CITY OF COCOA BEACH STRATEGIC PLAN Fiscal Years 2017-2021 Presented by : Charles H. Holland Jr., CGFO Acting City Manager City Commission Workshop: May 31, 2016 1
CONTENTS Background FY 2015 FY 2019 Completed Projects FY 2017 FY 2021 Methodology FY 2017 FY 2021 Plan Priorities (by department) Questions? 2
BACKGROUND Strategic Plan FY 2015-2019 adopted in 2014 set path toward the Vision/Mission set Goals/Actions/Tasks Actions/Tasks - Not Prioritized not connected to City budget last report on task status - 2015 3
COMPLETED TASKS/PROJECTS FY 2015 FY 2019 Built New Fire Station # 51(1.1.2) Re-evaluated space needs assessment for new City Hall/Police Station (2.13.1) Implemented strategies recommended in FY 2014 Downtown Parking Study (3.8) 4
COMPLETED TASKS/PROJECTS FY 2015 FY 2019 Conducted Sewer & Reuse Rate Study (1.2.11) Adopted Comprehensive Certified Debt Policy (2.11.2) (next review - 2020) Adopted master parking Resolution (2.11.4) original task modified based on experience 5
COMPLETED TASKS/PROJECTS FY 2015 FY 2019 Achieved and maintained Police Dept. accreditation (1.1.12) Developed a K-9 enforcement unit (1.1.24) Re-established a motorcycle patrol unit (1.1.25) 6
COMPLETED TASKS/PROJECTS FY 2015 FY 2019 Competitively-bid Solid Waste Services contract (1.2.7) (rebid 2020) Provided recycling in parks (4.4.16) Adopted a water supply work plan (1.2.10) Started Sanitary Sewer Rehab. Project (1.2.2) Started Cycle testing Aquifer Storage and Recovery (ASR) well (1.2.3) 7
COMPLETED TASKS/PROJECTS FY 2015 FY 2019 Revised Land Development Code (2.1.9) Reduced process of permits/site applications (2.1.6) Evaluated beach franchises for capacity/desirability (4.36 and 4.37) Licensed ecotourism to protect environment (4.3.12) Certified S.N.A.P. Municipality (5.3.1) Simplified, Nimble, Accelerated Permitting) (recertification in FY 2019) 8
COMPLETED TASKS/PROJECTS FY 2015 FY 2019 Identified/marketed a mobile application for City info (4.4.21) Implemented a Cocoa Beach Main Street program (5.5.3) Voted on/implemented a Tax Abatement Program (5.6.1 & 5.6.2) Developed a Marketing Plan (3.1.11) 9
COMPLETED TASKS/PROJECTS FY 2015 FY 2019 Created a Geographic Information System (GIS) division (2.14.2) City projects story maps Created GIS Master Plan (2.14.1) 10 Implemented a cloud-based back-up solution for disaster recovery (2.2.2)
COMPLETED TASKS/PROJECTS FY 2015 FY 2019 Promoted employee health awareness (2.8.1) Reviewed purpose & structure of Boards (2.1.15) Dredged canals (4.8.1, 4.8.2, 4.8.3, 4.8.4, 4.8.5) Incorporated Green Business program into lagoon wide program (4.4.15) 11
PLAN FY 2017-2021 - MAIN ELEMENTS CHARTER MISSION Maintain a low-density residential and family-oriented resort community with paramount consideration given to the health, safety, welfare, comfort, and quality of life for all our citizens. COMMUNITY VISION ENDURING GOALS ACTIONS A safe family friendly resort-oriented community that promotes a high quality of life, low-density residential neighborhoods, balanced economic growth, and quality public services. Enduring Goals The goals should remain constant over time and should only be revised to reflect significant community changes or unanticipated events Actions Actions are generally identified to cover the five-year planning cycle period from the date they are adopted or revised. 12 TASKS Supporting the actions and carrying them out, tasks are the steps needed to meet the action. Tasks are developed at the department and division level to align with goals and actions. All tasks will have the requisite authorization and funding prior to execution.
METHODOLOGY - PLAN CONTRIBUTORS Public Elected Officials Community Redevelopment Agency City Departments 13 CITY MANAGER CITY CLERK LEISURE SERVICES DEVELOPMENT SERVICES MARKETING FINANCE POLICE FIRE PUBLIC WORKS HUMAN RESOURCES STORMWATER INFORM. TECHNOLOGY/GIS WATER RECLAMATION
COMMISSION CITY MANAGER DEPARTMENTS PLAN FY 2017 FY 2021 STRATEGIC PLAN PRIORITIES 14 Goal # # # Enduring Goals Actions Tasks 1 Ensure a Safe City 2 50 2 3 4 5 Deliver effectively the services that Cocoa Beach citizens want, need, and are willing to support Maintain a low-density residential and family-oriented community Maintain effective stewardship of Cocoa Beach s significant resources Build and maintain a healthy business climate 7 30 15 69 8 93 10 17 5 TOTALS 42 259
PLAN FY2017-2021 METHODOLOGY Tasks are prioritized, Tasks take into account the requirement to fund upcoming City projects, the construction of: New City Hall New Police Station 15
PLAN FY2017-2021 METHODOLOGY 16 Departments: Updated actions & tasks Removed completed actions/tasks Added new tasks Deleted non-defined Rescheduled, as necessary FY 2017 - Prioritized Actions & Tasks Sorted by importance Tied to budget
PLAN FY 2017-2021 METHODOLOGY Departments presented three (3) tasks they designated as priorities Gives each department operating objectives Priorities confirmed as part of FY 2017 budget 17
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 City Manager Manage Actions noted in Strategic Plan Track Tasks listed in Strategic Plan Report on progress quarterly basis 18
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 City Clerk Conduct municipal elections in compliance with State Law and City Charter (2.17) Objective Promote transparency in government Maintain/Provide access to public records (2.18) Objective Promote transparency in government Timely post Agendas, Minutes and Webcasts (2.19) Objective Promote transparency in government 19
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Development Services Convert to new software; train staff/customers (2.1.3) Objective Increase customer access to department services Update fee schedule (Business Tax Receipts) (2.1.10) Objective Simplified fee schedule with no loss in revenue 20 Become certified in the Community Rating System (CRS) to reduce Flood Insurance premiums Objective lower flood insurance premiums
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Finance Prepare a budget to fund the Strategic Plan (2.11.7) Increase E-Payables rebate by expanding vendor enrollment program (2.4.1) Objective revenue enhancement 21 Increase collection of parking citation revenues through integration of new smart kiosks with a comprehensive web-based enforcement package (2.11.6) Objective revenue enhancement
FY 2017- FY 2021 STRATEGIC PLAN PRIORITIES Fire Update community risk assessment data (1.1.11) Objective lower insurance premiums where possible Identify through survey, expectations of internal & external stakeholders (1.1.10) Objective what does community want & at what cost 22 Replace Tower # 51 ladder truck (1.1.1) Objective(s) - trade-in value, lease over five (5) years, obtain cash discount
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Human Resources: Explore options for employee clinic (2.8.4) Objective cost reduction for employees and City Promote health wellness (2.8.1) Objective cost reduction for employees and City 23
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Human Resources: Address wage/salary compression for non-union employees (2.6.1 & 2.6.2) Objective maintain stable workforce 24 Employees Eligible For: Early Normal Retirement Retirement General 43 12 Fire 6 none Police 2 none Total 51 12
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Information Technology(IT) & Geographic Information Systems (GIS) Develop and formalize IT Master Plan (2.2.1) Objective optimize planning & budget Execute contract for GIS cloud service (2.14.3) Objective optimize planning and budget 25 Develop/Maintain a modern, secure, high bandwidth IT network infrastructure(2.2.3) Objective optimize planning & budget
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Leisure Services Develop a Recreation Master Plan (3.6.1) Objective facilitate budget/cip planning Upgrade/maintain facilities to promote community interaction (3.6.2) Bunker refurbishment (Golf) began in FY 2016 Thermal blanket reels (Pool) Rebrand Country Club (Golf) objective revenue enhancement/cost reduction 26
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Marketing Survey business climate (5.1.2) Track vacancies and residential sales (5.5.1) Assist in developing a unified City Facebook page (2.2.11) monitored by a newly-created employee position 27
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Police Increase Parking Enforcement Specialists (PES) pay (1.1.26.2) & (2.6.1) Objective retain skilled PES for flexibility in operations Add one (1) Parking Enforcement Specialist (1.1.26.2) Objective as above Certify Beach Rangers to issue Civil/Parking Citations (1.1.26.2) & (2.6.1) Objective flexibility in operations 28
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Public Works Develop schedule for City Hall/Police station/parking Garage construction (2.12.1 2.12.4) & (2.13.1 2.13.5) Complete Minutemen Causeway/Streetscape project Objective joint effort multi-departmental - stormwater control/lagoon protection 29 Maintain regular maintenance schedules (2.9 & 2.10) Objective maintain current service levels Seek grant funding for dredging projects Objective maintain lagoon with muck removal
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Stormwater Complete Minutemen Causeway/Streetscape project Start North Downtown project Update Stormwater Master Plan Objective stormwater control/lagoon protection 30
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 31 Water Reclamation: Complete ASR well testing & permitting (4.7.4) Objective reduce effluent discharge to Banana River Lagoon Rehab of Collection System (4.7.7) Objective system maintenance helps reduce costs Evaluation of City sewer force main (4.7.7) Objective prioritization of system repair/maintenance Begin Applications for State Revolving Fund (SRF) Loans for Sludge Digestion Treatment (4.7.5) & Sand Filtration Systems (4.7.3)
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 Community Redevelopment Agency (CRA) Implement Community Redevelopment Plan (3.2.4) objective eliminate blight Continue rehab and improvement investments in CRA (5.5.2) objective eliminate blight/increase TIF funding 32 Maintain a Façade grant program (5.6.3) objective eliminate blight/increase TIF funding
STRATEGIC PLAN PRIORITIES FY 2017- FY 2021 City Commission Retain Strategic Plan as planning tool that prioritizes projects to be undertaken in FY 2017 Approve FY 2017 Budget Funds Plan Priorities Gives look ahead - Capital Improvement Plan has five-year horizon 33
34 Questions?