DELAWARE COUNTY INTERMEDIATE UNIT BOARD MEETING January 3, 2018 AGENDA 1. Call to Order, Salute to the Flag, and Moment of Silence 2. Appoint Ms. Jaclyn Clancy, Rose Tree Media School District, to fulfill the term December 5, 2017 through June 30, 2018 to replace exiting Director Mrs. Nancy Mackrides. 3. Appoint Dr. Monica Taylor, Upper Darby School District, to fulfill the term December 5, 2017 through June 30, 2018 to replace exiting Director Mrs. Maureen Carey. 4. Appoint Mrs. Kelly Wachtman, Wallingford-Swarthmore School District, to fulfill the term December 4, 2017 through June 30, 2018 to replace exiting Director Dr. Allison Karpyn. 5. Appoint Mrs. Marion Fitti, William Penn School District, to fulfill the term December 4, 2017 through June 30, 2020 to replace exiting Director Mr. Darren Burrell. 6. Appoint Mrs. Susan Mingey, Haverford Township School District, to fulfill the term December 4, 2017 through June 30, 2020 to replace exiting Director Mr. Russ Bilotta. 7. Roll Call 8. Appointment of Vice President 9. Minutes of November 27, 2017 Meeting 10. Financial Items a. Request approval of the Special Education Financial Report found on page 23 listing total disbursements in the amount of $2,636,397.81 and funds available in the amount of $5,434,924.26. b. Request approval of the Intermediate Unit Financial Report found on page 43 listing total disbursements in the amount of $2,377,246.09 and funds available in the amount of $8,549,573.36. c. Request approval of the Federal Projects Financial Report found on page 65 listing total disbursements in the amount of $2,745,289.20 and funds available in the amount of $2,239,406.32. d. Request approval of the Special Projects Financial Report found on page 83 listing total disbursements in the amount of $1,126,813.18 and funds available in the amount of $2,029,764.74. Members of the DCIU Board of Directors receive the agenda and supporting materials in advance of the meeting. They have reviewed the agenda and supporting materials, and have had the opportunity to seek clarification on any and all items so that they are fully prepared to vote on the agenda items at the Board of Directors meeting.
10. Financial Items (continued) 11. Communications e. Request approval of the Nonpublic School Services Financial Report found on page 93 listing total disbursements in the amount of $464,361.13 and funds available in the amount of $3,050,198.95. 12. Comments from the Audience 13. Personnel Actions It is recommended that the Board approve personnel actions as listed on both the regular and supplemental agendas, and authorize the administration to fill vacancies created through resignations, retirements and terminations as soon as practical: (A) Resignations/Retirements/Terminations Melissa Hance Director of Special Education and Early Childhood Education Effective Date: July 9, 2018 Retirement 16 years Program Special Programs Abby Lucking Speech-Language Pathologist Effective Date: February 9, 2018 Resignation Program Early Intervention Brenna Mailey Part-Time English Language Development (ELD) Teacher Effective Date: December 22, 2017 Resignation Program Special Programs Lorraine Martini Administrative Assistant Effective Date: January 26, 2018 Retirement 21 years Program Teaching, Learning, and Innovation 2
13. Personnel Actions (A) Resignations/Retirements/Terminations (continued) Tonisha McDonald Paraprofessional Effective Date: November 17, 2017 Resignation Program Special Programs Regina Minter Instructional Assistant Effective Date: January 3, 2018 Termination Program Early Head Start/Head Start Emily Nelson Family Service Worker Effective Date: December 29, 2017 Resignation Program Early Head Start/Head Start June Richardson Instructional Assistant Effective Date: November 13, 2017 Deceased Program Early Head Start/Head Start Office of Workforce Development Employee(s) $7.25 per hour: Michael Allen Michael Alonso Additional/Summer Assignments The following Early Intervention staff members to be paid their regular hourly rate for working no more than 40 additional hours over Early Intervention breaks and after regular working hours during the 2017-2018 school year: Alyssa Bloch Monica Quinn Meghan Meckwood Lauren Todak Andrew Coonradt, Instructional Initiatives and Online Learning Coordinator, to be paid $300.00 for instructing a 45 hour Pennsylvania Inspired Leadership (PIL) course, entitled School Improvement Planning Building Level Administrators, from August 7, 2017 to November 30, 2017. 3
13. Personnel Actions Additional/Summer Assignments (continued) Andrew Coonradt, Instructional Initiatives and Online Learning Coordinator, to be paid $500.00 for instructing a one-credit, online Continuing Professional Education (CPE) course, entitled Teacher Effectiveness: Introduction, from November 29, 2017 to December 13, 2017. (B) Appointments Chelsea Banes Part-Time Art Teacher Effective Date: December 11, 2017 10 month Salary: $38.39 per hour Fill vacant position Program Special Programs Breeana Ford Head Start Instructor Effective Date: December 18, 2017 10 month Salary: $24,068.00 Fill vacant position Program Early Head Start/Head Start Arnetta Granger Part-Time Job Coach Effective Date: December 5, 2017 12 month Salary: $14.00 per hour Fill program need Program OPTIONS Christine McManus Special Education Teacher Effective Date: January 30, 2018 10 month Salary: $56,849.00 Fill vacant position Program Special Programs 4
13. Personnel Actions (B) Appointments (continued) Moira O Reilly Special Education Teacher Effective Date: January 4, 2018 10 month Salary: $51,062.00 Fill vacant position Program Early Intervention Verona Stern Paraprofessional Effective Date: January 3, 2018 10 month Salary: $16,958.00 Fill vacant position Program Special Programs Andrew Weatherhead Teaching and Learning Specialist Effective Date: January 3, 2018 12 month Salary: $84,296.00 Fill vacant position Program Teaching Learning and Innovation (C) Leave of Absence Stacey Cooper Paraprofessional Effective Dates: January 3, 2018 February 2, 2018 Program Special Programs Kelly Fager Teacher Effective Dates: November 27, 2017 February 2, 2018 Program Special Programs 5
13. Personnel Actions (C) Leave of Absence (continued) Michele Gaines Instructional Assistant Effective Dates: August 29, 2017 March 1, 2018 Program Early Head Start/Head Start Uncompensated leave, following end of leave, not to exceed one year Daria Leroy English Language Development (ELD) Teacher Effective Dates: September 29, 2017 September 1, 2018 Program Special Programs Uncompensated leave, following end of leave, not to exceed one year Brenda McArdle Paraprofessional Effective Dates: Intermittently from November 27, 2017 June 30, 2018 Program Special Programs Rebecca Mues Programmer Effective Dates: December 18, 2017 March 12, 2018 Program Information Technology Lael Ravenscroft Teacher Effective Dates: December 15, 2017 January 16, 2018 Program Early Intervention Assatta Sirleaf Instructional Assistant Effective Dates: December 14, 2017 January 29, 2018 Program Early Head Start/Head Start 6
13. Personnel Actions (C) Leave of Absence (continued) Amy Toogood Instructor Effective Dates: December 4, 2017 February 27, 2018 Program Early Head Start/Head Start Amanda Toth Paraprofessional Effective Dates: August 28, 2017 December 18, 2017 Program Early Intervention Uncompensated leave, following end of leave, not to exceed one year Debra Wanner Paraprofessional Effective Dates: September 28, 2017 September 28, 2018 Program Special Programs Uncompensated leave, following end of leave, not to exceed one year Rachel Weaver Teacher Effective Dates: January 3, 2018 January 25, 2018 Program Special Programs Christina Williams Speech-Language Pathologist Effective Dates: December 14, 2017 March 14, 2018 Program Early Intervention Request approval of the following items. All contracts are subject to review and approval of the solicitor. A. EARLY INTERVENTION 1) Approval for DCIU to contract with Elwyn SEEDS to provide Itinerant Special Education services for a DCIU Early Intervention student from January 4, 2018 to March 20, 2018 at a cost to DCIU of $59.01 per hour, not to exceed $590.10. 7
B. EARLY HEAD START/HEAD START 1) Approval for DCIU Early Head Start/Head Start and Child Care Partnership to enter into an Affiliation Agreement with Delaware County Community College to provide field placement experience for students, beginning January 1, 2018 to December 31, 2021, at no cost to DCIU. C. CURRICULUM, INSTRUCTION AND PROFESSIONAL LEARNING / TEACHING, LEARNING, AND INNOVATION 1) Approve sole source contract with GameSalad, Inc. to provide training of trainers, licensing, and curricular materials for STEM instruction and computer science at a cost to DCIU of $4,995.00. 2) Approval for Sara Frey, Teaching and Learning Specialist, to attend training on Google Admin Console in Edison, NJ on December 15, 2017 at a cost not to exceed $600.00. 3) Approval for Chester Charter School of the Arts to contract with DCIU for Safety Care training from December 18, 2017 to December 19, 2017 at a cost to the charter school of $250.00. 4) Approval for DCIU to contract with Wilson Reading Foundations to present a Fundations Level K and Level 1 workshop from May 29, 2018 to May 30, 2018 at a cost to DCIU not to exceed $4,400.00. D. SPECIAL PROGRAMS 1) Approval for Chester Charter School for the Arts to contract with DCIU to provide Special Education services for one student during the 2017-2018 school year at The County Alternative High School (TCA) at a cost to the charter school of $65,044.36. 2) Approve the purchase of 250 licenses for Learning Ally support for unlimited audiobooks from January 1, 2018 to December 31, 2018 for qualifying Nonpublic Equitable Participation students at a cost to DCIU of $15,000.00. 3) Approval for Crozer-Keystone Community Foundation Women, Infants, and Children (WIC) program to contract with DCIU for Caring for the Caregiver half-day training on May 30, 2018 at a cost to Crozer-Keystone Community Foundation WIC program of $700.00. 8
D. SPECIAL PROGRAMS (continued) 4) Permission for Lauren Stewart, graduate student at La Salle University, to complete a Speech and Language student practicum at DCIU from January 2018 through May 2018 (pending receipt of clearances). 5) Permission for Rebecca Carden, graduate student at La Salle University, to complete a Speech and Language student practicum at DCIU from January 2018 through May 2018 (pending receipt of clearances). 6) Permission for Jessica Trichtinger, graduate student at La Salle University, to complete a Speech and Language student practicum at DCIU from January 2018 through June 2018 (pending receipt of clearances). 7) Permission for Nicole Brisgone, Gabby Acierno, Alexa Pospiech, and Julia Pinto, undergraduate students at West Chester University, to complete field experience hours at TCA from January 2018 to May 2018 (pending receipt of clearances). 8) Permission for Kaylyn Crowley, Jessica Ruff, Sierra Rose, and Abiel Sine, undergraduate students at West Chester University, to complete field experience hours at Community School at Pennington from January 2018 to May 2018 (pending receipt of clearances). 9) Request approval for Alison Hefferan and Christy Hiergeist, Teachers, to attend the Emerging Issues in Cochlear Implantation conference given by the American Cochlear Implant Alliance in Washington, DC from March 7, 2018 to March 10, 2018 at a cost of $3,290.00. Approve an advance of $595.00 per person to cover the cost of registration. 10) Approval for Chester Upland School District to contract with DCIU to provide Title II services to eligible Nonpublic students during the 2017-2018 school year at the cost of $17,976.28. E. MULTI-DEPARTMENT CONTRACTS AND SERVICES 1) Approval for DCIU to contract with Marjorie Rimler to provide Speech- Language services for Early Intervention, School Age, and Nonpublic students at a cost to DCIU of $65.00 per hour. 2) Permission for DCIU s Hearing and Language program to accept a $2,000.00 contribution from the Delaware County Education Foundation, which was donated by a former student s family. 9
F. BUSINESS 1) Accept the June 30, 2017 audit as prepared by Barbacane, Thornton, and Company. 2) Approve Timothy Anderson of Dinsmore & Shohl, LLP as bond counsel in connection with the issuance of 2018 bonds for the facility project at Folcroft. 3) Approve RBC Capital Markets as underwriter/bank loan agent in connection with the issuance of 2018 bonds for the facility project at Folcroft. 4) Approve second addendum for 2017-2018 contract with Chester Upland School District for DCIU to provide Business Office technical support at the district from June 1, 2017 to September 30, 2018 adding an additional $150,000.00 for a cost to the district not to exceed $330,000.00. G. FACILITIES 1) Approve change order GC-02 in the amount of $0.00 to E.R. Stuebner General Contractor. A no cost change order to revised milestones/completion dates. 2) Approve change order GC-03 in the amount of $61,214.00 to E.R. Stuebner General Contractor. Corrections to Alternates accepted in Value Engineering Process (VE#1 wall requiring to change from 4 to 6 CMU and entrance canopy and sunshade canopy overlap). 3) Approve change order GC-04 in the amount of <$130,000.00> to E.R. Stuebner General Contractor. Credits for items altered or deleted in Value Engineering (VE#2 Deletion of retractable ladders in shops, moisture vapor barrier system and sound blanket at mechanical enclosure; alternate materials for air barrier system and playground surface; retain 4 existing exterior doors). 4) Approve change order RC-02 in the amount of $0.00 to Patriot Roofing Company. A no cost change order to revised milestones/completion dates. 5) Approve change order FC-02 in the amount of $0.00 to Guy M. Cooper, Inc. for Fire Protection. A no cost change order to revised milestones/completion dates. 6) Approve change order FC-03 in the amount of $4,789.00 to Guy M. Cooper, Inc. for Fire Protection. Reintroduce generator power directly to the sprinkler pump room after the review of the Fire Marshall. 10
H. HUMAN RESOURCES No items to report. I. INFORMATION TECHNOLOGY 1) Approval for Luke Angley, Network Administrator, to attend training on Google Admin Console in Edison, NJ on December 15, 2017 at a cost not to exceed $600.00. 2) Permission to dispose of outdated technology equipment (as outlined in backup data) to the highest bidder. Any items not sold will be disposed of through Sycamore International, Inc., DCIU s approved vendor. J. OFFICE OF EXECUTIVE DIRECTOR 1) Approve Settlement Agreement SA2018.1. 2) Approve contract between DCIU and Franklin Mint Federal Credit Union Foundation to be the Delco Hi-Q Quizmaster for the 2017-2018 season at a cost of $325.00 per contest with approximately 25 contests. 3) Approve Agreement between DCIU and Chester Upland School District (CUSD) to conduct a search for a Chief Operations Officer at CUSD. 4) Approve an agreement with Joel Perlish, Photographer, for photography services for marketing and publications purposes for the period from the date of the Agreement until services are completed at a cost to DCIU not to exceed $2,000.00. 5) Approval for Dr. Maria Edelberg, DCIU Executive Director, and four DCIU Board Members to attend the National School Boards Association (NSBA) annual conference in San Antonio, TX from April 6, 2018 to April 9, 2018 at a cost not to exceed $13,000.00, including cost of registration, transportation and hotel accommodations. 6) Approval for Dr. Maria Edelberg, DCIU Executive Director, Adriene Irving, Director of Community and Legislative Services, and three DCIU Board Members to attend the 2018 NSBA Advocacy Institute in Washington, D.C. from February 4, 2018 to February 6, 2018 at a cost not to exceed $8,000.00, including cost of registration, transportation and hotel accommodations. 7) Approve proposed 2018-2019 Calendar for 12-Month Staff. 11
J. OFFICE OF EXECUTIVE DIRECTOR (continued) 8) Approve proposed 2018-2019 Holiday Schedule. 9) Rescind Policy 110, Instructional Supplies. 10) Rescind Policy 316, Non-tenured Employees. 11) Rescind Policy 327, Management Team. 12) First reading of revised Policy 109, Instructional Materials. 13) First reading of revised Policy 111, Lesson Plans. 14) First reading of new Policy 305, Employment of Substitutes. 15) First reading of revised Policy 307, Student Teachers/Interns, to replace current policies 307 and 407. 16) First reading of revised Policy 308, Employment Contract/Board Resolution. 17) First reading of revised Policy 309, Assignment and Transfer, to replace current policies 309, 409, and 509. 18) First reading of revised Policy 311, Suspensions/Furloughs, to replace current policies 311, 411 and 511. 19) First reading of revised Policy 313, Evaluation of Employees, to replace current policies 313, 413 and 513. 20) First reading of revised Policy 314, Physical Examination, to replace current policies 314, 414 and 514. 21) First reading of revised Policy 314.1, HIV Infection, to replace current policies 314.1, 414.1 and 514.1. 22) First reading of revised Policy 317, Conduct/Disciplinary Procedures, to replace current policies 317, 417, and 517. 23) First reading of new Policy 318, Attendance. 24) First reading of revised Policy 319, Outside Activities. 12
15. Legislation 16. Other Business J. OFFICE OF EXECUTIVE DIRECTOR (continued) 25) First reading of revised Policy 320, Freedom of Speech in Nonschool Settings, to replace current policies 320, 420, and 520. 26) First reading of revised Policy 321, Political Activities, to replace current policies 321, 421, and 521. 27) First reading of new Policy 322, Gifts. 28) First reading of revised Policy 323, Tobacco, to replace current policies 323, 423, and 523. 29) First reading of revised Policy 324, Personnel Files, to replace current policies 324, 424, and 524. 30) First reading of revised Policy 326, Complaint Process, to replace current policies 326, 426, and 526. 31) First reading of revised Policy 328, Compensation Plans/Salary Schedules. 17. Next Meeting Date February 7, 2018 18. Adjournment 13