ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43 rd Avenue Vicki L. Johnson, President Donna Stout, Clerk Glendale, AZ 85301-1661 Kevin Clayborn Ian Hugh Pam Reicks Tel 623-435-6000 Fax 623-435-6078 SUPERINTENDENT www.guhsdaz.org Dr. Jennifer Johnson GOVERNING BOARD MEETING Administrative Center/Board Room April 15, 2009 Regular Meeting Compliance with ARS 38-431.02 Consistent with the requirement set forth in ARS 38-431.02, notices of this regular meeting held in public were appropriately posted. The following board members were present: Vicki Johnson, President; Donna Stout, Clerk; Kevin Clayborn, Ian Hugh and Pam Reicks. Also present were: Dr. Jennifer Johnson, Superintendent; district administrators, principals and Estevan Carreon, GUEA representative. Call to order, Roll call, Pledge of Allegiance Adoption of agenda (Pol. Ref. 2048-A) President Johnson called the meeting to order at 7:30 p.m. with all board members present. The Pledge of Allegiance was led by President Johnson. Page seven of the agenda was amended to pull the following item: II: CONSENT ITEMS *H. Personnel 1. Certified d. Termination of employment: MVHS Kirsten Anderson, ELL Effective 3/26/09 Approved agenda as amended. Special recognitions Presentation of Achievement Above All award to Washington High School teacher Frank Garcia. Presentation of Achievement Above All award to Washington High School student Geraldine Miranda. Presentation of Certificate of Achievement to Washington High School s Link Crew. Christine Bergner, Stephen Leonard, Petricia Parham-Sharp, Jessica (Plaisted) Mullan, Charity Aguilera, Cindy Darrow, Claudia Chavira, sponsors. Presentation of Achievement Above All award to Washington High School support staff employee Frank Shirk. Consent Items Action taken on Consent Items as follows: Minutes Approved the minutes of the meeting held on April 1, 2009. (Pol. Ref. 2051) Empowering All Students for the Choices and Challenges of the Twenty-First Century Apollo Cortez Glendale Greenway Independence Moon Valley Sunnyslope Thunderbird Washington Metrocenter Academy
Page 179 Vouchers (Pol. Ref. 7212) Ratified vouchers for recording in the official minutes. The total vouchers reviewed were: Date Expense Payroll Auxiliary/Tax Credit Reviewed Voucher Voucher Voucher 3/30/09 660,526.18 N/A 82,589.61 4/06/09 522,658.44 3,408,435.01 131,286.79 Purchase orders (Pol. Ref. 7210) Executive session (Pol. Ref. 2044) Bid return (Pol. Ref. 7410) Professional visits (Pol. Ref. 4253) Approved purchase orders. List attached to minutes. Authorized executive session. Approved the following bid returns: 1. RFP 09-35 Auto Body Repair Award to Firebird Truck & Auto Body Repair submitting a fair and reasonable proposal. 2. Bid 10-07 Fire Equipment Service Award to National Fire Control submitting lowest bid meeting specifications. 3. Bid 10-08 Medical Supplies Award to all responsive, responsible bidders. A multiple award is most advantageous to ensure the best service and the most complete product availability. 4. Bid 09-32R-AMEND Sheet Music Multi-award to vendors bidding discounted prices deemed fair and reasonable. Amendment to award due to misdistribution of mail. Approved the following professional visits: 1. FCCLA State Spring Conference Where: Mesa, AZ When: April 20-21, 2009 Persons involved: Pam Richter (MV), Joanne Michael (T), Collie Smith (W) Purpose: Attend state spring leadership conference with students. Cost to CTE Basic grant: Registration = $60; substitutes = $600 Cost to WestMEC funds: Transportation = $497 2. All-State Arizona Music Festival Where: Tucson, AZ When: April 23-24, 2009 Person involved: Eileen McGonigal (W) Purpose: Attend all-state honor band music festival with students. (AIA approved) Cost to district funds: Lodging = $80; meals = $30; substitutes = $125 3. 2009 DECA International Career Development Conference Where: Anaheim, CA When: April 28-May 3, 2009 Persons involved: Mark Aden (C), Travis Kenyon (MV), Brian Davis (T) Purpose: Attend DECA conference with students. Cost to CTE Basic grant: Lodging = $1,725; meals = $885; registration = $390; substitutes = $900; transportation = $1,000
Page 180 Professional visits (continued) 4. IRA (International Reading Association) North Central Convention on Reading Research Where: Minneapolis, MN When: May 2-7, 2009 Persons involved: Jennifer Reilly (GW), Sally Doocey (S), Demetria Graham (T) Purpose: To help prepare for the new position of Literacy Coach. Cost to Title I funds: Lodging = $2,080; meals = $1,003; registration = $1,392; substitutes = $1,200; transportation = $900 5. 2009 NJROTC Area Eleven Inservice Training Where: Reno, NV When: May 5-8, 2009 Persons involved: Dan Vass (C), Christopher Houston (T) Purpose: Required NJROTC program information and training. Cost reimbursed by U.S. Navy: Lodging = $307; meals = $136; transportation = $235 6. 6 th Annual Symposium on Action Research Where: San Diego, CA When: May 15-16, 2009 Person involved: Brett Tracy (MV) Purpose: Will be presenting action research project at the conference. No cost to local or district funds. 7. College Board s AP (Advanced Placement) Program Where: Louisville, KY When: June 4-12, 2009 Person involved: Brian Fitzgerald (W) Purpose: Serve as an AP grader at this year s annual AP Reading session. No cost to local or district funds. 8. National Conference on Girl Bullying & other forms of Relational Aggression Where: Las Vegas, NV When: June 23-26, 2009 Persons involved: Karen Kattau (C), Mary Ellen Naughton (S) Purpose: Learn different and new ways to identify and help relationally aggressive students, their victims and bystanders. Cost to Title IV-A funds: Lodging = $297; meals = $472; registration = $650; transportation = $360 9. West Ed QTEL (Quality Teaching for English Learners) Summer Institute Where: San Francisco, CA When: July 13-17, 2009 Person involved: Karen Merritt (DO) Purpose: Gain a wider range of literacy strategies for high school ELL teachers. Cost to Title III funds: Lodging = $870; meals = $295; registration = $1,700; transportation = $200
Page 181 Professional visits (continued) 10. Round IIB English Language Development Classroom Practices Training for Teachers Where: Phoenix, AZ When: August 3-4, 2009 Person involved: Garry Epstein (MV) Purpose: ELL state mandated training. No cost to local or district funds. Student trips (Pol. Ref. 6304) Approved the following student trips: 1. MVHS Journalism Where: Phoenix, AZ When: April 16-19, 2009 Persons involved: 4 students and 1 chaperone Arrangements: Transportation by district vehicle leaving on 4/16, 17, 18, 19 at 7:00 a.m. each morning and returning on 4/16, 17, 18, 19 at 7:00 p.m. each evening. Purpose: To attend JEA (Journalism Education Association) Spring National High School Journalism Convention and receive training on current journalism trends. Students will miss 2 days of school. Cost to club funds: Transportation = $210 Cost to tax credit: Substitutes = $200 2. MVHS, THS, WHS FCCLA Where: Mesa, AZ When: April 20-21, 2009 Persons involved: 41 students and 4 chaperones Arrangements: Transportation by district vehicle leaving on 4/20, 21 at 7:00 a.m. each morning and returning on 4/20, 21 at 6:00 p.m. each afternoon. Purpose: Attend spring leadership conference and officer elections. Students will miss 2 days of school. Cost to CTE Basic grant: Registration = $60; substitutes = $600 Cost to WestMEC funds: Transportation = $497 3. AHS, THS, WHS Choir Where: Tucson, AZ When: April 23-25, 2009 Persons involved: 4 students and 2 chaperones Arrangements: Transportation by district vehicle leaving on 4/23 at 12:00 noon and returning on 4/25 at 10:00 p.m. (Traveling with GWHS) Purpose: Participate in AIA sanctioned University of Arizona s All- State Honor Festival. Students will miss 1½ days of school. Cost to district funds: Substitutes = $325
Page 182 Student trips (continued) 4. CHS, MVHS, THS DECA/Marketing Where: Anaheim, CA When: April 28-May 3, 2009 Persons involved: 17 students and 4 chaperones Arrangements: Transportation by commercial carrier leaving on 4/28 at 4:00 p.m. and returning on 5/3 at 4:00 p.m. Purpose: Participate in the DECA International Career Development Conference. Students will miss 3 days of school. Cost to CTE Basic grant: Lodging = $4,845; substitutes = $900; transportation = $1,000 Cost to West-MEC funds: Transportation = $3,011 5. CHS Band/Choir Where: Fullerton, CA When: May 1-3, 2009 Persons involved: 44 students and 7 chaperones Arrangements: Transportation by commercial carrier leaving on 5/1 at 11:00 a.m. and returning on 5/3 at 6:00 a.m. Purpose: Perform and attend clinic at Forum Music Festival. Students will miss ½ day of school. Cost to tax credit funds: Substitutes = $200 6. MVHS DECA Where: Lake Pleasant, AZ When: May 15-17, 2009 Persons involved: 16 students and 2 chaperones Arrangements: Transportation by private vehicles leaving on 5/15 at 3:00 p.m. and returning on 5/17 at 11:00 a.m. Purpose: Annual trip for officer training and program planning for next year. No loss of school days. No cost to local or district funds. 7. THS Girls Basketball Where: San Diego, CA When: June 25-28, 2009 Persons involved: 20 students and 3 chaperones Arrangements: Transportation by commercial carrier leaving on 6/25 at 8:00 a.m. and returning on 6/28 at 10:00 p.m. Purpose: Basketball team camp. No loss of school days. Cost to tax credit funds. Personnel Certified Re-employment (Pol. Ref. 4013) Approved the enclosed list of teacher and administrator recommendations for re-employment for the 2009-2010 school year. Leave of absence Approved the following request for a leave of absence: (Pol. Ref. 4023) MVHS - Jessica M. Weimer, Social Studies Effective 8/3/09
Page 183 Certified (continued) Resignation Accepted the following resignations: (Pol. Ref. 4024) GWHS - Janet Ishikawa Martinez, Counseling Effective 5/30/09 Jean-Michel Scherer, 3/5 French at GWHS; 2/5 French at GHS Effective 5/30/09 NA - Gennaro Carfagno, Special Ed Effective 4/10/09 Support Staff Employment (Pol. Ref. 4113) Approved the following recommendation for employment for the 2008-2009 school year: AHS - Shannon Szkotnicki, Social Worker Effective 3/25/09 Reclassification Approved the following contract revision: (Pol. Ref. 4117) WHS - Christina Charette, from Data Processor to Administrative Assistant to the Principal Effective 7/1/09 Early retirement Approved the following requests for early retirement changes: (Pol. Ref. 4252-A) GWHS - Linda J. Miller, Administrative Assistant to the Principal, rescinding request for early retirement Effective 4/9/09 IHS - Debra K. Kidwell, Administrative Assistant to the Principal, rescinding request for early retirement Effective 4/9/09 Resignation Accepted the following resignations: GHS - Juan Chavez, Custodian Effective 4/7/09 GWHS - Cindy L. Jones, Counseling Program Asst/Clerical Aide Effective 4/8/09 MVHS - Wasim El-Habach, Athletic Trainer Effective 5/29/09 SHS - Joette Pitts, Attendance Assistant Effective 4/9/09 WHS - Bernelia Damon, Food Service Attendant Effective 3/30/09 Veronica Guzman, Food Service Attendant Effective 3/27/09 Approved consent items. New Business Annual General Statement The Governing Board authorized the Governing Board President, the of Assurance & Certificate Superintendent, and the Assistant Superintendent of Student Services, for Lower Tier Covered as signatories on the statement reflecting these assurances for the 2009- Transactions 2010 fiscal year. MOTION: Stout SECOND: Clayborn CARRIED: 5-0 Gifted Scope and Sequence revised report The Governing Board approved the revised Gifted Scope and Sequence report as presented.
Page 184 Information and Reports A. Suspension reports B. Financial reports C. Bid specifications 1. RFP 10-11 Delivered Pizza 2. RFP 10-12 Pest Control Services 3. RFP 10-13 Printing/Mailing Services (Assorted) 4. Bid 10-14 Range Hood Cleaning 5. RFP 10-15 Weed Control 6. Bid 10-16 Office Supplies D. CTE Summer Plans Dean Petersen, Assistant Superintendent of Student Services, informed the board about the summer events planned for the Career and Technical Education programs. Two opportunities will be offered to students who do not have the following programs on their campus during the regular school year: 1) Introduction to Culinary Arts, June 8 to July 1, from 8:00 a.m. to 1:00 p.m., Monday through Thursday at Thunderbird High School. Enrollment will be limited to 30 students from Glendale and Sunnyslope High Schools. 2) Health Careers Education, June 1 to July 17, from 7:30 a.m. to 2:30 p.m. The first two weeks will be at Thunderbird High School with the final four weeks at the VA Hospital. Three remodeling projects that are scheduled during the summer are: 1) Career Centers at three high schools; 2) Welding lab at Cortez High School; and 3) Culinary Arts labs at Apollo, Independence and Moon Valley High Schools. West-MEC funds will be used for these projects. Beginning of the 2009-2010 school year, designing and construction of a Culinary Arts building at Glendale High School which will also include meeting and training rooms. Mr. Petersen finished his report by highlighting the spring CTSO results from the DECA, FBLA, FEA and FCCLA conferences. These clubs did incredibly well in all of the competitions. E. Principals, District Office Administrators and Superintendent comments F. Board comments Information and Reports were accepted as presented. Future Meetings and Dates to Remember May 6 Regular meeting - Administrative Center/Board Room 7:30 p.m. May 13 Poetry celebration - AHS Media Center 6:30 p.m. May 20 Regular meeting - Retirement Reception/25-year celebration Annex 1 5:00 p.m. Administrative Center/Board Room 7:30 p.m. May 21 Graduations - Transitions AHS Auditorium 4:30 p.m. Metrocenter Academy CHS Auditorium 7:30 p.m. May 25 Memorial Day - District office & all schools closed May 27 End 6 th session - Metrocenter Academy
Page 185 Future Meetings and Dates to Remember (continued) May 27 Graduations - Cortez - CHS stadium 8:00 p.m. Glendale - GHS stadium 8:00 p.m. Independence - IHS stadium 8:00 p.m. May 28 Graduations - Sunnyslope - Phoenix First Assembly 1:00 p.m. Greenway - Phoenix First Assembly 4:00 p.m. Washington - Phoenix First Assembly 7:00 p.m. May 29 Graduations - Thunderbird - Phoenix First Assembly 1:00 p.m. Apollo - Phoenix First Assembly 4:00 p.m. Moon Valley - Phoenix First Assembly 7:00 p.m. May 29 End 2 nd semester - Traditional schools Executive Session (Pol. Ref. 2044) Reconvened Regular Meeting Motion on Executive Session Item(s) The Governing Board convened into Executive Session at 8:51 p.m. The Governing Board reconvened the regular meeting at 10:42 p.m. A motion was made that since Mr. Gennaro Carfagno has submitted his resignation and that it was accepted by the Governing Board earlier this evening, the charges against him should be withdrawn. Adjournment The meeting adjourned at 10:44 p.m. APPROVED: Vicki Johnson, President Kevin Clayborn, Member Donna Stout, Clerk Ian Hugh, Member Pam Reicks, Member Janice Mays Administrative Assistant to the Governing Board