A G E N D A JAMES CITY COUNTY ECONOMIC DEVELOPMENT AUTHORITY REGULAR MEETING 101 D Mounts Bay Road Williamsburg, VA 23185 June 9, 2016 8:00 AM A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF MINUTES 1. Minutes Adoption - May 12, 2016 Regular Meeting D. FINANCIAL REPORTS 1. May 2016 Financial Reports E. CLOSED SESSION 1. (1) Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body regarding the JCC Marina pursuant to Section 2.2-3711(A)(3) of the Code of Virginia; and (2) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business or industry s interest in locating or expanding its facilities in the community for consideration of the award of incentive packages pursuant to Section 2.2-3711(A)(5) of the Code of Virginia; and (3) consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel regarding the JCC Marina and the award of incentive packages, and consultation with legal counsel and briefings by staff members pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body pertaining to a dispute with a Launchpad tenant, Integrated Virtual Solutions, pursuant to Section 2.2-3711(A)(7) of the Code of Virginia. 2. Closed Session Certification F. NEW BUSINESS 1. LPGA Tournament Wrap Up G. OLD BUSINESS 1. COB Planning Discussion H. LIAISON REPORTS 1. Greater Williamsburg Chamber & Tourism Alliance 2. Planning Commission 3. Launchpad 4. Greater Williamsburg Partnership 5. RAISE Advisory Committee 6. JRCC Architectural Review Board 7. Real Estate Holdings
8. Finance 9. Strategic Planning Advisory Group I. DIRECTOR'S REPORT 1. June Director's Report J. UPCOMING DATES OF INTEREST 1. PUD-C Ordinance Changes Going Before the BOS on June 28, 2016 2. Joint Work Session with BOS - September 27, 2016 at 4 pm K. ADJOURNMENT 1. Adjourn until 8 am on July 14, 2016 for the Regular Meeting
ITEM SUMMARY AGENDA ITEM NO. C.1. DATE: 6/9/2016 TO: FROM: SUBJECT: The Authority Teresa J. Fellows, Recording Secretary Minutes Adoption - May 12, 2016 Regular Meeting ATTACHMENTS: Description Type 051216 EDA Minutes Minutes REVIEWERS: Department Reviewer Action Date Authority Seymour, Russell Approved 6/6/2016-3:25 PM Publication Management Boles, Amy Approved 6/6/2016-4:00 PM Authority Clerk Fellows, Teresa Approved 6/6/2016-4:01 PM
MINUTES ECONOMIC DEVELOPMENT AUTHORITY (EDA) OF JAMES CITY COUNTY 101-D Mounts Bay Road, Williamsburg, VA 23185 May 12, 2016 8:00 AM A. CALL TO ORDER At 8:06 a.m., Mr. Tingle called the meeting to order. B. ROLL CALL Robin D. Carson, Vice Chairman Paul W. Gerhardt Tim G. Harris Stephen H. Montgomery Christopher J. Odle Marshall N. Warner Thomas G. Tingle, Chairman Stephanie Lahr, EDA Fiscal Agent Jenni Tomes, EDA Treasurer Max Hlavin, EDA Legal Counsel Russell Seymour, EDA Secretary and OED Director Teresa Fellows, EDA Recording Secretary Kate Sipes, OED Assistant Director C. APPROVAL OF MINUTES 1. Minutes Adoption - April 14, 2016, Regular Meeting A motion to Approve was made by Mr. Warner, the motion result was Passed. AYES: 7 NAYS: 0 ABSTAIN: 0 ABSENT: 0 Ayes: Carson, Gerhardt, Harris, Montgomery, Odle, Warner, Tingle D. FINANCIAL REPORTS 1. April 2016 Financial Reports A motion to Approve was made by Mr. Montgomery, the motion result was Passed. AYES: 7 NAYS: 0 ABSTAIN: 0 ABSENT: 0 Ayes: Carson, Gerhardt, Harris, Montgomery, Odle, Warner, Tingle Ms. Lahr gave an overview of the financial reports included in the Agenda Packet. E. CLOSED SESSION 1. (1) Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body regarding the James City County Marina; and (2) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business or industry s interest in locating or expanding its facilities in the community for consideration of the award of incentive packages; and (3) consultation with legal
counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel pursuant to Section 2.2-3711 (A)(3), (A)(5), and (A)(7) of the Code of Virginia A motion to Enter a Closed Session was made by Mr. Montgomery, the motion result was Passed. AYES: 7 NAYS: 0 ABSTAIN: 0 ABSENT: 0 Ayes: Carson, Gerhardt, Harris, Montgomery, Odle, Warner, Tingle The EDA entered Closed Session at 8:08 a.m. Mr. Gerhardt stated that he would not participate in the discussion of the performance agreement due to a conflict of interest. Mr. Tingle stated that he would not participate in the discussion of the Marina property due to a conflict of interest. The EDA re-entered Open Session at 9:20 a.m. 2. Closed Session Certification A motion to Approve was made by Mr. Warner, the motion result was Passed. AYES: 7 NAYS: 0 ABSTAIN: 0 ABSENT: 0 Ayes: Carson, Gerhardt, Harris, Montgomery, Odle, Warner, Tingle a. The EDA authorized the Chairman to sign the performance agreement with MODU Systems. A motion to Authorize was made by Mr. Montgomery, the motion result was Passed. AYES: 6 NAYS: 0 ABSTAIN: 1 ABSENT: 0 Ayes: Carson, Harris, Montgomery, Odle, Warner, Tingle Abstain: Gerhardt b. The EDA authorized the investment of up to $250,000 in the Marina Property. A motion to Authorize was made by Ms. Carson, the motion result was Passed. AYES: 6 NAYS: 0 ABSTAIN: 1 ABSENT: 0 Ayes: Carson, Gerhardt, Harris, Montgomery, Odle, Warner Abstain: Tingle c. The EDA approved the resolution entitled: Resolution Regarding a Lease Agreement for the James City County Marina. A motion to Approve was made by Mr. Montgomery, the motion result was Passed. AYES: 6 NAYS: 0 ABSTAIN: 1 ABSENT: 0 Ayes: Carson, Gerhardt, Harris, Montgomery, Odle, Warner Abstain: Tingle
F. NEW BUSINESS 1. Start Peninsula Memorandum of Understanding A motion to Approve was made by Ms. Carson, the motion result was Passed. AYES: 7 NAYS: 0 ABSTAIN: 0 ABSENT: 0 Ayes: Carson, Gerhardt, Harris, Montgomery, Odle, Warner, Tingle Mr. Hlavin gave a brief overview of the Memorandum of Understanding included in the Agenda Packet. He identified some areas of the agreement that his office felt were substandard; however, it has already been approved by the other EDAs and there is not a legal impediment to approving it. 2. Quarterly Arts Report Included in the Agenda Packet was a quarterly Arts Report from Arts Month Coordinator, Terri Buntrock. No action is required. 3. Google Street View for Business A motion to Approve was made by Mr. Montgomery, the motion result was Passed. AYES: 7 NAYS: 0 ABSTAIN: 0 ABSENT: 0 Ayes: Carson, Gerhardt, Harris, Montgomery, Odle, Warner, Tingle Ms. Sipes gave an overview of the memorandum included in the Agenda Packet. She stated that an applicant would fill out an application and include the bid from the Googlecertified photographer. General discussion ensued including which line item in the budget the funds would come from. Mr. Tingle recommended that the Business Assistance Fund line item be utilized for funding. The EDA authorized up to $10,000 maximum to be used for this project, with an individual applicant amount of $500. G. OLD BUSINESS 1. Adoption of Proposed FY 17 EDA Budget A motion to Approve was made by Mr. Warner, the motion result was Passed. AYES: 7 NAYS: 0 ABSTAIN: 0 ABSENT: 0 Ayes: Carson, Gerhardt, Harris, Montgomery, Odle, Warner, Tingle Mr. Tingle and Mr. Seymour gave a brief overview of the changes to the budget layout since the previous meeting. Mr. Tingle noted a few line items, which had not been used in a while, were reduced or removed. Ms. Lahr confirmed that the contributions for the Launchpad had previously been in the budget; however, it was not specifically listed since the EDA just acts as a pass-through. Mr. Tingle noted that the James River Commerce Center operating budget has gone up due to the payment received that will be utilized for the Columbia Drive road improvements.
Mr. Warner noted the declining funds in the accounts. As there were no other questions, Mr. Tingle recommended the EDA take action on the FY 17 EDA Budget. 2. Ladies Professional Golf Association Host Schedule Ms. Sipes gave an overview of the information included in the Agenda Packet. No action is required. At 9:45 a.m., Mr. Warner and Mr. Montgomery left the meeting due to previous engagements. H. LIASION REPORTS 1. Greater Williamsburg Chamber & Tourism Alliance No activity to report. 2. Planning Commission Mr. Harris gave an update on the recent Planning Commission meeting. He also stated that the Policy Committee would be meeting today and reviewing the PUD-C changes that were discussed last week. 3. Launchpad The Board of Directors meeting is scheduled for next week. 4. Greater Williamsburg Partnership Review is still ongoing for Bylaws and incorporation documents. The hope is that by next month there will be documents ready to go before the three EDAs. 5. RAISE Advisory Committee No activity to report. 6. James River Commerce Center Architectural Review Board No activity to report. 7. Real Estate Holdings No activity other than what was discussed regarding Columbia Drive. 8. Finance No activity other than the budget discussions. 9. Strategic Planning Advisory Group Ms. Carson stated that Phase 2 is almost complete. She stated that the last meeting was very efficient and the process is coming along. Mr. Tingle asked at what point the aspect would be discussed. Ms. Carson stated that she believes it is scheduled for early fall.
I. DIRECTOR S REPORT 1. Director's Report Mr. Seymour gave a brief overview of the Report included in the Agenda Packet. J. ADJOURNMENT 1. Adjourn until 8 a.m. on June 9, 2016, for the Regular Meeting A motion to Adjourn was made by Mr. Harris, the motion result was Passed. AYES: 5 NAYS: 0 ABSTAIN: 0 ABSENT: 2 Ayes: Carson, Gerhardt, Harris, Odle, Tingle Absent: Montgomery, Warner At 9:55 a.m., Mr. Tingle adjourned the EDA. Thomas G. Tingle, Chair Russell C. Seymour, Secretary
ITEM SUMMARY AGENDA ITEM NO. D.1. DATE: 6/9/2016 TO: FROM: SUBJECT: The Authority Stephanie Lahr, EDA Fiscal Agent May 2016 Financial Reports ATTACHMENTS: Description Treasurer's Report Expenditure Report Type Exhibit Exhibit REVIEWERS: Department Reviewer Action Date Authority Seymour, Russell Approved 6/6/2016-2:59 PM Publication Management Boles, Amy Approved 6/6/2016-3:58 PM Authority Clerk Fellows, Teresa Approved 6/6/2016-3:59 PM
FY 16 Jennifer D. Tomes, Treasurer Authority May 2016 FY 2016 Estimated Collected Collected Code Revenue May '16 To Date 021-192-0628 Expense Reimbursement $964.58 021-305-3511 Interest Revenue $12,500.00 $1,553.74 $9,558.15 021-308-3400 Lease Income $14,725.00 $15,425.00 021-309-3699 Miscellaneous Revenue $115,239.03 021-309-3971 Incubator Misc Rev $19,200.00 $800.00 $13,280.00 021-309-3972 Bond Fee Revenue $6,000.00 $23,233.41 021-310-3014 JCC Contribution $29,523.69 $111,523.69 021-310-3037 Member Contributions $74,000.00 $79,000.00 021-310-3736 Landlord Contributions $50,000.00 TOTAL RECEIPTS (CURRENT MONTH) $31,877.43 TOTAL RECEIPTS (FISCAL YEAR) $418,223.86 Balance Forward June 30, 2015 $1,238,005.28 Total $1,656,229.14 Disbursements (Current Month) $63,874.70 Disbursements (Previous) $589,459.11 Total Disbursements to Date $653,333.81 Balance $1,002,895.33 Checking $226,811.30 Invested $776,084.03 Cash Balance $1,002,895.33
JAMES CITY COUNTY EXPENDITURES- ALL FUNDS 03-Jun-16 James City County jccexp: Year ( 2016 ) Period ( 11 ) Ledger ID Ledger Description TOTAL BUDGET MTD EXPENSES ENCUMBRANCES YTD EXPENSES BALANCE ACTUAL % (021) EDA (259) EDA Operating 021-259-0200 ADVERTISING $1,000.00 $0.00 $0.00 $247.50 $752.50 24.75% 021-259-0203 PROFESSIONAL SERVICES $0.00 $0.00 $0.00 $666.10 ($666.10) 0.00% 021-259-0205 PROMOTION $60,000.00 $28,000.00 $0.00 $51,888.32 $8,111.68 86.48% 021-259-0220 TRAVEL AND TRAINING $6,500.00 $0.00 $0.00 $0.00 $6,500.00 0.00% 021-259-0222 LOCAL TRAVEL $500.00 $0.00 $0.00 $10.00 $490.00 2.00% 021-259-0235 ANNUAL AUDIT $9,909.00 $0.00 $1,148.00 $8,761.00 $0.00 100.00% 021-259-0319 OFFICE SUPPLIES $400.00 $0.00 $0.00 $0.00 $400.00 0.00% 021-259-0710 LEGAL SERVICES $6,000.00 $500.00 $0.00 $5,500.00 $500.00 91.67% 021-259-5900 COUNTY BDGT ASSISTANCE BY EDA $72,583.00 $0.00 $0.00 $72,583.00 $0.00 100.00% 021-259-5901 RURAL ECON DEVELOP COMMITTEE $500.00 $0.00 $0.00 $50.74 $449.26 10.15% 021-259-5902 VHSR $2,500.00 $0.00 $0.00 $2,500.00 $0.00 100.00% 021-259-5903 JAMES RIVER COMMERCE CTR-OPS $25,000.00 $0.00 $12,510.00 $4,189.80 $8,300.20 66.80% 021-259-5904 MAINLAND FARM OPER EXPENSES $500.00 $0.00 $0.00 $0.00 $500.00 0.00% 021-259-5905 ENTERPRISE ZONE GRANTS $0.00 $29,523.69 $0.00 $29,523.69 ($29,523.69) 0.00% 021-259-5908 NN/WMBG INTL AIRPORT FUNDING $26,804.00 $0.00 $0.00 $26,804.00 $0.00 100.00% 021-259-5909 OED DISCRETIONARY EXPENDITURE $5,000.00 $0.00 $0.00 $336.86 $4,663.14 6.74% 021-259-5912 PERFORMANCE AGREEMENT PMTS $0.00 $0.00 $0.00 $82,000.00 ($82,000.00) 0.00% 021-259-5913 SMALL BUSINESS ASSISTANCE $25,000.00 $0.00 $0.00 $5,000.00 $20,000.00 20.00% Subtotal (259) EDA Operating: $242,196.00 $58,023.69 $13,658.00 $290,061.01 ($61,523.01) 125.40% Page: 1
JAMES CITY COUNTY EXPENDITURES- ALL FUNDS 03-Jun-16 James City County jccexp: Year ( 2016 ) Period ( 11 ) Ledger ID Ledger Description TOTAL BUDGET MTD EXPENSES ENCUMBRANCES YTD EXPENSES BALANCE ACTUAL % (261) EDA Launchpad 021-261-0205 PROMOTION $7,500.00 $0.00 $0.00 $1,000.00 $6,500.00 13.33% 021-261-0207 UTILITIES $3,000.00 $268.92 $0.00 $2,767.19 $232.81 92.24% 021-261-0219 TELECOMMUNICATIONS $5,000.00 $0.00 $0.00 $2,995.63 $2,004.37 59.91% 021-261-0318 OPERATING SUPPLIES/MATERIALS $0.00 $0.00 $0.00 $17,256.97 ($17,256.97) 0.00% 021-261-0320 LEASES/RENTALS $66,315.00 $5,512.50 $0.00 $60,637.50 $5,677.50 91.44% 021-261-0440 BUILDING IMPROVEMENTS $124,793.19 $0.00 $0.00 $121,405.54 $3,387.65 97.29% 021-261-5907 LAUNCHPAD MANAGEMENT CONTRA $45,240.00 $0.00 $0.00 $33,930.00 $11,310.00 75.00% Subtotal (261) EDA Launchpad: $251,848.19 $5,781.42 $0.00 $239,992.83 $11,855.36 95.29% Page: 2
JAMES CITY COUNTY EXPENDITURES- ALL FUNDS 03-Jun-16 James City County jccexp: Year ( 2016 ) Period ( 11 ) Ledger ID Ledger Description TOTAL BUDGET MTD EXPENSES ENCUMBRANCES YTD EXPENSES BALANCE ACTUAL % Subtotal (021) EDA: $494,044.19 $63,805.11 $13,658.00 $530,053.84 ($49,667.65) 110.05% Page: 3
ITEM SUMMARY AGENDA ITEM NO. E.1. DATE: 6/9/2016 TO: FROM: SUBJECT: The Authority Maxwell Hlavin, EDA Legal Counsel (1) Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body regarding the JCC Marina pursuant to Section 2.2-3711(A)(3) of the Code of Virginia; and (2) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business or industry s interest in locating or expanding its facilities in the community for consideration of the award of incentive packages pursuant to Section 2.2-3711(A)(5) of the Code of Virginia; and (3) consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel regarding the JCC Marina and the award of incentive packages, and consultation with legal counsel and briefings by staff members pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body pertaining to a dispute with a Launchpad tenant, Integrated Virtual Solutions, pursuant to Section 2.2-3711(A)(7) of the Code of Virginia. ATTACHMENTS: Description Type REVIEWERS: Department Reviewer Action Date Authority Seymour, Russell Approved 6/6/2016-2:55 PM Publication Management Boles, Amy Approved 6/6/2016-3:13 PM Authority Clerk Fellows, Teresa Approved 6/6/2016-3:25 PM
ITEM SUMMARY AGENDA ITEM NO. E.2. DATE: 6/9/2016 TO: FROM: SUBJECT: The Authority Maxwell Hlavin, EDA Legal Counsel Closed Session Certification ATTACHMENTS: Description Closed Session Certification Type Resolution REVIEWERS: Department Reviewer Action Date Authority Seymour, Russell Approved 6/6/2016-2:55 PM Publication Management Boles, Amy Approved 6/6/2016-4:42 PM Authority Clerk Fellows, Teresa Approved 6/6/2016-4:44 PM
R E S O L U T I O N CERTIFICATION OF CLOSED MEETING WHEREAS, the Authority of James City County, Virginia, (the Authority) has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act (Section 2.2-3711(A)(5) of the Code of Virginia); and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Authority that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED that the Directors of the Authority of James City County, Virginia, hereby certify that, to the best of each member s knowledge: i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies; and ii) only such public business matters were heard, discussed, or considered by the Authority as were identified in the motion, including (1) discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body regarding the James City County Marina pursuant to Section 2.2-3711 (A)(3); (2) discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business or industry s interest in locating or expanding its facilities in the community for consideration of the award of incentive packages pursuant to Section 2.2-3711 (A)(5); and (3) consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel regarding the James City County Marina and the award of incentive packages, and consultation with legal counsel and briefings by staff members pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body pertaining to a dispute with a Launchpad tenant, Integrated Virtual Solutions, pursuant to Section 2.2-3711(A)(7) of the Code of Virginia. The undersigned hereby certifies that the above resolution was duly adopted by the Directors of the Authority of James City County, Virginia, at a meeting duly called and held on June 9, 2016 and that such resolution is in full force and effect on the date hereof.
-2- Thomas Tingle Chairman, Authority ATTEST: Russell C. Seymour Secretary to the EDA VOTES AYE NAY ABSTAIN CARSON GERHARDT HARRIS MONTGOMERY ODLE WARNER TINGLE Adopted by the Authority of James City County, Virginia, this 9th day of June, 2016. 060916EDA-res
ITEM SUMMARY AGENDA ITEM NO. F.1. DATE: 6/9/2016 TO: FROM: SUBJECT: The Authority Kate Sipes, OED Assistant Director LPGA Tournament Wrap Up The 2016 Kingsmill Championship was May 16-22, with the EDA s Skybox open Thursday through Sunday May 19-22. The weather was less than perfect this year, but the golf was still impressive. Here is an overview of attendance: 246 invitations were sent to invitees and their guests The EDA had 96 pairs of wristbands for the skybox that came with the sponsorship An additional 4 pairs of wristbands were added by Kingsmill, due to the response we received from the joint guests (those both the EDA and Kingsmill would invite separately, but we coordinate so they receive one joint invitation from both of us) 100 pairs of wristbands were issued to guests who responded to the invitation 65 invitees attended the skybox with their guests Of those 65, 34 represented existing businesses, 18 represented attraction efforts, 10 represented government, and 3 others were comprised of representatives from the Association for Manufacturing Excellence or recent retirees of existing businesses. Of the 10 government representatives, 6 were from state agencies, 2 from regional entities, and 2 from James City County. These numbers do not include EDA members or OED staff also present in the skybox. REVIEWERS: Department Reviewer Action Date Authority Seymour, Russell Approved 6/6/2016-2:59 PM Publication Management Boles, Amy Approved 6/6/2016-3:57 PM Authority Clerk Fellows, Teresa Approved 6/6/2016-3:59 PM
ITEM SUMMARY AGENDA ITEM NO. G.1. DATE: 6/9/2016 TO: FROM: SUBJECT: The Authority Russell C. Seymour, OED Director COB Planning Discussion Annual Celebration of Business Event: Typically held between October and November of each year at the Jamestown Settlement Rotunda. Because the EDA is not charged a fee to hold the event at Jamestown, and given the typical number of participants, staff recommends that the EDA continue to hold the event at Jamestown. With the EDA's direction, staff can focus this year on changes to the actual event, including the agenda, menu, invitees and nominating procedures. Staff recommends that a date in October be set as soon as possible. This would allow the event to take place following the joint EDA/BOS Work Session and avoid being to close to the holidays. REVIEWERS: Department Reviewer Action Date Authority Seymour, Russell Approved 6/6/2016-2:57 PM Publication Management Boles, Amy Approved 6/6/2016-3:34 PM Authority Clerk Fellows, Teresa Approved 6/6/2016-3:35 PM
ITEM SUMMARY AGENDA ITEM NO. I.1. DATE: 6/9/2016 TO: FROM: SUBJECT: The Authority Russell C. Seymour, EDA Secretary and OED Director June Director's Report ATTACHMENTS: Description June Director's Report Google Street View Attachments Type Cover Memo Exhibit REVIEWERS: Department Reviewer Action Date Authority Seymour, Russell Approved 6/6/2016-2:58 PM Publication Management Boles, Amy Approved 6/6/2016-4:43 PM Authority Clerk Fellows, Teresa Approved 6/6/2016-4:44 PM
M E M O R A N D U M DATE: June 9, 2016 TO: FROM: SUBJECT: The Authority Russell Seymour, Director, Office of June Director s Report Planned Unit Development Commercial (PUD-C) Zoning Ordinance Changes: Proposed revised language for PUD-C has been recommended for approval by both the Policy Committee of the Planning Commission and the full Planning Commission. The revised language is scheduled for the June 28, 2016 meeting of the Board of Supervisors. The proposed language adds manufacture, compounding, processing or packaging of beverages or food and food products, but not slaughter of animals, where all activities are conducted in a fully enclosed building, with no dust, noise, odor or other objectionable effect as a permitted use and manufacture, compounding, processing or packaging of beverages or food and food products, but not slaughter of animals as a specially permitted use in PUD-C zoned areas. Food Truck Ordinance: Proposed ordinance language to permit food trucks in James City County is being developed by planning staff for consideration by the Planning Commission and Board of Supervisors. The Board requested staff to research possible regulations applicable to M-1, M-2 and PUD-C districts only at this time. Draft language is expected to be presented to the Policy Committee in August, with a Committee discussion also scheduled for the July meeting of the Policy Committee. Following the Policy Committee action, proposed ordinance language will proceed to the full Planning Commission and finally the Board of Supervisors. Columbia Drive/Green Mount Parkway: Columbia Drive Staff continues to work toward the acceptance of Columbia Drive into the state maintenance system. Several meetings and discussions have taken place over the last month to maintain progress. The Virginia Department of Transportation (VDOT) has determined that the road is eligible for state maintenance in spite of having low traffic counts. The remaining obstacle is to complete the list of repairs needed to ready the property for final inspection. Green Mount Parkway On May 10, staff met with Ken Shannon, Glenn Brooks of VDOT and representatives of James City County Police to discuss ways to regulate truck traffic at the end of the state maintained portion of the road. Trucks have been parking along the road and attempting to turn around at the L Intersection. VDOT has graveled the end of the road and will be placing No Trucks Beyond this Point signs just past the main entrance to Haynes and No Parking signs at the end of the road. Google Street View: Per EDA action, staff has developed a marketing flyer and application form for the Google Street View 360 o Interior Virtual Tour for Business grant funding. Materials are attached. Anheuser-Busch Networking Event: On May 25, staff had the opportunity to attend a networking event hosted by Anheuser-Busch. The event provided the opportunity for local representatives to meet with several new members of the brewery s management staff, including Bryan Derr, the new Plant Manager. In meeting with Bryan Derr earlier in the Month, he conveyed to me his plans for the local operation and discussed ways that we might be able to assist their efforts.
June Director s Report June 9, 2016 Page 2 Our Transportation Challenge: The Offices of James City County, York County and the City of Williamsburg joined the Greater Williamsburg Chamber and Tourism Alliance in sponsoring a panel discussion regarding regional transportation. Speakers included Congressman Rob Wittman, Delegate David Yancey, Delegate Monty Mason and Kevin Page of the Hampton Roads Transportation and Accountability Commission. A second event is being planned for this fall. The Miller Group: I had the opportunity to meet with representatives from the Miller Group to discuss the possibility of working with them on the development of the EDA parcel. As you will recall, the EDA parcel has an approved virtual site building plan for up to 150,000 square feet. One comment we continually hear from prospects is the need for an existing building. Currently, the County has only one industrial building on the market over 50,000 square feet. The meeting went very well and the idea shows a lot of promise. The next step will be to schedule a meeting between the firm and the EDA s Real Estate Committee. Marketing: The Office of (OED) is working with Pritchard and Volk and the James City County Communications Office on the development of a series of short videos covering topics such as location, growth and commitment to business. The videos will be emailed to selected points of contact and included on the OED website. Additionally, a drone flyover is being planned to highlight available sites within the County, quality of life and selected tourism-related areas. Greater Williamsburg Partnership: The draft Bylaws and Articles of Incorporation have been prepared by Vernon Geddy. They are currently being reviewed by the three OED Directors and EDA Chairs. GWP Targeted Industry Study: On June 1, the three Directors held a conference call with representatives of Market Street Services. Market Street Services is the firm that has been selected to conduct the regional Target Industry Analysis. Weekly conference calls have been set and current plans call for the firm to visit the region June 27 29 to conduct interviews and meet with various focus groups. The anticipated completion date for the study is mid-september. Ribbon Cuttings: The OED organized two ribbon cuttings between mid-may and the first of June. Williamsburg Jamestown Airport Completion and opening of the new airport access road on May 11. Life is Good opened a new store front on Main Street in New Town on June 4. Sales/Leases: Sola Salon Studios leased 6,500 square feet of space on Main Street in New Town. Pho 79 leased 3,300 square feet of space on Main Street in New Town. National Optical leased 2,000 square feet at Marketplace Shoppes on Monticello Avenue. Landscape Innovations Group leased 1,200 square feet of office space on Old Colony Lane. AALIM LLC leased 1,100 square feet of office space on Discovery Park Boulevard. USA Government leased 1,100 square feet of office space in the Busch Corporate Center. Wedding Company of Williamsburg leased office space at 5273 John Tyler Highway (Williamsburg Crossing). Upcoming Events: September 27, 2016 - EDA/BOS Joint Work Session Fall 2016 Celebration of Business RS/ab JuneDirectorsRept-mem
Google Street View 360 Interior Virtual Tour for Business James City County Authority Grant BUSINESS INFORMATION Business Name as it Appears on James City County Business License: Does Business As Name, if Applicable: Physical Address: Applicant/Contact Name: Mailing Address: Email: Preferred Phone No.: CHOSEN PROVIDER OF SERVICES (Must be a Google Trusted Photographer ) Business Name: Contact Person: Email: Preferred Phone No.: PROPOSED COST Total Estimated Cost: Amount of Grant Funds Requested: Please attach the quotes obtained for this project (minimum of two required). I (Applicant) hereby confirm that is currently a business in good standing in James City County, Virginia. I understand that grant funds will be awarded on a first-come, first-served basis. I also understand that grants will only be awarded for work performed after approval of this application and that all work must be completed within six months of approval. I understand that funds will be awarded only upon satisfactory completion of the project, in accordance with the approved application. I understand I must notify the James City County Economic Development staff of project completion, submit copies of all paid invoices/receipts applicable to the project and that staff will verify the virtual tour is online prior to grant funds being disbursed. Applicant Title: Applicant Signature: Date: P: 757-253-6607 Email: yesjcc@jamescitycountyva.gov 101-D Mounts Bay Road, PO Box 8784 Williamsburg, VA 23187 F: 757-565-2208 jamescitycountyva.gov
GOOGLE STREET VIEW 360 o INTERIOR VIRTUAL TOUR FOR BUSINESS James City County Authority Grant The James City County Authority (EDA) is partnering with Google to provide increased online visibility for James City County businesses. Google is offering companies of all sizes an opportunity to showcase a virtual tour of the interior of their business. According to a study done by Google in July 2015, Virtual tours help double interest in business listings and when searching for restaurants and hotels online, 62% of people use Google. Google is also #1 for local searches. The photography for a 360 o Interior Virtual Tour on Google must be taken by a Google Trusted Photographer (GTP). These photographers charge a fee to capture panoramic photography, then the GTP has access to the Google software program that enables them to develop the virtual tour from the still panoramic photographs. The GTP then posts the tour to the business Google listing. Businesses can embed the entire Google Street View 360 o Interior Virtual Tour to their websites and social media for no additional charge. GRANT DETAILS In order to leverage marketing dollars, the James City County EDA is offering matching grants to James City County businesses to assist with the upfront photography costs needed to develop a virtual tour. The grant program awards 50% matching grants, up to $500 per business. The EDA has appropriated $10,000 for matching grant funds. Grants will be awarded for work performed after approval of the application for funds. All projects must be completed within 6 months of approval. Funds will be awarded to the grantee only upon satisfactory completion of the project in accordance with the approved application. The grantee must submit copies of all paid invoices/receipts in order to receive reimbursement of the approved amount. Non-profit organizations may not apply. Only one application is permitted per business. Grant funds are intended for costs related to interior photography only.
GRANT QUALIFICATION CRITERIA Businesses must be located in James City County, have a current County Business License, be a for-profit entity and be current on all County taxes. Grant recipients will be given access to and full use of their still images by the chosen photographer. By accepting grant funds, grantees agree to allow the Office of Economic Development and/or the EDA to use these still images as well for the purposes of promoting commerce in James City County. Uses may include printed materials, websites, presentations and any other means. Priority will be given to businesses that do not currently have interior virtual tours online. This program is not intended for updating prior virtual tours. The same business may not receive more than one grant. Application must be made using the Application Form developed by the James City County Office of for purposes of this program. Only completed applications will be considered. GRANT APPLICATION PROCESS Applicant must first download and print the approved application. 1. Applicant contacts at least two of Virginia s Google Trusted Photographers (GTP) and receives quotes for the interior photography to be completed. Matching grant funds will not exceed $500 or 50% of the interior photography as quoted, whichever is lower. 2. Applicant completes, signs and submits the grant application, attaching the quotes, via email (yesjcc@jamescitycountyva.gov), mail (JCC Office of, P.O. Box 8784, Williamsburg, VA 23187) or in person (JCC Government Complex, 101 Mounts Bay Road, Building D, Williamsburg, VA 23185). 3. JCC staff will send email notification to the applicant acknowledging receipt of the application. 4. Applications will be reviewed on a monthly basis by JCC staff. 5. JCC staff will send notification to the applicant informing them of the decision regarding the funding request. If the funding was approved, this notification will also serve as the authority for the grantee to begin the project and will begin the 6-month timeline for completion. 6. The chosen Google Trusted Photographer (GTP) completes the project as quoted. It is the grantee s responsibility to notify the GTP that work can commence. 7. Grantee pays the GTP in full and submits paid receipts and verification of payment made to the JCC Office of. 8. JCC staff will verify completion of the project, review all submitted documentation, and process payment to the grantee. If deficiencies are found, staff will notify the grantee so arrangements can be made to complete the process. yesjcc@jamescitycountyva.gov 757.253.6607 101-D Mounts Bay Road, P.O. Box 8784
ITEM SUMMARY AGENDA ITEM NO. K.1. DATE: 6/9/2016 TO: FROM: SUBJECT: The Authority Teresa J. Fellows, Recording Secretary Adjourn until 8 am on July 14, 2016 for the Regular Meeting REVIEWERS: Department Reviewer Action Date Authority Fellows, Teresa Approved 6/6/2016-11:18 AM