CITY OF ANDERSON COUNCIL AGENDA September 25, 2017 6:00 PM INVOCATION: RESPECTS TO FLAG: Council Member Tony Stewart Council Member Beatrice Thompson SPECIAL RECOGNITIONS: Police Department - Sergeant Jamie Brock - Corporal Matthew Anderson Fire Department Chief Randy Bratcher - Assistant Chief Michael Guest - Assistant Chief Adam Zenoni - Battalion Chief Ron Branyon - Battalion Chief Jamie Parnell - Captain Joey Burdette - Lieutenant Ryan Herring - Lieutenant Michael Hobbs - Sergeant Richie Earle - Engineer Dusty Morgan - Engineer Reese Shaw SWEARING-IN CEREMONY: Firefighter Gabriel Walker Approval of Minutes of August 28, 2017 A. OLD BUSINESS: None B. NEW BUSINESS: 1. Request consideration of a contract with Woolpert for SMS4 Compliance and development of Total Maximum Daily Limit (TMDL) Implementation Plans. 2. Request consideration of a linen contract with ALSCO for the detention center. 3. Request consideration of an engineering contract with Alliance Consulting Engineers for the Heritage Corridor grant project Under the Bridge. 4. Request consideration of a resolution authorizing the City to apply for a Municipal Association of South Carolina Hometown Economic Development Grant. 5. Request consideration to purchase vehicles for the Police Department. 6. Request consideration of a design, bidding, and construction services contract for the Club Drive Waterline Replacements project. 7. Request consideration of a referral to the Planning Commission a petition to rezone 1226 Springdale Road from R-15, Single-Family Residential to RM-18, Multi-Family Residential. 8. Request consideration of an appointment to the Planning Commission.
B. NEW BUSINESS (continued): 9. Request consideration of an ordinance regarding the sale of City owned property located at 129 East Whitner Street. C. ADMINISTRATIVE BRIEFING: 1. Upcoming Events D. EXECUTIVE SESSION: Section 30-4-70(a)(2) Discussion of negotiations incident to proposed contractual arrangements and proposed sale of property owned by the City of Anderson located at 129 East Whitner Street.
Date: September 25, 2017 Agenda Item No: City of Anderson Council Agenda Title/Description: Special Recognitions Police Department Promotions Sergeant Jamie Brock became a Certified Law Enforcement Officer on October 8, 2010 and was awarded the Good Conduct Medal in 2012. Brock was promoted to Corporal on July 28, 2014 and is a Certified Field Training Officer and has completed First Line supervision. He enjoys serving the citizens of Anderson, and takes great pride in his department and his fellow officers. Despite the many challenges in the profession, he continually strives to become an exemplary officer through the leadership and guidance of his superior officers. Brock will serve on the COPS team as a Traffic Sergeant. Corporal Matthew Anderson has been with the Anderson City Police Department since 2012. He has his Bachelor s degree and Master s Degree in Criminology from Appalachian State University, and is currently assigned to our Criminal Investigation Division where he specializes in White Collar Crimes. Action Requested: Special Recognitions
Date: September 25, 2017 Agenda Item No: City of Anderson Council Agenda Title/Description: Special Recognitions Fire Department Promotions Chief Randy Bratcher has been with the Anderson City Fire Department since 1983. During his tenure at the City of Anderson Fire Department, Bratcher was promoted to Engineer in 1995 and later served as sergeant, lieutenant, captain and battalion chief before being promoted to Assistant Chief in 2010. He served as Interim Fire Chief from April 2016 until his appointment as Fire Chief in March, 2017. He has also served as a South Carolina Fire Academy Instructor, Chief of the Williford Volunteer Fire Department, Assistant Coordinator of the Technical Rescue Team, a member of the Anderson County Haz Mat Team and as Project Director of the Anderson sponsored Upstate Incident Management Team. In 2016, Chief Bratcher was instrumental in leading the City of Anderson to improve its Insurance Services Office Inc. (ISO) rating from a class 2 to a class 1 rating indicating improvements in the overall efficiency of the fire department. Assistant Chief Michael Guest has been with the Anderson City Fire Department since 1995. He started the fire service as a volunteer with Honea Path Fire Department in 1988. Assistant Chief Michael Guest graduated Greenville Technical College with an Associate Degree in Public Service in 1994, The University of Memphis Magna Cum Laude with a Bachelors Degree in Fire Prevention Technology and Bachelors Degree in Fire Administration in 2003, Columbia Southern University with a Masters Degree in Public Administration in 2015, and Texas A&M University with a Degree in Fire Service Chief Executive Officer in 2016. He will be over training and education. Assistant Chief Adam Zenoni has been with the Anderson City Fire Department since 1993. He started the fire service as a volunteer with the Anderson County Fire Department Station 11 in 1987. Assistant Chief Adam Zenoni graduated Columbia Southern University with an Associates Degree in Fire Science. He was promoted through the ranks of Engineer, Sergeant, Lieutenant, Captain, and then Battalion Chief in 2015. Assistant Chief Zenoni is a member of the Upstate Incident Management Team and serves as Assistant Coordinator of the Anderson Technical Rescue Team. He will be over Operations. Battalion Chief Ron Branyon has been with the Anderson City Fire Department since 2002. He started the fire service as a volunteer with Flat Rock Bowen Fire Department in 1996. He was promoted to Engineer in 2008, making it through the ranks of Sergeant, Lieutenant, and then Captain in 2015. He has been a reserve police officer with the Anderson City Police Department since 2013. And serves as Coordinator for the Anderson City Arson Task Force.
Battalion Chief Jamie Parnell has been with the Anderson City Fire Department since 2001. He started the fire service as a volunteer with Craytonville in 1990. Battalion Chief Parnell graduated Belton-Honea Path High in 1991 and Clemson University with BS degree in 1995. He was promoted to Engineer in 2004, Sergeant in 2008, Lieutenant in 2009, and Captain in 2010. Captain Joey Burdette has been with the Anderson City Fire Department since 2002. He is a 1998 graduate of Westside High School. He was promoted to Engineer in 2007, Sergeant in 2010, and Lieutenant in 2011. Lieutenant Ryan Herring has been with the Anderson City Fire Department since 2004. He is a graduate of Westside High School. He was promoted to Engineer in 2012 and then to Sergeant in 2015. He is the Coordinator of the Anderson Technical Rescue Team. Lieutenant Michael Hobbs has been with the Anderson City Fire Department since 2002. He has previous firefighting experience with Flat Rock Bowen Volunteer Fire Department where he previously served as Chief for 10 years. He was promoted to Engineer in 2010 and then to Sergeant in 2016. He is a 2000 graduate of Crescent High School. Sergeant Richie Earle has been with the Anderson City Fire Department since 2011. He was promoted to Engineer in 2014. He has previous firefighting experience with Center Rock Volunteer Fire Department. Sergeant Richie Earle serves as a member of the AFD Honor Guard. Engineer Dusty Morgan first came to work with the Anderson City Fire Department in 2007 when he worked until 2013. He returned in 2016. He is a graduate of Crescent High School. He started the fire service as an Explorer at the Anderson City Fire Department in 2003. He serves as a member of the Upstate Incident Management Team. Engineer Reese Shaw has been with the Anderson City Fire Department since 2012. He is a 2007 graduate of Crescent High School. He started the fire service as a volunteer with Starr Fire Department in 2002. Engineer Reese Shaw serves as a member of the AFD Honor Guard. Action Requested: Special Recognitions
Date: September 25, 2017 Agenda Item No: City of Anderson Council Agenda Title/Description: Swearing-In of Probationary Firefighter Gabriel Walker Firefighter Gabriel Walker graduated from Belton Honea Path High School in 2003. He has been a member of the Honea Path Fire EMS since 1999. He began his career in the fire service in 2005. Firefighter Walker has been employed with the Anderson City Fire Department since January 2017. Gabriel has successfully completed his probationary period with the Anderson City Fire Department and is qualified to be a firefighter. Action Requested: Swearing-In
Regular Meeting August 28, 2017 The regular meeting of City Council was held this date in City Hall Council Chambers at 6:00 pm. In attendance were Mayor Roberts, Mayor Pro-Tem Roberts, Council Members Chapman, Thompson, Buck Roberts, Stewart, Laughridge, Harbin and Newton. Also in attendance were City Manager, Linda McConnell; Assistant City Manager, David McCuen; Finance Director, Peggy Maxwell; City Attorney, Frankie McClain; Police Chief, Jim Stewart; Utilities Director, Jeff Caldwell and Fire Chief, Randy Bratcher. The invocation was given by Mayor Roberts with respects to the flag by Councilman Buck Roberts. APPROVAL OF MINUTES A motion by Councilman Stewart seconded by Councilman Laughridge carried unanimously (9-0) to approve the minutes of the August 14, 2017 meeting as presented. REQUEST SECOND READING OF ORDIANCE 17-08 AMENDING THE 2016-2017 BUDGET City Manager, Linda McConnell said the Finance Department is requesting consideration of an ordinance amending the 2016-2017 Annual Budget by increasing the General Fund budget $1,908,341. The City Council adopted the 2016-2017 Annual Budget by Ordinance 16-10 on June 27, 2016. During the year, the general fund received unbudgeted revenue for the police (e-share) and council approved financing for fire equipment and council chamber audio/visual equipment. Council also approved budgeted contingency funds for the 2016 Compensation Plan. The amendments allow the budget and audit to more accurately reflect revenue received and expenditures made that were unknown when the budget was originally adopted. Therefore, comparisons between budget and actual are more meaningful. City Council approved this ordinance on first reading at their August 14, 2017 meeting. A motion by Councilman Laughridge seconded by Council Member Thompson carried unanimously (9-0) to approve Ordinance 17-08 amending the 2016-2017 Annual Budget by increasing the General Fund budget $1,908,341 on Second Reading. Council Meeting 8/28/2017 1
REQUEST CONSIDERATION OF APPOINTMENT TO THE ACCOMMODATIONS TAX (ATAX) ADVISORY COMMITTEE City Manager, Linda McConnell said the ATAX Advisory Committee is composed of 7 members who represent various industry sectors. Three of the 7 members have terms that have expired. Larry Linnette has served as a hospitality/restaurant representative. His term has expired. The City is grateful to him for his service. He is not seeking re-appointment. Shelton Pace is the owner and manager of Firehouse Subs of Anderson and has expressed interest and willingness to serve. John Doolittle s term has expired, and he, too, serves as a hospitality/restaurant representative. He is willing to continue to serve another term. Vickie Culler s term has expired. She serves as a representative from the cultural sector and is willing to continue to serve another term. The other four members that serve on this Committee are Rebekah Peurifoy (hospitality/hotel), Cindy Suttles (hospitality/hotel), and Summer Fredette (at-large/restaurant), and Chris Glenn (atlarge/restaurant). The staff recommends appointments/reappointments as indicated above with terms through December 31, 2020. A motion by Councilman Harbin seconded by Mayor Pro-Tem Roberts carried unanimously (9-0) to approve appointment of Shelton Pace and reappointment of John Doolittle and Vickie Culler to the Accommodations Tax Advisory Committee with terms expiring December 31, 2020. REQUEST CONSIDERATION OF POLICE DEPARTMENT APPLICATION FOR JUSTICE ASSISTANCE GRANT (JAG) PROGRAM REGARDING STREET LEVEL CRIMINAL APPREHENSION PROGRAM Police Chief, Jim Stewart said the City of Anderson Police Department is applying for $20,763 in direct funding from the Justice Assistance Grant (JAG) Program for the purpose of hiring sworn officers to work overtime to practice pro-active law enforcement activities in Anderson, South Carolina. The name of the program is the Street Level Criminal Apprehension Program. This is the same program we have been funding with grant money since 1997. One of the grant requirements is obtaining authority from Council to submit an application. The primary goal of the Street Level Criminal Apprehension Program is to reduce the violent crime rate in the City of Anderson through saturated patrols of high crime areas. The program allows the department to take a proactive stance toward violent crime control by concentrating Council Meeting 8/28/2017 2
resources in areas that the crime rate and crime trends indicate that law enforcement is most needed. This grant program does not require a match. The $20,763 will be applied toward the cost of overtime for sworn officers and non-sworn support personnel. The overtime to be funded by this program will be solely for street level criminal apprehension operations A motion by Councilman Chapman seconded by Councilman Buck Roberts carried unanimously (9-0) to approve an application for the Justice Assistance Grant (JAG) Program regarding Street Level Criminal Apprehension Program. The grant is $20,763, with no required match for the City. REQUEST CONSIDERATION FOR REBUILD OF ROCKY RIVER WASTEWATER TREATMENT PLANT CLEARWELL PUMP Utilities Director, Jeff Caldwell said the Wastewater Department is planning the repair or replacement of several items related to the operation of the WWTP s for the current fiscal year. At this time, a clearwell pump is the only item that has a formal quote ready for consideration. Rocky River WWTP Clearwell Pump $13,980.98 This rebuild includes new bearings, seals, shaft, and impeller ring as well as the removal and reinstallation on site. Bids Received 1. IMS $13,980.98 (Anderson, SC) 2. EMD $21,514.81 (Anderson, SC) 3. United Service $22,974.22 (Anderson, SC) Other planned items for Rocky River include: Repair Rotating Biological Contactors Replace Influent Pump #1 Screw Conveyor at Bar Screens Belt Conveyor at Belt Press Facility Planned items for Generostee Creek include: Repair Influent Screens The completion of these items will maintain full treatment capacity, allow efficient operation of all treatment components and allow the plant operators to meet discharge limits. These purchases will be funded by the wastewater budget. Council Meeting 8/28/2017 3
Staff recommends approval to rebuild the existing Clearwell Pump in the amount of $13,980.98 by IMS. A motion by Councilman Chapman seconded by Councilman Laughridge carried unanimously (9-0) to approve the rebuild of the existing Clearwell Pump in the amount of $13,980.98 by IMS. REQUEST CONSIDERATION TO PURCHASE FIRE DEPARTMENT EQUIPMENT INCLUDING TURNOUT GEAR AND A VEHICLE Fire Chief, Randy Bratcher said in 2016, the City issued a lease-purchase agreement in the amount of $1.7 million to procure Fire Department equipment including the replacement of two fire apparatus. To date, a balance of $80,000 remains that may be used to purchase additional fire department equipment. Fire Turnout Gear Fire turnout gear is the personal protective equipment (PPE) issued to each firefighter and is worn during structural firefighting, grass fires, vehicle fires, and in rescue operations. According to OSHA and NFPA standards, structural firefighting gear has a maximum ten (10) year life expectancy. The Fire Department has 62 sets of turnout gear in service, with 23 sets nearing the end of their life expectancy. Thereby, the fire department request the purchase of 25 sets of turnout gear from Anderson Fire and Safety for a cost of $45,475. Anderson Fire and Safety was the vendor approved in the most recent acquisition of fire equipment. Vehicle Purchase The Fire Department fleet has a 1999 Dodge Ram ¾ Ton 4x4 pickup with 133,863 miles that is used for towing the fire safety house to schools, churches, and other events in the city for fire education. This truck is also used to deploy additional equipment and personnel to a fire scene and used by the Rescue Team. The vehicle is in need of replacement. The Fire Department request your approval to purchase a Dodge Ram 2500 (¾ Ton) Crew Cab 4x4 pickup truck for $27,385 (State Contract) and emergency vehicle equipment package to include lights, sirens, and radios for $7,140. This purchase will improve firefighter personal protective equipment (PPE) used daily in firefighter duties and replace and enhance the Fire Department s vehicle fleet. Council Meeting 8/28/2017 4
Utilization of dollars from the remaining 2016 equipment lease-purchase balance. A motion by Councilman Harbin seconded by Council Member Thompson carried unanimously (9-0) to approve the purchase of Fire Turnout Gear from Anderson Fire and Safety in the amount of $45,475, a Dodge Ram 2500 ¾ ton Crew Cab 4X4 in the amount of $27,385 and emergency vehicle equipment package to include lights, sirens, and radios in the amount of $7,140. REQUEST CONSIDERATION OF PROPOSALS FOR PROPOSED SALE OF 129 EAST WHITNER STREET City Manager, Linda McConnell said the City of Anderson issued an RFP (Request for Proposals) for the purchase and development of the city-owned property at 129 E. Whitner Street. This property is located adjacent to Carolina Wren Park and located within the City of Anderson s Tax Increment Financing District. The property is a two-story building with a parcel size of 0.07 acres and a building that totals 5,800 sq. ft. The building was renovated in 2013 to include roof repair/replacement, front entry upgrades and interior shell up fit (rough-in plumbing and electrical). The property is located in the Central Business District and subject to review by the Board of Architectural Review for an exterior alteration or new construction. The City issued the RFP in order to enhance the downtown economy and meet the targeted economic market generators: Retail uses identified as complimentary to existing business and a good fit for our downtown. Tourism-related business or activity Cultural arts activities and associated businesses Corporate headquarters Research and development High technology growth business Other uses as may be determined by the City of Anderson which meet certain criteria and are identified more specifically according to the adopted master plans and/or redevelopment plans. Two proposals were submitted. Both proposals are being reviewed by staff and City Council to assess the economic benefits and costs of each development project, and to determine if the proposals meet the specified economic market generators and the intended goals such as creation of street level activity, compatibility of design, and enhancement of the tax base. Mayor Roberts asked the audience if anyone would like to speak on behalf of the proposals. Grace Church members, Cynthia Peterson, James Farmer, Tracey Mock, Casey Morgan and Chris Rivers, spoke and asked City Council to approve the Grace Church proposal. They believe Grace Church would be a great addition to the downtown area and the location would allow the members of the church to dine at the downtown restaurants on Sunday mornings. Grace Church would also be a positive impact on the Anderson community and offer an opportunity to minister into the downtown, and provide a permanent location for the church. Council Meeting 8/28/2017 5
ADMINISTRATIVE BRIEFING EXECUTIVE SESSION A motion by Councilman Laughridge seconded by Mayor Pro-Tem John Roberts carried unanimously (9-0) to move into Executive Session to discuss Section 30-4-70(a)(2) Discussion of negotiations incident to proposed contractual arrangements and proposed sale of property owned by the City of Anderson located at 129 East Whitner Street. A motion by Councilman Laughridge seconded by Councilman Stewart carried unanimously (9-0) to move out of Executive Session. City Manager, Linda McConnell said the recommendation of the staff is to pursue a contract with Peach Properties for the sale of 129 East Whitner Street. The Peach Properties proposal meets the following identified economic development measures: Responsive to the criteria in the RFP Strengthens, enhances, and expands the tax base Provides ongoing revenue from multiple sources Provides a destination restaurant as a known franchise, meeting a desired niche in the downtown Introduces an outside developer to our market (someone already looking at other properties in the City) for more new development opportunities Creates new jobs and street level activity Compliments the anticipated vision for the County Square Development site (Bailes site) Compatible with Carolina Wren Park and utilizes the property as envisioned Meets our sales price without any conditions or special challenges Fulfills our financial obligation to our citizens without conditions Builds upon what s special and unique about Downtown Councilman Chapman made a motion to proceed with the Grace Church proposal and that the City Attorney proceed with negotiations that would benefit the City of Anderson and Grace Church. He also stated that other properties are available that could be used by Peach Properties and Groucho s. Councilman Chapman made the following comments: City Council considers the following when reviewing a proposal for a downtown business: How will it impact the tax base and generate fees? How will it impact current businesses? How will it impact our citizens? Council Meeting 8/28/2017 6
How much will it cost the City? Will it enhance our downtown proper? Will it fill a niche? Positives for Grace Church: Church has agreed to every City request. Church goers will increase revenue by shopping and eating. City will receive permit revenue from building renovations Church agreed to city asking price for property. Church will allow public use of theatre. Property is adjacent to large parking lot. Church agrees to sign exclusionary agreement relating to alcohol usage. Church has agreed to sign first right of refusal. Church would bring 600-800 people downtown. Church would pass seat charge revenue to City. Church agreed to buy theatre from City. Negatives for Grace Church: City zoning change to allow church Method to collect fee in lieu of tax. As previously stated, Councilman Chapman made a motion to proceed with the Grace Church proposal to purchase 129 East Whitner Street and that the City Attorney proceed with negotiations that would benefit the City of Anderson and Grace Church. This motion was seconded by Councilman Stewart and failed (4-5) with Councilmembers Chapman, Stewart, Buck Roberts and Mayor Pro Tem John Roberts in favor and Mayor Roberts, Councilmembers Harbin, Thompson, Laughridge and Newton opposed. A motion by Councilman Laughridge, to proceed with the Peach Properties proposal to buy 129 East Whitner Street, seconded by Councilman Newton carried (6-2) with Mayor Roberts, Mayor Pro-Tem Roberts, Councilmembers Thompson, Laughridge, Harbin and Newton in favor and Councilmembers Chapman and Stewart opposed and Councilman Buck Roberts abstaining. ADJOURNMENT A motion by Councilman Harbin seconded by Councilman Laughridge carried unanimously (9-0) to adjourn. Council Meeting 8/28/2017 7
ATTEST: Terence V. Roberts Mayor Peggy G. Maxwell City Clerk Treasurer Council Meeting 8/28/2017 8
Date: September 25, 2017 Agenda Item No: B-1 Title/Description: New Business City of Anderson Council Agenda Request consideration of a contract with Woolpert, Inc. for TMDL Monitoring Services and the development of TMDL Implementation Plans for the Stormwater Program. Executive Summary: Background: The City of Anderson has a permit from the SC Department of Health and Environmental Control (DHEC). This permit (South Carolina NPDES General Permit for Stormwater Discharges from Regulated Small Municipal Storm Sewer Systems (SMS4), regulates the stormwater discharge into the City s drainage basins. The purpose of the TMDL (Total Maximum Daily Load) monitoring requirements is to improve water quality conditions in the drainage basins as per the requirements in the DHEC permit. As per DHEC regulations, in 2014, the City developed TMDL monitoring and assessment plans for the Rocky River and Big Generostee Creek watersheds. The plans provide in-stream monitoring strategies to characterize the quality and quantity of stormwater discharges, and are designed to evaluate improvement plans for identified pollutants. For the past two years, the City has conducted in-stream monitoring of stormwater runoff in the Rocky River and Big Generostee Creek watersheds. The plan and the implementation of the plan means that the City must continue sampling stormwater runoff during storm events and dry weather conditions throughout the year. This year is continuation of the TMDL monitoring and implementation. Woolpert, Inc. has assisted previously with these regulatory requirements. Woolpert, Inc. was selected during the RFQ process for on-call engineering services. The proposed contract is in the amount of $29,000. The scope of services below will meet SCDHEC permit requirements and also the federally mandated component of the City s stormwater program. Benefit: The City is required to report on the progress of its TMDL monitoring and assessment program annually to DHEC. The scope of services for this project include: 1. The continued collection and analysis of grab samples collected from two predetermined locations: at the confluence of Cox Creek and Bailey Creek in the Rocky River watershed, and near the confluence of Whitner Creek and Dye Creek in the Big Generostee Creek watershed (joint project/shared costs with Anderson County), 2. Maintenance of instruments, telemetry, turbidity and pressure transducer sensors at the Cox Creek monitoring station (joint project/shared costs with Anderson County), 3. The development of TMDL Implementation Plans for the two TMDL watersheds to meet minimum DHEC requirements, 4. Assistance with the SMS4 annual report and NPDES General Permit reapplication. Funding: The Stormwater Utility will fund this contract. The fund has a budget of $1,086,240, with a capital expenditure component of $430,000. Recommendation: The staff recommends approval of the Professional Services Agreement with Woolpert, Inc. in the amount of $29,000. Action Requested: _X General Approval
Date: September 25, 2017 Agenda Item No: B-2 City of Anderson Council Agenda Title/Description: New Business Request consideration of a contract for linen services for the City of Anderson Detention Center. Executive Summary: Background: The Detention Center must provide for the weekly supply of clean linens (sheets) for inmates. The City advertised for requests for proposals. The specifications included the consideration of the average daily population of the Detention Center at 100-110 inmates. The inmate population can trend upward or downward depending on various factors. The vendor must be reasonably flexible to adjust the weekly sheet count depending on changes to the inmate population and/or needs of the detention center. Only one response was received. ALSCO was the sole bidder. ALSCO has been the linen provider for more than 10 years. The projected cost for FY17 was $14,136 and the actual cost was $11,153.44. The proposed contract price shows per sheet a $0.10 reduction in sheet cleaning; no change in inventory maintenance; a reduction of $0.79 in replacement costs; five percent reduction in service charge. The cost projected for FY18 will be $12,433.00. Benefit: The vendor will ensure that it is laundered in a sanitary fashion meeting all DHEC standards, and any standards required by federal, state or local laws and regulations. Funding: This cost is included in the Detention center budget. Recommendation: The Detention Center administration and City Attorney have reviewed the contract and recommend approval of the linen service contract with ALSCO per the contract specifications in an amount estimated to be $12,433 for the one year period. Action Requested: Ordinance 1 st Reading Ordinance 2 nd & 3 rd Reading Resolution _ Information Only X General Approval Other
Date: Agenda Item No: September 25, 2017 B-3 City of Anderson Council Agenda Title/Description: New Business Request consideration of a contract with Alliance Consulting Engineers, Inc. for engineering and administration services for the Under the Bridge Project. Executive Summary: Background: The City has continued its public investment in Downtown based upon the Vision Plan s premise that public improvements serve as catalysts for private investment and reinvestment. The City s Capital Improvement Projects (CIP) serve as a roadmap to guide public investment that supports economic growth. The Under the Bridge project has been on the City s CIP list since FY14. The City was awarded a grant of $30,000 from the SC National Heritage Corridor for this project. On June 26, 2017, City Council approved the funding of this project with a budget estimate of $145,809 (City funding of $115,809 and $30,000 from SCNHC). Benefit: The Murray Avenue Bridge/Under the Bridge Project is a stimulant to the ongoing vibrancy of downtown. The SCNHC grant provides a boost to another part of our economic ecosystem and strengthens the City s position along the Heritage Corridor Discover Route. This puzzle piece that connects Main Street will showcase our City s walkability, arts and culture, and serve as a continuing magnet for economic growth. It can create visual interest, a sense of place, and become an attraction amenity. Additionally, it can provide an opportunity to expand the east-west connections and development potential. Contract specifics: The proposed contract is with Alliance Consulting Engineers, Inc. for professional services. It is based upon a Guaranteed Maximum Price of $35,900 and includes the boundary and topographic survey, conceptual design, construction plans & permitting, bidding and award administration and construction administration for the Under the Bridge Project. Funding: Total estimated budget funding was approved previously by City Council utilizing TIF and Hospitality funds and the grant funds received by the South Carolina National Heritage Corridor Grant. (City funding of $116,000 and $30,000 from SCNHC). Recommendation: The staff recommends approval of the contract with Alliance Consulting Engineers, Inc. in the amount of $35,900 for the identified scope of work for the Under the Bridge Project. Action Requested: X General Approval
Date: Agenda Item No: September 25, 2017 B-4 City of Anderson Council Agenda Title/Description: New Business To request approval of a Resolution of support committing the City Council of Anderson, S.C. to provide a local match for a Municipal Association of South Carolina (MASC) Hometown Economic Development Grant. These grant and local matching funds will be used for the development of a Downtown Development Master Plan. Executive Summary: Background: The revitalization of downtown began with a 1996 Vision Plan that established the need for public improvements to serve as catalyst for private investment and reinvestment. In 2001 the plan was updated that solidified the need for public improvements and introduced new plans and programs to foster the revitalization efforts. In 2007 a Retail Market Study was conducted that defined our trade market area; the income, demographics and consumer expenditures were analyzed to determine potential opportunities for retail. In 2013 a Business Recruitment and Redevelopment Plan was prepared that identified development opportunities and recommendations for strengthening our recruitment and retention efforts. Many of the recommendations have been implemented however, a site specific development plan has not. The Municipal Association of South Carolina (MASC) has grant funding available for economic development projects in the form of Hometown Economic Development Grants. The staff wishes to submit this grant proposal for a Development Plan that guides future development and use of property in the downtown area. Benefit: To facilitate due diligence of developers in determining site appropriateness and to identify sites for specific uses. This helps indicate the use is acceptable, is encouraged and is a positive intention to develop the property. This speeds up the process in many ways such as determining demand for the development, the will of landowners and overcoming any physical constraints on development. The Development Plan will provide the framework and recommendations to cultivate a more thriving residential and business community. Funding: The approximate cost of a Downtown Development Plan is $50,000. The maximum individual grant award is $25,000 with a 15% match required ($3,750). This commitment for match funding is a preliminary step necessary for the grant application process. The match funds and any additional funding for the total project will come from the Economic Development Fund and/or other partners. Recommendation: Staff recommends approval of this resolution of support for the Hometown Economic Development Grant proposal in the amount of $25,000 and required match to develop a Downtown Development Master Plan. Action Requested: X General Approval
RESOLUTION NO. A RESOLUTION AUTHORIZING MATCHING FUNDS FOR THE HOMETOWN ECONOMIC DEVELOPMENT GRANT OFFERED BY THE MUNICIPAL ASSOCIATION OF SOUTH CAROLINA WHEREAS, it is the desire of the City Council of the City of Anderson to invest in the development of a Downtown Development Master Plan; and WHEREAS, Hometown Economic Development Grant funds are available from the Municipal Association of South Carolina through a matching fund program; and WHEREAS, it is the intent of City Council to provide matching funds for the grant and to seek participation from private and public partners for additional match funds. NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF ANDERSON THAT: 1. The City Council of the City of Anderson hereby commits to provide a local match of up to $25,000.00 to support the application of the City of Anderson for a Hometown Economic Development Grant. The grant and local matching funds will be used for the development of a Downtown Development Master Plan. 2. This resolution is made regarding the submission of an application for Hometown Economic Development Grant funds on or before September 29, 2017. 3. All resolutions or parts of resolutions inconsistent of in conflict with the provisions of this resolution are hereby repealed to the extent of such inconsistency or conflict. 4. This Resolution shall take effect immediately upon its adoption by the Mayor and Council.
Date: September 25, 2017 Agenda Item No. B-5 Title/Description: New Business City of Anderson Council Agenda The Police Department requests to purchase vehicles and associated equipment. Executive Summary: Background: The Police Department is requesting the purchase of the following vehicles and equipment: A. Nine (9) State contracted 2018 Dodge Chargers, Performance Dodge (Clinton, NC) at a cost of $23,145.00/vehicle. The total installation costs for the (9) 2018 Dodge Chargers with emergency equipment included (lights, siren, cages, console, window guards, and reinstallation of City of Anderson Police Department s existing radio from previous vehicles) are as follows: Tri County Holly Hill SC $3,462.78 per vehicle West Chatham Columbia, SC $3,783 per vehicle Tra-Fx Public Safety Supply North Charleston, SC $3,635 per vehicle Dana Safety Supply Columbia, SC $3,991 per vehicle The police department would also request your approval for purchase of (9) Watch Guard digital recording systems for purchase in the new Dodge Charger patrol vehicles. Quotes were obtained from the vendors listed below. The total costs for the camera are as follows: Watchguard - $2,030 per vehicle (Allen, TX) (DVD) 10-8 Video - $1,995 per vehicle (Fayetteville, TN) (digital) Mobile Vision - $4,611 per vehicle (Rockaway, NJ) (digital) Recommendation: Purchase of 9 Dodge Chargers from Performance Dodge with equipment purchased and installed from Tri County, and purchase of cameras from Watchguard. B. The state contract police equipped SUV is a 2018 Ford Interceptor, Vic Bailey (Spartanburg, SC) priced at $26,999.00. The total cost of installation of emergency equipment for the 2018 Ford Interceptor SUV is the following: Tri County Holly Hill SC $2,656.56; $29,655.56 total West Chatham Columbia, SC $2,772.14; $29,771.14 total Tra-Fx Public Safety Supply North Charleston, SC 3,199.18; $30,198.18 total 1
Recommendation: Purchase of 2018 Ford Interceptor SUV from Vic Bailey with equipment purchased and installed from Tri County. C. The vehicle recommended for Special Operations is a 2018 Dodge Ram Extended Cab 4x2, Cooper Motor Company (Clinton, SC) state contract priced at $23,414.00. The total cost of installation of emergency equipment for the 2018 Dodge Ram is the following: Tri County Holly Hill SC $2,521.00; $25,935.00 total West Chatham Columbia, SC $1,817.85; $25,231.85 total Tra-Fx Public Safety Supply North Charleston, SC 2,735.28; $26,149.28 total Recommendation: Purchase of 2018 Dodge Ram Extended Cab 4x2 truck from Cooper Motor Company with emergency equipment purchased and installed by West Chatham. These vehicles will be replacement vehicles, with the previously numbered vehicle being placed for auction. Funding: Capital Equipment Fund Recommendation: Staff recommends approval of the purchase of (9) Dodge Chargers for the police department. The total cost for the 9 Dodge Chargers from Performance Dodge on State Contract, emergency equipment with installation from Tri County Outfitters and dash camera from Watchguard is $257,740.02. The Ford Interceptor SUV from Vic Bailey with emergency equipment and installation is $29,655.56. The Dodge Ram from Cooper Motor Company with emergency equipment and installation is $25,231.85. The total cost is $312,627.43. Action Requested: _X General Approval 2
Date: September 25, 2017 Agenda Item No: B-6 Title/Description: New Business City of Anderson Council Agenda Request consideration of a preliminary design, final design, bidding, and construction administration contract with Hulsey McCormick & Wallace, Inc. for the Club Drive Area Water Improvements project. Executive Summary: Background: The Water System Master Plan and a long-range capital plan was adopted in 2011 (updated in 2016) to address needed improvements to the City s water distribution system. This plan is required in order to meet our system goals of (1) providing the highest quality of water possible, (2) providing adequate water pressures, (3) providing ample fire protection, (4) supporting economic development, (5) preparing for future growth and (6) reducing customer complaints. The Club Drive Area project was identified for FY18 budget year. This project includes portions of Glenwood Avenue, Laurel Avenue, Club Drive, Starkes Street and Jackson Street. The engineering proposal includes design of the improvements, bidding services, and construction administration services to complete the project. The overall project budget is estimated at $680,000 which includes a 20% contingency. Hulsey McCormick & Wallace, Inc. is the firm selected through the RFP process for water system projects. Benefit: Moving forward with this project helps the City meet several of the water quality goals above. Funding: The water operations budget designated funds for this project. Recommendation: Approve a lump sum engineering contract with Hulsey McCormick & Wallace, Inc. in the amount of $60,000. Action Requested: Ordinance 1 st Reading Ordinance 2 nd & 3 rd Reading Resolution Information Only X General Approval Other
Date: September 25, 2017 Agenda Item No: B-7 Title/Description: New Business City of Anderson Council Agenda Request: Request referral to the Planning Commission a petition to rezone 1226 Springdale Road from R-15, Single-Family Residential to RM-18, Multi-Family Residential. Executive Summary: Background: Anderson University requests to rezone the subject property from R-15, Single-Family Residential to RM-18, Multi-Family Residential, in order to convert the singlefamily dwelling to their business office. This property has been in the ownership of Anderson University since 1997 and has been used primarily for student housing and university-related housing. Since the existing zoning primarily allows for single-family dwellings only, the RM-18 zoning is requested because it permits university-related uses. Benefit: N/A Funding: N/A Recommendation: Referral to the Planning Commission. The meeting is scheduled for October 3, 2017. Action Requested: Ordinance 1 st Reading Ordinance 2 nd Reading Resolution Information Only General Approval X Referral
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Date: September 25, 2017 Agenda Item No: B-8 Title/Description: New Business City of Anderson Council Agenda Request: Request consideration of an appointment to the Planning Commission Executive Summary: Background: According to the Planning Commission s by-laws, each City Council member is responsible for appointing a representative to the Commission. Members do not have to live within the Seat of the Council member, but must be a city resident. Currently, there is a position available for Seat 4 (Stewart). Councilman Stewart recommends that Herbert Ervin, of 709 Salem Street (within Seat 4), be appointed to the Planning Commission. Mr. Ervin is active in the Eastside Concerned Citizens group and was a former employee in the City s Building Department. His application is attached as a reference. Benefit: To allow citizens an opportunity to be a part of the City s governing process and for the City to benefit from citizen representation. Funding: N/A Recommendation: Appoint Herbert Ervin to the Planning Commission. Action Requested: Ordinance 1 st Reading Ordinance 2 nd Reading Resolution Information Only X General Approval Referral
Date: September 25, 2017 Agenda Item No: B-9 City of Anderson Council Agenda Title/Description: New Business Request first reading of an ordinance authorizing the execution of a contract and the execution of a deed to convey real estate located at 129 East Whitner Street. Executive Summary: The City of Anderson agreed to enter into a contract to sell 129 East Whitner Street to Peach Properties, Inc. for the sum of $260,000.00. Background: Pursuant to the Procurement Code for the City of Anderson, the City of Anderson publicly advertised for requests for proposals to purchase the lot and building at 129 East Whitner Street. Based upon the proposals received the City Council has agreed to sell the property to Peach Properties, Inc. for the sum of $260,000.00. The contract provides that the City of Anderson will retain a first right of refusal for a period of 20 years. Benefit: The sale of the property will benefit the City of Anderson because the intended use as a Groucho s restaurant will enhance the activity base of the Central Business District in a way that meets a desired niche for downtown. In addition, the property will be returned to the tax books. Funding: No funding necessary Recommendation: City Staff recommends that the ordinance be passed. Action Requested: X Ordinance 1st Reading Ordinance 2nd Reading Resolution Information Only General Approval Other
ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF ANDERSON AUTHORIZING THE APPROVAL OF A CONTRACT AND THE EXECUTION OF A DEED TO CONVEY REAL ESTATE LOCATED AT 129 EAST WHITNER STREET WHEREAS, the City of Anderson has previously determined that a lot of land and building located at 129 E. Whitner Street in the City of Anderson is surplus property, and WHEREAS, pursuant to the Procurement Code of the City of Anderson, the City of Anderson publicly advertised for requests for proposals to purchase the property; and WHEREAS, City Council has directed that a contract be negotiated for the sale of the property to Peach Properties, Inc. for the sum of $260,000.00. NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND COUNCIL FOR THE CITY OF ANDERSON THAT: 1. The Mayor of the City of Anderson is hereby authorized to execute the contract for the sale of the property and, upon closing, to execute a deed conveying the property located at 129 East Whitner Street and further identified as Anderson County Tax Map Number 123-30-03-006. The Deed will be subject to the terms stated in the contract. 2. This ordinance shall take effect immediately upon its adoption by the Mayor and Council of the City of Anderson.