Present: Stevie Lynne Kohler, Natalia Arango, Erik Arellano, Eric Petersen, Sarah Dodd, Nathan Lamborn, Ryan Farmer, L. Jane Stewart, Courtney Holscher, Sarah Gitomer, Igor Shumskiy, Andrew DeMars, Maureen Garrity, Jason Murphy, Whitney Kopp, Damian Illing, Karen Christopher, Matt Powers Executive Council: Matt Leroue, Christina Osborne, Kathan Amin Class Updates 2015: Just competed against 2 nd years in powder puff and lost. Finished trunk section of anatomy. Town Hall meeting today, 2014: Triumphant in the powderpuff showdown. 3 of 4 neuro exams done. More Foundations of Doctoring sessions coming up 2013: Third years are the most represented class at this meeting. On rotations. Still. Received ICC schedule 2012: First trickles of interviews, some are on rotations, some are not Student Affairs: 4 th years: Still in Dean s Letter heaven, but seniors should have gotten notice that they will be finalizing Dean s Letters soon. Hoping that they can get the word out to their class.. 3 rd years: Working on evaluations, trying to make sure they will be able to get dean s letters out sooner 2 nd years: Planning retreat which will make them third years 1 st years: Working on Student Affairs role in Clinical Interlude for December OSR: - National meeting is in Denver. They are trying to plan which students will be - Dr. Rogers, Dean of Student Affairs at Vanderbilt University coming in November, and he will be talking about Hogwarts-style houses at University of Colorado Communications Update: Dan Meyers (dan.meyers@ucdenver.edu) - Facts & Updates: o Medical School Website: up 33% in terms of unique visits to the website, 500,000/month o Website profiling students continuously o Videos on the homepage o Upcoming Facebook page in Januaru - CU Medicine Today: 17,000 online readers up from a couple hundred o Engagement with students: page by page analysis of Spring 2011 issue looking at student representation in the magazine Inclusion of topics relevant to students o Coming issue: BRANCH feature and highlights of other public service
- Dan Meyers: worked in newspapers, then for Colorado Public Radio before coming to CU- SOM o Internal communications o External communications o Examples of what he does: call from first year student from NCAA who was up for an award, let Dan Meyers know as a courtesy, so pleased to hear this story for the school - Suggestions from students: o Erik Arellano- mobile site o Stevie Lynne Kohler- unique curriculum more up front o Ryan Farmer- difficult to locate the index, A-Z index of people on campus o Eric Petersen- kept being popped over to Auraria Campus o Matt Leroue- if medical school is putting on an event that would like to have community engagement and have a community event, do we tell Dan Meyers? Yes. Also have list serves available to send out the information - Please communicate with him about student involvement with any good projects The Medical Examiner: Ksenia - Newsletter and newspaper that has been revitalized in the last year - One issue released in Spring 2011 and another issue coming out soon - Started in 1993, solicited articles last year - Encountered problems with logistics and editing to ensure that content is appropriate - Goal to quote Dan Meyers is quality product you are proud of. - Students involved are mainly 3 rd years and 4 th years, looking for involvement from 1 st and 2 nd years o Will advertise in lecture halls tomorrow, Thursday, September 29 th o Not necessarily looking for experienced editors, only those who are passionate about it o Want to wait until after anatomy is over for the first year students - Content: anything that you feel might be interesting to other students o How do we present more sensitive topics? o Avoid accusations in tone of critique pieces, offer solutions for change - Looking for MD contributor: have not been successful, open to suggestions - R.A.T.s: Random Aurora Tips - Updates from class representatives - Student published, student run, don t necessarily want to change that- self-censorship - Print issue and e-mail issue - Student thoughts: o Matt Leroue: Any progress toward faculty advisor? Dean Garrity: Decision made that she should not be in that role, three names of physicians who responded to Dean Krugman s e-mail o Jason Murphy: How many publications per year? Four, but could do more beefy publication if they do two a year Would need more editors Next Issue end of November, submissions due by end of October o Dean Garrity: Any contributions from Dan Meyers?
Available for consultation for any issues that arise At-Large Elections - Nathan Lamborn: 3 rd year medical student, would like to run for at-large representative. o Was an at-large representative last year o Would be humbled to be a part of this organization. o All in favor with the exception of one opposed: Matt Powers, one abstention: Jason Murphy Financial Aid Update: Damien Illing & Nathan Lamborn - Part of MSC s movement to better utilize elected representatives - Update from the past year o Talked to Deedee Collusy after they had solicited concerns from their classmates o Felt that this year went more smoothly than last year o Comments: timing of disbursement at August due to the fact that rent is typically due on the 1 st of the month Office shoots for the first week of each phase of the year Students need to continue to communicate with Financial Aid on this issue o Deedee will be speaking at each class s town hall meetings in the fall o Working with OSR on coordinating Dean s Dialogue about tuition and fees and their yearly increases and getting that information out to students o Bursar s Office, Financial Aid Office, Student Affairs have been very available with respect to communications- i.e. same day turnaround - Student questions: o Matt Leroue: Is it possible for them to send e-mails out at least a month ahead of time before the students will be receiving disbursements? Communication with students regarding changes to any financial aid (i.e. Stafford loans and interest no longer being deferred)? o Christie Osborne: Could you guys get information out to your student representatives after you have a meeting so we could get it posted on the website? Sure o Damian Illing: Make sure that if students have individual questions about financial aid that they don t go through their representatives, please go directly to Financial Aid o Sarah Gitomer: could they make information available about specific loans? White Coat Fund - Two calling sessions, have raised $450 - Pledge cards out, have received two - Leadership: will have to address at the retreat MSC Finances - See attached presentation from Kathan Amin in Meeting Minutes documents - Student Interest Groups: o Online form that will send all of the information directly to Terri Wood
o Will cover booking rooms and ordering food o Will allow us to keep a tighter reign on budget and simplify things for Terri - Goals: see presentation - Vote on allocation of budget: o Option 1: Events: $10,000 Dinners: $2,000 Travel: $8,000 SIG: $5,500 o Option 2: Events: $5,500 Dinners: $2,500 Travel: $9,000 SIG: $8,000 - Student questions: o Sarah Dodd: Format for power point slide? Matt Leroue: Gives us leverage to show finite examples of how students have benefited Kathan: Would compile summaries into actual presentation, because at this point he is receiving a broad spectrum of slides Ben Deaton: Give specific format o Erik Arellano: Will you prompt with questions? Yes. o Sarah Gitomer: Student Senate format for post-travel form. o Kathan Amin: Form will be on the MSC website o Matt Leroue: Instituting 14-day limit on requests for reimbursement - Discussion: o Ryan Farmer: Events that MSC funds are changing year to year, but expenses have changed? Matt Leroue: Funding for prom was not recouped o Courtney Holscher: Do we really need to vote on a pie chart, if we tend to simply do our own things? Matt Leroue: We would like to do a better job of maintaining a living breathing budget, so that we can come back to it on a monthly basis Represent the budget better o Nathan Lamborn: Which pie charts had excess? Which were deficient? Kathan: went above on events last year, and then did not fund as much in the way of travel Were more stringent last year on student group expenditures o Erik Arellano: Set caps on one subset of funding? Guidelines? Kathan: Decisions being made based on values, more transparency with more information sent out to MSC o Courtney Holscher: Budget request: Dr. Rogers travel expenses $1,000 Issue will be discussed on Saturday - Values: to be discussed on Saturday MSC Retreat on Saturday, October 1 st : 11:30am-4:30pm