KATS 5220 Lovers Lane, Suite 110 Portage, MI 49002 PHONE: (269) 343-0766 EMAIL: info@katsmpo.org WEB: www.katsmpo.org FY 2014 YEAR END REPORT FOR THE KALAMAZOO AREA TRANSPORTATION STUDY December 2014
Contents 100 Program Management 1 200 Short Range Planning 2 300 System Surveillance and Monitoring 3 400 Transportation System Management & Operations 4 500 Long Range Planning 5 The FY 2014 Year End Report details the accomplishments for the Kalamazoo Area Transportation Study for fiscal year 2014 by Unified Planning Work Program group. Production of this document is required through the Michigan Department of Transportation- Master Agreement.
100 Program Management KATS effectively managed the Transportation Planning Program for the Kalamazoo Metropolitan area. Staff developed and maintained meeting notices, materials, records and attendance for its committees (Policy, Technical, and Michigan Transportation Planning Association (MTPA). Meetings were held in accordance with the KATS Public Participation Plan and other applicable rules and regulations. KATS made every effort in managing the Transportation Planning Program to include the public, whether through open meetings or the updating of the KATS website and use of social media. KATS continually reviewed new federal and state legislation regarding transportation planning regulations, transportation system funding and other relevant transportation regulations. Staff met with the accountant regarding the last quarter of FY 2013. A FY 2013 Audit was conducted and accepted by the Policy Committee at the January 22, 2014 Policy Committee meeting. Quarterly reviews by the accountant were completed for the first three quarters of FY 2014. Staff hosted five KATS Education opportunities in February 2014 for officials and staff members of local units of governments and participating agencies. The Policy Committee Bylaws Subcommittee began review of local third party in-kind contributions. Proposed tiers establishing third party in-kind contributions, membership dues and a new voting structure were presented and approved at the February 26, Policy Committee meeting. The presented voting structure was amended into the Policy Committee Bylaws on March 26, 2014. KATS developed a Continuity of Operations Plan (COOP) as required by the Federal Highway Administration. The plan was presented at the April 30, 2014 Policy Committee meeting. Progress reports were completed and sent to the Michigan Department of Transportation (MDOT) for approval and reimbursement. As required the FY 2013 Final Report was prepared and submitted to MDOT. Staffing levels were increased from three full time employees to four full-time employees and one part-time employee as of the end of FY 2014. The increase in staffing levels was in anticipation of KATS staff taking on additional duties related to the Travel Demand Model. 100 PROGRAM MANAGEMENT FINANCIAL SUMMARY FHWA PL FTA 5303 LOCAL EFFORT TOTAL BUDGET $21,073.00 $21,073.00 $0.00 $42,146.00 EXPENDED * $23,283.71 $23,283.71 $0.00 $46,567.43 PERCENT 110.49% 110.49% 100.00% 110.49% Page 1
None Meeting agendas and notices, resolutions and actions, and record of meetings Policy Committee Bylaws Update Agreements and Contracts Reviews and Updates Development and documentation of procedures relating to the single planning process FY 2013 Audit Financial and Progress Reports DBE Reporting FY 2013 Year End Report Continuity of Operations Plan (COOP) 200 Short Range Planning Short Range Planning includes activities related to the Unified Planning Work Program, Transportation Improvement Program, Public Participation Plan, and other programs such as the Transportation Alternatives Program and the KATS Environmental Mitigation process. Staff monitored and updated the FY 2014-2017 Transportation Improvement Program (TIP). The program was amended as required and reports on current project status were given at Policy and Technical Committee meetings. A General Programs Account policy to streamline the TIP amendment process was developed and subsequently approved at the December 4, 2013 Policy Committee meeting. Projects were evaluated and prioritized for the FY 2015-2017 Transportation Alternatives Program. Recommended projects were approved by the Policy Committee on January 22, 2014. The FY 2014 UPWP was amended at the January 22, 2014 meeting to adjust for changes in estimated fringe costs, the provisional fringe rate, and the provisional indirect rate due to changes in staffing levels for KATS. The FY 2015 UPWP was developed and approved at the June 25, 2014 Policy Committee meeting. Work began on revising the KATS Public Participation Plan. The initial draft was made available at the April 30, 2014, Policy Committee meeting. A public hearing was held on May 28, 2014. The plan was approved on June 25, 2015. The KATS website, Facebook page, and Twitter were utilized to inform the public of meeting dates and proposed amendments to the TIP as outlined in the Public Participation Plan. KATS produced a FY 2013 Annual Listing of Obligated Projects, pursuant to federal legislation. Page 2
200 SHORT RANGE PLANNING FINANCIAL SUMMARY FHWA PL LOCAL EFFORT TOTAL BUDGET $65,480.00 $19,052.00 $84,532.00 EXPENDED * $75,298.24 $19,495.11 $94,793.36 PERCENT 114.99% 102.33% 112.14% None FY 2015 Unified Planning Work Program FY 2014 Unified Planning Work Program Amendments FY 2014-2017 Transportation Improvement Program Amendments, as required Financial Constraint Document Updates FY 2013 Annual Listing of Federal and Non-Federal Funded Projects KATS Website, Facebook and Twitter Updates Public Participation Plan Transportation Alternatives Project Selection 300 System Surveillance and Monitoring System Surveillance and Monitoring includes data related elements for incorporation into the short and long range planning elements. FY 2014 also included KATS managing a Traffic Count program through a consultant for our local agencies. Those traffic counts are imported into our online traffic count database. KATS successfully met the requirements of the Michigan Transportation Asset Management Council in updating the pavement conditions (PASER) and providing data reporting to MDOT and local agencies. KATS conducted training of local agencies, coordinated data collection, and assisted local agencies in reporting activities. The current KATS Traffic Count Program was maintained and the Highway Performance Monitoring System (HPMS) data for 2014 was submitted to MDOT. KATS also assisted local agencies in a variety of data requests, including traffic count collection. KATS continued development of an online traffic monitoring system to be integrated into future modeling activities. Page 3
300 SYSTEM SURVEILLANCE AND MONITORING FINANCIAL SUMMARY FHWA PL FTA 5303 MDOT ASSET MANAGEMENT LOCAL EFFORT TOTAL BUDGET $110,497.00 $24,000.00 $20,000.00 $60,292.00 $214,789.00 EXPENDED * $69,859.11 $25,398.01 $10,063.22 $145,946.22 $251,266.55 PERCENT 63.22% 105.83% 50.32% 242.07% 116.98% None Data monitoring and analysis reports KATS Urbanized Area Boundary Update Traffic Count Program Maintenance HPMS Count Submission Traffic count information on KATS website PASER data collected on federal-aid eligible roads in county Web based or other public display of PASER road ratings on network Asset Management Council PASER report Various data sets of public transportation statistics 400 Transportation System Management & Operations KATS assisted local agencies in maintaining their pavement management systems, crash information databases, and information regarding congestion. KATS used these items to evaluate, prioritize and recommend projects for funding. KATS and local agencies developed projects for the Local Safety Program for FY 2016. Resolutions of support for recommended projects were approved by the Policy Committee on August 27, 2014. KATS and local agencies developed projects for the Congestion Mitigation Air Quality (CMAQ) Program for FY 2018 and 2019. Recommended projects were approved by the Policy Committee on January 22, 2014. KATS and local agencies developed projects for the Local Bridge Program for FY 2016. Resolutions of support for recommended projects were approved by the Policy Committee on March 26, 2014. Page 4
KATS also participated in the South Central Traffic Safety forum which discusses local traffic safety issues and problems. 400 TRANSPORTATION SYSTEMS MANAGEMENT AND OPERATIONS FINANCIAL SUMMARY FHWA PL FTA 5303 LOCAL EFFORT TOTAL BUDGET $28,648.00 $0.00 $18,018.00 $46,666.00 EXPENDED * $16,038.36 $0.00 $28,394.62 $44,432.98 PERCENT 55.98% 100.00% 157.59% 95.21% None Pavement Inventory Report Bridge inventory and inspections reports Local Bridge Program applications for funding Identification and mapping of high crash locations Safety Project Applications Special analysis/summary reports Congestion Mitigation Air Quality applications for funding 500 Long Range Planning KATS began development of the 2045 Metropolitan Transportation Plan (MTP), while maintaining the 2035 Metropolitan Transportation Plan. Development of the 2045 MTP included population projections, economic conditions, employment locations, and editing of the traffic analysis zones. The draft of the 2045 MTP Goals and Objectives was presented at the April 30, 2014, Policy Committee meeting. KATS began planning for a Comprehensive Non-Motorized Plan in FY 2014 for incorporation into the 2045 MTP. A Technical Committee Non-motorized Subcommittee was established to create an inventory of existing and planned facilities in the region and to identify critical gaps in the non-motorized network. A Non-motorized Open House was held on July 30, 2014, to evaluate public priorities and obtain public input for the development of the plan. KATS continued to participate with Bike Friendly Kalamazoo in engaging the public in regards to non-motorized transportation issues. As part of its designation of a Transportation Management Area, KATS developed a Congestion Management Plan. The plan was approved by the Policy Committee at the December 4, 2013, meeting. Page 5
The Policy Committee approved Cambridge Systematics for the development of the Travel Demand Model at the April 30, 2014 meeting. KATS provided data for the development of the Travel Demand Model to the consultants as needed. Staff planned and participated in the first Bike to School Day for Parkwood Upjohn Elementary School in the City of Kalamazoo in May 2014. KATS planned a Michigan Department of Transportation Training Wheels event which was held on June 4, 2014. "Training Wheels" is designed to provide communities with information on the planning and design of on-road bicycle facilities into existing infrastructure. KATS participated in the Michigan Department of Transportation Southwest Region Non-motorized Committee which looks at regional non-motorized connectivity. In January of 2014, a Policy Committee Non-motorized Subcommittee began development of a Complete Streets Policy. The initial draft was available for public comment on May 7, 2014. The final policy was approved at the September 24, 2014 Policy Committee meeting and will be effective for FY 2018 projects and upon the adoption of the 2045 Metropolitan Transportation Plan. KATS partnered with the Michigan Department of Transportation for a Stadium Drive and W. Michigan Avenue Corridor Study to look at future needs and a vision for vehicular movement, access, and increased pedestrian and bicycle safety along the corridor. Alta Design was chosen as the consultant. The charrette began on September 30, 2014 and extended into October 2014. DLZ, Inc. began and completed an ADA Compliance Study to evaluate accessibility of Bus Stops in Kalamazoo County. KATS attended and participated in the Kalamazoo County Transportation Authority (KCTA) and Transit Authority Board (TAB) meetings as part of the Public Transit Consolidation. The Central County Transportation Authority (CCTA) Articles of Incorporation were approved in August of 2014. KATS staff prepared for and attended the initial meeting of the new authority in September 2014. KATS prepared for and attended the Federal Transit Authority Triennial Review at Kalamazoo Metro Transit as part of transit long range planning. In response to the review by the FTA, KATS modified public announcements to meet the public notice requirements for Kalamazoo Metro Transit, the Kalamazoo County Transportation Authority, the Central County Transportation Authority and Van Buren Public Transit. 500 LONG RANGE PLANNING FINANCIAL SUMMARY FHWA PL FTA 5303 LOCAL EFFORT TOTAL BUDGET $235,000.00 $192,386.00 $91,338.00 $518,724.00 EXPENDED * $227,053.59 $146,732.55 $121,972.61 $495,758.76 PERCENT 96.62% 76.27% 133.54% 95.57% Oshtemo Township Circulation Study cancelled due to lack of consultant interest. Page 6
Updated Non-Motorized Inventory for Kalamazoo County Updated System Network Summary Financial Report (both public transportation systems) Reviewed Coordinated Human Resources Plan for Kalamazoo County Transportation impact reports Bus Stop Accessibility Study Public Transit Community Visioning Project and Consolidation Congestion Management Plan Complete Streets Policy Page 7