January 2011 United States Army Soldier Support Institute ADJUTANT GENERAL SCHOOL Process a DFR Packet Student Handout
Milper Message Number 10-241 Proponent AHRC-PDF Title NEW DROPPED FROM ROLLS (DFR) PROCEDURES AND GUIDANCE...Issued: [17 Sep 10]... A. AR 630-10, PERSONNEL ABSENCES, ABSENCE WITHOUT LEAVE, DESERTION, AND ADMINISTRATION OF PERSONNEL INVOLVED IN CIVILIAN COURT, 13 JAN 06 B. AR 190-9, MILITARY POLICE, ABSENTEE, DESERTER APPREHENSION PROGRAM AND SURRENDER OF MILITARY PERSONNEL TO CIVILIAN LAW ENFORCEMENT AGENCIES, 18 JAN 07 C. EMILPO FUNCTIONAL GUIDANCE 1. GENERAL. THIS MESSAGE ANNOUNCES NEW PROCEDURES AND GUIDANCE FOR THE SUBMISSION AND PROCESSING OF DROPPED FROM ROLLS (DFR) PACKETS. THE CURRENT DFR PROCEDURES ARE CUMBERSOME TO UNITS WITH NO AUTOMATED SUBMISSION METHOD AND TRACKING MECHANISM. DFR PACKETS ARE LENGTHY AND CONTAIN NUMEROUS DOCUMENTS, WHICH CAN SLOW SUBMISSION AND PROCESSING. UNIT COMMANDERS AND DESERTER CONTROL OFFICERS (DCOs)/BDE S1s ARE RESPONSIBLE FOR ENSURING DFR PACKETS ARE SUBMITTED IN A TIMELY AND ACCURATE MANNER. THE DFR PACKET IS DUE TO THE U.S. ARMY DESERTER INFORMATION POINT (USADIP) NLT 5 DAYS AFTER THE 31ST DAY OF AWOL TO THE EMAIL ADDRESS LISTED IN PARAGRAPH 2. 2. EFFECTIVE IMMEDIATELY, DFR PACKETS ARE REDUCED FROM 23 REQUIRED ENCLOSURES TO 11 FOR ACTIVE DUTY, WITH 3 ADDITIONAL ENCLOSURES FOR A TOTAL OF 14 FOR ARNG/USAR. SEE BELOW FOR REQUIRED DOCUMENTS. ITEMS A-G WILL BE SCANNED (.TIF FILES) TO KNOX.USADIP.ADMIN@CONUS.ARMY.MIL BY THE DCO/BDE S1 FOR REVIEW BY USADIP PRIOR TO BEING RETURNED TO THE DCO/BDE S1 FOR UPLOADING INTO IPERMS. THIS IS TO ENSURE DOCUMENTS ARE COMPLETE AND CORRECT PRIOR TO BEING LOADED IN IPERMS. ENSURE EMAIL ENCRYPTION IS UTILIZED TO PROTECT PERSONAL INFORMATION. DCO/BDE S1 MUST VERIFY THAT ITEMS IDENTIFIED IN LINES H-K ARE IN IPERMS, AS REQUIRED. 3. EFFECTIVE IMMEDIATELY, THE REQUIREMENTS FOR PROCESSING DFR PACKETS ARE: A. DD FORM 553 (DESERTER/ABSENTEE WANTED BY THE ARMED FORCES) UNIT COMMANDERS MUST SUBMIT THROUGH THE PROVOST MARSHAL PER AR 190-9, PARA 3-2, VERIFIED BY THE DCO/BDE S1 FOR ACCURACY, AND SCANNED AS A SEPARATE ATTACHMENT TO USADIP. THE DD FORM 553 WILL NOT BE RETURNED TO THE DCO/BDE S1 AFTER REVIEW. USADIP WILL HOLD THE DD FORM 553 UNTIL THE CASE IS CLOSED. THIS IS THE MOST IMPORTANT DOCUMENT FOR PROCESSING THE WARRANT FOR ARREST. SECTION 18 MUST
BE SIGNED BY THE COMMANDER (CO LEVEL AND ABOVE). FOR BLOCK 19, IT IS IMPORTANT TO ID ANY PECULIARITES IN APPEARANCE, TATTOOS, SCARS, MARKS, OR CHARACTERISTICS THAT WOULD ASSIST IN THEIR ARREST. SUBMIT PHOTOS WITH THE PACKET IF AVAILABLE AND INDICATE IF THE SOLDIER WAS SUSPECTED OF A CRIMINAL ACT OR PENDING UCMJ ACTION AT THE TIME OF ABSENCE. B. DA FORM 4187 (PERSONNEL ACTION PDY TO AWOL). ENSURE DISTRIBUTION IS MADE TO THE DEFENSE FINANCE ACCOUNTING SERVICE (DFAS), EMILPO TRANSACTION IS COMPLETED, DEFENSE ENROLLMENT ELIGIBILITY REPORTING SYSTEM (DEERS) IS UPDATED, AND SCAN TO USADIP FOR REVIEW. ONCE REVIEWED FOR ACCURACY AND COMPLETENESS, USADIP WILL RETURN TO DCO/BDE S1 FOR UPLOAD TO IPERMS. C. DA FORM 4187 (PERSONNEL ACTION AWOL TO DFR). ENSURE DISTRIBUTION IS MADE TO DFAS WITHIN 48 HOURS, DEERS UPDATED, AND SCAN TO USADIP FOR REVIEW. ONCE REVIEWED FOR ACCURACY AND COMPLETION, USADIP WILL RETURN TO DCO/BDE S1 FOR UPLOAD TO IPERMS. D. DD FORM 458 (CHARGE SHEET), SCAN TO USADIP FOR REVIEW. ONCE REVIEWED FOR ACCURACY AND COMPLETION, USADIP WILL RETURN TO DCO/BDE S1 FOR UPLOAD TO IPERMS. E. COMMANDER S 10 DAY AWOL LETTER TO NEXT OF KIN (NOK), SCAN TO USADIP FOR REVIEW. ONCE REVIEWED FOR ACCURACY AND COMPLETION, USADIP WILL RETURN TO DCO/BDE S1 FOR UPLOAD TO IPERMS. F. COMMANDER S 31 DAY DFR LETTER TO NOK, SCAN TO USADIP FOR REVIEW. ONCE REVIEWED FOR ACCURACY AND COMPLETION, USADIP WILL RETURN TO DCO/BDE S1 FOR UPLOAD TO IPERMS. G. COMBINED AWOL AND DFR LETTER TO NOK (FOR ONE DAY DROPS ONLY AS APPLICABLE), SCAN TO USADIP FOR REVIEW. ONCE REVIEWED FOR ACCURACY AND COMPLETION, USADIP WILL RETURN TO DCO/BDE S1 FOR UPLOAD TO IPERMS. H. DD FORM 93 (RECORD OF EMERGENCY DATA), VERIFY DOCUMENT IS IN IPERMS. I. DD FORMS 4/1, 2, 3 (ENLISTMENT/RE-ENLISTMENT CONTRACT), VERIFY DOCUMENT IS IN IPERMS. J. DD FORM 1966 (RECORD OF MILITARY PROCESSING), VERIFY DOCUMENT IS IN IPERMS. K. SF 86 (QUESTIONNAIRE FOR NATIONAL SECURITY POSITIONS), VERIFY DOCUMENT IS IN IPERMS. 4. USAR/ARNG SOLDIERS UNITS MUST VERIFY THE FOLLOWING ADDITIONAL DOCUMENTS IN IPERMS: ARNG/USAR INITIAL ACTIVE DUTY FOR TRAINING (IADT) AND ADT ORDER, USAR ASSIGNMENT ORDER FORMAT 440 OR MOB ORDER, ARNG DISCHARGE ORDER FORMAT 510 OR MOB ORDER. 5. EFFECTIVE UPON RELEASE OF THIS MESSAGE, ONLY PAS CHIEFS, INCONJUNCTION WITH HRC, FIELD SERVICES DIVISION, ARE AUTHORIZED TO COMPLETE THE DFR EMILPO
TRANSACTION TO REMOVE SOLDIERS FROM THE ACTIVE ROLLS ONCE THEIR PACKET IS APPROVED. INDIVIDUAL UNITS WILL NOT SUBMIT THE DFR TRANSACTION IN EMILPO. THIS CHANGE IS A RESULT OF ACTIVITIES ONLY SUBMITTING THE DFR TRANSACTION AND NOT SUBMITTING THE DFR PACKET TO USADIP. FIELD SERVICES DIVISION, HUMAN RESOURCES COMMAND, WILL CONTACT DCO/BDE S1 DIRECTLY REGARDING COMPLETION OF THE PACKET. 6. DFR PACKETS WILL NO LONGER BE MAILED HARD COPY, BUT WILL BE SCANNED TO USADIP PER INSTRUCTIONS IN PARAGRAPH 3. A SAMPLE DFR PACKET WITH INSTRUCTIONS AND ADDITIONAL RESOURCES IS AVAILABLE ON S1NET https://forums.bcks.army.mil/secure/communitybrowser.aspx?id=166639 UNDER AWOL/DFR/RMC. IN ADDITION, DCO/BDE S1s MUST HAVE AUTHORIZED OFFICIAL ACCESS TO IPERMS AND ABILITY TO UPLOAD DOCUMENTS. DCO/BDE S1s MAY CONTACT THE IPERMS ACCESS TEAM AT, COMMERCIAL 502-613-9109, DSN 983-8892 FOR ACCESS TO IPERMS. THE LINK FOR IPERMS TRAINING ONLINE IS https://ipermstraining.carson.army.mil/wbt/. INSTALLATION SJAs MUST ENSURE THEY HAVE ACCESS TO THE RESTRICTED IPERMS FILES TO VIEW THE ENTIRE DFR PACKET FOR UCMJ PROCESSING. 7. WAY AHEAD. CURRENTLY, THERE IS A BACKLOG OF OVER 1600 DFR PACKETS WAITING FINAL COMPLETION IN ORDER TO ISSUE AN ACTIVE WARRANT. USADIP AND FIELD SERVICES DIVISON, HUMAN RESOURCES COMMAND WILL CONTACT DCO/BDE S1 DIRECTLY TO CONFIRM THE STATUS OF MISSING PACKETS AND CORRECT ANY DEFICIENCIES. 8. FUNCTIONAL PROPONENTS: A. USADIP (DAPM-MPP-AD), FORT KNOX, KY 40121-5182, COMM 502-626-3717, DSN 536-3717. B. HRC, TAGD, FSD, INTEGRATION (KNOX-HRC-PDF), FORT KNOX, KY 40121-5406, COMM 502-613-8091, DSN 983-8091. 9. POINT OF CONTACT FOR THIS MESSAGE IS LTC SHAWN LOCKHART, FIELD SERVICES DIVISION AT COMM 502-613-8095, SHAWN LOCKHART@CONUS.ARMY.MIL OR MAJ STEPHEN L. CHRISTIAN, FIELD SERVICES DIVISION, INTEGRATION AT COMM 502-613-8091 OR DSN 983-8091, STEPHEN.CHRISTIAN2@US.ARMY.MIL.