Florida Association of Public Procurement Officials State of Florida Update April 14, 2013 Craig J. Nichols, Secretary
Agenda Bureau Updates Goods IT/Telecom Services and Special Projects 2014 Legislative Session Professional Development Commodity Code Standardization How to Contact Us 2
Goods Bureau Solicitations Natural Gas (Capacity Management) Carpet and Floor Covering Replacing ACS with NJPA Awards Awarded contract for Motor Vehicles (071-000-14-1) through October 2014 3
Renewals Goods Bureau Boat Motors (120-440-08-1) through February 2015 Tools: Hand Held, and Hand Held Power Tools (445-001-11-1) through November 2015 Adopted punch-out catalog Body Armor (680-850-11-1) through January 2015 Library Materials (715-001-07-1) through February 2015 Tires (863-000-10-1) through February 2015 4
Renewals Goods Bureau Educational and Institutional Furniture (420-420-10-1) through January 2016 Bulk Paper (645-120-10-1) through February 2016 Added truckload quantity discount Punch-out catalog awarded Mail Processing Equipment (600-760-11-1) through February 2017 MRO (450-000-11-1 ACS) through February 2017 5
Goods Bureau Transfer Live Capture Fingerprint Equipment to GSA Schedule 70 Replaces STC 680-370-07-1 Extended Laboratory Supplies and Safety Equipment ACS (490-000-12-ACS) to Dec. 31, 2014 Reissue Mobile Shredding Service (991-648-14-ACS) effective April 1, 2014, through March 31, 2017 ACS for Heavy Equipment Rental (518-410-13-ACS) through March 2017 6
Solicitations IT/Telecom Bureau Commercial Off-the-Shelf Software ITB (19-252-035-M) Launched Feb. 4, 2014 Anticipated start date: April 28, 2014 Network Infrastructure ITB (15-250-000-X) Launched Feb. 11, 2014 Anticipated start date: May 2014 Telephony Equipment and Services (20-730-000-S) Anticipated launch date: Late April or Early May 2014 7
IT/Telecom Bureau Renewals IT Products and Services (U.S. Communities) (252-000-09-1) To be renewed through Sept. 7, 2016 Land Mobile FM or PM Communications Equipment (725-500-12-1) To be renewed through June 29, 2015 IT Research and Advisory Services (Gartner) (973-501-12-ACS) To be renewed through April 20, 2015 8
Solicitations Services and Special Projects Bureau Mail Services This is a solicitation designed to put a contract in place by late May or early June 2014. The current Mail Services contract (991-530-12-1) will expire June 29, 2014. Custodial Services This is an alternate contract source under review based on a contract with DMS Division of Real Estate Development and Management. Security Officer Services This is a solicitation designed to put a contract in place by October 2014. The current Security Officer Services contract (991-380-10-1) will expire Dec. 14, 2014. Purchasing Card Services (Pcard) This solicitation was issued on Nov. 12, 2013. The current Pcard contract (973-120-13-SS) will expire Jan. 5, 2015. 9
Services and Special Projects Bureau Renewals Equipment Maintenance Management Services The current contract (477-860-08-1) will be extended until Oct. 15, 2014. Temporary Employment Staffing Services The current contract (991-460-07-1) ends May 17, 2014. An alternate contract source is under development. Updates Management Consulting and Financial & Performance Audits The new Management Consulting contract (973-000-14-01) became effective on Jan. 15, 2014. The new contract has a reduced scope and fewer vendors. Users are now required to send requests for quotes (RFQs) to all vendors for all projects. Financial & Performance Audits The new Financial & Performance Auditing Services contract (973-000-14-02) became effective on Jan. 15, 2014. The new contract has a reduced scope and fewer vendors. Users are now required to send requests for quotes (RFQs) to all vendors for all projects. 10
Governance Proposed Legislation/Bills for 2014 Legislative Session HB801 Relating to Preference in the Award of State Contracts Extends the Florida Business Preference beyond the purchase of personal property to construction services and expands the application to include counties and municipalities. Section 287.084 would now supersede local ordinance that might restrict certified contractors under section 489.105(8), Florida Statutes, from competing for an award based upon specific local preferences. The bill also removes the previous exemption for counties and municipalities. HB953 Relating to State Contracting (Similar to SB914) Amending solicitation requirements for both Request for Proposals and Invitations to Negotiate to include a vendor s prior relevant experience in the evaluation criteria. HB1281 Relating to Preference in Award of Governmental Contracts The bill creates section 255.0991, Florida business preference and amends sections 283.35 and 287.084, Florida Statutes, to create a uniform business preference throughout the two statutes in the procurement of personal property, services and printing. The bill creates a preference for in-state businesses. 11
Governance Proposed Legislation/Bills for 2014 Legislative Session SB612 Relating to Preference in the Award of State Contracts Similar to HB 801 but amends section 215.985, Florida Statutes, requiring state agencies to also post to the contract tracking system whether the contract is on the complaint list, suspended vendor list or terminated vendor list per section 287.1335. The bill creates section 287.1335 and provides that vendors disclose in their responses to competitive solicitations whether vendors were terminated for non-performance, paid a fine or penalty, or entered a settlement in a federal state or local government contract. The Department of Management Services is to maintain a website of the following: the vendor complaint list, the suspended vendor list, and the terminated vendor list. When agencies evaluate bids, proposals or replies, they are to consider the information on the foregoing lists to determine whether the vendor is responsible and responsive. 12
Governance Proposed Senate Legislation/Bills for 2014 Legislative Session SB1240 Relating to Public Records/Personal Financial Statement/Contract Bidding This bill exempts from the public records disclosure requirements of section 119.07(1), Florida Statutes, and Article I of the Florida Constitution, a personal financial statement, balance sheet, income statement or cash flow statement that a governmental entity or agency requires a person to submit in response to a competitive solicitation or as a term or condition of a contract. 13
Professional Development Evaluating all of the certification programs offered for public procurement professionals Reviewing and revising programs to meet all statutory requirements Ensuring programs reflect best practices in public procurement Certification Expired On or Before: Certification Extended To: Florida Certified Contract Manager Jan. 31, 2015 June 30, 2015 Florida Certified Purchasing Agent/Manager June 30, 2014 Dec. 31, 2015 14
Professional Development Current programs Florida Certified Purchasing Agent and Florida Certified Purchasing Manager Both programs will be replaced with new certificate programs in 2015. Certifications programs to resume in the fall of this calendar year Florida Certified Contract Manager Florida Certified Contract Negotiator Check the State Purchasing Professional Development website for updates. 15
Commodity Code Standardization The State of Florida will be transitioning from the current custom commodity code set to the UNSPSC code set on July 1, 2014. The UNSPSC code set is used by most vendors. Several large states have moved to this code structure to make spend comparison easier. UNSPSC has a hierarchical eight digit format with a four-level tree structure: Segment, Family, Class, and Commodity (ex. 80150301). The state will be implementing approximately 9,000 of the 55,000 available UNSPSC codes. 16
Commodity Code Standardization The Vendor Bid System (VBS) will be making changes to convert to the new code set. VBS will convert open advertisements during downtime the evening of June 30-July 1, 2014. VBS will be available again July 2. Updates on the project, including the new UNSPSC code set and mapping from the current custom Florida codes to the new codes, are available on the MFMP website under Current Projects. 17
How to Contact Us Kelley Scott, Director of State Purchasing & Chief Procurement Officer Kelley.Scott@dms.MyFlorida.com Richard Chatel, Bureau Chief, Goods Richard.Chatel@dms.MyFlorida.com Marjorie Rubenstein, Bureau Chief, IT/Telecom Marjorie.Rubenstein@dms.MyFlorida.com Cliff Nilson, Bureau Chief, Services & Special Projects Cliff.Nilson@dms.MyFlorida.com Veronica McCrackin, Governance and Professional Development Manager Veronica.McCrackin@dms.MyFlorida.com Cliff Chroust, State Purchasing Operations Manager Cliff.Chroust@dms.MyFlorida.com Kasey Bickley, MyFloridaMarketPlace Program Manager Kasey.Bickley@dms.MyFlorida.com 18