Telling Your Story: Understanding NYCP & What It Can Do for Your Community NATIVE YOUTH COMMUNITY PROJECTS WEBINAR SERIES March 9, 2016 2:00 PM EST 1 01
Let s take a few moments to go over a few housekeeping items 2
GoToWebinar Housekeeping: attendee participation Your Participation Open and close your control panel Join audio: Choose Mic & Speakers to use VoIP Choose Telephone and dial using the information provided Submit questions and comments via the Questions panel Note: Today s presentation is being recorded and will be provided within 48 hours. 3
Introducing Today s Presenters Director Office of Indian Education Discretionary Team Leader Office of Indian Education Executive Director The Cherokee Nation Foundation Associate Director of Research FHI 360 4 04
Agenda Here s what we ll be talking about today 5
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Absolute Priority NFR published in Federal Register on February 29, 2016 The absolute priority is called Native Youth Community Projects (NYCP) Allows the local community to choose a project focus Based on a needs assessment or other data analysis Community identifies barriers or opportunities Improving outcomes for AI/AN youth 8
Overview of Native Youth Community Projects (NYCP) Native Youth Community Projects: Support Tribal communities in developing a comprehensive approach to College and Career Readiness (CCR). Local assessment of preexisting efforts, barriers, and successes related to student success (achieving College and Career Readiness). Select one or more barriers or opportunities as a focus. Identify strategies to address barrier(s) with clear and measurable objectives. This work includes: Technical Assistance (TA) and Capacity-Building, FY 2016 Grants to implement a focused intervention aimed at improving college-and-career readiness, and a potentially more comprehensive approach in FY 2016 and beyond. 9
NYCP Overview Eligible Applicants SEA, LEA, Indian tribe, Indian organization, BIEfunded school, Indian institution (including an Indian IHE) Funds Available $17,400,000 Range of Awards per Project Year Project Period Estimated Number of Awards $500,000 to $1,000,000 48 months 19 Notice of Intent to Apply April 29, 2016 Application Deadline May 31, 2016 10
Competitive Preference Priorities CPP Points Purpose 1 2 Rural local community 2 4 Indian entity as lead applicant 3 4 Partner from Promise Zone or with recent grant Total 10 Maximum 11
A Community and the Goal Focused on a defined local geographic area Centered on the goal of ensuring that Indian students are prepared for college and careers 12
Identified Barrier or Opportunity Informed by evidence--either a needs assessment conducted within the last three years or other data analysis The greatest barriers, both in and out of school, to the readiness of local Indian students for their successful education; Opportunities in the local community to support Indian students; and Existing local policies, programs, practices, service providers, and funding sources 13
Partnership Must include-- One or more tribes or their tribal educational agencies; and One or more schools--leas, BIE-funded schools or both Optional--may include other entities (SEA, district, health, other); One of which has demonstrated capacity to improve outcomes 14
Agreements Partnership Agreement A signed agreement by all partners Describes responsibilities of each partner Can be in the form of a memorandum of understanding (MOU) or other format Consortium Agreement (34 CFR 75.128-.129) All members must be eligible applicants Details the responsibilities of each member Binds each consortia partner to every statement and assurance 15
Focus on the Community Building Relationships--working together Tribes (TEA, tribal orgs, tribal IHE, etc.) Students Schools (public, private, BIE) Families, elders, cultural supports Service providers (nonprofits, other government entities, etc.) 16
Selection Criteria Selection Criteria Maximum Points Need for Project 15 Quality of Project Design 30 Quality of Project Personnel 10 Adequacy of Resources 10 Quality of Management Plan 30 Quality of Project Evaluation 5 TOTAL 100 17
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Application Requirements Application for Federal Assistance (Standard Form 424) Abstract Application Narrative Budget (Standard Form 524B) Budget Narrative Attachments Certifications and Assurances 19
Abstract Not to exceed two double spaced pages Identify the project partners One or more tribes or TEAs, LEAs or BIE-funded schools, and Other organizations Include a concise description of the project 20
Application Narrative Include Table of Contents Address the Selection Criteria 35-page suggested limit does not include Cover sheet Resumes Abstract Bibliography Consortium or partnership agreement Budget narrative Assurances and certifications Other required attachments Address regulatory and application requirements of NYCP Refer to the Application Instructions, Part 4, pp. 41-44 By fully responding to the Selection Criteria and Attachments, you will have addressed the requirements 21
Budget Use ED Standard Form 524B Information about the Federal funding you are requesting Remember that you must provide all requested budget information for each year of the project (up to 48 months) and the total column in order to be considered for Federal funding Specific instructions for completing the budget forms are provided within this application package 22
Budget Narrative Budget Narrative serves as Section C of ED Standard Form 524B Be sure to complete an itemized budget breakdown and narrative for each year of the proposed project (up to 48 months) Review and edit for match between Sections A, B, and Narrative Identify the nature and amount of the proposed expenditures Sufficient detail for readers to understand 23
Required Attachments Description of the defined geographic area to be served Needs Assessment or Other Data Analysis Signed Partnership Agreement Evidence of Capacity of applicant or partner Evidence of Involvement of Indian Tribes and Parents Demonstration of Research Basis Description of Continuing Activities Individual Resumes for Project Directors & Key Personnel 24
Other Attachments, if Applicable Documentation of Indian Organization Request for Competitive Preference Priority 3 (other grants) Indirect Cost Rate Agreement Administrative Cost Limit Waiver Request Other supporting documentation Reviewers are not required to consider the optional documents Carefully read the Application Submission guidelines 25
Certifications and Assurances Assurances for Non-Construction Programs (Standard Form 424B) Disclosure of Lobbying Activities (Standard Form LLL) Certification Regarding Lobbying (ED 80-0013 Form) General Education Provisions Act (GEPA) Requirements Section 427 26
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Administrative Costs Statutory limit of 5% under to 7121(e) Administrative costs are Costs of administering and managing the grant Not costs supporting program, service delivery, and direct supervision A separate section in the Budget Narrative to describe the administrative costs Administrative costs will cross budget lines Also, budget lines likely include both administrative and program costs 28
Stay Within Limit Unusual circumstances and limited extent Waiver authority in Section 9401 of the ESEA (20 USC 7861) Discretion of the Department Possible negative impact to the extent project scope and objectives are contingent If considering, contact John Cheek 29
Submission Procedures Grants.gov has a two-step validation process. Within two days of submission, two e-mails: First confirms receipt; and Second indicates whether your application was: successfully validated by the system or rejected due to errors. Submit early! Ineligible, if received after 4:30PM Eastern Time 30
Adobe Reader Compatibility READ BELOW BEFORE YOU APPLY FOR THIS GRANT! Before you can view and complete an application package, you MUST have Adobe Reader installed. Application packages are posted in Adobe Reader format. You may receive a validation error using incompatible versions of Adobe Reader. To prevent a validation error, it is now recommended you uninstall any earlier versions of Adobe Reader and install the latest compatible version of Adobe Reader. If more than one person is working on the application package, ALL applicants must be using the same software version. Click for more information on Adobe Reader Compatibility. 31
Tips Read the Notice Inviting Applications (NIA) Read the Application package Read the Frequently Asked Questions (FAQs) Read the Application instructions before, during, and after writing Make it easy for the reviewer to find and to understand the information Follow the order of Selection Criteria Proofread. Proofread. Proofread. 32
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Eligibility Screening Applications will be screened for eligibility Notice of ineligibility will be sent by email All eligible applications will be reviewed Peer Panel Review Independently read and scored by three peer reviewers Panel Discussion Ranking order of average final scores 34
Examples of NYCP Projects: Example A The local tribe, school district, parents, and nonprofit service providers work together to analyze barriers and opportunities for student success and determine that early childhood education should be their focus. The community might propose the strategy of increasing access to bilingual instruction in an existing early childhood program, using both the tribal language and English, and the measurable objective of increasing the number of slots for native language instructors in that early childhood program by 20 percent. NYCP can serve children from early childhood through the age of public education in that State. Example B Working together, a tribe, school district, local BIE-funded tribal school, parents, and other entities identify substance abuse as the greatest challenge to the college-and-career readiness of tribal students. The community might select a strategy of coordinating and implementing an evidence-based substance abuse prevention strategy in middle-school and the measurable objective of reducing the percentage of middle school students who are exhibiting high-risk behaviors as measured through a survey. NYCP can focus on in school or out-of-school barriers. 35
Summary of NYCP Eligible Applicant(s) Purpose of Program Project Length Amount Available in FY2016 Requirements for Collaboration Requirements and Restrictions Direct Service to Students NYCP Tribe (or TEA), SEA, LEA, Indian org, Indian IHE Community-wide effort to improve student outcomes through a partnership 4 years $17.4 million Partnership must include BIE-funded school or LEA, tribe Project is based on results of a local needs assessment Yes 36
Application Deadline: May 31, 2016 37
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The Story of The Four Directions Project Grant serves Cherokee County Four partner organizations represent the Four Directions American Indian Resource Center Cherokee Nation Educational Department Cherokee Immersion Charter School (BIE) Cherokee Nation Foundation 39
The Story of The Four Directions Project The Four Directions also refers to Four Project Components: Leadership Educational Enrichment Financial Literacy STEM Theory Grant goal: increase the career and college readiness of American Indian 5 th -8 th grade students in 12 schools 40
Our Grant Writing Process How we determined our greatest needs around college and career readiness: Looked at data for the county Conducted focus groups with administrators & educators which uncovered gaps in services for this age group How we developed our partnerships: LEA was determined due to gaps in services at the Immersion School Cherokee Nation Educational Department College Resource Center Brainstormed with Cherokee Nation Foundation for additional program services How we collaborated to write the grant: Looked at evidenced-based strategies as a grant project team Longstanding history and relationships between the partners Strong communication 41
The Four Components Leadership Activities Project Venture Our youth engage in experiential games, initiatives building self-esteem, plus activities (i.e. hiking, backpacking, low & high ropes, canoeing, camping, challenge wall, and Service Learning projects, all with a cultural emphasis). Curriculum for our Project Venture has been structured to include College and Career activities such as role models, college tours, and Junior Achievement classes. 42
The Four Components Educational Enrichment 43
The Four Components Financial Literacy Junior Achievement s BizTown 44
The Four Components STEM Theory Robotics Team 45
Community Reactions in Year 1 Extremely positive Neighboring counties want to participate, too Cherokee Nation Chief is completely on board and extremely supportive Matches the tribe s focus on education and healthcare School districts are thankful for this opportunity 46
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Half Page Image Slide 2016 NYCP WEBINAR SERIES Telling Your Story: Using a Needs Assessment for Problem Solving Telling Your Story: Partnerships as Supporting Characters Documenting Your Story in the Grant Application: A Step-by-Step Workshop on Writing a High Quality NYCP Grant Proposal Weaving the Pieces of Your Story Together: Aligning Your Grant Application from Needs Assessment to Evaluation 49
Resources Available To You NYCP Application Tools A one-stop shop where you can find: Timeline Submission information Scoring metrics Application components TA webinar information FAQs Resource links Detailed digital version available for download http://www.tmgi.net/ed_oie_technical_assistance 50
Resources Available To You NYCP Application Timeline Contains application components with suggested time frame Outlines major tasks Identifies major parties suggested for each task Spans the NYCP grant window Detailed digital version will be available for download http://www.tmgi.net/ed_oie_technical_assistance 51
Contact Us Please use the contact information if you have any questions Joyce Silverthorne John Cheek Email: indianeducation@ed.gov Call: 202.260.3774 52
Resources Notice Inviting Applications: https:/www.gpo.gov/fdsys/pkg/fr-2016-02- 29/pdf/2016-04260.pdf Application: http://www2.ed.gov/programs/indiandemo/2016nycpapp.pdf Instructions: http://www2.ed.gov/programs/indiandemo/grantsubmittrips.pdf FAQs: http://www2.ed.gov/programs/indiandemo/faq.html System for Awards Management: www.sam.gov Grants.Gov: www.grants.gov Grants.Gov NYCP Opportunity Number: ED-GRANTS-022916-002 Uniform Administrative and Cost Principles (2 CFR 200): http://www2.ed.gov/policy/fund/guid/uniform-guidance/index.html FAQs on the Cost Principles: https://cfo.gov/wp-content/uploads/2014/08/2014-08-29-frequently-asked-questions.pdf Waiver request requirements in 20 USC 7861 on the U.S. General Printing Office website at: http://www.gpo.gov/fdsys/pkg/uscode-2013-title20/pdf/uscode- 2013-title20-chap70-subchapIX-partD-sec7861.pdf 38
The Millennium Group International 54
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