PERSONNEL COMMISSION HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

PERSONNEL COMMISSION HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT Personnel Commission Meeting Agenda: February 5, 2013

PERSONNEL COMMISSION HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT 15959 East Gale Avenue City of Industry, California 91746 AGENDA REGULAR MEETING February 5, 2013 4:30 P.M. Board Room Meeting called to order by at p.m. PLEDGE OF ALLEGIANCE: ROLL CALL: Anita Ford, Chair Sharon Aguilar, Vice Chair Scott Pilch, Personnel Director Joan Stiegelmar, Senior Personnel Analyst Carol Kelly, Personnel Assistant I. REQUEST TO SPEAK TO AGENDA (NON-AGENDA) ITEMS This is the appropriate point in the agenda for those present to speak to any item on the agenda. Those who wish to speak to any item of concern not on the agenda (no action will be taken at this time). II. GENERAL FUNCTIONS REFERENCE ACTION 1. Appoint Ms. Anita Perez to the Personnel Commission Moved by as the Board appointee for a term from February 5, 2013 Seconded to December 1, 2014. Vote 2. Oath of Office 1 No Action Required 3. Election of Officers of the Personnel Commission for the Term of December 1, 2012 to December 1, 2013. * Page 1 of 4

Election of the Chair Election of the Vice Chair Moved by Seconded Vote Moved by Seconded Vote 4. Approve the agenda as submitted or amended. Moved by Seconded Vote 5. Approve minutes of the regular meeting 2 Moved by of November 6, 2012. Seconded Vote 6. Communications III. SELECTION PROCESS REFERENCE ACTION 1. Receive Test Plan information. 3 No Action Required 2. Receive Limited Term Assignment Report 4 No Action Required 3. Receive Provisional Assignment and 5 No Action Required Working-Out-of-Class Report 4. Approve ratification of the following Sep. Doc. Moved by eligibility list(s): A. Seconded Vote Accounting Supervisor, #0114/0912 Attendance Clerk, #0310/0912 Cafeteria Worker I, #0506/0912 Director of Transportation, #1730/0912 Family Services Specialist, #0216/0912 Food Service Supervisor, #0504/1112 I.A. Classroom Bilingual, #0212/1012 Office Assistant, #0344/0812 Senior Purchasing Technician, #0134/1012 Stock Delivery Worker, #1202/1012 Web Software Engineer, #0424/1012 * Page 2 of 4

5. Ratify removal of the following eligible(s) Sep. Doc. Moved by in accordance with the Personnel Commission B. Seconded Rule 6.1.11: Vote Child Development Technician, List #0206/0312 Eligible #2 Custodian I, List #0806/0412 Eligible #4 IA I Special Education, List #0260/0612 Eligible #4 Office Assistant, List #0344/0812 Eligible(s) #4, #12, #14, #15 Senior Office Assistant, List #0346/0612 Eligible #8 IV. CLASSIFICATION AND SALARY REFERENCE ACTION 1. Ratify the abolishment of the following 6 Moved by Classifications in accordance with Seconded Personnel Commission Rule 3.2.7C: Vote Correctional Clerk Correctional Clerk Typist III Correctional Delivery Clerk Correctional Education Office Manager Correctional Program Assistant Correctional Secretary II None V. RULES AND REGULATIONS VI. CHARGES AND HEARINGS None VII. OTHER REFERENCE ACTION 1. Unfinished Business No Action Required 2. Adjourn to Closed Session No Action Required Government Code 54957: Public Employee Performance Evaluation Title: Personnel Director Adjourned to Closed Session p.m. * Page 3 of 4

Reconvened to regular meeting p.m. 3. Commissioner s Comments No Action Required NEXT REGULAR MEETING Date: March 5, 2013 Time: 4:30 p.m. Location: Board Room ADJOURNMENT: p.m. Pursuant to Government Code 54957.5, a copy of all documents related to any item on this agenda that have been submitted to the Commission may be obtained from the Commission office, 15959 E. Gale Avenue, City of Industry, CA 91716. Persons requiring accommodation in order to view the agenda or participate in the meeting, may make the request for accommodation to the Assistant Superintendent, Business Services at 555-423-7986 at least 24 hours in advance of the meeting. (Government Code 54954.2 (a) 1.) Page 4 of 4

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OATH OF OFFICE FOR PERSONNEL COMMISSIONER I, Anita Perez, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Anita Perez Subscribed and sworn to before me This 5 th day of February, 2013 Scott B. Pilch, Director

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PERSONNEL COMMISSION HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT MINUTES OF THE REGULAR MEETING OF November 6, 2012 PRELIMINARY SECTION CALL TO ORDER MEMBERS PRESENT STAFF MEMBERS PRESENT OTHERS PRESENT The meeting of the Personnel Commission of the Hacienda La Puente Unified School District was called to order by Ms. Anita Ford, Chair, at 4:30 p.m., in the Board Room, 15959 East Gale Avenue, City of Industry, California. Ms. Anita Ford, Chair Ms. Sharon Aguilar, Vice Chair Ms. Sandy Johnson, Member Mr. Scott Pilch, Personnel Director Ms. Joan Stiegelmar, Senior Personnel Analyst Ms. Jennifer Chen, Associate Personnel Analyst See Visitor s Register I. REQUEST TO SPEAK TO AGENDA/NON-AGENDA ITEMS 77. Ms. Cobos, SEIU President, presented flowers to Ms. Johnson to thank her for many years of dedicated service. II. GENERAL FUNCTIONS AGENDA APPROVED AS AMENDED 78. MSC-U Ms. Aguilar Ms. Johnson Vote 2-0 APPROVED MINUTES AS AMENDED 79. MSC-U Ms. Aguilar Ms. Johnson Vote 2-0 Minutes amended to change the date May 4 th, 3013 to May 4 th, 2013. COMMUNICATIONS 80. Ms. Ford thanked Ms. Johnson for her service and wished her the best of luck with her move. 81. Mr. Pilch presented Ms. Johnson with a thank you card from the Personnel Commission and staff for her service on the Commission. 82. Mr. Pilch reminded the Commission regarding the PCASC dinner meeting on Dec. 5 th and the CSPCA conference in February 2013. 83. Mr. Pilch informed the Commission that Ms. Stiegelmar, Ms. Chen, and he would be attending the Personnel Testing Counsel of Southern California conference on November 9, 2012. Page 1 of 3

84. Mr. Pilch reported there were 24 attendees, including Ms. Aguilar, at the 4 th New Hire Orientation on November 1, 2012. He thanked Ms. Stiegelmar and the staff. 85. Mr. Pilch introduced the new Personnel Assistant, Ms. Carol Kelly. 86. Ms. Aguilar commented that the New Hire orientation was excellent for all new employees and thanked everyone who was involved in coordinating this event. III. SELECTION PROCESS RECEIVED TEST PLAN 87. Received Test Plan. No Action Required. RECEIVED LIMITED TERM ASSIGNMENT REPORT 88. Received Limited Term Assignment Report. Limited Term Assignment Report amended to change the location from Transportation to Food Services for Cafeteria Worker I, Keiko Nakagawa. RECEIVED PROVISIONAL ASSIGNMENT AND 89. Received Provisional Assignment and Working Out of Class WORKING OUT OF CLASS REPORT Report. No Action Required. RATIFIED ELIGIBILITY LISTS 90. MSC-U Ms. Aguilar Ms. Johnson Vote 2-0 Approved ratification of the following eligibility lists: Lead Grounds Worker, #0820/0912 Mechanic III, #1314/0812 Personnel Assistant, #0908/0812 Piano Accompanist, #0269/0812 91. Ms. Johnson inquired if there was an adequate number of applicants for the Piano Accompanist position. Ms. Stiegelmar responded that we received many more applicants than expected. She stated it was one of the most enjoyable exams to run. RATIFIED REMOVAL OF ELIGIBLES 92. MSC-U Ms. Aguilar Ms. Johnson Vote 2-0 Approved ratification of the following Eligible(s) for removals in accordance with Personnel Commission Rule 6.1.11: Attendance Clerk, List #0310/0512 Eligible(s) #1 Cafeteria Worker I, List #0506/0312 Eligible(s) #12, 16 Page 2 of 3

Campus Security Officer, List #1102/0212 Eligible(s) #2 Media Center Aide, List #0704/0512 Eligible(s) #2 Office Assistant, List #0344/1011 Eligible(s) #20 Senior Office Assistant, List #0346/0612 Eligible(s) #3 IV. CLASSIFICATION AND SALARY APPROVED REVISED CLASSIFICATION 93. MSC-U Ms. Johnson Ms. Aguilar Vote 2-0 Approved revised class description for Food Service Supervisor. APPROVED FIELD OF COMPETITION 94. MSC-U Ms. Johnson Ms. Aguilar Vote 2-0 Approved the field of competition change for the classification of Senior Office Assistant from Promotional Only to Promotional and Open Competitive with the Promotional List Taking Precedence. V. RULES AND REGULATIONS 95. None VI. CHARGES AND HEARINGS 96. None VII. OTHER UNFINISHED BUSINESS 97. None CLOSED SESSION 98. None COMMISSIONERS COMMENTS 99. None NEXT REGULAR MEETING 100. The next regular meeting is scheduled for TUESDAY, DECEMBER 4, 2012 at 4:30 p.m. Meeting adjourned at: 4:46 p.m. Submitted by Scott Pilch Personnel Director Approved by Date Chair Page 3 of 3

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PERSONNEL COMMISSION February 2013 TEST PLAN Classification Req to test rec'd Posted Closed Days Posted Field of Comp Written Test S.I./Perf Test List Established Accounting Supervisor 1 09/04 09/10 10/18 28 OPP 11/15 12/13 12/21 43 AM Attendance Clerk 09/14 09/26 10/16 15 OPP 11/08 PT:12/5,12/6,12/7 SI: 1/09 & 1/10 1/18 53 JC Cafeteria Worker I 09/21 09/24 10/12 15 O&P 11/01 11/28 12/06 36 AM Campus Security Officer 01/28 01/29 02/20 15 O&P AM Director of Transportation 09/05 09/10 09/28 15 O&P n/a 10/25 11/02 25 JC Family Services Specialist 09/07 09/24 10/12 15 O&P n/a 11/14 11/26 28 JC Food Service Supervisor 10/18 11/13 12/05 15 O&P n/a 1/16 1/25 25 JR Grounds Worker I 12/06 01/08 01/29 15 O&P 02/14 JR Grounds Worker II 12/06 01/08 01/29 15 P CK 2/21 & Human Resources Assistant 01/07 01/11 02/01 15 O&P 2/22 AM I.A. Classroom - Bilingual 09/04 10/01 10/19 15 O&P 11/13 12/12 12/20 41 AM Mechanic II 01/07 01/14 02/04 15 O&P JC Office Assistant 08/03 08/06 08/24 15 O&P 09/14 10/16 & 11/07 11/16 58 JR Senior Office Assistant 10/29 10/31 11/21 15 OPP 12/20 1/23 & 1/24 AM Senior Purchasing Technician 09/07 10/10 10/30 15 P n/a 11/29 12/07 25 JR Stock Delivery Worker 10/03 10/10 10/30 15 O&P 11/28 12/19 1/07 39 JR Web Software Engineer 10/10 10/12 11/01 15 O&P n/a 11/27 12/05 21 SP Bus. Days From Closing Recruiter 1: Recruitment extended due to lack of qualified applicants.

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LIMITED TERM ASSIGNMENT REPORT Employee Classification Location Issue_dt GONZALEZ,DELIA INSTR AIDE/FOR LANG Nelson Elementary 01/04/13 GONZALEZ,DELIA INSTR AIDE/FOR LANG Nelson Elementary 12/05/12 GONZALEZ,DELIA INSTR AIDE/FOR LANG Nelson Elementary 11/05/12 GONZALEZ,DELIA INSTR AIDE/FOR LANG Nelson Elementary 10/05/12 MARTINEZ,JOSE CAMPUS SECURITY OFFICE Academic & Comm. Program 01/02/13 MARTINEZ,JOSE CAMPUS SECURITY OFFICE Academic & Comm. Program 12/03/12 MARTINEZ,JOSE CAMPUS SECURITY OFFICE Academic & Comm. Program 11/01/12 MENDEZ DE MAGANA,MARIA MEDIA CENTER AIDE Kwis Elementary 01/04/13 TAPIA,SANDRA FAMILY SERV SPECIALIST Amar Center 01/04/13 TAPIA,SANDRA FAMILY SERV SPECIALIST Amar Center 12/05/12 TAPIA,SANDRA FAMILY SERV SPECIALIST Amar Center 11/09/12

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PROVISIONAL ASSIGNMENT AND WORKING OUT OF CLASSIFICATION REPORT February 2013 Education Code Sections on Provisional Assignment 45287. When no eligibility list exists for a position in the classified service, an employee may receive provisional appointments which may accumulate to a total of 90 working days. A 90- calendar-day interval shall then elapse during which the person will be ineligible to serve in any full-time provisional capacity. No person shall be employed in provisional capacities under a given governing board for a total of more than 126 working days in any one fiscal year, except that when no one is available on an appropriate eligibility list for a part-time position, as defined in Section 45256, successive 90 working days provisional appointments may be made to the part-time position for a total of more than 126 working days in any one fiscal year. 45288. The personnel commission may authorize the extension of a provisional employee's assignment for a period not to exceed 36 working days provided the following requirements are met: (a) An examination for the class was completed during the first 90 working days of his provisional assignment. (b) Evidence satisfactory to the personnel commission is presented indicating: (1) That an adequate recruitment effort has been and is being made. (2) That extension of the provisional assignment is necessary to carry on vital functions of the district. (3) That the position cannot be satisfactorily filled by use of other employment lists or procedures. Provisional Last: First: Current Classification: WOC as: Location: For: Reason: Start Date: End Date: Details: Caballero Rocio Attendance Clerk Adult School Office Manager Willow Admin N/A Vacancy 1/7/13 3/7/13 Espinoza Mary Purchasing Technician Sr. Purchasing Tech. District Office N/A Vacancy 11/05/12 1/31/13 Moreno Pejthaveeporende Julie Pranee Senior Accounting Technician Senior Accounting Technician Richardson Kendall Financial Analyst Accounting Supervisor Finance N/A Vacancy 10/1/12 12/31/12 Accounting Supervisor Finance N/A Vacancy 10/1/12 12/31/12 Coordinator of Risk Management DO Benefits office Vacancyfilled off E.L. Vacancyfilled off E.L. Vacancy E.L. 12/21/12 Vacancy E.L. 12/21/12 N/A Vacancy 1/2/13 3/31/13 Vacancy - Soto Alejandra Office Assistant Secretary I Workman HS N/A Vacancy 1/7/13 3/7/13 Tellez Phillip Grounds Worker II Maintenance Worker Facilities (M&O) N/A Vacancy 10/1/12 1/18/13 Ueza Jose Grounds Worker II Maintenance Worker Facilities (M&O) N/A Vacancy 1/8/13 1/18/13 Vacancy E.L. 4/27/12 Vacancy - filled off E.L. Vacancy filled off E.L. Page 1 of 3

Working Out of Class PROVISIONAL ASSIGNMENT AND WORKING OUT OF CLASSIFICATION REPORT February 2013 Last: First: Current Classification: WOC as: Location: For: Reason: Abedinejan Delmy Cafeteria Worker I Cafeteria Worker II Wilson HS Pensri Sagarminaga Start Date: End Date: WOC 1/7/13 3/29/13 Alayoubi Sofia Cafeteria Manager I Cafeteria Manager II Fairgrove Rosa Marton LOA 11/5/12 1/31/13 Castro Anna Cafeteria Worker I Cafeteria Worker II California ES Maritza Ventura WOC 8/24/12 1/31/13 DeAnda Ruben Custodian I Custodian II Wilson HS Robert Fraijo LOA 10/09/12 2/28/13 Di Pietro Marcello Custodian I Grounds Worker I Workman HS James Velasquez WOC 10/1/12 1/18/13 Esparza Aurora Cafeteria Worker I Cafeteria Worker II Palm ES Angela Gonzalez WOC 8/27/12 2/28/13 Fernandez Gilbert Grounds Worker I Grounds Worker II Facilities (M&O) Jose Meza WOC 10/3/12 12/31/12 Gomez Analouise Cafeteria Manager I Cafeteria Manager III Los Altos HS Dee Houston LOA 8/27/12 2/28/13 Gonzalez Angela Cafeteria Worker II Cafeteria Manager I Palm ES Ana Gomez WOC 8/22/12 2/28/13 Gutierrez Raylene Office Assistant Office Manager Sierra Vista Middle School Laura Silva WOC 11/18/12 12/16/12 Leyva Rosalia Cafeteria Worker II Cafeteria Manager I Los Molinos Violet Enriquez LOA 11/13/12 1/31/13 Martinez Diane Custodian I Custodian II Del Valle Robert Galvan LOA 11/6/12 11/30/12 Martinez Diane Custodian I Custodian II Del Valle Robert Galvan LOA 1/2/13 1/11/13 Orellana Avra Cafeteria Worker II Cafeteria Manager I Grazide Sofia Alayoubi WOC 10/05/12 10/19/12 Orellana Avra Cafeteria Worker II Cafeteria Manager I Grazide Sofia Alayoubi WOC 11/5/12 1/31/13 Patton Timothy Athletic P.E. Technician (Male) Plant Supervisor La Puente HS Robert Abeyta LOA 12/7/12 12/16/12 Pena Louie Maintenance Worker Maintenance Glazier Facilities (M&O) Bill Nickel Vacation 10/24/12 11/21/12 Plascencia Yolanda Cafeteria Worker I Cafeteria Worker II Grazide Avra Orellana WOC 11/5/12 1/31/13 Sagarminaga Pensri Cafeteria Worker II Cafeteria Manager III Wilson HS Linde Mendivil LOA 1/7/13 3/29/13 Sims Victor Grounds Worker I Grounds Worker II Facilities (M&O) Jose Meza WOC 1/8/13 1/18/13 Page 2 of 3

PROVISIONAL ASSIGNMENT AND WORKING OUT OF CLASSIFICATION REPORT February 2013 Stimmel Steve Warehouse Delivery Warehouse Worker Supervisor District Warehouse Mike McCaffrey LOA 11/12/12 3/14/13 Urbina John Custodian II Athletic P.E. Technician (Male) La Puente HS Timothy Patton WOC 12/7/12 12/16/12 Velasquez James Grounds Worker I Grounds Worker II Facilities (M&O) Phillip Tellez WOC 1/2/13 1/18/13 Ventura Maritza Cafeteria Worker II Cafeteria Manager I Bixby Mary Farias LOA 11/13/12 1/31/13 Yamakawa Patrick Custodian II Lead Custodian La Puente HS John Gomez LOA 12/10/12 12/21/12 Zavala Veronica Cafeteria Worker I Cafeteria Worker II Fairgrove Rosalia Leyva WOC 11/12/12 1/31/13 Page 3 of 3

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CLASSIFICATION ABOLISHMENT Report Date: February 5, 2013 I. Recommendation The Personnel Director recommends that in accordance to Personnel Commission rule 3.2.7C the following classifications be abolished: Correctional Clerk Correctional Typist III Correctional Delivery Clerk SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION Correctional Education Office Manager Correctional Program Assistant Correctional Secretary II II. Background and Analysis Personnel Commission Rule 3.2.7C CREATION AND ABOLISHMENT OF POSITIONS states: When all positions in a classification have been vacant a full fiscal year, the Commission shall notify the Superintendent of its intent to abolish the classification. If the administration does not express an intent to refill at least one position in the classification during the following fiscal year, the Commission shall abolish the classification at that time. A classification shall be abolished when no position has been filled for two (2) consecutive fiscal years. Below are the proposed classifications to be abolished with the date the classification last had a position: Classification Date classification last had a position: Correctional Clerk 07/01/10 Correctional Clerk Typist III 07/01/10 Correctional Delivery Clerk 07/01/10 Correctional Education Office Manager 07/01/10 Correctional Program Assistant 07/01/10 Correctional Secretary II 07/01/10 The Superintendent and cabinet informed the Personnel Director that there are no plans to have positions in any of the above classifications over the next fiscal year.