Life to Eagle Scout
Today's Objective Requirements Eagle Project Write Up Eagle Scout Application Preparation for the Board of Review
What is an Eagle Scout One Who Sets Goals Leader / Supervisor Responsible Discipline Willingness to accept challenges Trustworthy Sets the Example Service to Others Planner
Requirements (By 18th Birthday) Be active in your troop for 6 months Scout Spirit Earn a total of 21 Merit Badges 10 more than you already have 5 of which must be Eagle Required While a Life, serve 6 months in a leadership position Eagle Scout Project Scoutmasters Conference Board of Review MUST be held within 90 days from the 18 th birthday
Questions Regarding Requirements
Eagle Scout Service Project
Eagle Scout Project Can start anytime after you make the rank of Life Should be for the community, church, or school Cannot be for a business or money making organization Cannot be for the BSA Cannot be for an individual personal gain Cannot be a fundraiser (fund-raising is permitted to raise money to purchase materials for the project) Any funds raised must be spent on the project or returned to the donors
Eagle Scout Project No minimum number of hours is required. The project is an individual matter; therefore, two Eagle Scout candidates may not receive credit for working on the same project. Must have substance and structure Should not cost the customer anything Should not cost you anything Involves Communication Planning Supervision
Project Examples Newspaper recycling boxes Landscaping for a church or school Build a foot bridge Storage Shed Plant trees in a local park Build a nature trail Paint the church classrooms Paint the outside of a building Build storage cabinets for a church Build a fence for a park Build a handicap ramp
Project Workbook Obtain a blank workbook from the Tidewater Council Office; or Use the electronic version www.scouting.org/filestore/pdf/512-927.pdf Should be organized, typed (preferred), and contain: What for Who Why With what How much How many Who will do it When will it be done How to do it
Project Description Project Name (this will also go on the Eagle Scout Application) Describe the project you plan to do Briefly (no more than 1/2 page) describe an overview of your project. Describe your vision as though you were telling a friend what you were going to do. Do not include the planning details of the project, as they will be described later.
Describe the project you plan to do. I plan to remove an existing fence, construct a shed and move materials into the shed for permanent storage.
Who Will Benefit and How Name the group or organization that you are doing the project for Describe how they will benefit Do not describe the project again
What group will benefit from the project? Our House Transitional Shelter (757) 123-4567 Name of religious institution, school, or community Telephone No. 1411 20 th Street Chesapeake VA 23322 Street address City State Zip Code My project will be of benefit the group because: The shelter needs a shed to store equipment such as shovels, hoses, lawnmowers, and other equipment. The shelter currently has no place to use as storage.
This concept was discussed with my unit leader on Date The project concept was discussed with the following representative of the group that will benefit from the project. Representative s name Representative s title Date of meeting Phone No.
Planning Details Present Condition Plans / Drawings / Designs Materials needed Tools needed Schedule Step-by-step instructions Financial Plan Helpers / Workers Adult supervision Work Site Transportation Project Approval Diary of events Hours Worked Changes
Present Condition Describe the current condition or situation that you are going to change Do not repeat the benefit Focus on creating a work picture
Present Condition: Presently, the home has no place to store materials. Instead they are stored in various places away from the home. At the home, there is currently 16 of fence on site with trashcans behind it. The area is visible from the street and has become a collection place for trash and debris.
Pictures Need pictures of the present condition Remember the people reviewing the project have not been on site to see it If you are building something, have a picture of the product if possible
Sketches or Drawings Size Dimensions Layouts Patterns Good tool to determine materials needed
Sketch Example
Sketch Example
Materials and Supplies Type / Description Quantity Cost Each Total Cost for Each Item Need estimates from at least 2 sources Include items that stay with the project Include items that support the project Include donated items
Materials List Example Lowes Description Size Cost Each Quantity Total Cost Remarks Lumber 2x4x8 $2.99 5 $14.95 Lumber 4x4x12 $4.97 16 $79.52 Mulch Cu Yds $25.00 3 $75.00 Paint Gal $14.95 3 $44.85 2 Penny Nails box $2.50 1 $2.50 3" Deck Screws box $3.15 1 $3.15 Paint Brushes 2 1/2 in $2.50 3 $7.50 Cement 40 lb bags $1.99 9 $17.91 Disposable Drop Cloth 9x12 $2.30 2 $4.60 Masking Tape 2 in roll $3.99 3 $11.97 Marble Bench 2' x 4' $399.00 1 $399.00 Donated by church TOTAL COST $660.95
Tools and Equipment Type Quantity Source Include such items as Generators Tillers Rental Tools Augers Safety Materials (1st aid kit, safety glasses, etc.)
Sample Tool List Tool Quantity Source Hammers 3 Dad Bow Saw 1 Mr. Adams Screwdrivers 3 Dad, Mr. Jones Drill 1 Dad Generator 1 Chesapeake Rental Post Hole Diggers 2 Mr. Smith Cordless Drill 1 Dad Extention Cord 2 Mr. Dixon and Dad Saw Horses 1 Sams construction Shovel 3 Dad, Mr. Jones & my brother Wheelbarrow 2 Church and Dad First Aid Kit 1 Troop Circular Saw 1 Dad Square 2 Dad and Mr. Adams
Step-By-Step Instructions Like a recipe in a cookbook. It should explain exactly what the workers are to do. Include a list of every task you can think of, and what order they will be done Who will do them, and how. Provide instructions that can be used to complete the project if you are not there
Schedule Make your best estimate of how long tasks will take What order they will be done Do not indicate actual date Day 1 Day 2 etc Can include start times Should also include number of people needed to complete each task
Day 1 (2 Adults and 2 Scouts) Day 3 (3 Adults and 8 Scouts) A Go to job site and apply "roundup" to the areas where the flowereds will be developoed. Allow one week to take effect. A Using chalk line, establish a reference point for the fence board to be installed B Sample Schedule and Step By Step Instructions Measure and Mark spots for post holes to be dug B Using the 2X6X10's, start at the first pole and start attaching them to the 4X4, using the 3" deck screws. Make sure that the boards are level Day 2 (3 Adults and 6 Scouts) C Continue step (A) with each succeeding pole A Dig post holes (make sure that the D Clean up debris distance from center to center does not exceed the length of the board) B Make 45 degree cuts on the end of the 4X4's C Place post in the holes that were dug D Tie chalk line to mark lebvel top of fence post E Pour 1/2 bag of quickcrete in post hole F Make post level (vertical) and up to the chalk line G Repeat steps E-F H Wet concrete with garden hose (don't need very much water) I Clean up debris
Sample Schedule and Step By Step Instructions Day 1 (4 Scouts and 2 Adults) Detail 1 Floor Framing and Skids Materials needed are three 2 x6 x8, two 2 x6 x12, and one 2 x4 x8. The three 2 x6 x8 will be cut into six 2 x6 x4 boards. The five 2 x6 x4 boards will be secured between the two 2 x6 x12 spaced evenly 36 apart. The 2 x4 x8 will be cut into four 2 x4 x24 sections and will be used to secure the shed to the ground at each of the corners of the shed. Day 2 (6 Scouts and 4 Adults) Detail 6 (Two) Side Walls Materials needed are two 2 x4 x10 boards, and eight 2 x4 x8 boards. These plans are to construct both of the side walls which are designed exactly the same. The top piece of the shed will be cut to a length of 2 x4 x 48 ¾. The bottom piece will be 2 x4 x48. Two pieces will be cut to 2 x4 x93, two more will be cut to 2 x4 x91, two more will be cut to 2 x4 x89, and the final two will be 2 x4 x87. The top piece of the shed is the 2 x4 x48 ¾ and the 2 x4 boards will be attached in descending order of lengths and spaced 14 apart.
Financial Plan Cost is a major milestone in your project How will you obtain your material How will you obtain the funds to purchase that material Donated Materials? Fund Raiser? Customer should not furnish money or material Include copy of letter to venders to solicit materials
Financial Plan I will go to local businesses to request donations and if needed will schedule a carwash to make up the money for which cannot be donated. I will have a copy of my eagle project to present when I go to these businesses to solicit for donations. Tidewater Deck & Fence 757-547-7900 2497 Number Ten Lane, Chesapeake, Va Princess Anne Lumber Co 757-487-2511 2792 Trade St, Chesapeake, Va Burton Lumber Co 757-545-4613 835 Wilson Road, Chesapeake, Va To hold a carwash. Date and Place is to be determined Materials needed for the carwash will be: Soap, Buckets, Hoses, Towels, Nozzles, and Sponges. The carwash will be advertised as free and donations are accepted. The total cost for renting the site and getting materials and food for volunteers is about $35.00.
Eagle Scout Candidate Name Troop, BSA Street Address City, State and Zip Code Date First and Last Name Title Company Street Address City, State, and Zip Code Dear Mr. My name is and I am a Boy Scout in Troop, from the Great Bridge area. I am years old. I have been in the Boy Scout Program since I was 11 and have I am presently working to achieve the rank of Eagle. I have completed all of the merit badge qualifications and I am now working on my Eagle Service Project. My Eagle Project is The following materials are needed to support my project: The total estimated cost of materials is $. I am writing to you requesting your support in allowing me to succeed in my project. Your contribution, in any part on the materials listed, or a money donation to purchase the material, would be greatly appreciated, not only by me, but also by all the community. I will need to begin my project by, in order to complete it in time to support the Park schedule. Your response will help me plan my work. Yours in Scouting,
Adult Supervision Boy Scout policy requires at least two adult leaders be present. At least one of them MUST have completed Youth Protection training (check with the Scoutmaster). It is your responsibility to ensure that this policy is followed. Don't assume that the right people will just 'be there' - - arrange, in advance. Do you want power tools operated by an adult?
I will have at least two adults on the worksite at all times and will verify with the Scoutmaster that at lease one has had Youth Protection training. All power tools will be operated by an adult. (another example is: The only power tools that can be operated by a youth are electric drills and jig saws)
Worksite Where is the work to be done What about bad weather Get permission from the owner / manager to conduct the work there
All work will be accomplished at Northwest Park, Equestrian area. In case of bad weather, we will have to reschedule to another weekend. I will confirm approval from the park ranger for each day we plan to work. I will arrange for the gate to be open as well.
Transportation and Food How are you going to move materials How will the workers get to the job site How will they get home What is the meeting place Any Special Transportation needed? BSA requires drivers to be adults when transporting Scouts for a Scout function What are you going to feed the workers?
I will move the lumber by pick up truck (my dad has one). If the workers need a ride, we will meet at the church at 8:00 a.m. I have two adults that will provide transportation from the church and home. Those that want to go directly to the work site, their parents will have to take them. We will cook hot dogs and serve chips and drinks at the work site. All drivers transporting Scouts will have to be 21 years old.
Project Approval Initial CONCEPT approval from Scoutmaster and customer Cannot get materials or start work until PROJECT PLAN APPROVAL signatures are obtained from: Customer Scoutmaster or advisor Troop Committee Chairman District Advancement Chairman
Project Approval Approval Signatures for Project Plan Project plans were reviewed and approved by Religious institution, school, or community representative Date Scoutmaster/Coach/Advisor Date Unit committee member Date Council or district advancement committee member Date Important note : You may proceed with your leadership service project only when you have Completed all the above mentioned planning details Shared the project plans with the appropriate persons Obtained approval from the appropriate persons
Final Write Up Hard Way Keep notes Gather notes and write essay type report Better Way is Diary Notes Each day you spend towards the project, write a short note.including the planning phase Include the length of time Positive and Negative things Little to do at the end
Sample Diary of Events June 12. My dad and I met with the park ranger and discussed the overall concept of the project. He explained to me that there were certain standards that had to be met in order to keep all the fences in the park looking the same. (2 HRS) June 16. Started writing up the planning phase of the project. I talked to my Scoutmaster, who provided me with some guidelines and suggestions. (1 ½ HRS) June 17. Made a list of materials needed for my project. (1 HR) June 22. Visited Lowe's to get the prices for the materials needed. (2 HRS) July 25. Met with Mr. Jones and reviewed my project write-up. He told me that I still needed to refine the schedule because I had too much to be done on the same day. day. (1 ½ HR)
Photographs Take a lot of pictures Before - During - After Capture the moments Share the experience See the results Will make it easier for Eagle Scout Board of Review members to understand the project
Records of Who Worked (Assisted By) Who Date How Long Have a sign in log at the worksite
Time Spent Time spent PLANNING Time spent EXECUTING Time spent by OTHERS Collect time from diary Collect time from Record of Who Worked
Time Spent Hours I Spent Working on the Project The length of time spent should be as adequate as is necessary for you to demonstrate your leadership of two or more individuals in planning and carrying out your project. Hours I spent: Planning the project 88 hours Carrying out the project 24 hours Total hours I spent working on the project: 102 hours Hours Spent by Scouts, Venturers, or Other Individuals Working on the Project Name Date No. of Hours John Smith June 24, 2010 4 Jim Jones June 25, 2010 6 Barry Johnson June 25, 2010 5
Time Spent Total number of hours others worked on the project: 79 For a grand total, add the total number of hours you spent on the project to the total number of hours others worked on the project: 181
Materials Required Materials Required to Complete the Project Type of Material Cost of Material Donations Received Name Amount
Changes Describe how you deviated from the original plan Go through each section of the plan and summarize the results versus the plan Change in Materials Change in Schedule Change in Tooling Change in Financial Plan What could be done better next time
Changes The original project plans were followed except the following changes: Instead of 2 x6 skids under the shed, we used cement patio blocks because I couldn t get salt treated wood and didn t want the supports to rot out from under the shed Two more joists were used in the front and back wall framing to allow for the side wall to be able to connect and so the joist spacing would be 16 on center Instead of using a 4 x4 x36 above the door for framing, we used two 2 x4 x36 from spare wood Added more plywood to roof plans to allow more overhang on the front and back walls Added a 2 x6 x10 to the back wall of the shed to mount hooks Repaired parts of the existing fence
Final Sign Off Signatures from Customer and Scoutmaster / Advisor Review with the Scoutmaster Discuss what you learned about: Planning Communication Leadership Discuss how you can apply the planning process in other areas of life
Final Sign Off Approvals for Completed Project Start date of project Completion date of project, including paperwork and final signature The project was started and has been completed since I received the Life Scout rank, and is respectfully submitted for consideration. Applicant s signature Date This project was planned, developed, and carried out by the candidate. Signature of Scoutmaster/Coach/Advisor Date Signature of the representative of religious institution, school, or community Date
Follow Up Thank You letters to the people who donated materials Pictures with the thank you letter Invite to the Eagle Scout Court of Honor
January 14, 2008 First Name Title Company Street Address City, State, Zip Code Dear Mr. My name is, a Life Scout in Troop, Chesapeake, Virginia. I recently completed my Eagle Scout project, which you were a part of. The project included. I would like to thank you for your donation of toward my project. The entire project was a total success. Many citizens of the community will benefit from the project, which was supported by the heartfelt donations made by you. It is people of the community and organizations like yours, that have helped keep the Scouting Organization alive and moving forward. All the Scouts and Scouters of the Tidewater Council and myself appreciate your assistance and participation in the project. If you should ever need our assistance or have any questions, please feel free to call me at home (757). Yours in Scouting
Questions Regarding the Eagle Scout Project
Eagle Scout Records Review
Records Review Get a copy of your advancement record from advancement chairman Collect all Blue Merit Badge cards If you are missing any cards, contact the counselor you had and request another Compare date completed on the cards with the date on advancement record If dates are different, the blue card is the official date. Make a manual change on the advancement record Notify advancement chairman
Merit Badge Cards USE THESE DATES DO NOT USE THESE
Records Review Compare advancement record to your Scout Handbook Board of Reviews. dates in the handbook should be compared to the advancement record..the handbook date is the official date. Merit Badges.All completed MB s should be listed in your handbook under the same rank, with the same completion date, as the advancement record..the Blue MB Card is the official date.
ALL DATES MUST BE THE SAME Eagle - Participation 11/01/00 - Scout Spirit 05/01/01 - Indian Lore MB 07/10/98 - Canoeing MB 07/19/98 - First Aid MB 04/28/98 - Fire Safety MB 07/19/98 - Wild Surviv MB 03/15/99 - Cit in Comm* MB 04/20/00 - First Aid MB 04/28/98 - Communication MB 05/01/01 - Camping MB 07/23/99 - Personal Fit MB 05/01/01 - Pos'n of Respons 12/31/00 - Eagle Project 02/17/01 - Scoutmaster Conf / / - Board of Review / /
Records Review Get a copy of your advancement record from advancement chairman All of these must match Advancement Record Blue Merit Badge Cards Scout Handbook Eagle Scout Rank Application
Questions Regarding Records Review
Eagle Scout Application Process Review all advancement records with advancement chairman Together fill out the Eagle Scout Application (use the latest publication) Signatures from Eagle Candidate Scoutmaster Committee Chairman Scout will give his Eagle Project Workbook to the advancement or committee chair Advancement chair or Committee chair take the completed application and Eagle Project Workbook to Council office
Eagle Scout Application Process The Service Center will review the Eagle Scout Workbook and return it to the unit representative. They will retain the Eagle Scout Application for processing and verification of information. Verification of Eagle Scout Application will be completed in a maximum of five (5) business days. The unit will be contacted to arrange pick-up of the verified application. (the unit can put a note on the application to mail it back to the advancement chair or committee chair or scoutmaster)
If you have no one from the church you must have your parents name
Make sure you have sufficient leadership time.6 months AFTER date of Life Scout board of review
Attach to this application a statement of your ambitions and life purpose and a listing of positions held in your religious institution, school, camp, community, or other organizations during which you demonstrated leadership skills.
Character Reference Each individual listed as a reference on the Eagle Scout Rank Application should provide a letter of recommendation on behalf of the Eagle candidate. These letters will be sent to the unit committee chair or unit advancement chair. Provide them with a self addressed and stamped envelope Every effort should be made to obtain these letters in a timely manner before the convening date of the board.
Character Reference As an alternative to a letter, the unit committee or advancement chair may interview an individual listed as a reference and report the results of the interview to the board of review. In the event that reference letters (or interviews) cannot be obtained from all references, the board shall determine if the reason(s) for the absence of a letter (or interview) are reasonable and satisfactory. After the Board of Review and the Eagle award has been returned from National the letters of reference will be destroyed. They will not be given to the candidate.
Preparation for Board of Review Records Review Scoutmasters Conference Character Reference Letters Statement of Life s Ambitions Eagle Scout Rank Application Board of Review
What to bring to the Board of Review Bring a folder or booklet for each Board Member containing the following: Eagle Scout Rank Application Statement of Life s Ambitions Advancement Record Eagle Project Workbook Camping Record Scout Handbook MB Cards and rank cards in a notebook (baseball card holders) Prepare your uniform
Board of Review Consist of 3-6 members at least one will be from the District Chaired by a Troop member Maturity Manners Appearance Questions will range from scouting experiences to national events How well you communicate How well you believe in yourself Stand for what you believe in What you got out of Scouting What you expect to do in the future Leadership Eagle Project
Summary Complete all requirements prior to 18 th Birthday Project 80% Planning 20% Execution Leadership Communication Planning DO NOT start project prior to having all signatures of approval Records All dates must match Book Advancement Sheet MB Cards Eagle Scout Application Board of Review 4 copies of Advancement and Camping records Project Eagle Scout Application Handbook Uniform Leadership Confidence Maturity
Questions Willie Adams Home 482-1264 Cell 407-3636 ScoutR@verizon.net http://www.bsatroop6.net