Present: Chris Loughran Deputy Chair for Delivery, GBSLEP (Chair) John Barr Head of Finance, Birmingham City Council (Accountable Body) Peter Parker Head of Infrastructure Delivery, Birmingham City Council (substitute for Phil Edwards) Ian Miller Chief Executive, Wyre Forest District Council (dial in attendance) Michelle Nutt Assistant Director, Cities and Local Growth Unit Perry Wardle Solihull Metropolitan Borough Council (substitute for Anne Brereton) In attendance: Tom Fletcher Acting Head of Delivery, GBSLEP Executive Rehana Watkinson PMO Manager, GBSLEP Executive Lada Zimina Project Support Officer, GBSLEP Executive Apologies: Phil Edwards Assistant Director, Birmingham City Council Tony McGovern Managing Director, Cannock Chase District Council Paul Faulkner Chief Executive, Greater Birmingham Chambers of Commerce Neil Rami Chief Executive, West Midlands Growth Company Anne Brereton Director of Managed Growth, Solihull Metropolitan Borough Council Roger Mendonca LEP Director, GBSLEP Mike Lyons Connectivity Director, GBSLEP Presenting: Angela Hosford Head of SPRINT, Transport for West Midlands item 5 only Joanne Birch Director, Birmingham City University item 6 only Tom Cahill-Jones Development Manager, Birmingham City University item 6 only 1 Welcome and apologies The Chair welcomed everyone to the meeting of the Programme Delivery Board (PDB) and thanked Webster & Horsfall for hosting the meeting. Apologies were noted as above. David Horsfall provided a brief overview of Webster and Horsfall, and introduced the Tyseley Energy Park initiative and 1
the impact that the LEP funding has had on unlocking this development. 2 Declarations of Interest Ian Miller declared a non-personal interest in the Kidderminster Railway Station project. It was agreed that this shouldn t preclude involvement in the discussion or decision. 3 Decisions and actions of the last meeting 4 Project Review Summary Report Peter Parker and John Barr declared a non-personal interest in the Hagley Road Sprint and STEAMhouse projects. It was agreed that this shouldn t preclude involvement in the discussion or decision. The decisions and actions of the PDB meeting that took place on 26 th March 2018 were agreed. All actions were either completed or in progress. There were no matters arising that were not addressed at this meeting. noted the current programme status for forecast grant claims and outputs noted the current status with project development and delivery 2
noted the project investment approvals made by the LEP Director under delegated authority. These projects are: o o o New Manufacturing Engineering Centre - capital grant of 250,000 (two hundred and fifty thousand pounds) to South and City College Birmingham (SCCB) Hybrid Vehicles Technology Centre capital grant of 271,836 (two hundred and seventy-one thousand, eight hundred and thirty-six pounds) to Solihull College and University Centre Symphony Hall Extension (Performances Birmingham Ltd) approval of 408,148 of project development funding to support the preparation of the Full Business Case agreed to the change of project sponsor for The Grand Hotel refurbishment project that is receiving Growing Places Funding agreed to receive the Outline Business Case 3
recommendation for the Burton Town Centre Regeneration project via written procedure noted that there was c.10% financial slippage across the LGF projects in 2017/18 financial year and was within expectations noted that there was full utilisation of LGF funding for 2017/18. During the discussion, the PDB requested assurance from the Friarsgate project on the revised funding strategy as soon as there is progress with this and by the agreed milestone review by the end of June 2018. Friarsgate project to provide update on revised funding strategy and potential impact on the business case. July 2018 TF / Lichfield DC 5 Project Reviews: Hagley Road SPRINT The PDB received a presentation from Angela Hosford, TfWM, on the current status and revised plans for the Hagley Road Sprint project. Hagley Road SPRINT presentation to be distributed to PDB May 2018 RW noted the strategic changes, including substantial increase in scope of the project since entering the Growth Programme, with anticipated total project funding 4
increasing from 14.65m investment to 95m Noted that the securing of private land is at an advanced stage and on track received assurance that there will not be slippage on LEP funding in light of the prioritisation of the Commonwealth Games requested that the project capture how headline outcomes and benefits will be reprofiled in view of the broad scale of the increase in the SPRINT programme and the delivery of the scheme at a later date Provide revised profile of anticipated project benefits when submitting the scheduled change request to access the remaining 3.4m funding Nov 2018 TfWM approved the changes to the financial profile 6 Project Review: STEAMhouse The PDB received a presentation from Jo Birch and Tom Cahill- Jones, BCU, to provide an overview and update on the STEAMhouse project. During the discussion, the PDB noted: the strategic context the current delivery plan Presentation to be distributed to PDB Project to provide PDB with a report on benefit realisation in Phase 1 Future PDB meeting and tour to be arranged at STEAMhouse May 2018 tbc August 2018 RW Jo Birch RW the intended project benefits 5
7 Project Investment Change Request: Kidderminster Railway Station Interchange approved the increase in conditional allocation for the Kidderminster Railway Station Interchange project from 1.8m to 2.407m following confirmation of final costs, subject to a satisfactory Full Business Case requested that arrangements are put in place to determine how any unspent contingency monies would be redistributed to GBSLEP and any other funders Confirm with Worcestershire County Council arrangements around redistribution of any unused contingency June 2018 LZ/TF 8 Any Other Business a) PMO Improvements a) PMO Improvements Noted the improvements to the PMO arrangements b) Growth Deal quarterly monitoring c) Pipeline Development Fund Noted Peter Parker s comments on the improved working relationships between the GBSLEP programme team and BCC project managers since the introduction and embedding of the PMO processes Approved the revision of the Assurance Framework to incorporate these improvements Review branding and publicity guidance May 2018 RW Suggested an amendment to the branding and publicity 6
d) SEP Enabling Fund guidance to reduce the boilerplate content in press releases b) Growth Deal quarterly monitoring Approved the submission of the Q4 2017/18 Growth Deal Monitoring Report to Government c) Pipeline Development Fund Endorsed the principle of the LEP establishing a fund to support business case development of strategic pipeline projects Discuss the feasibility of the fund with project sponsors, Accountable Body and LEP Finance Directors Update PDB on progress with the feasibility of fund and taking it forward September 2018 August 2018 TF TF Endorsed establishing the feasibility of creating a fund using the Business Rates Pool Noted that very clear criteria needs to be in place around why projects have been selected and whether they receive funding through grants or loans 7
d) SEP Enabling Fund approved the submission of an expression of interest into the SEP Enabling Fund s for 20,000 of funding to support the financial assessment of projects seeking loans from the Revolving Investment Fund (RIF). Future meeting dates of the Programme Delivery Board for 2018: Thursday 9 th August 2018 9.30-11am Committee Room, Bromsgrove District Council, Parkside, Market Street, Bromsgrove, Worcs, B61 8DA Thursday 8 th November 2018 9.30-11am (venue tbc Solihull) Thursday 14 th February 2018 9.30-11am (venue tbc Southern Staffordshire) KEY: CR PH TMcG WE LZ Chris Loughran Phil Edwards Tony McGovern Wendy Edwards Lada Zimina IM MN PF TF PP Ian Miller Michelle Nutt Paul Faulkner Tom Fletcher Peter Parker AB NR JB RW PW Anne Brereton Neil Rami John Barr Rehana Watkinson Perry Wardle RM Roger Mendonça PDT Programme Delivery Team PBD Programme Delivery Board CLoG Cities and Local Growth BEIS Business, Energy & Industrial Strategy DCLG PMO LGF Local Growth Fund RIF Revolving Investment Fund Dept. Communities & Local Government Programme Management Office 8