MULTISTAKEHOLDER CONSULTATION MEETING ON DISTRICT DISASTER MANAGEMENT PLAN DISTRICT POONCH, JAMMU & KASHMIR DATE: 3 rd February, 2015 TIME: 14:00 TO 16:30 HRS VENUE: DISTRICT DEVELOPMENT COMMISSIONER OFFICE-POONCH, J&K INTRODUCTION: The consultation meeting was held at District Development Commissioner s office on 3 rd February. The main agenda for the meeting was to review and give suggestions on the existing DDMP, if any and to discuss the process of DDMP. The programme began with a welcome note by Mr. M.H. Malik, KAS, Deputy Commissioner, Poonch and followed the introduction, presentations and discussions with the participants from line departments, INGO s, NGO s and other civil society. Key Note Message: District Development Commissioner, Poonch: Described about the recent floods in River Betar and Poonch river and concurrent flash floods that occurred in the month of September, 2014 affected the whole District. The main affected area were Ajam Mohalla, Protection work near Shamshan Ghat Poonch, Police Polst Behramgala, Suran Kote Highway at Khanatar, Mandi Azamabad PGSY road, Kalai Bridge, Chakataroo resulting in house damage, building collapse, maize crop lose and livestock damage. District Administration with the help from Army rescued 910 people from the river, 3193 persons were evacuated from affected villages and low lying areas of Poonch town. DC also informed that during the crisis situation, they had called a meeting with citizens of Poonch town to soothe the community and not to take tension and create chaos. He has enlightened upon the well advanced rescue operation by police department. Further, he informed about relief camps installed at various places and affects to basic amenities and structures. He also enlightened upon the Hazard and vulnerability profile of District and apprised that the district is multi hazard prone such as lying in high seismic zone, floods, landslide prone and also at the risk of war and conflict scenarios from the neighboring countries and more vulnerable as compared to other Districts. He added that the DDM Plan should be very comprehensive describing specific resource inventories with line departments. Sphere India is requested to facilitate Hazard, Vulnerability and Capacity Analysis (HVCA) in selected sample villages from different blocks which fall under different geographic zones. The HVCA in these villages should give recommendations on more pro-active mitigation, preparedness and capacity building measures. Therefore the plan needs to be robust, simple and context-specific.
Dr. Henna Hejazi, Sphere India apprised about Sphere India and how we as an organization can better streamline our efforts with government. She further requested Deputy Commissioner to form Advisory Committee consisted 8-9 members from various key departments for further suggestions and guidance for DDMP process. She further stated that we can coordinate with Red Cross department for best practices with their volunteer support. Sphere India will coordinate with its members to provide the best possible technical support to the district administration. Following trainings and activities could be undertaken by the Sphere India members: Training on use of Google Earth Mapping in Developmental activities for different stakeholders to strengthen their capacities An in-depth HVCA of the sample villages from different geographical zones and to come out with concrete points of vulnerabilities and required actions. Streamline Red Cross department for volunteer support Presentation on DDMP Process: Ms. Shivani Rana, Program Coordinator-IAC, Sphere India: Explained the steps involved in preparation of DDMP and timelines. Acquainted about DDMPs, SDMPs and Sub-divisional plans made for other states in India. Volume I: DRR plan (Including Hazard, Risk & Vulnerability Profile, Capacity Building and Mitigation) Volume II: District Response Plan (Hazard Specific Contingency Action Plan) Volume III: Checklists, Formats and Resource Database Volume IV: Stakeholder Plans (Specific Action Plans for Line s, GP Committees, NGO s, IAG and other stakeholders) She explained about the time frame for all these steps such as desk research, interview with line departments, HVCA in 7 villages with different vulnerability and sharing of final draft of DDMP after review by Advisory committee and expert teams at National level. Key Decisions taken: Advisory Committee order will be shared on 4 th Feb List of Sector officers will be shared on 4 th Feb All district officers from various departments will share the DM related data/report/sops if they have any within 1-2 days. District administration provide official person to Shivani Rana for Liasoning with all govt. departments. Inclusion of Red cross department for further DDMP activities support Shivani will share shelter designs from NGOs with Deputy Commissioner. Whatsapp group of all District officers from various departments as well as active NGOs to be created for effective Disaster Danagement coordination.
PROCESS STEPS AND TIMELINE Steps Description Timeline 1. Consultation at District Level 3 rd February 2. Desk Research and Gap Analysis 5 Days (starting on 4 th Feb) 3. Interview with Line Approx. 10 days 4. HVCA Analysis Approx. 10 days 5. DDMP First Draft Approx. 20-25 days 6. Online review and editing Approx. 1 week 7. DDMP Second Draft Approx. 1 week 8. Sharing of Draft version and including inputs Approx. 10 days 9. Designing and Printing Approx. 1 week 10. Submission of DDMP to District Administration Approx. 1 week RESPONSIBILITY MATRIX: Activity Sphere India DDMAs Desk Research and Gap To do the desk To provide analysis research and information and analysis of gap data District Consultations Technical and To send the resource person invitation letter to support the stakeholders including Govt., NGOs, PRI, various association like medical, farmers etc. and to organize the consultation. Drafting of DDDMP Technical team to To provide Draft the DDMP information/ data Online consultation/ Resource person To provide feedback feedback and to initiate and to finalize the DDMP finalization of the collect and DDMP compile the feedbacks and to finalize the DDMP Final consultation Technical and To send the resource team invitation letters and to organize the consultation
Making District Disaster Management Plan Initial Process Map National Advisory Committee (NAC) Members: Members of District Advisory Group (SAG): District Public Health Engineering District Rural Development District Health District Education District Fire District Police National Disaster Response Force District Urban Development District Disaster Management Sphere India Formation of National Advisory Committee (NAC) Initial Meetings with Key Stakeholders to initiate the Process Reshuffling of District Advisory Group (DAG): Formation of District Advisory Group: Chaired by DDMA and Conveyed by Sphere India and Local NGO Group Macro Analysis: Hazard, Vulnerability and Capacity Assessment (HVCA) Report Review of Macro Analysis HVCA Report through consultations Data Collection from Line s officials at District and Block level and Mukhiyas Revision of the Macro Analysis HVCA Report Review of District Disaster Management Plan Template through District level Consultations developed by NDMA and selection of Key stakeholders Final Consultation with Key Stakeholders to present inputs in the DDMP template Revise the template and submit it to District Authority District Stakeholders: District Disaster Management Authority District Magistrate Government Line s of District Panchayat and Local Communities Specific Stakeholder Consultations: District Magistrate and Line s Sub Divisional Officials Local NGOs & Other Stakeholders PRIs and Communities District Stakeholders Consultation: District Magistrate and Line s and Sub Divisional Officials Local NGOs Media Local Associations i.e. Medical Associations, Youth Groups etc. PRIs and Communities
PROCESS STEPS AND TIMELINE: Sl.no. Description Timeline (to be finalized by DDMA) 1. Consultation at District Level 3 rd Feb 2. Desk Research and Gap analysis Feb 1 st week 3. Meetings with line s Feb 2 nd week 4. HVCA Analysis Feb 3 rd week 5. DDMP Draft -1 March 20 th 6. Online review and editing March 31 st 7. DDMP Draft -2 April 10 th 8. Sharing of Draft version and including inputs April 20 th 9. Designing and Printing April 27 th 10. Submission of DDMP to District Administration May 2 nd LIST OF PARTICIPANTS Sr. No. Name of the Designation Contact No. Officer 1. M.H. Malik, KAS Dept. of Revenue, DC 01965-220333 Poonch 2. M. Mumtaz Ali Dept. of Revenue, ADC 9419254086 Poonch 3. Ashwani Sharma Information ADIO, NIC 9419984009 4. R.K. Sadhu Fire Services Station Officer 9797368227 5. Manjoor Ahmad RTO Asst. ARTO Officer 9858257726 6. Mushtaq Ahmad Irrg. & Flood Control XEN 9419171211 7. Mir Hussain Planning AD(P) ACD 8452885936 8. Narinder Singh Information DIO MC 9. N.M. Suri Education DEPO 9419610845 10. R.K. Koul Horticultural CHO 9419157587 11. M.Y. Choudhary Agri CAO 9596605389 12. M.I. Zarger Planning CPO 9858241101 13. Deepak Digra Police Dy. S.P. HQ. 9419130359 Poonch 14. Ashok Gupta Hydraulic SE 9419159803 15. Mawzoor Hussain PMGSY E.E. 9419170927 16. Dr. Mumtaz Bhati CMO Health 9419636486 17. Waqaar Talib Information DIO 9419386003 18. K.H. Shah PWD XEN 9419629285 19. Irshad Hussain M Council CEO 9469296397 20. Abdul rashid CA & PD Asstt. Director 9419166001 21. P.K. Roy GRIF, BRO OC 79 RCC (GRIF) 9697020207
22. Avtar Singh PHE To the XEN 9419631046 23. Mohd. Hanief PHE AEE 9596644741 24. Md. Maqbool PDD XEN 9419170538 25. Dr.Henna Hejazi Program Manager Sphere India 9906489491 26. Shivani Rana Program Coordinator Sphere India 9599109716 PHOTOGRAPHS OF THE CONSULTATION: