EVERYMAN EDUCATION AND COMMUNITY PRACTITIONER HANDBOOK January 2014
Contents 1. Staff Contacts 2. Everyman Safeguarding Policy 3. Health and Safety Policy 4. Risk Assessment & Sample Risk Assessment 5. Sample Report Form 6. Report Form 7. Evaluation Form 8. Sample Invoice 9. Practitioner Pay
Education and Community Staff details Creative Director Paul Milton 01242 512515 ext 230 paul.milton@everymantheatre.org.uk Any child protection disclosure or concern should be raised with Paul Head of Community Arts Camille Cowe 01242 512515 ext 231 camille.cowe@everymantheatre.org.uk Head of Education Louise Partridge 01242 512515 ext 278 louise.partridge@everymantheatre.org.uk Studio Production Manager Corin Hayes 01242 512515 ext 275 corin.hayes@everymantheatre.org.uk Education and Marketing Assistant Joanna Marshment 01242 512515 ext 255 Joanna.marshment@everymantheatre.org.uk
2.13 EVERYMAN THEATRE SAFEGUARDING We have established the following policy and procedures in line with good practice in order to provide as appropriate and safe a service as possible. Policy Aim There are five main elements to our policy: Ensuring we practice safer recruitment in line with the Local Safeguarding Children's and Adults Board (GSCB &GSAB). A reference copy is kept in the Theatre Secretary s office. Practice checking the suitability of staff and volunteers to work with children, young people and adults. Raising awareness of protection issues relating to children, young people and adults. Developing and then implementing procedures for identifying and reporting cases, or suspected cases, of abuse. Establishing a safe environment in which children, young people and adults can learn and develop in a way that is positive, creative and empowering for all participants. To train our staff and practitioners in good practice and to understand their duty of care to children, young people and adults whilst working for or on behalf of the Everyman Theatre. Policy Procedures We will follow the procedures set out by the Gloucestershire Safeguarding Children and Adults Boards (GSCB &GSAB). The Everyman Theatre will: Ensure it has a Designated Senior Member of Staff (DSMS) who will undertake appropriate training for this role. Ensure it has a member of staff who will act in the absence of the DSMS, who will undertake appropriate training for this role. Ensure every member of staff (including temporary and supply staff and volunteers) knows the name of each DSMS and their role. Ensure all staff and volunteers understand their responsibilities in being alert to the signs of abuse and responsibility for referring any concerns to the DSMS.
Be aware of and follow procedures set out by the GSCB where an allegation is made against a member of staff or volunteer. Ensure that the Everyman Theatre s Recruitment and Selection Policy is adhered to. Our procedures will be reviewed and up-dated in accordance with current legislation. New staff members and volunteers will be informed of the safeguarding arrangements. They will be directed to a copy of this policy. The induction programme will include basic safeguarding information. The Creative Director will be the DSMS with the responsibility for safeguarding. The Deputy Designated Senior Member of Staff is the Theatre Manager. The Everyman Theatre will ensure that a risk assessment is carried out and written down for all education and community projects. Staff/practitioners must not transport children or young people in any vehicle with or without permission from parents/carers. On school projects teachers must be present at all times in educational establishments or accompanying children for activities held at the Everyman Theatre Staff/practitioners must not be left in sole charge of children. [In accordance with The Education Act It is a legal requirement placed upon teachers to supervise students at all times.] During breaks in projects within educational establishments/organisations children, young people and adults must be supervised at all times. During breaks in projects outside of educational establishments children/young people must have written permission from parents or carers to leave the supervision of the practitioners. Staff/practitioner s behaviour and language must be appropriate and respectful at all times. Staff/practitioners will not allow the use of inappropriate behaviour or language from participants of projects to go unchallenged. Staff/practitioners will maintain a safe and appropriate distance from participants only making physical contact when it is absolutely necessary in relation to the particular arts activity and seeking agreement from the participant prior to the contact. In the event of any allegation of abuse by a child/young person/vulnerable adult the staff member/practitioner will immediately inform the Creative Director.(See section Allegations Against Staff) No information about participants of any young person s project is to be given to any other organisation or interested party without the express permission of the Creative Director. Staff/practitioners should aim to give constructive feedback at all times - making the process of the creative activity as important and empowering as the product.
Staff/practitioners must be easily identifiable to project participants. Information Sharing & Confidentiality We recognise that all matters relating to Child and Adult Protection are confidential. The DSMS or Deputy DSMS will disclose any information about a child, youngperson or adult to other members of staff on a need to know basis only. Staff must be aware that they have a professional responsibility to share information with other agencies in order to safeguard children, young people and adults. Staff must be aware that they cannot promise to keep secrets in regards to abuse or suspected abuse. Supporting Staff We recognise that staff who have become involved with a child, young person or adult who has suffered harm, or appears to be likely to suffer harm, may find the situation stressful and upsetting. We will support such staff by providing an opportunity to talk through their anxieties with the DSMS and to seek further support as appropriate. Allegations against staff We understand that anyone may make an allegation against a member of staff. If such an allegation is made, the member of staff receiving the allegation will immediately inform the Creative Director. The Creative Director on all such occasions will discuss the content of the allegation with the Local Area Designated Officer (LADO) responsible for allegations management following the GSCB s policy on allegations management. The contact number and email of the LADO is provided on the GSCB website www.gscb.org.uk If the allegation made to a member of staff concerns the Creative Director, the staff member will immediately inform the Chief Executive. All staff should be aware of their duty to raise concerns, where they exist, about the attitude or actions of colleagues. The contact number and email of the LADO is provided on the GSCB website www.gscb.org.uk Complaints or Concerns We recognise that listening to children and young people is an important and essential part of safeguarding them against abuse and neglect. To this end any expression of dissatisfaction or disquiet in relation to an individual will be listened to and acted upon in order to safeguard their welfare. We will also seek to ensure that the child or young person who makes a complaint is informed not only about the action the Everyman will take but also the length of time that will be required to resolve the complaint. Photographs Educational establishments and organisations that cater for children or young people may have strict codes of practice regarding the taking of photographs.
Photographs of participants taken during projects may only be taken with the specific approval and knowledge of the parties involved. (The organisation or educational establishment and parents) The Everyman Theatre will seek prior permission for photographs of workshop participants that are used for publications or exhibitions. Photographs and videos of children and young people must not be taken on personal devices and must be stored on authorised ICT equipment. Accidents Any situation where an accident has occurred on the theatre property must be logged in the Accident Book which is kept at Stage Door. Any accidents that occur on Education and Community projects taking place in other locations must be recorded and given to the Creative Director. In the event of an accident no medication is to be given. Recording Allegations/Concerns Any suspected abuse (Physical, Sexual, Emotional or Neglect) MUST be followed up by both the organisation responsible for the child, young person or adult and the Everyman Theatre. A record should always be made at the time of the allegation/concern, which should include the following: 1. The name, age and date of birth of the child/young person/vulnerable adult 2. The home address and telephone number of the child/young person/vulnerable adult. 3. A precise, uninfluenced account of what the child/young person/vulnerable adult has said recorded at the time of the allegation. It is important the child/young person/vulnerable adult is not questioned in any detailed way about the allegation as this is the role of either the police or the social services department. 4. Details of witnesses to the incidents. 5. Details of anyone alleged to be the abuser. Contacts Creative Director 01242 512515 ext 230 Theatre Manager 01242 512515 ext 206
HEALTH, SAFETY AND FOOD SAFETY POLICY STATEMENT The Everyman Theatre takes very seriously its responsibilities with regard to Health and Safety and to enable these duties to be carried out, it is the Organisation s intention to ensure that responsibilities for health, safety, fire and hygiene matters are effectively assigned, accepted and fulfilled at all levels within the organisational structure. We will also ensure that all reasonable steps are taken and due diligence exercised to safeguard the safety, health and welfare of all employees, residents, visitors and members of the public who may be affected by our operations. HEALTH AND SAFETY 1. It is the policy of our Organisation, so far as is reasonably practicable, to ensure that:- a) Adequate resources are provided to ensure that proper provision can be made for Health, Safety, Fire, Food Safety, and Hygiene. b) Risk Assessments are carried out and periodically reviewed. c) The provision and maintenance of plant and systems of work are safe and without risks to health. d) Arrangements for use, handling, storage, and transport of articles and substances for use at work are safe and without risks to health. e) There is adequate information on articles and substances for use at work so they are safe and without risk to health. f) Where appropriate, health surveillance will be provided for employees. g) The maintenance of all plant, machinery and equipment is safe, not only for employees and subcontractors but also for any person who may be affected by operations, or premises, under our control. h) The working environment of all employees is safe and without risks to health and that adequate provisions are made with regard to the facilities and arrangements for their welfare at work. i) Access to and exit from the workplace is safe. j) Monitoring activities are undertaken to maintain agreed standards. 2. It shall be the duty of all employees at work:- a) To take reasonable steps for the health and safety of themselves and of all other persons who may be affected by their acts or omissions at work. b) To co-operate with our Organisation in pursuance of health and safety, and follow company rules re best practice. c) Not to interfere with or misuse anything provided in the interests of health and safety. d) To always follow company rules re the wearing of protective clothing, i.e. hardhats, gloves etc. Failure to do so will be regarded as gross misconduct. e) On no account attempt to repair machinery of any description unless specifically employed to do so. Always refer to qualified personnel.
FOOD SAFETY It is the policy of our Organisation to do all that is reasonable, and to exercise all due diligence to ensure that:- 1. No food is rendered injurious to health by the addition or subtraction of articles or substances or the use of any process or treatment. 2. Food we sell for human consumption, offer or advertise for such consumption, or have in our possession for the purpose of such sale or preparation for sale, OR deposit with, or consign to, any other person for the purpose of such sale or preparation for such sale complies with all food safety requirements. 3. Food sold by our Organisation is of the nature or substance or quality demanded by the purchaser. 4. Food sold, or displays with any food offered or exposed for sale or in our possession for the purpose of sale; has a label, whether or not attached to, or printed on the wrapper or container, which properly and accurately describes the food and is unlikely to mislead as to the nature or substance or quality of the food. 5. We undertake and periodically review risk assessments relating to food safety. 6. Food safety standards are regularly monitored and maintained. General 1. All employees will be provided with such information, instruction, training and supervision as is necessary to secure their safety and the safety of others who may be affected by their actions. 2. There are established and maintained effective procedures for consultation between all levels of management and employees within our Organisation on all matters relating to health, safety and welfare. 3. The Health, Safety and Food Safety Policy will be reviewed, amended and updated as and when necessary. Communication of any such changes will be made to all employees. Detailed information concerning Safety and Food Safety that is applicable to all employees can be found in the Employee Information Binder available for staff to read in the Green Room. General Responsibilities - Reminder Occupational Health & Safety is a legal requirement and essential in any industry. Health & Safety affects all working practices, employers, and employees, and we all have a duty of care to ensure we achieve good standards of care. It is an offence to disregard health and safety policies and individual responsibilities, and may lead to disciplinary procedures being brought against employers and employees. You are responsible for bringing potential Health and Safety hazards to the attention of your line manager. Details of the Theatre Policy and individual responsibilities with regard to health and safety are clearly stated in the Health and Safety induction pack which you are required to read and understand, copies of which are available from your Line manager. These guidelines must be followed at all times. Blatant disregard towards Health and Safety at work, carelessness, negligence and deliberately, or knowingly breaching a Theatre rule on Health and Safety will be regarded by the Theatre as a serious disciplinary offence and may lead to summary dismissal without notice or pay in lieu of notice.
Practitioner Guide To Risk Assessment The law requires that we ensure that all of our workshops and activities are covered by a risk assessment. As a leading practitioner the responsibility lies with you to make your workshop as safe as possible. Please refer to the template provided: There are five columns, Hazard, Likelihood, Impact, Risk and Safety Measures in Place. Below are brief descriptions of what is required in each column. Hazard Any dangers at all and who is at risk Likelihood Rating from 1-5, the likelihood of a potential injury (1=very unlikely, 2=unlikely, 3=possible, 4=likely, 5=very likely) You need to get this number as low as possible by implementing safety measures Impact Rating from 1-5, the severity of a potential injury, this number is unaffected by your safety measures you simply make it less likely (fire will always be 5) 1 = No real harm: No more than an inconvenience, discomfort, frustration 2 = A single injury which requires some first aid treatment 3 = A single injury which requires hospitalisation or injuries to a number of people who require first aid treatment 4 = A single death, life threatening injury or life threatening injuries to a number of people who require hospitalisation 5 = Multiple deaths / Life threatening injuries Risk Likelihood multiplied by Impact With this formula we find our risk rating which will be used to judge whether or not something can ethically be done. As a matter of course we will not allow anything above 5, anything slightly above will be reviewed. If you have serious danger you need to make it very unlikely. A risk assessment has to be done honestly to be of any use. Likelihood Hazard 5 4 3 2 1 5 25 20 15 10 5 4 20 16 12 8 4 3 15 12 9 6 3 2 10 8 6 4 2 1 5 4 3 2 1 Dark grey = not permissible Medium grey = reviewed Light grey = yes, providing that risk assessment is accurate Red = not permissible, Orange = reviewed, Yellow = yes, providing that risk assessment is accurate
Safety measures in place These are the measures that you will put in place to make hazards less likely. Please refer to template for examples. The most important aspect of risk assessment is to demonstrate a thought process and that you have considered all eventualities. We are here to help you with any queries but it is appropriate that this thought process is yours.
DATE SCHOOL /ORGANISATION NAME OF TEACHER / ORGANISER NAME OF WORKSHOP: NAME OF Practitioner: COMMENTS What did you think of the workshop? Please circle: 5) Excellent 4) Very Good 3) Good 2) Satisfactory 1) Unsatisfactory Please give reasons for your choice: What did you like most about it? Why? What would you change? Was there anything that you would like us to add? What other workshops would you like us to provide? PLEASE RETURN TO: EDUCATION AND COMMUNITY DEPARTMENT, EVERYMAN THEATRE REGENT STREET CHELTENHAM GLOUCESTERSHIRE GL50 1HQ. TEL 01242512515 ex 278 Fax: 01242 224305 email: louise.partridge@everymantheatre.org.uk Many Thanks
Self Employed Practitioner Pay One off Workshops: Lead Practitioner Basic Rate: 40 for 1 hr session 80 for 2 hr session 100 for a half day 150 for a whole day. Travel Expenses: Basic Rate 8 per day if the venue or the practitioner is based outside of Cheltenham. Support Practitioner Basic Rate: 17.50 for 1 hr session. 26 for 2 hr session. 34.50 for 3 hr session 43 for 4 hr session. 50 for 5 hr session. Travel Expenses: Basic Rate 8 per day if the venue or the practitioner is based outside of Cheltenham. Please note that for longer term projects there may be different rates paid.