Florida Courts E-Filing Authority Board Portal Progress Report June 2018 Carolyn Weber, Portal Program Manager
June E-Filing Stats Recipients Number Submissions to Trial Court 1,441,724 Submissions to Department of Corrections* 674 Submissions to Second District Court Appeal 87 Submissions to Florida Supreme Court 1,069 Submissions to Bureau of Vital Statistics 661 Total E-Filing Submissions** 1,444,215 Total Individual Documents Submitted Total Number of Pages 2,139,506 10,896,126
June Stats Continued Category Number Average Submissions per Weekday** 65,899 Highest Volume Day: June 19, 2018 69,808 Peak # of filings in 1 hour: 3 pm** 8,613 New Case Initiation 78,157 Portal Accounts 200,502 May 2018 had the highest number of submission in any given month to date at 1,444,215 **May 2018 had the highest average submissions per weekday at 64,731 May 31, 2017 had the highest volume day at 74,102 submissions **January, 2018 had the most submissions during the 3:00 P.M. hour at 8,531 May 2018 had the most new cases filed during a given month at 85,736
Year at a Glance 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Submissions Documents
June E-Filing Last Six Years 2018 1,404,036 2,068,238 2017 1,372,749 2,016,954 2016 1,266,491 1,875,872 2015 1,217,926 1,856,901 2014 1,128,794 1,761,079 2013 770,271 1,362,567 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Documents Submissions
June Average # Filings Per Hour 10,000 9,000 8,000 7,000 6,802 7,330 7,667 8,613 8,117 6,000 5,000 5,285 5,536 5,816 4,000 3,817 3,000 2,443 2,000 1,000 0 1,284 617 605 118 168 176 111 60 46 145 375 306 269 193 12am 1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 11am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm 11pm
Document Formats Format Number WordPerfect 61 Word 107,750 Text Based PDF 695,061 Scanned PDF 1,266,765
Average # Days to Docket in June 2.5 2.0 2.2 1.5 1.0 1.1 1.0 0.97 1.1 1.3 1.2 1.3 1.3 1.3 1.3 1.6 1.4 0.5 0.0 Days to Docket Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 1.1 1.0 0.97 2.2 1.1 1.3 1.2 1.3 1.3 1.3 1.3 1.6 1.4 For more detailed information please contact Marleni Bruner (mbruner@flccoc.org) or Leonard Carper (lcarper@flccoc.org) at 850-386-2223
% Submissions Returned to Correction Queue in June 1.89% 1.85% 1.78% 1.78% 1.75% 1.83% 1.74% 1.82% 1.76% 1.80% 1.78% 1.82% 1.70% Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18
Portal Activity by Top Filer Roles in June Filer Role # of Accounts # of Submissions % of Submissions Attorneys 79,953 1,203,779 85.7% Judges 1,243 118,854 8.5% Process Servers 1,217 41,342 2.9% Self-Represented Litigants 106,095 9,034 0.6%
Self-Represented Litigant Accounts and Submissions for June 120,000 100,000 80,000 72,138 75,156 78,429 80,760 83,597 86,318 88,714 91,529 94,270 97,198 100,180 103,155 106,095 60,000 40,000 20,000 8,629 8,101 9,224 6,833 8,702 8,001 7,543 9,018 8,582 8,991 9,127 9,920 9,034 0 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Accounts Submissions
TPV June Submissions June 2018 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 ABC Legal Services, Inc. efilemadeeasy TSI Legal Turbo Court Organization # Submissions # Documents ABC Legal Services, Inc. 3,579 3,618 efilemadeeasy 35,259 61,720 TSI Legal 9,596 9,596 Turbo Court 23 106
Accepting Proposed Orders via Portal
Proposed Orders Received via the Portal in June Circuit County # Proposed Orders 1 st Escambia 827 Okaloosa 370 Walton 220 2 nd Leon 258 Wakulla 33 5 th Lake 38 Marion 238 Sumter 16
Proposed Orders Received via Portal in June Circuit County # Proposed Orders 10 th Polk 1 14 th Bay 321 Holmes 10 Jackson 131 Washington 98 18 th Brevard 837 20 th Lee 46
E-Filed Orders via Viewer to Portal in June Circuit County Submissions 1 st Mentis Escambia 9,379 Okaloosa 4,903 Santa Rosa 3,806 Walton 264 2 nd Mentis Franklin 52 Jefferson 2 Leon 867 Wakulla 20 3 rd ICMS Columbia 131
E-Filed Orders via Viewer to Portal in June Circuit County Submissions 4 th ICMS Nassau 77 8 th ICMS Alachua 3,287 Baker 223 Bradford 473 Gilchrist 192 Levy 189 Union 117 9 th Mentis Orange 71 11 th Mentis Miami-Dade 8,797 12 th Mentis Desoto 31
E-Filed Orders via Viewer to Portal in June Circuit County Submissions 12 th Mentis Manatee 164 15 th JVS Palm Beach 24,619 17 th CMS Broward 10,220 18 th ICMS Brevard 1,977 19 th Mentis Indian River 272 Martin 127 St. Lucie 18 20 th Mentis Charlotte 505 Collier 5 Lee 82
# Judicial Single Session Filings in June County Submissions Alachua 0 Bay 1,413 Brevard 5,689 Broward 10,842 Calhoun 273 Charlotte 22 Citrus 609 Clay 368 Collier 1,593 Columbia 1,579 County Submissions Miami-Dade 535 Dixie 136 Duval 4,333 Escambia 13 Franklin 87 Gadsden 460 Gulf 172 Hamilton 197 Hendry 0 Hernando 1,198
# Judicial Single Session Filings in June County Submissions Highlands 987 Holmes 134 Indian River 1,555 Jackson 371 Jefferson 89 Lafayette 13 Lake 1,225 Lee 1,577 Leon 2,787 Liberty 115 County Submissions Madison 275 Marion 4,153 Martin 1,623 Nassau 105 Okaloosa 9 Okeechobee 359 Orange 8,276 Osceola 62 Pinellas 116 Polk 145
# Judicial Single Session Filings in June County Submissions St. Lucie 3,056 Seminole 0 Sumter 870 Suwannee 203 Taylor 496 Wakulla 282 Washington 177 FSC 624 2 nd DCA 0
Portal Team Projects Project System-to-System E- Filing [TPV] DIY Documents Criminal Case Initiation Release 2018.02 October 27, 2018 Bounce Backs Change Advisory Board Status Providing technical support to TPVs with system-to-system e-filing. 13 Vendors Certified, working with existing vendors to expand certification to the other filing paths and divisions Tenant Eviction interview completed 90 day proof of concept February 1, 2018; Small Claims interview is available in TEST for OSCA to review, adding 60+ additional interviews Working with FCTC Portal Sub-Committee to scope out the process and prepare a draft document There are a large number of Portal accounts that receive multiple bounce back notifications. Working to clean up bad email addresses in the Portal Meets every other month to discuss Portal enhancement requests and make recommendations to the EFAB. Next meeting August 14, 2018 Release 2018.01MR Testing Maintenance Release list August 18, 2018