PY 2016 APPLICATION CYCLE APPLICATION CDBG PROGRAM OFFICE 121 Haynes Street, Marietta, GA 30060
Submission Requirements 2016 Application Instructions INTRODUCTION The Program (HOME) provides formula grants to States and localities that communities use - often in partnership with local nonprofit groups - to fund a wide range of activities including building, buying, and/or rehabilitating affordable housing for rent or homeownership or providing direct rental assistance to low-income households. HOME is the largest Federal block grant to state and local governments; designed exclusively to create affordable housing for low-income households. HOME funds are awarded annually as formula grants to participating jurisdictions (PJs).The program s flexibility allows States and local governments to use HOME funds for grants, direct loans, loan guarantees or other forms of credit enhancements; rental assistance or security deposits. The program was designed to reinforce several important values and principles of community development: HOME's flexibility empowers people and communities to design and implement strategies tailored to their own needs and priorities. HOME's emphasis on consolidated planning expands and strengthens partnerships among all levels of government and the private sector in the development of affordable housing. HOME's technical assistance activities and set-aside for qualified community-based nonprofit housing groups builds the capacity of these partners. HOME's requirement that participating jurisdictions match 25 cents of every dollar in program funds mobilizes community resources in support of affordable housing. HOME funds may be used for eligible activities intentionally and specifically focused on housing. Participating jurisdictions may choose among a broad range of eligible activities from providing home rehabilitation financing assistance to eligible homeowners to assisting with rent and utility payments. A Selection Committee will review all applications for compliance with requirements and make funding recommendations to the Chairman and Cobb County Board of Commissioners (BOC). Recommendations for grant awards will be provided to the Chairman and BOC on or before Tuesday, November 10, 2015. Please note: Incomplete Applications will NOT be considered for funding; therefore please be sure to complete all sections of the applications and provide all requested documentation. Please note: Incomplete Applications will NOT be considered for funding; therefore please be sure to complete all sections of the Application and provide all requested documentation. FUNDING AVAILABILITY This program is funded and regulated at the federal level by the U.S. Department of Housing and Urban Development (HUD) and administered locally by the Cobb County CDBG Program Office. Funding for this application cycle is contingent upon the availability of HUD funding for the CDBG Program and there is no guarantee that any funds will be allocated to Cobb County from HUD. Submission of an application does not guarantee funding. Costs associated with the preparation of this application shall be the responsibility of the Applicant. Applications will become the property of Cobb County. 2
Submission Requirements ELIGIBILITY REQUIREMENTS A. The Application must be submitted by or on behalf of a non-profit organization or governmental entity wholly located within Cobb County, requesting CDBG funds to undertake eligible activities. B. Proposed activities must benefit low and moderate income residents or communities C. All proposed projects must serve families with incomes at or below 80% (See Attachment A Income Guidelines). D. There must be no adverse impacts to the environment in proposed activities; to be determined through an Environmental Review. TECHNICAL ASSISTANCE Technical assistance questions should be directed to the CDBG Program Office Staff at 121 Haynes St., Marietta, GA 30060 or 770-528-1455. SUBMITTAL INSTRUCTIONS Provide 1 ORIGINAL AND 1 COPY of your complete HOME application with attachments. All applicants must meet the requirements set forth in this application. Please plan to attend one of the seven application workshops (shown in the next section) that will be held throughout the County for the PY 2016 Funding Cycle. Applications must be submitted to the CDBG Program Office no later than 5:00 pm on Monday, April 6, 2015. Office/Mailing Address CDBG Program Office 121 Haynes Street Marietta, GA 30060 Attn: PY2016 APPLICATIONS WORKSHOPS Wednesday, January 28, 2015 at 2:00 p.m. Charles D. Switzer Public Library 266 Roswell St., Marietta, GA Wednesday, February 4, 2015 at 2:00 p.m. Smyrna Community Center 200 Village Green Cir, Smyrna, GA Wednesday, February 4, 2015 at 3:00 p.m. Wolfe Adult Recreation Center And Pool 884 Church Street, Smyrna, GA Tuesday, February 17, 2015 at 2:00 p.m. Vinings Public Library 4290 Paces Ferry Rd., Atlanta, GA Tuesday, February 24, 2015 at 10:30 a.m. Mountain View Community Center 3400 Sandy Plains Rd., Marietta, GA Tuesday, March 3, 2015 at 2:00 p.m. East Marietta Public Library 2051 Lower Roswell Rd., Marietta, GA Tuesday, February 10, 2015 at 11:00 a.m. South Cobb Regional Library 805 Clay Rd., Mableton, GA Thursday, February 19, 2015 at 2:00 p.m. The Roberts School 4861 School St. Acworth, GA Thursday, February 26, 2015 at 2:00 p.m. Ron Anderson Community Center 3820 Macedonia Road, Powder Springs, GA 3
Submission Requirements MAXIMUM HOUSEHOLD INCOME LIMITS [COBB COUNTY, GEORGIA] FY2014 Income Limits Effective: December 18, 2013 NOTE: Updated Income Limits for 2015 have not been released by HUD. As such, the current limits remain in effect until 2015 limits are released. Cobb County is part of the Atlanta-Sandy Springs-Marietta, GA HUD Metro FMR Area, so all information presented here applies to all of the Atlanta-Sandy Springs-Marietta, GA HUD Metro FMR Area. The Atlanta-Sandy Springs-Marietta, GA HUD Metro FMR Area contains the following FY 2014 Income Limit Area Median Income FY 2014 Income Limit Category Persons in Family 1 2 3 4 5 6 7 8 $64,400 Very Low (50%) Income Limits $22,550 $25,800 $29,000 $32,200 $34,800 $37,400 $39,950 $42,550 Cobb County Extremely Low (30%) Income Limits $13,550 $15,450 $17,400 $19,300 $20,850 $22,400 $23,950 $25,500 Low (80%) Income Limits $36,050 $41,200 $46,350 $51,500 $55,650 $59,750 $63,900 $68,000 Source U.S. Department of Housing & Urban Development [HUD] Datasets: http://www.huduser.org/portal/datasets/il/il2014/2014summary.odn NOTE: Cobb County is part of the Atlanta-Sandy Springs-Marietta, GA HUD Metro FMR Area. Extremely Low Income Low Income Moderate Income 30% 31% - 50% 51% - 80 4
EXECUTIVE SUMMARY Project Name: Proposing Agency: Please check the appropriate box for the type of Public Facilities Construction or Renovation and provide a detailed description of the project you intend on proposing in this application: Brand-New Facility (Construction of ) Renovation of an Existing Facility Acquisition of a Facility ADA Improvements to an Existing Facility Water/Sewer/Curb and Gutter/Sidewalk Project (NEW) Water/Sewer/Curb and Gutter/Sidewalk Project (REPLACEMENT) Other: If PY 2015 funds were available, would you want to be considered for these funds? Yes No If yes, please let us know how soon after signing an agreement would your project could start? Immediately (within first 30 days) 2-4 months 5-7 months Please also include anticipated completion date: Summary: Summarize your grant request. This includes a brief description of the project, the need or problem to be addressed, the program goals and objectives for meeting those needs, and the funding request for the project. Please also discuss the total budget for this project and how much funding is already secured. Please include additional pages as needed and label accordingly. Response: 5
I. Organization Information Organization Name: Mailing Address: Legal Name of Organization Street Address State Zip Code Telephone Number: ( ) Email: Contact Person Title: DUNS Number: Tax ID #: Dun & Bradstreet, Inc. provides this number at no charge. II. Project Information Project Title: Project Location: Brief Project Description: Street Address City State ZIP Code III. Agency Information 1. What is your organization s mission statement? 2. How long has the Organization existed in its current form? 3. How long has the Organization had its 501 (c) (3) status? If your organization is a government entity, enter N/A? 4. How many years has the Organization conducted the project/program for which it is requesting funding? IV. Organization Capacity (A detailed project description will be attached later Project Priority Of If your organization submits more than one application; please rank priority. 1. What percentage of the Organization s budget is grant funded? 2. How many program staff persons are dedicated to this project (ie. Case Managers, Intake Coordinators)? 3. Does the organization have administrative staff (ie. Accountants, Executive Director) dedicated to this grant? 4. Has the organization secured funding for the administrative staff for this project? Yes No Yes No 6
V. Requested Funding Percentage of HOME Investment (Total Amount/Total Project Cost) : % Has all funding for project been secured? Yes No Total HOME Request $ Total Project Cost $ VI. Funding Already Secured Please list all funding already awarded for this Project. Do not include other HOME funding received from Cobb County CDBG Program Office. Year Awarded Agency Funding Type Amount VII.Describe the proposed project, in detail, along with the Sources & Uses of Funds in an Attachment (Attachment 1) which you prepare. A. Down-Payment Assistance [DPA] Program [1 st Time Homebuyer] B. Acquisition - Acquire Property and/or Structure for Affordable Housing Purposes C. Moderate Rehabilitation - Single-Unit Homeowner-Occupied D. Moderate Rehabilitation - Single-Unit Renter-Occupied E. Moderate Rehabilitation - Multi-Unit Renter Occupied 1) Total number of units to be rehabilitated: 2) Number of units to be occupied by Low/Mod. Renters: F. New Construction - Infrastructure Costs [Site Preparation, Streets, Curb/Gutter, Sidewalks, Water/Sewer, etc.] G. Project Cobb [Acquisition] Costs H. Project MINT [Acquisition] Costs I. Special Needs Housing (limited to temporary or permanent housing for homeless persons [no emergency shelter] or for temporary or permanent housing for persons with disabilities) Type of Special Need [Describe]: VIII. Does the applicant own or have control of [i.e. option or purchase agreement] the project site described in this application? [ ] yes [ ] no If "Yes", provide a copy of the legal description of the property and evidence of ownership If Partnership or Corporation, Names and Home Addresses of Principals: 7
IX. FOR COMMUNITY HOUSING DEVELOPMENT ORGANIZATIONS [CHDO] ONLY: 1. Is this a CHDO proposed project? yes no If you answered "Yes" to question, list the details concerning the CHDO: Name of CHDO: CHDO Address: City: State: Zip Code: CHDO Telephone: CHDO FAX: 2. Indicate Type of Financial Assistance Requested: Low-Interest Loans [3%] Deferred Payment Loan [Repayable Upon Property Title Transfer] Grant (Non-Profit Organizations or Municipalities Only) 3. Summary of Estimated Project Costs: Summary of Proposed Financing: Acquisition Costs: $ Owner Cash: $ Construction Costs: $ Bank Loan: $ Rehabilitation $ Other: $ Costs: Soft Costs: $ HOME Program $ Total Project Costs $ Total Financing $ Matching Resources [25% of HOME Grant Amount]: $ B. Source(s) of Matching Resources and Amounts: Source: Source: Source: **Attach as Exhibit K a complete description of the matching funds.** $ $ $ 8
4. List Existing Liens Against Property: Lien Monthly Payment Outstanding Balance Years Remaining Current Interest Rate 1 st $ $ % 2 nd $ $ % 3 rd $ $ % 5. Describe client group you propose to serve: 6. List income range of clients to be served: From: $ To: $ Extremely Low Income [Under 30% of MFI] % Very Low Income [31%- 50% of MFI] % Low Income [51%-60% of MFI] % Moderate Income [61% -80% of MFI] % * MFI Median Family Income 9
ATTACHMENT 1 HOME PROGRAM [PERFORMANCE MEASUREMENT METRICS] Please outline the total number of persons your organization plans on serving by this proposed project for the next five (5) years. These numbers are merely projections, but attempt to be realistic in your assessment. 2016: 2017: 2018: 2019: 2020: PERFORMANCE MEASUREMENT OUTCOMES & OBJECTIVES: 1. What Performance Measurement Outcome does your project best exemplify? Improving Availability / Accessibility Improving Affordability Improving Sustainability * Note: If you feel that all three are relevant, list in the order of importance with [ 1 Being Most Relevant] and [ 3 Being Least Relevant]. 2. What Performance Measurement Objective does your project best exemplify? Suitable Living Environment Decent Housing Creating Economic Opportunity 10
Attachments and Exhibits: Attach the following Exhibits to your application. Attachments Attachment 1: Performance Measurement Metrics Attachment 2: A detailed description of the proposed project with enough information to permit the reviewers to have a clear understanding of the project prior to any potential site visits. Attachment 3: Legal description of property and evidence of ownership. Exhibits Exhibit A: A Pro-Forma for the first year's operation of the proposed project showing expected expenses and revenues, and amortization. Exhibit B: Several photos showing the project, preferably front and rear views. Exhibit C: Plats, sketches, plans, etc., showing proposed project. Exhibit D: List of expected rehabilitation expenses, if applicable. Exhibit E: Flow Chart and timetable for Rehab/Construction of project. Include anticipated dates for securing financing, bidding, beginning and completion rehab/construction dates, if applicable. Exhibit F: General description of the project and its impact on the community. Include identification of the neighborhood by geographic boundaries, income range of families served, neighborhood resident reaction to the project. Exhibit G: Describe economic impact of project. Include project-related opportunities for training and employment for low-income persons; new economic activity (i.e. increase in small businesses in community) resultant from the project; and affirmation that contracts will be awarded to firms located in or owned in substantial part by persons residing in the metropolitan area (if not, give reasons). Exhibit H: Attach an environmental assessment of the project site [for acquisition, new construction]. Exhibit I: If homeowner or rental project, describe # of units provided, # of families to be served, anticipated rental costs to clients, scaled by household size [number of total persons in each household]. Exhibit J: If tenant-based assistance, describe # of families to be served, average assistance per family. Exhibit K: List the sources, amounts and a description of HOME Program matching contributions, which your organization will provide to the project. 11
Conflict of Interest Acknowledgement A. Do any family relationships (by blood or marriage) exist between staff in your organization and/or Agency Board members? If yes, please explain in detail. B. Do any family relationships (by blood or marriage) exist between staff in your organization and/or Cobb County Board of Commissioners? If yes, please explain in detail. Please be sure to include organization Conflict of Interest Statement as indicated in the Application Submission Requirements. Certification: The application should be signed by the individual who has been authorized by the Board of Directors. The person who prepares the application cannot sign as the Authorized Representative. I certify that the applicant meets the conditions specified in the application instructions and will be able to carry out the proposed services in concert with these conditions. I also certify that the organization is a certified IRS 501(c)(3) non-profit organization. Preparer Authorized Representative Printed Name Printed Name Signature Signature 12