Ref: L07/2014 Nomination Letter Team Leader Campsites & Facilities 6 th February 2014 Dear Scouter, Nomination Form for Appointment of Team Leader Campsites/Facilities A vacancy exists for the position of volunteer Team Lead Campsites/Facilities to be filled by the National Management Committee. Nominations to the National Secretary are receivable by a Group Council, County Management Committee or by any member of the National Management Committee. I enclose the following for your attention; Nomination Form Nominees Acceptance Form SID 51.07 Team Lead Campsites and Facilities SID 74.11 Campsites & Facilities Team Terms of Reference SID 99.13 National Appointment Selection Process Please note that in order for the nomination to be valid it must be accompanied by a signed nominees acceptance form. The closing date for receipt of nominations is 5pm on Friday 28 th February 2013. Nomination forms can be emailed to natsecretary@scouts.ie, faxed to 01 4956301 or posted to National Office. Candidates should consider their vision for the role and their team make up as this will be discussed with them by the selection panel. If candidates would like to discuss the role in advance, please contact the National Secretary natsecretary@scouts.ie Please bring this to the attention of your Group Council / County Management Committee. Yours in Scouting Seán Farrell National Secretary CC: Group Leaders County Commissioners Programme Commissioners Training Commissioner Honorary Vice Presidents National Management Committee Scouting Ireland Staff
SCOUTING IRELAND NOMINATION PAPER The Scout Group Council, or The Scout County Management Committee, or I, as a member of the National Management Committee, (Complete as appropriate) wish to nominate for the following appointment; Appointment Team Leader Campsites/Facilities Tick as Appropriate Signed: Date: Group Secretary/ County Secretary/ National Management Committee (delete as appropriate) Nomination Form, Nominees Acceptance Form and short Biographical Note must be received in National Office by 5pm on Friday 28 th February 2014 Please refer to SID 99.13 for an outline of the National Appointment Selection Process PLEASE NOTE THE NOMINATION MUST BE ACCOMPANIED BY BIOGRAPHICAL NOTES: (Short biographical notes on the nominee) PLEASE NOTE THAT THIS FORM MAY BE COPIED, IF REQUIRED Copies available on the Scouting Ireland website
SCOUTING IRELAND NOMINATION ACCEPTANCE FORM I, wish to accept the nomination for the following appointment; Appointment Team Leader Campsites/Facilities Tick as Appropriate Signed: Date: Nomination Form, Nominees Acceptance Form and short Biographical Note must be received in National Office by 5pm on Friday 28 th February 2014 Please refer to SID 99.13 for an outline of the National Appointment Selection Process PLEASE NOTE THE NOMINATION MUST BE ACCOMPANIED BY BIOGRAPHICAL NOTES: (Short biographical notes on the nominee) PLEASE NOTE THAT THIS FORM MAY BE COPIED, IF REQUIRED Copies available on the Scouting Ireland website
No. Gasóga na héireann/scouting Ireland Issued Last Amended Deleted SID 51/07 20 th January 2007 26 th June 2010 Source: National Management Committee Scouting Ireland Team Leader Campsites/Facilities Revision Date Description A 26/06/2010 Document Revised # 20/01/2007 Document Issued The Team Leader Campsites and Facilities will chair the Scouting Ireland Campsite and Facilities Sub Committee of Scouting Ireland (to be established as a sub committee of the National Management Committee as per Rule 157). The Team Leader Campsites and Facilities together with the Campsites and Facilities Sub Committee will be responsible for the development and evaluation of campsites and other facilities of Scouting Ireland to support the entire youth programme provided by Scouting Ireland. Term of Office Appointed by the National Management Committee, and will hold office for a minimum term of 3 years with a maximum of 2 consecutive terms. Roles Working with and accountable to the individual members of the NTPIC assisting them in their briefs specific to the support of campsites and other facilities, given that the function of the Team Lead Campsites and Facilities is cross functional. The Team Lead Campsites and Facilities will produce written reports to be reviewed by the members of the NTPIC at meetings of same, and copied to the NMC for information purposes. SID 51/07 Page 1 of 4
Key areas of responsibility To manage and liaise with the National Camp Chiefs / Centre Managers, and convene meetings of the Scouting Ireland Campsites and Facilities Sub Committee To convene meetings of the Scouting Ireland Campsites and Facilities Network Forum [National, Scout Province and Scout County Campsite Chiefs and Centre Mangers]. To appoint where appropriate Camp Chiefs / Centre Managers to National Campsites / Scout Centres subject to NMC approval. To provide support to Adult Scouters & Youth Members running programme and activities at national sites in consultation with the Programme Commissioner (Adventure Skills & Centre Programme) To manage and liaise with all other Scouting Ireland campsites and facilities in order to achieve acceptable standards for our members. To promote better quality and standards, with particular reference to health and safety, and to set in place an ongoing review process at all campsites and facilities. To monitor ongoing operations and maintenance of all our campsites and programme facilities. To assess any proposed development on vested campsites which will improve the quality and standards at Scouting Ireland campsites and facilities. To set up Campsite / Centre Management Committees where required at individual locations. To develop, in conjunction with the National Adult Resources Committee, a job specification and a system of training and appointment for all campsite warden and support staff. To assess, in conjunction with the Programme Commissioner (National Events), any proposed venues for National events, which are not Scouting Ireland campsites or facilities. To provide and update a Campsite Directory showing the network of campsites and their current contacts. SID 51/07 Page 2 of 4
To ensure that the Campsites and Facilities link on the Scouts.ie website is maintained and improved. To assist with budgets and funding for campsites in conjunction with the National Treasurer To assist in the promotion of Scouting Ireland campsites to attract overseas Scout Groups. Working with All members of the NTPIC on a brief specific basis Programme Commissioner (Adventure Skills & Centre Programme) Programme Commissioner (National Events) Campsite Chief s / Scout Centre Managers Support Officer for Campsites and Facilities Accountable to: NTPIC NMC Time commitment: The time required can be hard to quantify, but it is in line with a senior management position. Formal meetings need to be attended on a regular basis: Scouting Ireland Campsites and Facilities Network Forum ( 4 per year) NTPIC meetings (as required) must be attended. Other meetings which may arise from time to time. Time is also required for matters which arise and must be attended to in between meetings and in preparation for meetings and time is required for the discharge of the duties associated with the Appointment. SID 51/07 Page 3 of 4
Qualifications Membership of the Association in accordance with the Rules. Full knowledge and understanding of the aims and policies of the Association. SID 51/07 Page 4 of 4
No. Gasóga na héireann/scouting Ireland Issued Last Amended Deleted SID 74/11 29 th January 2011 16 th June 2013 Source: National Management Committee Scouting Ireland Campsites & Facilities Team Terms of Reference Revision Date Description B 16/06/2013 Quartermaster & Logistics Team Lead added to Team A 11/05/2013 Team & Goals Amended # 19/02/2011 Document Issued The Scouting Ireland Campsites & Facilities Team shall be a Sub Committee of the National Management Committee [NMC] and shall be appointed by the NMC in accordance with Article 46 of the Constitution. The Scouting Ireland Campsites & Facilities Team shall be comprised of: Team Lead Campsites and Facilities (Chairperson) Chief Scout (ex-officio) Chief Commissioner (Youth Programme), or their nominee Chief Commissioner (Adult Resources), or their nominee Camp Chiefs of National Campsites / Scout Centres (ex-officio) Quartermaster & Logistics Team Lead Other persons recommended by the Team Lead Campsites & Facilities and appointed by the NMC to support the following key functions: o Finance o Campsite & Hostel Management o Facilities Management o Leisure & Recreation Management o Land Surveying / Engineering o Environmental, Health & Safety Management Other persons as deemed necessary and required to cover other specialist areas as recommended by the Team Lead Campsites & Facilities and appointed by the NMC. The Support Officer (Campsites & Facilities) and the Centre Managers (where appointed) should attend meetings of the Scouting Ireland Campsites & Facilities Team and has a right to contribute to the deliberations of same. SID 74/11 Page 1 of 4
The term of the subcommittee shall run concurrent to the term of office of the Team Lead Campsites & Facilities (SID51/07) subject to Rule 127. Goals: The development and evaluation of campsites and other facilities of Scouting Ireland to support the Youth Programme provided by Scouting Ireland in consultation with the Chief Commissioner (Youth Programme). To provide support to Adult Scouters & Youth Members running programme and activities at national sites in consultation with the Chief Commissioner (Youth Programme) and Chief Commissioner (Adult Resources). The development and evaluation of campsites and other facilities of Scouting Ireland to support the development and training of adult volunteers in consultation with the Chief Commissioner (Adult Resources). The development and evaluation of campsites and other facilities of Scouting Ireland in line with the National Centres Business Plan. To promote better quality and standards, with particular reference to health and safety, and to set in place an ongoing review process at all campsites and facilities. To monitor on-going operations and maintenance of all our campsites and programme facilities. To assess any proposed development on vested campsites which will improve the quality and standards at Scouting Ireland campsites and facilities. Deliverables: To provide and update a Campsite Directory showing the network of campsites and their current contacts. To ensure that the Campsites and Facilities link on the Scouts.ie website is maintained and continuously improved. To produce promotional and resource material for use at home and abroad. SID 74/11 Page 2 of 4
To produce a Floor for the Night Directory of Scout Dens / Halls this can be used for short-stay overnight visits. To design a corporate and standardised approach to the management of National, County and Group campsites / facilities. To conduct an audit of national campsites as soon as is practicable. Scope / Jurisdiction: To coordinate, and if necessary, direct the work of the National Scout Centre / Campsite Managers. To advise managers of County / Group campsites on best practice models of management. To submit detailed minutes / reports to the National Management Committee (NMC) and the National Team for Policy Implementation and Coordination (NTPIC) when requested by the National Secretary. The Scouting Ireland Campsites & Facilities Team shall consider matters referred to it by the NMC and /or any of the NMC Standing Committees. Resources and Budget: The Scouting Ireland Campsites & Facilities Team s activities shall be funded in accordance with the annual budget and the Association s finance policies. Governance: The Team Lead Campsites and Facilities shall chair meetings of the Scouting Ireland Campsites & Facilities Team. The Support Officer (Campsites & Facilities) shall act as secretary of the Scouting Ireland Campsites & Facilities Team. Decision making shall be by consensus. Membership of the Scouting Ireland Campsites & Facilities Team shall be co-terminus with the term of office of the Team Lead Campsites and Facilities, and as agreed by the NMC. SID 74/11 Page 3 of 4
Additional Notes: The Scouting Ireland Campsites & Facilities Team is accountable to the NTPIC and the NMC through the Team Lead Campsites and Facilities. The Scouting Ireland Campsites & Facilities Team shall meet at least four times per year. Members of the Scouting Ireland Campsites & Facilities Team may attend meetings of the SI Campsites and Facilities Network Forum, subject to the approval of the convenor of that forum. SID 74/11 Page 4 of 4
No. SID 99/13 Gasóga na héireann/scouting Ireland Issued Amended 16 th June 2013 Deleted Source: National Management Committee Scouting Ireland National Appointment Selection Process Revision Date Description # 16/06/2013 Document Issued Introduction Scouting Ireland has a procedure in place to support the National Management Committee making decision in relation to granting Scouters a National Appointment. National Appointments The National Management Committee is responsible for granting the following National Appointments 1 ; Programme Commissioner Training Commissioner Camp Chief: National Campsite/Scout Centre Team Leader Campsites/Facilities The National Management Committee is responsible for granting the following positions 2 ; Head of Contingent Head of National Activity 3 Quartermaster and Logistics Team Lead 4 Adults in Scouting Successful candidates will undergo an annual mutual agreement process with a designated member of the National Management Committee Vision 2020 Vision 2020 is Scouting Irelands strategy. Members seeking appointment to any National position should present their plans for discharging the functions of their brief in terms of realising the Scouting Ireland Strategy. The latest version of the association strategy will be available in advance to all candidates. 1 National Appointments are defined under Rule 21 2 These positions can arise from time to time for an International Jamboree/National Jamboree or other National Activity agreed by the National Management Committee 3 A head of National Activity is typically a Jamboree Camp Chief or other position as defined by the National Management Committee from time to time 4 Quartermaster and Logistics Team Lead terms of reference noted in SID 57.10 SID 99/13 Page 1 of 5
Programme Commissioner Rule 144 states; A Programme Commissioner shall be appointed by the National Management Committee and shall hold office concurrently with the Chief Commissioner (Youth Programme). He/she may be nominated for the position by: (a) A Scout Group Council (b) A Scout County Management Committee (c) Any member of the National Management Committee The process for appointing a Programme Commissioner is as follows; 1. The National Secretary will seek nominations from A Scout Group Council, A Scout County Management Committee or a member of the National Management Committee 2. The nominated individual/s will be interviewed by a five person panel comprised of; a. Chief Commissioner (Youth Programme) Chair b. Chief Commissioner (Adult Resources) c. National Secretary d. Two other nominated and accepted members of the National Management Committee 3. The successful candidate(s) will be nominated to the National Management Committee for appointment. The interview panel will be supported professionally by the Manager (Programme Unit) Training Commissioner Rule 152 states; The Training Commissioner is appointed by the National Management Committee and shall hold office concurrently with the Chief Commissioner (Adult Resources). He/she may be nominated for the position by: (a) A Scout Group Council (b) A Scout County Management Committee (c) Any member of the National Management Committee The process for appointing a Training Commissioner is as follows; 1. The National Secretary will seek nominations from A Scout Group Council, A Scout County Management Committee or a member of the National Management Committee 2. The nominated individual/s will be interviewed by a five person panel comprised of; a. Chief Commissioner (Adult Resources) Chair b. Chief Commissioner (Youth Programme) c. National Secretary SID 99/13 Page 2 of 5
d. Two other nominated and accepted members of the National Management Committee 3. The successful candidate will be nominated to the National Management Committee for appointment. The interview panel will be supported professionally by the Manager (Support Functions) Camp Chief: National Campsite/Scout Centre Rule 181 states; The Camp Chief of a National Campsite / Scout Centre is appointed by the National Management Committee for a term of three years and is eligible for re appointment for one further term of three years. The Camp Chief is the chairperson of the National Campsite/ Scout Centre Management Committee. The process for appointing a Camp Chief: National Campsite/Scout Centre is as follows; 1. The National Secretary will seek nominations from A Scout Group Council, A Scout County Management Committee or a member of the National Management Committee 2. The nominated individual/s will be interviewed by a three person panel comprised of; a. Team Leader Campsites/Facilities Chair b. Two other members of the Campsites & Facilities Team 3. The successful candidate will be nominated to the National Management Committee for appointment. The interview panel will be supported professionally by the Support Officer (Campsites & Facilities) Team Leader Campsites/Facilities Rule 185 states; The National Management Committee shall appoint a Team Lead Campsites/Facilities who shall be responsible for the development and evaluation of campsites and other facilities of Scouting Ireland. The Team Lead Campsites/Facilities is appointed by the National Management Committee for a term of three years and is eligible for re appointment for one further term. The process for appointing a Team Leader Campsites/Facilities is as follows; 1. The National Secretary will seek nominations from A Scout Group Council, A Scout County Management Committee or a member of the National Management Committee 2. The nominated individual/s will be interviewed by a five person panel comprised of; a. National Treasurer Chair SID 99/13 Page 3 of 5
b. Chief Commissioner (Youth Programme) c. Chief Commissioner (Adult Resources) d. Two other nominated and accepted members of the National Management Committee 3. The successful candidate will be nominated to the National Management Committee for appointment. The interview panel will be supported professionally by the Support Officer (Campsites & Facilities) Head of Contingent The process for appointing a Head of Contingent is as follows; 1. The National Secretary will seek applications from interested members of Scouting Ireland 2. The nominated individual/s will be interviewed by a four person panel comprised of; a. International Commissioner Chair b. Chief Commissioner (Youth Programme) c. Chief Commissioner (Adult Resources) d. One other nominated and accepted member of the National Management Committee 3. The successful candidate will be nominated to the National Management Committee for appointment. The interview panel will be supported professionally by the Manager (Operations) Head of National Activity The process for appointing a Head of National Activity is as follows; 1. The National Secretary will seek nominations from A Scout Group Council, A Scout County Management Committee or a member of the National Management Committee 2. The nominated individual/s will be interviewed by a four person panel comprised of; a. Chief Commissioner (Youth Programme) Chair b. Chief Commissioner (Adult Resources) c. One other nominated and accepted member of the National Management Committee d. The Programme Commissioner for each section taking part in the National Activity 3. The successful candidate will be nominated to the National Management Committee for appointment. The interview panel will be supported professionally by the Support Officer (Campsites & Facilities) SID 99/13 Page 4 of 5
Quartermaster and Logistics Team Lead The process for appointing a Quartermaster and Logistics Team Lead is as follows; 1. The National Secretary will seek nominations from A Scout Group Council, A Scout County Management Committee or a member of the National Management Committee 2. The nominated individual/s will be interviewed by a five person panel comprised of; a. National Treasurer Chair b. Chief Commissioner (Youth Programme) c. Chief Commissioner (Adult Resources) d. Team Leader Campsites/Facilities e. One other nominated and accepted member of the National Management Committee 3. The successful candidate will be nominated to the National Management Committee for appointment. The interview panel will be supported professionally by the Financial Controller SID 99/13 Page 5 of 5