particularly as they may not be registered with BOCONGO 6.3. Applicant s statutes and Certificate of Registration issued by a competent authority of The
6.4. Official proof that the person signing the Declaration of Application is the legal representative of the Applicant and is legally authorised to bind the Applicant 7. Reporting / Audits 7.1. Quarterly interim Reports (10 days after quarter end) and 7.2. Final Report (10 days after project end) 7.3. Projects under 3 months only Final Report 8. Funds Recovery/Cancellation 8.1. Where the applicant fails to meet contractual obligations, and fail to utilise the Funds allocated, such suitable remedial action will be implemented including, cancellation of project and recovery of funds accordingly. 9. Approval of Proposal and Publication 9.1. Upon approval, the Applicant will sign a Memorandum of Agreement to ensure compliance and obligations 9.2. All Approved proposal shall be published in the Government and private media within 14 days of approval to ensure transparency.