1922 2018 THE GRAND CHAPTER OF QUEBEC ORDER OF THE EASTERN STAR EXTENDS FRATERNAL GREETINGS AND A CORDIAL INVITATION TO ATTEND THE NINETY-SIXTH ANNUAL SEASONS IN THE SUN SESSION OCTOBER 11 TH AND 12 TH, 2018 AT HŌTEL CASTEL & SPA CONFORT GRANBY, QUEBEC * * * * * * * * * HELEN BLACK WORTHY GRAND MATRON BRYAN MITCHELL WORTHY GRAND PATRON * * * * * * * * * ANITA YOUNG, P.G.M. GRAND SECRETARY Secretaries: Please read the above invitation only. It is not necessary to read the detailed program in your Chapter.
DISTINGUISHED GUESTS Tickets for the Banquet honouring the Grand Officers will be provided for: General Grand Chapter Officers and Committee Members (once during the Triennium), Worthy Grand Matrons & Worthy Grand Patrons of other Grand Jurisdictions. The Grand Master of Québec and his lady (or deputy); Karnak Shrine Potentate and his lady (or deputy); Special Project recipients. They are also complimentary for our own Grand Officers and the members of the Committee on Arrangements. Tickets for the Past Grands Luncheon will be provided for: General Grand Chapter Officers and Committee Members once in the triennium. Tickets for the Grand Representatives Luncheon will be provided for: Most Worthy Grand Matron, Most Worthy Grand Patron and Grand Representatives of Quebec in other Grand Jurisdictions. Reservations for all social events are to be made by everyone planning to attend, including those with complimentary tickets. All Luncheons and the Banquet will be held in Citadel A (main floor) All Members are welcome to attend all social events. (U.S. cheques accepted for all events) COMMITTEE ON ARRANGEMENTS Mr. Doug Black, P.G.P. (Chair) 3186 Route 327, Harrington, QC J8G 2T3 Tel: 819-687-8040 HOTEL RESERVATIONS ALL ROOM RESERVATIONS MUST BE MADE DIRECT WITH THE LE HOTEL CASTEL 1-800-363-8953 or 450-378-9071 TRANSPORTATION Mr. William B. Miller, P.G.P. Tel: 450-834-3057 Cell : 514-268-4859 PLEASE NOTE: ALL SESSIONS OF THE GRAND CHAPTER OF QUEBEC AND ALL SOCIAL FUNCTIONS WILL BE HELD AT: HŌTEL CASTEL & SPA CONFORT 901 RUE PRINCIPALE (ROUTE 112) GRANBY, QUEBEC, J2G 2Z5 TEL: 1-800-363-8953 450-378-9071 ALL FORMS FOR THE SESSIONS CAN BE OBTAINED FROM OUR WEBSITE AT: www.oes-quebec.com
GENERAL INFORMATION REGISTRATION All members and visitors may pre-register. Registration Fee: $25.00 per member. Send registration form and fee to: Mrs. Anita Young, PGM 1301 Barsalou, Chambly, QC J3L 2X8 A current signed Receipt for Dues Card MUST be presented to receive Registration packet. The Credentials & Registration committee and Distinguished Guests Committees will be open at the following times: Wednesday October 12 th : Thursday October 13 th : Friday October 14 th : 2:30 p.m. - 4:30 p.m. 6:30 p.m. - 8:30 p.m. 8:00 a.m. - 4:00 p.m. 8:00 a.m. - 2:00 p.m. The Credentials & Registration Committee and Distinguished Guests Committee will both close at 2:00 p.m. on Friday. Please note that your signed Sessions Programme booklet is your proof of membership for vouching. All addresses, tributes, welcomes and responses should be made available to the Grand Secretary prior to Grand Chapter preferably as an electronic attachment on an email. If you do not have access to a computer then two hard copies must be given to the Grand Secretary at Grand Chapter prior to the sessioin. REHEARSAL Rehearsal for: Grand Officers, Flag Bearers Grand Pages and Grand Guards Quebec and Visiting Grand Representatives will be held in the Session Hall PROMPTLY at 3:00 P.M., Wednesday, October 10 th, 2018 ONLY THOSE TAKING PART WILL BE ALLOWED IN THE REHEARSAL HALL PHOTOGRAPHS 6:00 p.m. sharp Wednesday, October 10 th, 2018 1. Grand Officers 2. Worthy Matrons & Patrons 3. Quebec and Visiting Grand Representatives 4. Committee on Arrangements 5. Grand Instructors 6. Grand Pages 7. Grand Guards All in appropriate attire please
TENTATIVE PROGRAMME THURSDAY, OCTOBER 11 th. 2018 8:45 A.M. - Musical Interlude 9:00 A.M. - Formal Opening with presentation of Distinguished Guests Report of the Worthy Grand Matron Report of the Worthy Grand Patron 1:30 P.M. Committee Reports Memorial Service FRIDAY, OCTOBER 12 th, 2018 8:45 A.M. - Musical Interlude 9:00 A.M. - Committee Reports 2:00 P.M. Nomination & Election of Grand Officers Final Reports Formal Closing of Grand Chapter 7:00 P.M. Installation of Grand Officers SOCIAL EVENTS THURSDAY, OCTOBER 11, 2018 12:00 Noon The Past Grand s Luncheon All Members Welcome Cold Plate Buffet $25.00 7:00 P.M. Sharp The Four Seasons Banquet Honouring the Grand Officers Filet of Pork (Vegetarian Plate available upon request) $45.00 FRIDAY, OCTOBER 12, 2018 12:00 Noon Grand Representatives Association Bird s Eye View Luncheon Chicken Tournedos in Red Wine Sauce Price: $33.00 MEAL RESERVATIONS Deadline for all reservations: September 27, 2018 Cheques/Money Orders must be made out to: Grand Chapter of Québec, OES *Please indicate on the form of any special dietary requirements or if an alternative meal is required.
PRE-REGISTRATION AND MEALS FORM GRAND CHAPTER OF QUÉBEC, OES SEASONS IN THE SUN Thursday, October 11th and Friday October 12th, 2018 Hotel Castel & Spa Confort, 901 rue Principale, Granby, QC J2G 2Z5 DEADLINE for Pre-Registration and Meal reservations is: 27 SEPTEMBER 2018 Your Pre-registration fee is not refundable Please PRINT and use ONE form per MEMBER Name PRINT Address: Phone _ City/Town Province/State PC/ZIP Chapter & Number _ Email: Title as of October 2018 (check appropriate box and record Title and Jurisdiction info as necessary) Office Title & Jurisdiction GGC Elected Officer GGC Appointed Officer GGCCM Grand Officer Chapter Officer Pls appropriate title: PGM PGP PM PP Member Grand Representative of: Jurisdiction in Meals Day Qty Price Cost PGM/PGP Luncheon (informal, all welcome) Cold Plate Buffet Thursday $25.00 Grand Officer Banquet (all welcome) Filet of Pork Thursday $45.00 Grand Representatives Luncheon (all welcome) Chicken Tournedos Friday $33.00 REGISTRATION FEE /////// $25.00 $25.00 TOTAL ///////// Allergies/Food Intolerances CHEQUE: MAIL TO: Made payable to the Grand Chapter of Québec, OES and can be paid in either Canadian or US funds. If submitting US Funds please submit the amount in the total above. Thank you. Anita Young, PGM, Gr Secretary 1301 Barsalou, Chambly, QC J3L 2X8 CANADA Phone: (450) 658-6078 Email: grsecqc@bell.net VISITORS: Please complete and submit the reverse if you are flying into Dorval or Burlington and would like to be met at the airport. Page 1 of 3
VISITING MEMBERS I would like to be picked up from and returned to the airport: Yes No Our Transportation Committee will be happy to pick you up and return you to the airport and, when you arrive, we will have a member in the terminal holding a sign which reads Eastern Star. Name (PRINT) Jurisdiction Arrival: Date _ Time _ Airline _ Flight # Please denote which Airport you are flying into: Dorval Burlington Number travelling with you Departure: Date _ Time _ Airline _ Flight # If your flight number and/or arrival time changes, please advise either the Chair of Housing or the Grand Secretary. For additional information/concerns, please contact: Grand Secretary (450) 658-6078 or grsecqc@bell.net DISTINGUISHED GUESTS Tickets for the Banquet honouring the Grand Officers will be provided for: General Grand Chapter Officers and Committee Members (once during the Triennium), Worthy Grand Matrons & Worthy Grand Patrons of other Grand Jurisdictions. The Grand Master of Québec and his lady (or deputy); Karnak Shrine Potentate and his lady (or deputy); Special Project recipient(s). They are also complimentary for our own Grand Officers and the members of the Committee on Arrangements. Tickets for the Past Grands Luncheon will be provided for: General Grand Chapter Officers and Committee Members once in the triennium. Tickets for the Grand Representatives Luncheon will be provided for: Most Worthy Grand Matron, Most Worthy Grand Patron and Grand Representatives of Quebec in other Grand Jurisdictions. Reservations for all social events are to be made by everyone planning to attend, including those with complimentary tickets. If you are entitled to a Complimentary Ticket: on the Meal line, in the cost area, record COMP. Include the ticket in the number of tickets ordered section but do not include the cost of that meal in your total. Remember to bring your ticket to each meal as it will be collected at the door or at the table. A Current Dues Card must be presented when picking up your registration packet. Cheques for Pre-Registration & Social Events are payable to: Grand Chapter of Québec, OES and are to be mailed to the Grand Secretary - see front of form for name and address. NOTE: Cash or Post-dated Cheques are not acceptable. Please remember to include the $25 pre-registration amount when you are totaling the cost. You must pre-register if you wish to attend any social event. ALLERGIES / FOOD INTOLERANCE: Please document all food allergies in the section on your Pre-registration form. Every effort will be made to provide you a substitute meal / item if necessary. All questions pertaining to Housing should be addressed to the HOUSING CHAIR: Mrs. Donna Mitchell, Telephone: (450) 243-5417 or bryan.mitchell@axion.ca These forms may be copied as needed Page 2 of 3
GRAND CHAPTER OF QUÉBEC, O.E.S. OCTOBER 10 th, 11 th, and 12 th, 2018 Hotel Castel & Spa Confort 901 Principale Street, Granby (Quebec) J2G 2Z5 (450) 378-9071 or 1-800-363-8953 HOUSING INFORMATION This Housing Form has been designed for us by the Hotel. It is for information purposes only. It does not have to be returned with the Pre-Registration form. Hospitality Rooms Rate without taxes One queen bed $129 One queen bed & hide-a-bed $136 One King Bed & Hide-a-bed (5 th floor without balcony) $141 Urban Rooms One queen bed & hide-a-bed w/shower no bath One King Bed (5 th floor without balcony) Two queen size beds (5 th floor without balcony) Two Queen Beds $154 Two queen beds $154 w/shower no bath All prices are per night without taxes. Take note that the taxes can change during the year without notice. Rate without taxes $144 $149 $154 RESERVATIONS SHOULD BE MADE DIRECTLY TO THE HOTEL WHEN YOU CALL TO MAKE YOUR RESERVATION ADVISE THEM IT IS FOR EASTERN STAR FIRST NIGHT S DEPOSIT IS NOT REQUIRED THIS YEAR THE DEADLINE FOR RESERVATIONS IS SEPTEMBER 10, 2018 CHECK-IN TIME: 4:00 P.M. CHECK-OUT TIME: 12:00 NOON THE HOTEL REQUIRES THAT YOU DO NOT GO TO THE ROOMS UNTIL YOU HAVE THE KEY FROM THE FRONT DESK PERSONNEL. PERSONAL CHEQUES WILL NOT BE ACCEPTED WHEN CHECKING IN or CHECKING OUT OF THE HOTEL - CASH OR CREDIT CARD ONLY. CARDS ACCEPTED: VISA, MASTERCARD, DINER S CLUB, DISCOVER, AMERICAN EXPRESS Cancellation policy: Take note that our cancellation policy is before noon of your arrival date. Page 3 of 3