Board of Directors Meeting Agenda Thursday March 15th, 2018 12:00 PM I. Call to Order II. Guests: III. Minutes of February 2018 Meeting IV. President s Report 1. Budget still working on hope to have a special meeting before end of month to vote on. We are hoping to get the budget out to the board the week of the meeting so you can review it. 2. Welcome back Hazel Brown to the board V. Treasurer s Report 1. Review January 2018 Financial Reports 2. Review February 2018 Financial Report VI. Executive Director s Report A) New building construction update B) Ann Hebert estate C) Grants coming from Van Buren to help with spay/neuter D) Special events, shot clinics and upcoming grants E) Updated No-Kill plan is finished and is more of an employee manual than anything else so Sam & Leeann feel it should go to the employee. If a board would like one they can email me and I will send it to them it is around 20 plus pages. F) Parvo dogs G) Transport update H) Petsmart meeting new transport opportunities I) Heartworm dogs J) Animals with serious injuries K) Now doing 10 tent events a year. May want to buy a tent it costs $500. Per rental and we can get our own for $1,500.00 L) We are doing 2 special events at Petsmart every month now. M) We are still short personnel ACT, adoption, Medical and have to hire fundraising position.
N) Planning on getting a report to executive board about moving some employees around. O) 4 dogs involved in attack P) Mars inspection this week Q) Local foundations will be circulating information to board members R) Soliciting donations through water bills S) We have about 120 new places for us to put Paw Prints but we have to increase the printing of the magazine and they all want racks so we would need to invest in new racks. T) We have a full group to handle collections we have added 23 new locations U) Volunteer hours are up V) Direct mail piece going out this week. W) Working on a capital campaign for the building and some other items which will begin in April or May. X) Working on a new sponsorship packet Y) Over 68 animals need major care in January, and 72 in February Z) Working on online auctions and raffles to raise funds AA) Waiting for state approval on license plates BB) I have a Bissell Spot Bot For C4P CC) I been working on it for over 6 months but I now have a $400.00 or a little over. And a will for $575.00 from the Pyle Trust. We get the interest on the trust every 6 months. DD) Spay/Neuter vouchers update EE)We have had 24 kittens born in the shelter and 18 puppies in March. FF) Paw Prints will go out once the proof is done. VII. Special Events VIII. Old Business IX. New Business X. Adjourn
Sebastian County Humane Society Board of Directors Meeting Thursday February 8,2018 Attendees: Joe Sprague, Steve Carriillo, Sam Terry, Stacie Cox, Melanie Prewett, Storm Nolan, LeeAnn Cox, William Buckley, Jessica Meredith, Philip Merry Excused absences: Tracy Zigerelli Absences: Kitty Calvert, Darren Minor Guests: 0 I. Call to order. Meeting was called to order at 12:05 II. Minutes from January 11, 2018. Motion made by LeeAnn to approve the minutes from the January 11, 2018 meeting. Second by Steve. Minutes were approved. III. Philip Merry was moved from being absent at the January meeting to an excused absence. IV. President s report by Sam Terry V. The board voted get two credit cards on the same account with a limit of $5,000. Joe would be the administrator. Tina can check balances. The transport team and Amber and Trevor can use the cards.the cards will be issued under HOPE. A motion was made by LeeAnn. Second by Philip. Motion passed. VI. Sam suggested moving next months meeting from March 8th to March 15th. We will also move the November meeting as well. VII. Treasurer s Report V. Executive Director s Report Joe announced that today we had two transports. One in Wisconsin had 38 dogs aboard, and the other in Toledo has 22 cats. Joe temporarily closed to intake due to the large amount of parvo coming into the shelter. Ann Herber will: A letter was sent offering $20,000 now. Sam suggested waiting until we can get the entire sum. Joe received a $1000 grant from PetSmart for $1500 and items for the lobby. Several board members liked the idea of improving the counter in the lobby. Joe has 9 more grants to file and 13 more to file next month. Having a lot of pregnant dogs and cats coming into the shelter. Joe reported that there is a group of women from Van Buren that started an organization to help raise money for spay and neuter costs for Van Buren animals.
Fundraising, grant and misc. Calendar is being finished this week and will be emailed by early next week. The No Kill plan is being reviewed for corrections and will be emailed next week. Joe is looking for a trailer to use as an iso unit for the parvo dogs. The transport for 48 dogs was canceled this week due to the parvo. It is rescheduled for the end of the month. We have 26 heartworm dogs and cats with bed bugs. Hoping to be ready for a transfer to ShelterLuv around the 17th of the month. Joe reported that the birthday party raised $8,200 and the shelter is still receiving money. Pam has had 3 appointments with businesses this week and has a goal of getting 1 to 2 appointments a day. The shelter received an award for best shelter. This was featured in Entertainment Fort Smith magazine. The shelter sent an email request for donations. One email received $10 and the other received no money. We are short 6 cleaners and two medical technicians. LeeAnn suggested raising hourly salary so it is above minimum wage to increase the amount of applicants and decrease turnover. LeeAnn proposed to increase the wages to $9.50 an hour. It was also suggested increase the current cleaners wages before the ad goes out so we will not lose the current employees. We also agreed to increase the Medical techs wages to $9.75 an hour effective immediately. The puppy bowl brought in $674.00. We are hoping to open the intake door next week. We have lost 5 to Parvo. The spay neuter grant goes until the end of November. Joe will be scheduling appointments to come pick up certificates to avoid the problem with people waiting to get their certificates. Joe will be sending out an open letter to the vets offices to attempt to get help with shot and microchip clinics. Special Events: Cause for Paws Meeting will be the 1st Tuesday of every month, starting in March from 12-1 at the Hampton. Old Business: 0 New Business: Philip suggested sharing success stories of animal adoption and medical recovery. Philip also offered to pay for bandanas for the dogs forever. Motion made to adjourn by LeeAnn. All were in favor. Meeting adjourned at 1:08
Clinics (No Dates Yet) 5 Microchip - $200 3 Rabies - $1.00 3 Shots - $1.00 2 Shots - Free 5 Shots Regular Price 2 Heartworm Test/Prevention - $10.00 4 Flea & Tick
Sheet1 Due Date Funder Area 03/11/18 Tyson foods Corporate Giving Humane Education 03/15/18 Cpf Ecotech Grant Education/outreach 03/15/18 Athletes for Animals Grants building/construction 03/15/18 OGE Energy Corp. Foundation Grant Humane Education 03/15/18 RSF Seed Fund Humane Education 03/15/18 USA Today Grant 03/16/18 Grey Muzzle Organization Grant building/construction 03/28/18 Sparkplub Foundation Grant Humane Education 03/29/18 Park Foundations Grant: Media, Envir. & Animal Welfare medical/spay/neuter 03/30/18 Pet Transport Grant Project 03/30/18 Mosaic Company Foundation Grant: United States building/construction 03/31/18 Build a bear Foundation Program/project/educatiom 03/31/18 Doris Day Animal Foundation Grant medical/spay/neuter 03/31/18 National Initiatives: Conservation of Land, Wildlife & Animal Welfare building/construction 04/01/18 Robert W. Knox, Sr., & Pearl Wallis Knox Charitable Foundation Grant medical/spay/neuter Program 04/02/18 Pet Transport Grant PetSmart Pet Transport 04/15/18 Grants for spay and Nueter provider petco foundation 04/15/18 Morning Star Foundation Grant Capital Project 04/15/18 Hand Foundation Grant building/construction 04/16/18 Maddie's Idea Lab Phase 1-4 Grants building/construction 04/30/18 Ambrose Monell Foundation Great General Operation 04/30/18 Lawrence Foundation Project/Program 04/30/18 PetSmart Operations 04/30/18 Petsmart Transport 04/30/18 Petsmart Capital 04/30/18 Pet Advocacy Grant: Banfield Foundation Transport/foster 04/30/18 Capital Grants building/construction 05/01/18 Maddie's Funds Project 05/01/18 WCP Foundation Humane Education 05/01/18 William and Charlotte Parks Foundation Transport/foster 05/01/18 Edith J Goode Residuary Trust medical/spay/neuter 05/10/18 Max and Victoria Dreyfus Foundations Grant Humane Education 05/10/18 Max and Victoria Dreyfus Foundations Grant building/construction 05/12/18 Drunker Prize 05/15/18 PEdigree Foundation Innovative Grants building/construction 05/15/18 pedigree Foundation Innovative Grants medical/spay/neuter 05/15/18 Pedigree Foundation Operation Grants Emergency Medical 05/15/18 Pedigree Foundation Operation Grants medical/spay/neuter 05/15/18 Pedigree Foundation: Program Development Grants Humane Education 05/15/18 Pedigree Foundation: Program Development Grants medical/spay/neuter 05/22/18 Maddie Innovation Grant Humane Education 05/26/18 Lauren Townsend building/construction 05/31/18 ASPCA Share The love Event Humane Education 06/01/18 Mabee Foundantion Grants (Later deadlines Sept 1 & Dec 1) building/construction 06/01/18 Deupree Family Foundation Grants Pet Retention 06/01/18 Research and Education Grant Education/Outreach Page!1
Sheet1 Due Date Funder Area 06/01/18 Clif Bar Family Foundation Small Grants Humane Education 06/08/18 Leighty Foundation Grants Humane Education 06/15/18 National Grants: Adoption or Behavioral Training Humane Education 06/15/18 National Grants: Humane Animal Population Control medical/spay/neuter 06/30/18 Build a Bear Youth Humane Ed. Grant Education 06/30/18 Intake Diverison Grant Transport/foster 06/30/18 Keeping Pets and Families Together Grants: PetSmart Transport/foster 06/30/18 Howard Family Foundation Grant Education / Outreach, Applied Project / Program 07/01/18 Wm Dean Charitable Foundation Transport/foster 07/02/18 Enhancing Quality of Life Thru Pets PetSmart PetSmart 07/15/18 CPF ecosolution Grants Humane Education 08/01/18 Spay & Neuter PetSmart spay/neuter 08/01/18 Albert Schweitzer Animal Welfare Fund Grant building/construction 08/07/18 DOGust Birthday Contest building/construction 08/10/18 bernice barbour foundation 08/15/18 petco Animal welfare 08/31/18 Oxbow Recue Grant Humane Education 08/31/18 Spay/Nueter Grants: PetSmart Charities building/construction 08/31/18 Spay/Nueter Grants: PetSmart Charities medical/spay/neuter 09/01/18 Scaife Family Foundation Grant building/construction 09/28/18 Grant for Animal Welfare Organization Emergency Medical 09/30/18 Holiday Wishes Grant Campaign: Petco Foundation Emergency Medical 10/01/18 Walker Charitable Foundation Grant Humane Education 10/09/18 Morris Family Foundation Humane Education 10/16/31 BISSELL Pet Foundation Partners Grant medical/spay/neuter 10/31/18 ARA Grant # ARA2017-6: Animal Rescue Aie Emergency Medical 11/09/18 National Animal Shelter Appreciation week Content Humane Education 11/30/18 Hesed Foundation Grant Humane Education 12/03/18 Dudley T. Dougherty Foundation Grrant Humane Education 12/05/18 Newman's Own $500,000 Holiday Challenge Emergency Medical 12/09/18 Cardinal Health E3 Grant Program building/construction 12/31/18 J.B. Hunt Transport Services Corp. Giving building/construction 01/27/19 FAWCO Foundation Development Grants Humane Education 01/31/19 Grants for Spay/Nueter Providers: Petco Foundaion medical/spay/neuter Rolling 1-800-PetMeds Cares Donations Requests Transport/foster Rolling Adoption Grant/Partnerships Emergency Medical Rolling American Humane Association Project/Program Rolling Animal Farm Foundation Repairs/Play yards Rolling ASPCA Anti-Cruelty Grant building/construction Rolling ASPCA Anti-Cruelty Grant Emergency Medical Rolling ASPCA Anti-Cruelty Grant Transport/foster Rolling Bemis Small Grants Humane Education Rolling BF Disater Relief Grant Emergency Medical Rolling Catalyst Fund: Roddenberry Foundation building/construction Rolling Centene Charitable Foundation Grants Humane Education Page!2
Sheet1 Due Date Funder Area Rolling Charity Pot Funding: LUSH Fresh Handmade Cosmetics Humane Education Rolling Charles & Mildred Schnurmacher Foundation Grant Emergency Medical Rolling Corporate Giving Charitable Contributions: McCormick Humane Education Rolling Deupree Family Foundation Grants medical/spay/neuter Rolling DJ&T Foundation building/construction Rolling Education Advancing Afterschool: Charles Stewart Mott Foundation Humane Education Rolling Emergency Relief PetSmart Transport/foster Rolling Ensign Bickford Foundation Grant Humane Education Rolling Flea & Tick Medication Grants: Banfield Foundation building/construction Rolling Galesi Family Foundation Rolling Henry T. Nicholas III Foundation Humane Education Rolling IFAS Disaster Response Grant Transport/foster Rolling ISF Medical Emergency Grant: Ian Somerhalder Foundation building/construction Rolling J & M foundation Grant Humane Education Rolling Jason Debus Heigl Foundation Grant medical/spay/neuter Rolling Jim & Angela Thompson Foundation Grant Emergency Medical Rolling Kars4kids Small Grant Program Humane Education Rolling Kayla Jean Ricci Memorial Foundation Grants building/construction Rolling KONG Toy Grant medical/spay/neuter Rolling Maddie Talks Grant medical/spay/neuter Rolling Mars Petcare U.S. Donations: A Better World for Pets Emergency Medical Rolling Meacham Foundation Memorial Grant: American Humane Transport/foster Rolling Mobile Adoption Van Grant: Stanton Foundation Transport/foster Rolling Morgan Stanley Community Affairs Grants Transport/foster Rolling Neal Foundation Trust Grant Transport/foster Rolling Niles Foundation Grant: Laura J. Niles Foundation building/construction Rolling Onyx & Breezy Foundation Grant building/construction Rolling Orvis Animal Care Grant: PetFinder building/construction Rolling P.L.A.Y. Warm Bellies Pet Beds Grant: PetFinder Transport/foster Rolling PetFinder Disaster Grants Transport/foster Rolling PetFinder Emergence Medical Grant medical/spay/neuter Rolling PetSafe Product Donation Requests medical/spay/neuter Rolling PetSafe Product Donation Requests Humane Education Rolling Play Yard Constructions Grant: Animal Farm Foundation building/construction Rolling Purr 'n Pooch Foundation for Animals Grant building/construction Rolling Ray Rowe Trusts for Animals Grant building/construction Rolling Saxena Family Foundation Grant Humane Education Rolling SC Johnson Grants Humane Education Rolling Sidney Stern Memorial Trust Program building/construction Rolling The Summer Lee Foundation Grants Transport/foster Rolling UFAW: Small Project and Travel Awards medical/spay/neuter Rolling Veterinary Assistant Grants: Banfield Foundation medical/spay/neuter Rolling Veterinary Medical Equipment Grants: Banfield Foundation medical/spay/neuter Rolling Vista Outdoor Support Humane Education Rolling Walmart Store Grants Education/Kids/Low Income Rolling Walmart Store Grants Education/Kids/Low Income Page!3
Sheet1 Due Date Funder Area Rolling Walmart Store Grants Education/Kids/Low Income Rolling Walmart Store Grants Education/Kids/Low Income Rolling Walmart Store Grants Education/Kids/Low Income Rolling Walmart Store Grants Education/Kids/Low Income Rolling Walmart Store Grants Education/Kids/Low Income Rolling Walmart Store Grants Education/Kids/Low Income Rolling Walmart Store Grants Education/Kids/Low Income Rolling Walgreen's Charitable Donations Transport/foster Rolling Wells Fargo Arkansas Grant Humane Education Rolling Your Programs, Your Ideas Grants building/construction Misc. Grants Rolling Charles Steward Education Rolling Elinor Patterson Baker Trust Rolling First Step Grants building/construction Rolling IFAW Disaster Rolling J & M foundation Grant Humane Education Rolling Leighty Foundation Grant Humane Education Rolling Morgan Stanley Open Rolling Morning Star Foudation Grant Capital Rolling PetFinder Project Rolling PetFinder Play Yards Rolling PetFinder Kong Toys In Kind Rolling PetFinder Emergency Medical Rolling Pet Food Pantry Assistant Grant Applied project/program Rolling Petsmart In Kind Rolling Petsmart Disaster Rolling Petsmart Adoption Rolling Stanton Foundation Adoption Van Rolling Your Program Animal Farm Foundation PitBull Page!4