RE: Iowa River Landing Medical Office Building Extension Development (UIHC Project # )

Similar documents
REQUEST FOR QUALIFICATIONS FOR ARCHITECTURAL / ENGINEERING SERVICES JPS HEALTH NETWORK RESPONSES DUE: Wednesday, September 30, :00 P.M.

Board of Regents State of Iowa. For CONSULTING SERVICES FOR A SEARCH TO IDENTIFY CANDIDATES FOR THE NEW PRESIDENT FOR THE UNIVERSITY OF NORTHERN IOWA

Addendum No. 2 April 15, 2015 Architectural Design Services Requirements Contracts Request for Qualifications Project No.

Request for Qualifications (RFQ) Indefinite Delivery Indefinite Quantity (IDIQ) Athletic Facility Architectural Services

OCTOBER 1, 2015 ADDENDUM NO. 1 FOR REQUEST FOR QUALIFICATIONS ( RFQ ) FOR DESIGN CONSULTING SERVICES (TARGET MARKET) SPECIFICATION NO.

A. Project Description

REQUEST FOR QUALIFICATIONS: RFQ PROGRAM/PROJECT MANAGEMENT SERVICES TO SUPPORT MUNICIPAL FACILITIES & CAPITAL IMPROVEMENTS PROJECTS

REQUEST FOR ARCHITECTURAL SERVICES ACTIVITY CENTER

Request for Qualifications (Architect / Engineer) State of Ohio Standard Forms and Documents

REQUEST FOR QUALIFICATIONS DOWNTOWN WAYFINDING CONSULTING AND DESIGN

REQUEST FOR QUALIFICATIONS. Architectural/Engineering Design Services

REQUEST FOR PROPOSALS

Glenview School District Greenwood Rd Glenview IL Request for Qualifications For Architect Services

Request for Proposals Construction Services Workplace Excellence Project

Galesburg Public Library, Galesburg, IL

REQUEST FOR PROPOSAL CONSTRUCTION MANAGEMENT SERVICES DELTONA MIDDLE 250 ENTERPRISE ROAD DELTONA, FLORIDA MASTER PLAN PROJECT NO.

REQUEST FOR PROPOSALS

REQUEST FOR PROPOSALS. For: As needed Plan Check and Building Inspection Services

REQUEST FOR PROPOSALS PROFESSIONAL SERVICES FOR RAISED MEDIAN AT EL DORADO STREET. Issued by:

District Office Building Seismic Retrofit At Contra Costa Community College District 500 Court St. Martinez, CA March 21, 2016

Request for Qualifications Construction Manager

RFQ A-07 / FOR FF&E CONSULTING AND COORDINATION SERVICES FOR VARIOUS MEASURE B BOND PROJECTS

REQUEST FOR QUALIFICATIONS AS-NEEDED CONSULTING PROJECT MANAGER

Morgan Hill Unified School District

Request for Qualifications Architectural Analysis Programming and Planning for the Clear Creek County Courts Wing Remodel Project Georgetown, Colorado

REQUEST FOR QAULIFICATONS. General Contractor Construction Manager (GC/CM) Wallace and Lexington Elementary Schools Replacement Project.

Chabot-Las Positas Community College District

REQUEST FOR PROPOSAL DOWNTOWN RETAIL AND ENTERTAINMENT STRATEGY. For. The Redevelopment Agency of the City of Riverside. Issued: August 13, 2010

REQUEST FOR PROPOSALS FOR PENSION ADMINISTRATION AND FINANCIAL SYSTEMS CONSULTING SERVICES

REQUEST FOR QUALIFICATIONS

REQUEST FOR PROPOSAL (RFP) # CONSULTANT SERVICES FOR DEVELOPMENT OF A DISTRICT SUSTAINABILITY PLAN

Proposals due May 18 th, 2018 at 4:30 PM. Indicate on the Sealed Envelope Do Not Open with Regular Mail.

REQUEST FOR PROPOSAL (RFP) for Feasibility Study Borough of Kennett Square New Municipal Office and Police Station Joint Facility

REQUEST FOR STATEMENTS OF QUALIFICATIONS ARCHITECTURAL SERVICES. University of California, Merced

Request for Qualifications (RFQ) RFQ202: Code Consultant Services

Request for Proposal No. RFP Consultant Services. for. Building Condition Assessment. Submittal Deadline: Date: March 1, Time: 10:00 a.m.

Attention Design Firms

Request for Qualifications (CM at Risk Contract) State of Ohio Standard Forms and Documents

Request for Proposals (RFP) for Professional Design and Engineering Services

Cal Poly Pomona Request for Clarification for Lanterman Development Center Land Development Consultant RFC

Washington County Public Works, Building Services

REQUEST FOR PROPOSALS for SUSTAINABLE DESIGN REVIEW SERVICES

Request for Qualifications. Professional Design and Construction Services as a Design-Builder. For. Delhi Township Fire Station

Request for Qualifications (Architect / Engineer) State of Ohio Standard Forms and Documents

San Mateo County Project Development Unit. Issued: August 4, 2017 Responses due: September 1, 2017 at 2:30 pm. Sam Lin, Manager

REQUEST FOR QUALIFICATIONS AS-NEEDED CONSULTING EXECUTIVE ARCHITECT

Architectural Services

PROCUREMENT AND PROPERTY SERVICES P. O. Box NACOGDOCHES, TX REQUEST FOR PROPOSAL RFP NUMBER REALTOR-2016

Montgomery Housing Authority 525 South Lawrence Street Montgomery, Alabama 36104

Dakota County Technical College. Pod 6 AHU Replacement

CITY OF BELL REQUEST FOR PROPOSALS FOR ARCHITECTURAL SERVICES FOR TREDER PARK RESTROOM AND STORAGE FACILITY

LEXINGTON-FAYETTE URBAN COUNTY AIRPORT BOARD REQUEST FOR PROPOSALS. to provide INVESTMENT MANAGEMENT SERVICES. for BLUE GRASS AIRPORT

Request for Proposals and Qualifications for. Owner s Representative Services (RFP) August Farmington Public Schools. Farmington Town Hall

REQUEST FOR PROPOSAL

Okeechobee Utility Authority Engineering Services for Water Treatment Plant Improvements

Attention Design Firms

REQUEST FOR STATEMENTS OF QUALIFICATIONS CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR CSJ: PASS-THROUGH FINANCE PROJECT

Request for Proposal. And Specifications For. Professional Design Services for. The New School of Business Administration WSU Project No.

Proposed Project The selected consultant will work closely with the project management team and the appointed committee for:

REQUEST FOR PROPOSALS PROFESSIONAL ENGINEERING SERVICES WATER SYSTEM RELIABILITY STUDY CITY OF MT. PLEASANT WATER DEPARTMENT

Chabot-Las Positas Community College District

Request for Qualifications B Hazardous Material Surveying, Testing and On-Site Observation Firms. RFQ Due Date: October 1, :00 P.M.

REQUEST FOR QUALIFICATIONS. General Contractor Construction Manager (GC/CM) Services. Modernization Project

RFP #7529 Dane County Comprehensive Plan Mail Survey

Township of Madawaska Valley Request for Proposal New Municipal Signs and Banners MV

FACILITIES MANAGEMENT

May 18, 2016 REQUEST FOR QUALIFICATIONS FOR ARCHITECTURAL AND ENGINEERING SERVICES

REQUEST FOR QUALIFICATION FOR PREPARATION OF FACILITIES MASTER PLAN AND FUTURE ARCHITECTURAL SERVICES

REQUEST FOR PROPOSALS PROFESSIONAL SERVICES FOR THE MARCH LANE/EAST BAY MUD BICYCLE AND PEDESTRIAN PATH CONNECTIVITY IMPROVEMENTS.

Request for Proposals for Space Needs Analysis and Projected Building Program Aram Public Library City of Delavan, WI

REQUEST FOR PROPOSAL FOR DESIGN-BUILD SERVICES

Design-Build Procurement Overview Manual. Alternative Project Delivery

SEALED PROPOSAL REQUEST FOR PROPOSAL. Professional Archaelogical Services

REQUEST FOR PROPOSALS

Exhibit A. Purchasing Department School District of Osceola County, Florida

REQUEST FOR PROPOSAL FOR ARCHITECTURAL SERVICES PACIFICA LIBRARY PROJECT

REQUEST FOR PROPOSAL For East Bay Community Energy Technical Energy Evaluation Services

REQUEST FOR PROPOSALS For Design Services for New Fire Station

CITY OF HONDO ENGINEERING REQUEST FOR QUALIFICATIONS

Request for Proposal To Prepare a Zoning Ordinance Comprehensive Amendment

FY 2016 Capital Development Plan. Northern Arizona University. Revised April 2016

REQUEST FOR PROPOSALS FOR A CONSULTANT

REQUEST FOR PROPOSAL (RFP) Police Department Building Construction Manager at Risk, Guaranteed Maximum Price August 30, 2016

Request for Statements of Qualifications Architectural Services. University of California, Merced Classroom and Academic Office Building

Architectural/Design Services

TEXAS GENERAL LAND OFFICE COMMUNITY DEVELOPMENT & REVITALIZATION PROCUREMENT GUIDANCE FOR SUBRECIPIENTS UNDER 2 CFR PART 200 (UNIFORM RULES)

REQUEST FOR LETTERS OF INTEREST AND STATEMENTS OF QUALIFICATIONS UNIVERSITY OF VIRGINIA IVY MOUNTAIN MUSCULOSKELETAL CENTER RFP # 17-03

There will be a stipend offered to the shortlisted firms that would be asked to submit proposals.

City of Coquitlam. REQUEST FOR PROPOSALS RFP No

SOMERSET COUNTY, MARYLAND

Request for Qualifications

BID # Hunters Point Community Library. Date: December 20, Invitation for Bid: Furniture & Shelving

REQUEST FOR PROPOSALS. Transportation Systems Plan (TSP)

Below are five basic procurement methods common to most CDBG projects:

Request for Qualifications B Geotechnical Investigations / Professional Services Firms. RFQ Due Date: October 8, :00 P.M.

REQUEST FOR QUALIFICATIONS QUALITY ASSURANCE & COST MANAGEMENT SERVICES. For the

University of California, Merced Central Plant/Telecommunications Reliability Upgrade

SCHOOL BOARD ACTION REPORT

City of Lynwood MODIFIED REQUEST FOR PROPOSALS FOR

REQUEST FOR PROPOSALS FOR REPLACEMENT OF GENERATOR AT LAKE HILLS 1860 BOOSTER PUMP STATION

Transcription:

Capital Management 800 Evashevski Drive HPR3 SB6 Iowa City, Iowa 52242 319-356-2330 Tel 319-353-7855 Fax June 9, 2017 RE: Iowa River Landing Medical Office Building Extension Development (UIHC Project #214-038) To Whom It May Concern: The University of Iowa Hospitals and Clinics, located in Iowa City, Iowa (hereafter, UIHC) intends to retain the services of a qualified consulting Firm with a national perspective to provide medical equipment planning services for the footprint expansion of the existing Iowa River Landing (IRL) Medical Office Building on the corner of 9 th Street and 2 nd Avenue in the Iowa River Landing Development in Coralville, IA. The services provided by the successful Firm will include, but not be limited to: Planning, programming, budgeting, procurement and reporting for all Medical and Ancillary equipment not otherwise accounted for in the project. This includes all Owner provided items not classified as furniture or information technology required for occupying the space. The required documentation of expertise and qualifications outlined in this request are intended to serve primarily as a general guide for each statement of qualifications, with the minimum requirements listed. Each Firm is expected to submit a fully detailed response, which adequately describes the advantages and benefits the Owner would realize by selecting the Firm. The primary role of the successful Firm is to develop and coordinate the execution of a complete medical equipment planning program which may include assisting with problem-solving or resolving non-conformance or deficiencies, though those responsibilities reside with the Construction Manager and Design Professionals. Based on responses submitted, UIHC may make an award to a single Firm, or, identify a limited number of Firms to make follow-on oral presentations from which a single Firm will be selected, whichever is in UIHC s best interest. Interested Firms are invited to submit qualifications for the Firm and the individual qualifications of the Firm s representative(s) designated as key personnel to be assigned to the Owner if selected as the successful Firm, as described in the attached Request for Qualification document. Thank You, Carmela Lovelace Carmela Lovelace Business Director, Capital Management University of Iowa Hospitals and Clinics

UNIVERSITY OF IOWA HOSPITALS AND CLINICS REQUEST FOR QUALIFICATIONS SUBMITTAL Project Title: Iowa River Landing Medical Office Building Extension Development Project Number: 214-038 Scope: Medical Equipment Planning Table of Contents Page Section 1 General Information 3 Section 2 Background 4 Section 3 Objective and Intent 5 Section 4 Scope of Services / Specifications / Firms Requirements 6 Section 5 Fee Structure 10 Section 6 Respondent Instructions 10 Section 7 RFQ Responses from the Firms 11 Attachment A RFQ Response and Firm s Questions Form 15 Attachment B Medical Equipment Planning Firm Experience Form 16 Attachment C Medical Equipment Planning Task Experience 17 for Similar Projects Form Attachment D Budget Table Form 19 Attachment E Proposal Compliance Form 20 2

Request for Qualification Medical Equipment Planning Services Iowa River Landing Medical Office Building Extension for University of Iowa Hospitals and Clinics at The University of Iowa 1. GENERAL INFORMATION The University of Iowa Hospitals and Clinics, located in Iowa City, Iowa (hereafter, UIHC) intends to retain the services of a qualified consulting Firm with a national perspective to provide medical equipment planning services for the footprint expansion of the existing Iowa River Landing (IRL) Medical Office Building on the corner of 9 th Street and 2 nd Avenue in the Iowa River Landing Development in Coralville, IA. The project is described as follows: This project will provide for the expansion of the Iowa River Landing (IRL) Medical Office Building facilities in Coralville. The Iowa River Landing development serves as a gateway from Interstate 80 and provides a highly visible and accessible site for retail, entertainment, hotel, and dining venues, as well as serving as a hub for public transportation. It is also home to multiple hotels and conference centers establishments as well as a new up-scale commercial and residential complex, among other amenities. An expanded footprint within the same parcel as the existing clinic space will make it possible to relocate ambulatory orthopedic services from the main hospital campus, and may also provide for the replacement of some operating rooms and associated facilities on the main campus. This facility will house the Orthopedics Institute, Sports Medicine Center, PT/Rehab space, an OR Suite with 7 rooms, and ancillary and support services. The ambulatory care clinic expansion will be approximately 170,000 gross square feet. The portion of the property upon which this expansion will be constructed is approximately 2.3 acres. The estimated cost to design, construct and equip this facility is approximately $120 million and shall be delivered first quarter CY20. The required documentation of expertise and qualifications outlined in this request are intended to serve primarily as a general guide for each statement of qualifications, with the minimum requirements listed. Each Firm is expected to submit a fully detailed response, which adequately describes the advantages and benefits the Owner would realize by selecting the Firm. Interested Firms are invited to submit qualifications per the following schedule. Tentative Schedule of Events Date June 9, 2017 June 16, 2017 June 23, 2017 June 30, 2017 *July 21, 2017 Event Request for Qualification Document Issued Attachment A, and Firm s Questions Due UIHC Responses to Firm s Questions Issued Request for Qualification Response Due Notification of Selected Firm (if no interview required) * NOTE: This date is subject to change. 3

2. BACKGROUND 2.1 The University of Iowa The University of Iowa located in Iowa City is a broad-based public university of international stature, recognized for its involvement with research and its teaching hospital, The University of Iowa Hospitals and Clinics. The University employs approximately 1700 Faculty members, 7000 Professional and Scientific supporting staff and 5300 Merit System staff members and has a current enrollment of nearly 29,000 full time students. 2.2 The University of Iowa Hospitals and Clinics University of Iowa Hospitals and Clinics is a 700-bed facility committed to providing patient focused care, available to everyone, in an environment devoted to innovative care, excellent service, and exceptional outcomes. Quality care at UI Hospitals and Clinics is delivered in collaboration with University of Iowa Physicians, the state's largest multi-specialty medical and surgical group practice composed of faculty physicians of the UI Roy J. and Lucille A. Carver College of Medicine. These partners work together as University of Iowa Health Care, to provide patient care, conduct biomedical research, and train the next generation of health professionals. This clinical collaboration includes 20 academic departments. 2.3 Project Introduction The Owner intends to use third party medical equipment planning services for all mission-critical, large scale projects which have complex equipment needs. Medical Equipment planning includes all equipment which is required to occupy the space and is not otherwise covered in any other part of the project. Furniture and Information Technology (IT) equipment are excluded from this scope of work except where the medical equipment intersects with the furniture or IT equipment and coordination of the space is required for successful installation of all adjacent equipment. Planning is currently underway on the Iowa River Landing (IRL) Medical Office Building Extension project with will include a footprint expansion of approximately 170,000 square feet to the existing IRL building which will be connected via an underground tunnel. The project is in the early stages of planning and the details of the ultimate configuration are unknown but preliminary scope information is included below. The construction budget for this project is approximately $65,000,000, the equipment budget for the project is part of the planning process and is expected to be approximately $20,000,000. The expanded facilities will house the Orthopedics and Sports Medicine facilities and include exam, treatment, procedural as well as diagnostic and imaging services. Surgical procedures with recovery times of less than 24 hours will also be planned in this building. The Owner may choose to register the project with the US Green Building Council to achieve a LEED rating. Regardless of whether the project is registered, the equipment specified by the medical equipment planner must adhere to all standards for energy efficiency. Current Project Team: o Owner: University of Iowa Hospitals and Clinics o Architect of Record: Neumann Monson, Iowa City, IA office o Construction Manager at Risk: Selection TBD o Orthopedic Medical Planning: CannonDesign, Chicago, IL office o Medical Planning/Programming: Heery, Iowa City, IA office o MEP Engineering: Modus Engineering, Iowa City, IA office o Civil Engineering: Shive-Hattery, Inc., Iowa City, IA office o Structural Engineering: Raker Rhodes, Iowa City, IA office o Medical Equipment Planner: Selection TBD 4

Construction Schedule Milestones: o Construction is tentatively scheduled to begin in early 2018. Construction of the building expansion is scheduled for completion in winter 2019 with occupancy early in 2020. 3. OBJECTIVE AND INTENT It is the Owner s intent to involve the Medical Equipment Planner in the process from pre-design to operations phases. The Medical Equipment Planner shall operate as a member of the Project Delivery Team and will be responsible for the medical equipment planning, obtaining quotes, maintaining all data, obtaining user sign off, development of room-by-room lists, coordination with architectural specifications and successfully conducting multiple programming meetings with multiple user groups utilizing the romby-room lists and specification datasheet reports to confirm all equipment and related accessory needs for the project. It is the goal of the Owner to create a collaborative environment with all members of the planning, design, construction, and maintenance groups working in a team environment to solve issues and push the project to a successful completion. The Medical Equipment Planner must demonstrate a proven ability to provide technical consultation during the design stage of the project and provide a highly interactive, consensus building process when working with the user groups to discuss anticipated equipment requirements. The Medical Equipment Planner shall also be responsible for review of design documents for coordination issues with the proposed equipment planned for the project. The UIHC is committed to reaching a consensus on the required equipment for the project within the stated project budget. This may require value engineering or the development of a multi-tiered approach to the medical equipment list. The Budget must be based on the architectural plans, information gathered from users and the Firm s knowledge of new and expanded modalities as well as University of Iowa purchasing agreements. The Medical Equipment Planner will work closely with the design team to assure a fully specified equipment report that includes preferred manufacturers, model numbers and cut sheets including accessories for each separate item. The Medical Equipment Planner will be required to provide the design professionals with preliminary medical equipment space and utility information and Revit placement drawings to ensure building layout and installation rough-ins meet the equipment specifications. The Owner is planning to use the services of a Construction Manager at Risk (CMaR) on this project. The selected CMaR will be the primary construction representative on site for the UIHC and separately contracted with the Owner. The Medical Equipment Planner will be hired by and report directly to the Owner. 4. SCOPE OF SERVICES / SPECIFICATIONS AND FIRM S REQUIREMENTS Medical Equipment Planner is required for successful occupancy of the building in order to assure that the final product meets the original intent of the University s design. While the Firm is free to suggest changes and improvements to this process, at a minimum, any Firm submitting a response to the RFQ must be able to meet the following requirements as noted in Section 4 Scope of Services / Specifications / Firm s Requirements and Section 5 Fee Structure to be considered. In addition to providing responses for Section 4 Scope of Services / Specifications / Firm s Requirements and Section 5 Fee Structure, all Firms must submit detailed responses for Section 7 RFQ Responses from the Firms to be considered compliant. Any exceptions must be noted on the Proposal Compliance Form, Attachment E. 5

Following is a summary of the equipment planning process, scope of services, minimum deliverablesby stage, specifications and Firm s requirements requested for these projects. Please Note: All Firms must respond to the items below in the order given, citing the paragraph sub-section reference number as part of the response, indicating compliance as requested by signing and dating after each item: Firm Agrees, by: Date: The Firm Agrees: 4.1 Medical Equipment Planner Process during Pre Design The Medical Equipment Planner process activities completed during the pre-design phase include: 1. Review the Project Requirements documentation for clarity and completeness. 2. Identifying a scope and budget for the UIHC Medical Equipment Planner (Owner). 3. Developing the initial project schedule for equipment planning activities. 4. Create an initial draft of the responsibility matrix. 5. Participate in on-site mock-up activities and document equipment needs. 6. Create a project in the Attainia database and input all assumed medical equipment required for the project. Deliverables: Equipment Scope statement approved by the Owner s Representative Equipment Planning Schedule Responsibility Matrix Attainia Database set up with assumptions Document Equipment Needs identified during Mock-Up events Firm Agrees, by:. Date: Exceptions: 6

4.2 Medical Equipment Planner Process during Design The Medical Equipment Planner process activities completed during the design phase include: 1. Conduct an initial on-site interview with users to review and revise the draft equipment list created during pre-design which includes equipment needs identified during the mock-up activities. 2. Revise the draft equipment list to be reviewed with Design Professional which includes equipment specifications, identifying suggested manufacturers, models, accessories, and costs. 3. Develop 3-D Revit Model for all medical equipment. The Model will include at a minimum, coordination with the architectural model, placement of all architectural significant equipment in the model, development of preliminary equipment layouts with equipment numbers. Keep updated with any changes as meetings occur and equipment in finalized. 4. Coordinate equipment placement and elevations with design team. 5. Conduct second round of equipment user group meetings to review specifications, models, and placement. Provide end users Specification Datasheet Report two weeks prior to meetings. 6. Develop the list of equipment that interfaces with IT requirements. 7. Once all changes have been made to the Revit model and all equipment specifications have been updated, hold another round of user group meetings to obtain signoff from the users of the equipment placement as shown on the model. 8. Revisions of equipment budget at each stage prior to each user group set of meetings. This may include revisions to the list to enable meeting the budget goals. 9. Coordinate documents with design team. Deliverables: Draft Room by Room Equipment list and Draft Budget Equipment Space and Utility Requirements for Design Team Equipment Space and Utility Requirements for IT Team Final Equipment report with cut sheets Final Revit Model with updated placement Firm Agrees, by:. Date: Exceptions: 7

4.3 Medical Equipment Planning Process during Construction The Medical Equipment Planner process activities accomplished during the construction phase include: 1. Inventory of existing equipment to determine useful life and placement of equipment within the project. This inventory may not realize any useful equipment and may not change the equipment list. 2. Final review and revision of Medical Equipment list by user groups in preparation for procurement activities. This will be the Revised Sign Off document that establishes the final equipment list for procurement. 3. Development of procurement schedule that coincides with substantial completion date less one month. All equipment is to be procured and on-site (in storage) no less than one-month prior to the start of occupancy. 4. Obtain quotes for equipment purchases. The Firm will be required to obtain three (3) written quotes from vendors which can provide the same product. In the event that there are not three qualified vendors, the Firm will document this. Track the issuance of quotes in both original and revised form when applicable. All quotes will be attached to the appropriate Attainia line item and the Owner will be notified when the item is ready for purchase. 5. Working with the Owner, confirm which equipment needs to be let for quotes and assist with specification documents applicable for Purchasing to issue an RFP (bid) for the items. 6. In the event a Sole Source (or RFP) is required, provide specifications and documentation of the uniqueness of the particular equipment for use in developing the Sole Source. 7. Develop and keep updated the Procurement Status Report in Attainia. Attainia is the sole source of information. If the Firm maintains their own data, the Owner will not provide compensation for managing dual data systems. 8. Help facilitate on-site equipment evaluations or trials. The Firm will be on-site for any on-site equipment trials and shall document all decisions made as a result of these trials. Deliverables: Procurement Schedule Equipment Specifications for Purchases to be competitively Bid Procurement Status Report Sole Source Documentation Purchase Recommendations with Quotes On-Site Trial Documentation Maintain Attainia Database at all phases Firm Agrees, by:. Date: Exceptions: 8

4.8 University of Iowa Professional Services Agreement: The Firm selected for this work shall sign a University of Iowa Professional Services Agreement, which shall be considered the prevailing Agreement for the term of the resultant engagement. (blank standard agreement available upon request) Firm Agrees, by:. Date: Exceptions: 9

5. FEE STRUCTURE 1. Provide a proposed fixed, lump sum total cost to accomplish the work outlined in this RFQ for the following phases: Medical Equipment Planning and Procurement. All task amounts include associated meetings, site-work, reports and direct costs (travel, mileage, per diem, communications, etc.). Use the budget table shown in Attachment D (or a suitable equivalent) to provide a cost breakdown. Also provide an hourly rate for each team member for work that may exceed the scope. For each phase, provide the percentage level of effort for each primary team member. 2. Reimbursable Expenses: Reimbursable budget with list of anticipated expenses. Firm Agrees, by:. Date: Exceptions: 5.1 Statement of Understanding: Having reviewed the aforementioned items noted above, Section 4 Scope of Services / Specifications / Firm s Requirements, including Section 5 Fee Structure, it is understood by the Firm that the Firm is familiar with and fully comprehends the scope of services to be provided if selected as the successful Firm of this RFQ solicitation. Such understanding includes, but is not limited to, those requirements, terms and conditions as detailed within the entire RFQ document and subsequent Agreement. Firm s Name authorized to approve: Firm s Signature authorized to approve: Date: 10

6. RESPONDENT INSTRUCTIONS 1. No oral interpretation will be made to any Firm as to the meaning of the RFQ documents. Should Firm find discrepancies in, omission from, or be in doubt as to the true meaning of any part of the RFQ documents, Firm should at once, submit a written request for an interpretation thereof to The Capital Management Department to the attention of Carmela Lovelace (carmela-lovelace@uiowa.edu). 2. The University reserves the right to amend this RFQ without altering the timing requirements indicated. Any changes or addenda to these documents will be communicated in writing to all vendors as quickly as possible. 3. The University will assume no cost for proposal preparation and submission. 4. Answers to Firm s questions that impact scope, timetable, etc., will be communicated in writing to all respondent vendors as quickly as possible. 5. If the University awards a contract to a proposing Firm, the Firm s responses to this RFQ may become part of the executed contract. Therefore, all questions must be answered in an honest and straightforward manner. 6. The successful Firm shall comply with all state and federal laws including but not limited to the Health Insurance Portability and Accountability Act (HIPPA) and the Gramm-Leach- Bliley Act (GLB). Documentation of such compliance shall be provided to the University upon request. 6.1 Firms Questions and University Responses ATTACHMENT A RFQ RESPONSE AND FIRM S QUESTIONS FORM NOTE: Attachment A as well as any questions regarding this Request for Qualification must be sent via email, either as a Word document, PDF or combination of both, on or before 3 PM, CDT, June 16, 2017 to the attention of: Carmela Lovelace Capital Management 800 Evashevski Drive HPR3, SB6 Iowa City, Iowa 52242 Phone: (319) 356-1867 Carmela-lovelace@uiowa.edu The University will respond to submitted questions and issue, in the form of a written addendum, those responses to all Firms via email attachment on or before June 23, 2017. See Attachment A for full details and requirements. 6.2 Submittal of Final RFQ Responses Firms interested in providing these services must submit via email attachment, either as a Word document, PDF or combination of both, all of the requested materials to Carmela Lovelace at the email address noted above. All final RFQ responses from the Firms must arrive no later than 3 PM CDT on June 30, 2017. Firms will be contacted if additional information is needed. All Firms expressing an interest in providing these services will be notified of the UIHC s selection when a decision is reached. 11

7. RFQ RESPONSES FROM THE FIRMS Firms must clearly demonstrate and provide documentation substantiating that they are compliant in each of the following areas. The University reserves, solely, the right to reject any submittals if the evidence or references submitted by such Firm fails to satisfy the University that said Firm is properly qualified in any of these areas. It shall not be the responsibility of the University to request additional information to satisfy these requirements, if such information is not provided with the submitted response. PROPOSALS ARE LIMITED TO FORTY (40) PAGES, SINGLE-SIDED In the interest of performing a thorough and timely evaluation of all proposals received, all proposals shall be submitted in the following tabbed format, responding to the items below in the order given, citing the paragraph sub-section reference number as part of your response: Provide responses to the following items: 7.1 Firm Background 1. History of the company, including present ownership and key management individuals. 2. Location of corporation headquarters and other divisional offices. Specify which office will be the primary interface for the Owner. 3. A company organization chart showing authority structure and depth of resources. 4. Description of all instances of project disputes which, in the last five years, reached the level of formal mediation, arbitration, or litigation. For each dispute, describe the parties involved, the nature of the dispute, and the amount in dispute. Please provide this information for all such disputes arising out of the firm s projects, regardless of whether the firm was a party or a witness in the dispute. 5. Description of the Company s quality initiatives and how they would be employed on this project. 7.2 Key Personnel 1. Present proposed organization charts identifying the key individuals and their responsibilities for the Medical equipment planning services. Ensure that the individual(s) who will serve as the Lead Planner for the Pre-design and design phase of the contract are clearly identified. 2. Submit current résumés of the proposed Team members including their experience and qualifications. Résumés should be no longer than one (1) page in length and should specifically address expertise in Medical Equipment Planning for projects with a similar scope. 3. It is the Owner s desire for the person(s) designated as the site Medical Equipment Planner to have acted as the principal Lead Medical Equipment Planner for at least three projects of comparable size, type and scope. 4. The required expertise for this project will be based on the skill and experience set of the full team making the proposal. A member of the prime firm will be the designated Lead Medical Equipment Planner who is the member of the team that will coordinate the activities of all staff and will be the main point of contact. For each team member, identify experience in working with other team members and other project commitments that run 12

concurrent to this Project. Identify the percentage of each individual s time available to dedicate to this project. 7.3 Medical Equipment Planning Approach 1. Describe your proposed approach to Medical Equipment Planning. 2. As an attachment, provide the following work products that members of the proposer s team developed. List the team member who actually wrote the document and the projects on which they were used. Room-by-room list with all applicable data Budget tracking tool Procurement Tracking tool 7.4 Company Experience 1. The Company s current annual volume and average annual volume during the past five years. Medical Equipment Planning Task Listing form (Attachments B and C) for each firm on the team. List no more than four projects in Attachment C. The Owner may select to contact the Project Contacts provided in Attachment C during the RFQ review process. 2. Has the firm entered into litigation/arbitration with an Owner within the past five years? If so, explain in detail. 7.5 Schedule/Time Commitment Include a preliminary schedule of events, including estimated site visits, for the term from project award date to procurement completion date. 1.6 Stakeholders Involvement Include your approach to involving stakeholders throughout the Medical Equipment Planning processes. Based on your experience from similar engagements identify the individuals and groups that you believe should be informed of the process, and/or those that should provide input into this engagement, and explain your rationale for including those groups in this process. 7.7 Risk Assessment Include from your Firm s perspective and past experiences, what you believe to be the inherent risks for the project. 7.8 Other Relevant Information Describe in detail any other supplemental or value-added opportunities available from your Firm that we have not addressed here, which, if offered may set your Firm apart from others providing similar Medical equipment planning services. Be specific. 13

ATTACHMENT A RFQ RESPONSE AND FIRM S QUESTIONS FORM Interested Firms must submit this ATTACHMENT A via Email to Carmela Lovelace on or before, June 16, 2017 by 3 PM, CDT. Email: Carmela-lovelace@uiowa.edu To: Carmela Lovelace From: Capital Management 800 Evashevski Drive HPR 3, SB6 Iowa City, Iowa 52242 Dear Jennifer Ratner: Check all that apply YES, my company WILL respond to the RFQ for CxA on UIHC project 214-038. NO, my company WILL NOT respond to the RFQ for CxA on UIHC project 214-038. All questions from the Firms concerning this RFQ must be emailed to Carmela Lovelace on or before June 16, 2017 by 3 PM, CDT. Questions may be submitted under separate cover from Attachment A. With all questions submitted, please indicate your complete company name, address, the name, phone number, and email address of the person(s) submitting questions regarding this RFQ. 14

ATTACHMENT B MEDICAL EQUIPMENT FIRM EXPERIENCE This firm is only required if you are using a specialist that is not already a part of your Firm. FILL OUT A SEPARATE FORM FOR EACH FIRM ON THE TEAM Company Name Contact Person Title Address City State Zip/Postal Code Telephone Fax E-Mail Description of Business Medical Equipment Planning Activities Percentage of overall business devoted to medical equipment planning services % How long has the firm offered medical equipment planning services years Average number of medical equipment planning projects performed each year projects The firm has provided medical equipment planning services in the following: (check all that apply) Building Sector New Construction Major Renovation Existing Building Retro/Re Equipment Replacement Office or retail Hospitals Ambulatory Surgery Ctr Laboratories Medical Office Buildings Industrial/Manufacturing Special purpose prisons, museums, libraries, etc. Other; Describe 15

ATTACHMENT C MEDICAL EQUIPMENT TASK EXPERIENCE FOR SIMILAR PROJECTS FILL OUT A SEPARATE FORM FOR EACH FIRM ON THE TEAM; LIST UP TO 4 PROJECTS Project (Name, Date, Bldg Size, Type, new or existing) The Owner Contact (Title, City, State, and Phone) Name & Role of Person(s) Assigned to Project by Firm (identify any sub-consultants) Equipment Experience Task Comments Developed The Owner s Equipment Scope statement Developed Equipment Planning Schedule Developed Responsibility Matrix Attainia Database Set Up Attainia Database Use Room-By Room Equipment List User Group Meetings Developed Equipment Space and Utility Requirements for Design Team Developed Equipment Space and Utility Requirements for IT Development and Use of Revit Model Development of Procurement Schedule Development and Maintenance of Budget Development of Procurement Status Report 16

FILL OUT A SEPARATE FORM FOR EACH FIRM ON THE TEAM; LIST UP TO 4 PROJECTS Project (Name, Date, Bldg Size, Type, new or existing) The Owner Contact (Title, City, State, and Phone) Name & Role of Person(s) Assigned to Project by Firm (identify any sub-consultants) Equipment Tasks Preformed Task Comments Developed The Owner s Equipment Scope statement Developed Equipment Planning Schedule Developed Responsibility Matrix Attainia Database Set Up Attainia Database Use Room-By Room Equipment List User Group Meetings Developed Equipment Space and Utility Requirements for Design Team Developed Equipment Space and Utility Requirements for IT Development and Use of Revit Model Development of Procurement Schedule Development and Maintenance of Budget Development of Procurement Status Report 17

Capital Management ATTACHMENT D BUDGET TABLE 800 Evashevski Drive HPR3 SB6 Iowa City, Iowa 52242 319-356-2330 Tel 319-353-7855 Fax List Task/Staff Member Name/Role Budget ($) Pre-Design 1. 2. 3. 4. Subtotal Procurement 1. 2. 3. 4. 5. 6. 7. 8. Subtotal Total 18

ATTACHMENT E - PROPOSAL COMPLIANCE FORM Note: Additional copies may be made as necessary. I hereby certify total compliance with all terms, conditions and specifications of this Request for Qualification (RFQ), except as expressly stated below. RFQ Item Number Comments Signature: Name, Printed or Typed: Date: 19