INVITATION TO SUBMIT EXPRESSION OF INTEREST FOR THE SUPPLY OF GOODS AND PROVISION OF SERVICES

INVITATION TO SUBMIT EXPRESSION OF INTEREST FOR THE SUPPLY OF GOODS AND PROVISION OF SERVICES Heifer International Rwanda intends to prequalify firms to supply good and services in 2018/2019 financial year. This document gives general Information and the basic requirements for Expression of Interest in supply of the goods and services. It is expected that this Information will enable the applicants determine whether they are interested in participating in the tendering for the supply of diverse goods and services on a competitive basis. If so, the applicants are invited to express their interest in writing and filling out the Forms which are included in this Document. The Expression of Interest should be addressed to Heifer International Rwanda Interim Country Director. PART I: GENERAL PROVISIONS Heifer International Rwanda wishes to select suppliers who will be invited to tender for the supply of goods and services in the 2018/2019 financial year. A summary of the range of goods and services to be conducted is given in Part II of this document and more information on the goods and services will be given on the Request for Proposal (RFP) or Request for Quotation (RFQ) document to be distributed to the shortlisted candidates at the time of bidding. The information in this document is for orientation purposes to enable Suppliers and Service Providers evaluate their interest in tendering and supplying the goods and services covered by this invitation, and is not a guarantee of the actual conditions under which the goods and services will be tendered or executed. The short listing of applicants who will thereafter be invited to tender will be made by Heifer Rwanda on the basis of the criteria set out in Part III of this document. Only short listed applicants will be invited to tender for the supply of the goods and services. Documents shall be submitted in triplicate, one (1) ORIGINAL COPY and two (2) DUPLICATE COPIES shall be enclosed in a sealed envelope carrying on the outside and marked as follows: EXPRESSION OF INTEREST FOR PROVISION OF GOODS AND SERVICES TO HEIFER RWANDA. The type of goods or service to be provided should be clearly stated on the envelope. 1

The envelope containing the three (3) sets of documents shall be delivered to Heifer Rwanda office at the address below NOT later than 21/08/2018 at 10am. HEIFER INTERNATIONAL Rwanda: KN 5 RD 16 Airport Road Remera-Gasabo P.O. BOX 4785 Kigali, Rwanda: Tel.: 0788753013 or 0788535258. Alternatively, one set of document can be submitted online via procurement-rw@heifer.org. Documents received after the closing date and time will not be accepted. For any clarifications about this document, the applicant should make inquiries through procurement-rw@heifer.org. Any clarification requests must be in writing and to be received at least 3 days before the closing date for submission of the expression of interest. Heifer International Rwanda will evaluate the Expressions of Interest and will notify the successful applicants. Request for proposal and quotation documents will be made available only to those applicants who will have been short listed. PART II: SUMMARY OF THE GOODS AND SERVICES TO BE SUPPLIED IN 2018/2019 FINANCIAL YEAR S/N Category of Services/Goods A. Construction 1 Construction of cattle spray crushes 2 Construction of spray races B. Supply of construction materials 3 Cement 4 Iron sheets C. Supply of agro-vet equipment 5 Spray pumps 6 Milk cooling tanks 7 Veterinary kits D. Agro-Veterinary Supplies 8 Veterinary inputs (drugs, supplies, chemicals etc) 9 Polyethylene bags for fodder conservation 10 Artificial insemination hormones 11 Agricultural wear (Overalls, overcoats, gumboots etc) E. Animal Fodder seeds and cuttings 12 Supply of Napier grass cuttings 13 Supply of leguminous seeds F. Consultancies 2

14 Training and provision of technical support in areas of entrepreneurship, cooperative governance and management and dairy business management 15 Training and provision of technical support in areas of entrepreneurship, cooperative governance and management and dairy business management 16 Technical & nurturing dairy hubs in milk collection and delivery systems, processing, input supply and financial services collection and marketing unit 17 Technical & nurturing dairy hubs in value addition technologies 18 Project final evaluations 19 Provision of bulk short messaging services E. Insurance 20 Provision of vehicle insurance 21 Provision of livestock insurance 22 Provision of medical insurance 23 Provision of life insurance 24 Provision of asset insurance F. Other Goods and Services 25 Supply of office stationaries 26 Supply of IT equipment 27 Provision of computer maintenance services 28 Provision of security services 29 Provision of cleaning and sanitorial services 30 Provision of car wash services 31 Provision of courier delivery services 32 Provision of printery and graphics services 33 Supply of office consumables 34 Travel Agency 35 Hotel services 36 Training Facilities/halls 37 Internet service providers 38 Supply of Motorcycles 39 Supply and installation of 21.5kw solar PV system at Milk Collection Centers More details on the specific goods and services will be given on the Request for Proposal (RFP) or Request for Quotation (RFQ) document that will be distributed to the short listed firms at the time of bidding. 3

PART III: PREQUALIFICATION REQUIREMENTS Eligible applicants shall fulfil the following requirements: Legal status (Firms): Firms must be locally registered and must have been in existence in business for at least two (2) years. Copies of certificate of registration / Incorporation, valid tax compliance certificate, RSSB clearance certificate must be provided. Registration with professional bodies: Where applicable, applicants must be registered with relevant professional bodies. Proof of current membership must be submitted if any. Experience and past performance: Applicants will provide a list of Clients for whom they have supplied similar goods or services in each of the areas of interest. This should be provided as in Form No.2 in Part V of this document. Qualifications and experience of key consultants (for training/consultancy): Applicants to provide CVs of the two principal consultants working with the firm and who will be involved in training or evaluation. This should be provided in form No.3 in Part V of this document. The Consultants must be university graduates with a minimum qualification of a Bachelor s Degree and must have relevant experience in the field being applied for. Each responsive proposal will be given a score based on the above criteria. Verification of information: Heifer International Rwanda reserves the right to verify any information provided by prospective bidders. Tenderer s Expression of Interests will be evaluated in accordance with the criteria set out in this invitation. To prequalify, the bidders will have to submit the documents required and provide proof of their capability as required herein as minimum conditions for pre-qualifications. PART IV: LIST OF FORMS Form 1 Form 2 Form 3 Legal status of Applicant Relevant Experience Presentation Format Format for Curriculum Vitae for Principle Consultants (for consultancy) 4

FORM NO.1: LEGAL STATUS OF APPLICANT Name of Applicant Physical Address Telephone Number Email Address Post Office Address Date of Business Registration Tin No. RSSB No. 5

FORM NO. 2: RELEVANT EXPERIENCE Using the format below, provide information on each reference assignment for which your firm/entity, either individually as a corporate entity was legally contracted to conduct training. A. For Provision of Services Name of Client: Location of Assignment: Name of Assignment: Address: Duration of Assignment: Start Date (Month/Year): Completion (Month/Year): Date Approx. Value of Services (in Rwf) Name of Senior Staff (Project Co-ordinator, Team Leader etc) involved and functions performed (for training and other consultancies): Narrative Description of Assignment (for training and consultancy):: Description of Actual Services Provided by Your Staff (for training and other consultancies): B. For supply of Goods Name of Client: Location of Assignment: Name of Assignment: Address: Duration of Assignment: 6

Start Date (Month/Year): Completion (Month/Year): Specifications of actual goods supplied Date Approx. Value of goods (in Rwf) FORM NO. 3: FORMAT OF CURRICULUM VITAE (To be filled out by Trainers and other consultants) Name of Firm: Name of Staff: Position in the firm: Profession: Date of Birth: Years with Firm: Nationality: Membership in Professional Bodies: 7

Key Qualifications: [Give an outline of staff member s experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations]. Education: [Summarize college/university and other specialized education of staff member, giving names of schools, dates attended and degree(s) obtained. Employment Record: [Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments.] References: Provide contact information of three (3) references Certification: I, the undersigned, certify that the data correctly describes me, my qualifications, and my experience. 8