America s Job Exchange And The New OFCCP Regulations Massachusetts Employer Relations Learning Opportunity Team December 5, 2013 Alan Klapman Director of Customer Development, America s Job Exchange America s Job Exchange 187 Ballardvale St. B110 Wilmington, MA 01810 www.americasjobexchange.com
America s Job Exchange AJE is a leading provider of recruitment advertising and OFCCP compliance solutions Successor to America s Job Bank Launched on the heels of termination of the AJB program of DOL Destination for Job Seekers/Employers to Connect Specializes in the recruitment of diversity candidates and non-executive jobs Specialists in online Diversity Recruitment and OFCCP Compliance Specializes in veterans and disability recruitment outreach and mandatory job listing online Page 2
OFCCP Compliance Evaluation The OFCCP enforces regulations relating equal employment & affirmative action Represents the benefits of job seekers and employees EO11246 Equal Employment Section 503 - Americans with Disabilities VEVRAA/Section 4212 - Protected Veterans Conducts compliance evaluations and imposes corrective actions if deficient Scheduling Letter, Information Request Desk Audits, On-Site Audits, Conciliation Agreement, Penalties, Debarment Page 3
Summary of Requirements for Implementation Recruitment Outreach Job listings in job boards general categories as well as for veterans and disabled Job listings to state and local job services such as 1-stops centers, state job bank Proof of Outreach Proof that job listing was posted in jobs sites general sites and veterans and disabled Proof that Job listings were sent to state and local agencies in a usable format Effectiveness of Outreach Views and applies to the job listings ideally by source of views and clicks Data tracking about applicant flow and result of outreach in actual hires Page 4
Recruitment Outreach Job Opening Page 5
Job Posting as Outreach Media Job listing is imported via an automatic feed for FTP, XML or direct scraping, or using online interactive posting Employer s Job Page 6
Job Posting Outreach : Step 1 The imported job is posted on the AJE national and state specific websites Your Job Your Job Page 7
Job Posting Outreach : Step 2 The job listing is then automatically posted on the AJE Mobile App. Your Job Your Job Page 8
Job Posting Outreach : Step 3 And then posted on the AJE Facebook App as part of Social Job Initiative Your Job Your Job Page 9
Job Posting Outreach: Step 4 The job opening is posted in the AJE network of Diversity Job Exchanges e.g. Veterans, Disability and much more. Your Job Your Job Page 10
Job Posting Outreach : Step5 The job is included in relevant job alert emails sent to subscribed job seekers Your Job Your Job Page 11
Job Posting Outreach : Step 6 The job opening is sent to aggregator sites to reach a broader audience Indeed Simply Hired Beyond ZipRecruiter Juju Your Job Your Job Page 12
Job Posting Outreach : Step 7 It is then sent for distribution and posting to our partner sites e.g. Veteran Job Boards www.veteranjobs.net www.jofdav.com www.allveteranjobs.com Disability Job Boards www.disabilityjobs.net www.disabledperson.com Diversity Job Boards Your Job Your Job www.asianhires.com www.africanamericanhires.com www.alllgbtjobs.com www.allhispanicjobs.com www.diversityjobs.com Page 13
Job Posting Outreach : Step 8 The job posting is now sent to community based organizations (CBO) via emails Goodwill Local chapters Easter Seals Local chapters The Arc Local chapters serving persons with intellectual disabilities Department of Rehabilitation Local state offices Your Job Your Job U.S. Department of Veterans Affairs www.va.gov Page 14
Job Posting Outreach : Step 9 It is then sent to the relevant state employment delivery systems e.g. 1-Stops, DVOPs, LVERs via emails. Your Job Your Job Page 15
Job Posting Outreach : Step 10 Finally the job posting is sent to the state job bank by direct feed or online posting Your Job Your Job Page 16
Comprehensive 10 Step Outreach Program Job Opening Your Job Page 17
Proof of Outreach Job Opening Page 18
Distribution Summary Reports for the company as a whole or by division Select date range for report Detailed outreach and distribution information, including delivery method and date and time stamp Exported to PDF and Excel format Page 19
Proof of Outreach: Individual Job Records Individual job records details on distribution to our network partners and the states Links to job descriptions on AJE exchange sites along with links to outreach partner sites Page 20
Proof of Outreach: Individual Job Records Links to emails and CSV files as evidence of distribution to community partners and state one-stop offices Jobs manually posted to the states include the state confirmation ID in your report Page 21
Effectiveness of Outreach Job Opening Page 22
Outreach Effectiveness Ability to add tracking code to identify the source of each candidate Compare posting pattern with views and clicks to find effectiveness of outreach Page 23
New OFCCP Regulations Page 24
Highlights Of Section 503 Changes 7% utilization goal across all job categories. Contractors must undertake appropriate outreach and positive recruitment activities. Invitation to self-identify at pre-offer stage. Must use OFCCP form. Annual review of outreach and recruiting effectiveness Records must be kept for 3 years. Page 25
Highlights of New VEVRAA/4212 Regulations Contractor to establish an annual hiring benchmark for protected veterans. Contractors can use the national percentage of veterans in the workforce or a local percentage. The benchmark is meant to help measure the effectiveness of outreach efforts. Contractors (1) must provide information (job openings) in a format permitted by the employment service delivery system, (2) must identify themselves as federal contractors to the ESDS and (3) ask for priority referral for protected veterans Contractor must record the total number of applicants and number of those applicants that are protected veterans and total number of protected veterans hired. Annual assessment of outreach and recruiting efforts. Records must be kept for 3 years. Page 26
Thank You For more information, please contact: Alan Klapman 978-946-5839 aklapman@americasjobexchange.com