Don t miss out on all that the ITA has to offer this September! On the following pages are the details that will help you start planning now to attend the annual Educational Conference. This information is also available at www.indianatownshipassoc.org where you may also register and pay electronically. Each day as township officials, our job touches people with hope - whether it is by us providing them with assistance for a place to sleep, heat to keep them warm, food, medicine, etc. We also provide hope through the provision of fire and EMS services that respond to all types of disasters beyond fire protection including tornadoes and floods. We spread hope to our residents by referring hurting individuals to resources designed to get their lives back on track - job training and placement, overcoming substance abuse, or recovering from other trauma such as child abuse. Our theme for 2018 will first be played out in a day of enrichment and learning on Monday, September 24. You will not want to miss our keynote speaker and many other presentations which will bring a message of hope that you can carry home. Be sure to keep an eye on your email for continuing details as they are confirmed. We will do our best to keep you informed these next few months. See you soon, REGISTRATION PACKET Your ITA Conference Team INDIANA TOWNSHIP ASSOCIATION ANNUAL EDUCATION CONFERENCE SEPTEMBER 23-26, 2018
TENTATIVE AGENDA SUNDAY, SEPTEMBER 23 4:30pm 6:30pm Registration Open 7:00pm -10:00pm ITA Hospitality, Crosspointe Suite MONDAY, SEPTEMBER 24 7:30am 5:00pm Registration & Resource Center Open 8:00am 9:00am Continental Breakfast, Plaza Foyer 9:00am 9:30am Opening Remarks, 9:30am 10:30am Keynote Speaker, 10:30am 12:00pm General Session, 12:00pm 1:30pm Lunch on Own 1:30pm 4:30pm General Session, 5:00pm 7:00pm Wine & Cheese Reception, Clearwater Ballroom 7:00pm 11:00pm Boyce Hospitality, Crosspointe Room TUESDAY, SEPTEMBER 25 7:30 am 5:00pm Registration & Resource Center Open 7:30 am 8:30am Continental Breakfast, Plaza Foyer 8:30 am 9:45am 10:00am 11:15am 11:30am 12:30pm Lunch on Own 12:45pm 2:00pm 2:15pm 3:30pm 3:45pm 5:00pm 6:00pm 8:00pm Awards Dinner & Entertainment, 8:00pm 11:30pm Boyce Hospitality, Crosspointe Suite WEDNESDAY, SEPTEMBER 26 7:30am 1:30pm Trade Show Exhibits Open, Plaza Foyer & Suites 8, 9, 10 7:30am 9:00am Continental Breakfast, Suites 8, 9, 10 8:30am 10:00am Part I 10:00am 10:30am Break 10:30am 12:00pm Part II 12:15pm - 1:15pm Closing Lunch and Raffle Drawings, Clearwater Ballroom
SPREAD THE WORD Do you know of a trustee who has not attended an ITA conference or perhaps it s been several years? If each trustee would reach out to these folks, we could grow our conference attendance and do our part in making township government better through education. ATTIRE Keep in mind that the climate in large buildings is typically on the cold side. You might want to bring along a sweater or jacket to keep you comfortable. Most attendees wear business attire to the Awards Banquet and business casual attire throughout the rest of the conference. DOOR PRIZES Receiving a door prize is fun, right? You help is appreciated in donating and/or collecting these prizes. You can donate personally, as a county group of trustees or ask the local companies with which you do business. ALL prizes have value! Drop them at the Registration table when you arrive at the conference. CANCELLATIONS Conference fees are refundable until September 9th. Due to guarantees that must be given to the hotel for meals, we must adhere to this policy. CONFERENCE PRICING We offer only Full Conference pricing due to contract requirements for minimum hotel food & beverage purchases. This allows the ITA to have ample meeting space free of charge.
TUESDAY BREAKOUTS This is a tentative list of seminars. Township Board Member Training A walk through the statutory duties of the township board IN Public Access Learn what records must be retained and made public upon request as well as the Indiana Sunshine laws. Providing Employee Benefits What benefits a township may provide to its employees and how that must be done. Grant Writing Learn the most important elements of getting started in writing grant proposals that will result in additional funding. Understanding the TA7 Townships share how they manage this annually required report IHCDA Learn what programs and services are provided by the Indiana Housing and Community Development Authority. Effective Board Governance Discover tips and proven best practices for leading a board meeting. Payroll - Tips for Painless Processing There are some solutions to address this common headache. Homelessness & Transitional Housing Trustees share their experiences in addressing housing issues Preparing for an Audit State Board of Accounts Personnel will address common mistakes that lead to audit exceptions. Cemetery Responsibilities Cemetery Restoration DNR expert will team up with an attorney to address townships responsibilities and how to determine which cemeteries are ours. Will include information on securing the deed. Experienced restorationist will share their expertise. Weeds & Fences How to identify and rectify these nuisances. Insurance - Required v Recommended Learn the different insurance products available to townships and which are state mandated and which are discretionary. Protecting Your Township Against This problem continues to be on the rise. There are prudent Identity Theft measures that can help prevent this from happening to you. Keeping It Legal While Denying Township Assistance If you are going to deny an applicant, be certain that the grounds for denial are legal. Case Management Experienced case manager will share best practices that can be put in place at your township. Funding Fire Protection CPA will explain different options for funding.
TUESDAY BREAKOUTS CONT. Public Sector Employment Avoid serious problems by learning more about state & federal employment laws Roundtable Discussions for Board Members, Investigators & Clerks Courage to be Safe Roundtables are your oportunity to sit with your peers and discuss best practices and assist one another with daily challenges. Professional fire department training chief will present. Trauma Training Many of our clients have suffered some sort of trauma that eventually leads them to us. Aquire enhanced knowledge of methods and best practices for creating trauma-sensitive environments. Reach a basic understanding of the effects and increased risk of brain injuries and how it might affect the ability to maintain stability and follow through on action plans, etc. required by the trustee. State Police & others will bring awareness to this growing problem. Brain Injury Training Drug Epidemic FEMA/Red Cross Learn how these agencies respond to disasters. WEDNESDAY CERTIFICATION SEMINARS These three options will be offered on Wednesday morning. You must pre-select on your registration form which certification seminar you plan to attend. Each seminar is 3 hours in length. Attendees will receive a certificate of completion for attending an entire session. Township Assistance Township Policies & Contracts Public Relations / Affairs This seminar will take the attendees through the process of township assistance from the Intake through an appeal. This is an on-going comprehensive/refresher course that is updated as laws change or new best practices are discovered. Learn what policies and contracts MUST be in place in the trustee s office and which MUST involve the township board. Seminar will include community service contracts and travel policies. Samples will be provided as part of the class. As public servants, we deal directly with constituents and it is important that we handle ourselves appropriately. Trustees are required to use other resources available to meet the needs of their clients. This requires networking and sharing your mission with others.
ITA AWARD NOMINATION FORM The Indiana Township Association recognizes four dedicated ITA members that have demonstrated accomplishments during the past year. Nominations will be accepted until August 27, 2018. Awards will be presented September 25th at the ITA Awards Banquet during the Annual ITA Educational Conference. ITA is proud of the many contributions its men and women have made on behalf of the association and to our industry. We encourage you to help us recognize those members who deserve to be thanked by nominating them for an appropriate award. Nominator Name Phone # AWARD YOU RE APPLYING FOR (CHOOSE ONE) Harold Gene Stofer Trustee of the Year Charles Bogden Memorial Township Board Member of the Year Township of the Year Township Employee of the Year Name of Nominee Position Township County Address City Zip Community Involvement (boards, affiliations, formal occupation) Please use the space provided or attached document to describe, in detail, why you believe this person/township deserves this prestigious award. Please Include: Letters of support Supporting documents that may enhance nominee DEADLINE FOR NOMINATIONS IS AUGUST 27 Nominations will be held for consideration for two years. All Nominations should be mailed to: Indiana Township Association, Inc., PO Box 611, Fishers, IN 46038 or FAXED to: 317.813.3187 Awards Committee Co-Chairs: Craig Beckley & Brendan Clancy
LAST DAY TO RESERVE ROOMS: SEPTEMBER 2, 2018-5:00 PM EST All conference activities will take place at the Sheraton 8787 Keystone Crossing in Indianapolis. Discounted rooms may not be available after September 2 due to limited availability at the Sheraton. Book early! To make reservations, please call 1-888-627-7814 or go to: https://www.starwoodmeeting.com/book/township2018 no later than Sept. 2, at 5:00 PM. DISCOUNTED RATES: Deluxe Room: $122. FREE PARKING (the free parking garage is on the north side of the hotel.) There is a charge for VALET parking. GUARANTEE METHOD: Individuals must provide a credit card to secure their reservation. Please note that credit cards will only be charged if the room is canceled within 24 hours of arrival, or if the guest does not check in on arrival date as specified in your reservation (this will be considered a no show ). 72 HOUR CANCELLATION POLICY: To avoid a penalty fee of one night s room and tax, res-ervation must be canceled 72 hours prior to arrival. PAYMENT: IMPORTANT NOTICE!!!! If you intend to pay for your hotel by township check, you MUST present your check at CHECK-IN! You will be required to give a credit card at check-in for incidentals that may be charged to the room. ALSO - you must present your 2018 tax exempt form at CHECK- IN. TAX EXEMPTION: Be certain to give your 2018 tax exemption certificate AT CHECK IN! Oth-erwise, you may be responsible for the sales tax on your room! OVERFLOW ROOMS at nearby hotels are being secured by the ITA. Details will be an-nounced should the Sheraton sell out. The ITA contracts a number of rooms based upon past sales and is responsible for those rooms should they not be sold.
REGISTRATION FORM Last Name: First Name: (as you want it to appear on nametags) Office Email: Office Phone: Office Fax: Township: County: Company/Organization Name: Title: Office Address: City State: Zip: Please complete a registration form for EACH person attending the conference. Online Registration & Payment can also be made at www.indianatownshipassoc.org Full Conference Options (includes all events, seminars & meals). You must be affiliated with a township to attend. Members Cost Non-Members Cost $190 Full Conference Early Bird (before 9/1/2018) $275 Full Conference Early Bird (before 9/1/2018) $230 Full Conference (after 9/1/2018) $325 Full Conference (after 9/1/2018) OPTIONS FOR SPOUSE/GUEST OF: Meals/Entertainment Only MUST PRE-REGISTER FOR ONE CERTIFICATION CLASS: Awards Only Township Assistance $130 (member) $70 (member) Policies & Contracts $185 (non-member) $90 (non-member) Public Relations/Affairs Method of Payment Check enclosed (make payable to ITA ) Card No.: Credit card: _ Visa _ MasterCard _ AMEX 3-Digit Verification # Name on Card: Billing Address: City State Signature: Zip Phone: Date: Send this registration and payment to: Exp. Date: Indiana Township Association PO Box 611 Fishers, IN 46038 317.813.3240 / 317.813.3187 Fax ita@indianatownshipassoc.org Do not fill in - for ITA Office Use Only: Credit Card or Check #: Total this Registration: $ Total Check/Credit Card: $ Total # paying for: Date ITA Received: