ADDENDUM NO. 1 Date of Issue: 1/15/2010 to CONSTRUCTION PROPOSAL LAKE CHARLES HARBOR AND TERMINAL DISTRICT for PLC PROJECT NO. CP09004 WESTLAKE WAREHOUSE SHORE STABILIZATION PREPARED BY LAKE CHARLES HARBOR & TERMINAL DISTRICT 150 MARINE STREET LAKE CHARLES, LA 70601 (337) 439-3661 Phone (337) 493-3603 Fax Receipt and acknowledgement of this addendum must be noted in the bidder s proposal. The following items should be noted by bidders on the above referenced project: 1. All debris must be disposed in accordance with all local, state, and federal laws. 2. Crushed concrete in lieu of crushed stone is acceptable.. 3. 30 lb may be used in lieu of 10 lb. 4. No debris shall be used as fill. 5. Survey was performed in May 2009. Contractor shall be responsible for any additional surveys performed. Port shall do a post survey and compare to original for final quantities. See attached survey from Pelican Land Surveying. 6. Contractor shall be responsible for contacting DOTD regarding staging areas. 7. All questions shall be addressed in writing, via email, or fax no later than November 29, 2010 by 4:00 PM CST. 8. See attached pre-bid agenda and sign in sheet from the pre-bid meeting. 9. See attached plan holder list of bidders. If you have any further questions or comments, please submit them in writing via fax/email/mail to Shaunna Davis @ (337) 493-3603 / sdavis@portlc.com / 150 Marine Street, Lake Charles, LA 70601. NO QUESTIONS WILL BE ANSWERED AFTER 4:00 PM CST ON NOVEMBER 29, 2010. 1
DESIGNED: DRAWN: CHECKED: APPROVED: F.B. No.: EWW DWS DWS A Professional Land Surveying Firm PO Box 1747 Sulphur, LA 70664-1747 Phone/Fax 337-533-8116 TOPOGRAPHIC SURVEY OF LAKE CHARLES HARBOR AND TERMINAL DISTRICT WESTLAKE WAREHOUSE FACILITY WESTLAKE, LOUISIANA PROJECT NO.: DATE: 090406 MAY 6, 2009 1" = 40' 1 OF 1 SCALE: SHEET:
Pre Bid Meeting / Site Tour PLC No. CP09004 Westlake Warehouse Shore Stabilization Lake Charles Harbor & Terminal District November 10, 2010 1. Introduction of Participants A. Point of contact for Questions/Clarifications/Requests for Information Shaunna Davis, Contract Reviewer 3 B. Role of Participants Shaunna Davis, Contract Reviewer 3, LCHTD Donald Brinkman, Director of Engineering, Maintenance & Development, LCHTD Gavin Abshire, Construction Manager, LCHTD Robert Guillory, Program Manager, LCHTD Prospective Bidders C. Solicitation Key Websites www.bidsync.com for the submission of electronic bids www.portlc.com information about the Port of Lake Charles 2. PPE Safety Requirements A. Required Hard Hat Leather Shoes/Boots Safety Vests B. Recommended Safety Glasses Steel Toe Boots 3. TWIC Requirements A. TWIC is a common identification credential for all personnel requiring unescorted access to secure/restricted areas of Maritime Transportation Security Administration (MTSA) regulated facilities, vessels and all mariners holding Coast Guard issued credentials. The Transportation Security Administration will issue workers a tamper resistant Smart Card containing the worker s biometric (fingerprint template) to allow for a positive link between the card itself and the individual. B. TWIC Website at www.tsa.gov/twic or call 1 866 347 TWIC (8942). C. This project will not be located in a restricted area. 4. Review of Bid Requirements / Documents A. Brief description of target dates Public Bid Opening Friday, December 3, 2010; 1:30 PM (CST) Contract Award on or about January 4, 2011 Notice to Proceed on or about February 1, 2011 Substantial Completion 120 calendar days / Final Acceptance 130 calendar days / LD s $330/day
B. Discussions (such as comments made during Site Visit), meeting minutes, etc. DO NOT change requirements, ONLY formally issued Addendums Questions MUST be submitted in writing to the Contracts Reviewer no later than November 29, 2010 by 4:00 (CST) o Shaunna Davis Email: sdavis@portlc.com Fax: (337) 493 3538 Address: 150 Marine Street, Lake Charles, LA 70601 Addendums MUST be acknowledged in the Addenda section of the Louisiana Uniform Public Work Bid Form included in the project package for CP09004 C. Bid Form The Office of Facility Planning and Control has issued the Louisiana Uniform Public Work Bid Form and is included in the contract documents Please note that this form includes the following o Acknowledgement of Addenda o Base Bid Amount o Name and Address of Bidder o Louisiana Contractor s License Number o Name / Title / Signature of Authorized Signatory of Bidder o Date o Schedule of Bid Items This is a sealed bid and you MUST include your contractor s license on the envelope along with the company name and title of the bid D. Affidavit of Notice of Fee Disposition PURSUANT TO LA. R.S. 38:2196.1, any person or other entity that enters into any contract awarded without bidding with a state entity or local entity, or any contract with a local entity exceeding ten thousand dollars awarded with bidding, in which a commission, fee, or other consideration is paid to the contractor for the contractor to sell to or provide to the state entity or local entity any commodity, goods, brokerage service or other service of any kind, insurance, or anything of value, then the full disposition, splitting, or sharing of such commission, fee, or other consideration shall be disclosed to the state entity or local entity by the contractor in writing by an AFFIDAVIT OF NOTICE OF FEE DISPOSITION. This form must be completed by all bidders. Refer to the form in the contract documents page 20. E. DBE Goal Disadvantaged Business Entity (DBE) are those firms currently certified by the Louisiana Department of Transportation and Development as Disadvantaged and/or Women Business Enterprises. Only these firms are certified eligible to participate for work or services to be counted toward contract goals for the above stated project. There is a DBE Certified Contractor goal of 10% for this project. After the apparent low bidder is determined, contractor shall have twenty four (24) hours to submit proper DBE participation forms. The LA DOTD website (http://www.dotd.la.gov/lettings/construction.aspx ) provides the current listing of certified DBE Firms. This list is not an endorsement or guarantee of capability, dependability, or availability of any firm listed. Credit for DBE/WBE participation will only be given for use of certified firms.
5. Review of Technical Requirements Gavin Abshire A. Overview of scope and drawings 6. Site Tour, if requested Gavin Abshire gabshire@portlc.com 337 493 3544 Office 337 884 4720 Moble
Westlake Warehouse Shore Stabilization PLC No. CP9004 PLAN HOLDER LIST Company Contact Phone Fax Email B&J Inc. Nathan Dondis (337) 774 0608 (337) 774 0609 nathandondis@bjmarineservices.com Civil Construction Company Josh Elliott (337) 882 0752 (337) 882 6617 josh@cccesi.com H D Truck & Tractor, LLC Darlene Bragos (337) 439 9710 (337) 439 0078 durousseauinc@aol.com F.Miller Construction, LLC Mark Boudreaux (337) 439 4552 (337) 439 5491 mboudreaux@fmillerconstruction.com Priola Construction Sherri / Alicia Fontenot (337) 855 9043 (337) 855 7949 Alfred Palma, LLC James Palma (337) 436 0830 (337) 436 2530 james@aplamainc.com McGraw Hill Const/AGC Judy Tate (504) 821 3383 (504) 821 3464 judy_tate@mcgraw hill.com D&G Jimmy Daigle (337) 625 5150 (337) 625 5154 jdaigle@bellsouth.net