Saint Aubin, May 15, 2017 Dear Madams/Dear Sirs, We are pleased to invite your company to participate in the 6th Accelerator Reliability Workshop, ARW 2017 that will take place in Versailles, France, from October 15 to October 20, 2017. ARW 2017 is hosted by and supported by ESRF, GANIL, Institut Curie and the French Physics Society. It follows in the tradition of successful workshops started by the ESRF (Grenoble 2002), TRIUMF (Vancouver 2009), ithemba (Cape Town 2011), the Australian Synchrotron (Melbourne 2013) and SNS (Knoxville 2015). The ARW gathers the worldwide accelerator community to meet and enhances the sharing of experiences on operating reliable facilities. The workshop fulfills the need to improve information exchange on technical issues and equipment reliability. It facilitates the opportunity for individuals to share their problems and solutions with their peers from other facilities, worldwide. We invite you to visit ARW 2017 website. We do believe that ARW 2017 is indeed a very beneficial platform for your company. Two one-hour sessions are identified in the workshop program as a privilege time to present products and development related to the main thematic of the event. We would like to invite you to start scheduling your participation as an industrial exhibitor or sponsor. Different options are available, which are detailed in the next pages. If you wish to join us, please fill in and send in the registration form. For any further inquiries concerning exhibiting and sponsoring ARW 2017, please contact LOCARW2017@synchrotron-soleil.fr. Should you have any questions and/or require further information, please do not hesitate to contact us. We are looking forward to hearing from you soon. Kindest regards, On behalf of the Local Organizing Committee, Dr. Laurent S. Nadolski Local Chair. Phone: +33 (0)689437045 SYNCHROTRON SOLEIL Société Civile au capital de 12.000
Exhibition and sponsoring information Companies willing to participate in the industrial exhibition or the sponsoring of the workshop can choose one or several of the following options. 1. Commercial booth at the exhibition, 1500 (excluding VAT) This offer includes: a reserved booth in one of the workshop rooms during the dedicated sessions to exchange with the workshop participants, your company logo and link on the conference website and 1 color page for advertising in both the Book of Abstracts (A4 format) and the website. The company will have to supply the name of the participant, for this name will be registered in the Invoice/Receipt. The attendance fee can be obtained at the special price of 500 (excluding VAT). Only one company per table will be accepted. The attendance fee includes: The attendance to all conference sessions; The conference bag or goodie; Lunches and coffee breaks The social program: Welcome Cocktail, the Gala dinner, the visits of SOLEIL and CPO. 2. Advertising on the website, 400 (excluding VAT) This offer includes: your company logo and link on the conference website and 1 color page for advertising in the Book of Abstracts (A4 format). 3. Sponsor of one of the social events: Your company can sponsor one or several of the events scheduled in the social program: - The Welcome Cocktail on Sunday evening, 15 of October 2017, at least 800 (excluding VAT). - The Gala Dinner on the evening of Tuesday, 17 October 2017, at least 1000 (excluding VAT) 4. Sponsor of one of the Best Poster Awards, 500 (excluding VAT) 5. Other choice of sponsoring possible (please contact us) 2
SYNCHROTRON SOLEIL Société Civile au capital de 12.000
EXHIBITION and SPONSOR REGISTRATION FORM Fill out the Exhibition Registration Form and send it to LOCARW2017@synchrotron-soleil.fr Company name: E-mail: Company web site: Company Address: City & Country: Contact person: Job title: Phone: Name of the participant included in the set number 1: Attendance (500 ex. VAT/person): Name of the additional participant1: Name of the additional participant 2: REGISTRATION FOR 1. Commercial booth at the exhibition (1500 ex. VAT) r 2. Advertising on website and in the on-line book of abstracts (400 ex. VAT) r 3.1 Sponsor of the welcome reception (min. 800 ex. VAT) r 3.2 Sponsor of the conference dinner (min. 1000 ex. VAT) r 4. Sponsor of one of the two Best Poster Awards, 500 (excluding VAT) r 5. Other Proposal of Sponsoring ( ) r SYNCHROTRON SOLEIL Société Civile au capital de 12.000
Payment terms -------- Payment by check -------- Made out to and write back the following reference: International workshop ARW 2017 /69160600 Thank you for submitting your check at the address below accompanied by the registration form: Mrs. Deborah IORIO L'Orme des Merisiers Saint Aubin - BP 48 91192 GIF-SUR-YVETTE Cedex -------- Payment by bank transfer -------- Thank you for transmitting your payment by bank transfer to the following account number: International Bank Account Number (IBAN): FR76 3000 4006 8400 0100 8245 430 Code d'identification bancaire (BIC): BNPAFRPPXXX with mentioning your name and the workshop reference: Name/ARW2017/69160600 Your registration will be definitive as soon as your payment is received 5