College Planning Council MINUTES OCT. 22, 2010 10:00 AM 12:00 PM MAL COMM. ROOM ATTENDEES Members: Jerry Patton, David Acquistapace, Rick Rawnsley, Kathy Hudgins, Nancy Moll, Dean Dowty, Victor Rios, (vacant: Comm. Academic Unit), Don O Loghlin, Rey Ortiz, Daniel Kleinfelter, Lisa Soccio, Chuck Decker, Cathy Levitt, Joel Murphy, Mary Lisi, Michael Harlow, Ana Soto, Tony Aguilar, Carlos Maldonado, Lee Ann Weaver, Leslie Young, Jim Berg, Adrian Gonzales, Juan Lujan, Bina Isaac, Pam LiCalsi, Farley Herzek, Diane Ramirez, Edwin Deas. Ex Officio: Amy DiBello (Curriculum/SLOAC), Chris Nelson (Basic Skills Initiative) Recorder: Revae Reynolds Agenda topics 1. APPROVAL OF OCT. 8 MINUTES L Weaver made a motion to approve the minutes of October 8, 2010 (attachment #1). Rey Ortiz seconded. There was no discussion; passed unanimously. J. PATTON Minutes of Oct. 8, 2010 approved. 1. None. 2. EDUCATION MASTER PLAN F Herzek distributed hard copies of the Education Master Plan Final Draft. He summarized the development process which began last fall and went through 3 revisions (opportunities for comments from all campus constituents) including hard copies distributed to CPC members at the beginning of summer 2010. F. HERZEK There was discussion and clarification about some terms such as productivity and FT Faculty Headcount. The Program Challenges need to be populated from the PRUs. It was suggested that subsequent revisions be named so they can be distinguished, Version Oct. 2010, for example. There was a discussion about blending the strategic nature of this education master plan with the annual planning summarized by the PRUs. Our portal should note that the Voorhees report is seen as preliminary, compared to this document. All additional comments are due next Thursday, Oct. 28. It would be helpful to keep a list of the changes, cited by page #, so we can keep track of what has changed and when. It was suggested that CPC adopt an annual process of updating the document. That process should also appear in the PIE document. It was noted that the plan doesn t specifically outline where we are going or how the college has responded to the recommendations in this document. J Patton recommended committee members search strategic master plans in California community colleges online a review what other colleges are doing. 1. Report additional changes to the EMP to F Herzek by Oct. 28. 2. Develop a process for updating the EMP regularly. 3. Add EMP update process to the PIE. All Members CPC OIE 10/28/10??
4. Edit portal to reflect Voorhees as a preliminary draft of EMP. 5. Create list of changes to the final EMP. 6. Review other colleges strategic plans online. OIE Office of Academic Affairs All Members ASAP 10/29/10 11/19/10 3. TECHNOLOGY PLAN B. ISAAC B Isaac reported that the comments from the last CPC meeting have since been addressed in an addendum to the Technology Plan. She received no additional comments regarding the plan. R Ortiz noted that the document will be modified as necessary and as the educational master plan is finalized and amended. Annual Program Review Updates should identify tech elements that should then be included in the plan. He recommended the Ed Tech Committee to review the plan and propose an update process for the technology plan. R Ortiz made a motion to accept the Technology Plan as updated and V Rios seconded. Discussion: student computer labs will be addressed in future drafts of the plan. Motion passed unanimously. D Ramirez provided an update on student labs for general student use: The lab on the 2 nd floor of Cravens will go back to being a general lab. We will also add 12 computers to the library student space, and 12-15 are going into the Student Life area, along with a printing station. When completed, the students will have more than they had before the Hilb was closed. The Cravens lab will have 38 computers. Quiet study space is also being addressed. C Phillips has reported that library use has increased significantly. There is quiet study space in the administration building. The campus has more quiet space now than it had before. Technology Plan was approved. 1. None 4. 2011-2012 KPIS P. LICALSI CPC had recommended that President s Executive Cabinet establish the KPIs. Their results will be brought to CPC at the next meeting. There was discussion about KPIs being specific and quantifiable. Simply referencing the CCSSE survey, for example, is not enough. D Ramirez reported that other colleges use the CCSSE predominately in planning - from program review to strategic planning. Revae will send out the current version for members to review and comment on between now and our next CPC meeting (attachment #2). 1. Send 2011-2012 KPI document to CPC members. Revae Reynolds ASAP 5. STUDENT REPORTS STUDENT REPRESENTATIVES Tony Aguilar reported: Textbook adoptions due today. Check to see if your textbook can be added to the rental program. Thank you to all who attended the student forum this past Wednesday. ASCOD had a good turnout for both Assembly district candidates this week who spoke on campus. November is Earth Month ASCOD is addressing the trash on campus. Students report insufficient trash containers near Beeps and insufficient places to sit outside the café. Ten COD students are attending the Leadership 2010 conference in Costa Mesa today (CCCSAA). Two students are going next week to the Student Senate of CCC conference in San Diego next week.
1. None 6. SUB-COMMITTEE REPORTS End-User Data (E. Deas) Still recruiting members for the committee. This sub-committee will continue the work of the Data Advisory task force which recommended last year to establish a sub-committee for this ongoing need. CHAIRS Outreach/Training (F. Herzek) Still looking to round out the team. They may take a broader approach so that the tools developed could be used on other committees as well. CPC members could use the tools for their other committees, too. Assessment of Planning Outcomes (D. Ramirez) Sent an email and has 11 members. Plan to meet quarterly beginning in November. 1. None. 7. OTHER J. PATTON All CPC members reminded to communicate to their constituents. The bullet points help. R Rawnsley gave a brief update on the status of our accreditation self-study document. To facilitate the work of the sub-committees, J Patton suggested that the full CPC meet on alternate meeting dates and the sub-committees would meet on the remaining dates. The sub-committees will meet on Nov. 5, 10:00-12:00 noon. The next full CPC meeting will be Thursday, Nov. 18, as originally scheduled. The new meeting schedule will be distributed shortly. The final version of the Education Master Plan will be approved by email. The list of changes to the document will be included. 1. Update your constituents on today s meeting. 2. Distribute updated CPC (and sub-comm) meeting schedule. 3. Review final EMP version via email and approve. All CPC members. R Reynolds All CPC members. ASAP ASAP 10/29/10 or so Adjourned at 11:44 a.m. Next Meetings: Sub-Committees: Friday, Nov. 5, TBD. Full CPC: Thursday, Nov. 18, 10:00-12:00 noon, PSA 18. Attachments (see following pages): 1. Minutes from Oct. 8, 2010 meeting 2. Revised 2011-2012 KPIs
Attachment #1 CPC Minutes from Oct. 8, 2010 College Planning Council MINUTES OCT. 8, 2010 10:00 AM 12:00 PM MAL COMM. ROOM ATTENDEES Members: Jerry Patton, David Acquistapace, Rick Rawnsley, Kathy Hudgins, Nancy Moll, Dean Dowty, Victor Rios, (vacant: Comm. Academic Unit), Don O Loghlin, Rey Ortiz, Daniel Kleinfelter, Lisa Soccio, Chuck Decker, Cathy Levitt, Joel Murphy, Mary Lisi, Michael Harlow, Ana Soto, Tony Aguilar, Carlos Maldonado, Lee Ann Weaver, Leslie Young, Jim Berg, Adrian Gonzales, Juan Lujan, Bina Isaac, Pam LiCalsi, Farley Herzek, Diane Ramirez, Edwin Deas. Ex Officio: Amy DiBello (Curriculum/SLOAC), Chris Nelson (Basic Skills Initiative) Recorder: Revae Reynolds Agenda topics 1. APPROVAL OF MINUTES ALL C Maldonado made a motion to approve the minutes of September 24, 2010 (attachment #1). Anthony Aguilar seconded. There was no discussion; passed unanimously. 2. None. 2. ADMINISTRATIVE PROCEDURES AP 5700: Athletics AP 6801: Bicycles and Skateboards on Campus Minor editing changes suggested. No other comments. Second reading approval. 7. None. 3. CPC MEMBERSHIP P. LICALSI There was discussion to clarify member representation. Jim Berg will work to get a representative from the Communication division. 2. Secure a representative for CPC from the Communication area. J. Berg 10/22/2010
4. PLANNING REMINDERS P. LICALSI P LiCalsi noted that Oct. 15 is the deadline for annual Program Review Updates to be completed. There was discussion about no PR on record for Mass Communication. They will still comp lete an annual update to evaluate the past year, as they work on their 5-year review for the first time. There was discussion about whether or not programs complete a PRU in the year that they complete their 5-year review. Curriculum Committee thought not, but others believe the Executive Summary of the 5- year PR serves as the annual update for that year. For those doing a full program review this year, it is not due Oct. 15; that due date is in March. The program can still complete the PRU, reviewing only last year. The vice presidents are working on KPIs for 2010-2011 and 2011-2012, as well as their goals for 2011-2012. 2. PRUs are due October 15. All programs 10/15/10 5. CPC SUB-COMMITTEES P. LICALSI P LiCalsi distributed a handout describing the 3 sub-committees of CPC (attachment #2): 1. End-User Data Sub-Committee (E. Deas) 2. Outreach/Training Sub-Committee (F. Herzek) 3. Assessment of Planning & Outcomes Sub-Committee (D. Ramirez) There will be two co-chairs for each, one being a vice president (indicated above). Members will let P LiCalsi know on which committee they wish to serve. Sub-committees may include members not on CPC. Cathy Levitt will serve on Outcomes, and Dan Kleinfelter on End-User Data. 2. Sign up for one of these sub-committees. 3. Finalize membership and set sub-committee meeting schedule 4. Schedule first sub-committee mtg. All members of CPC. Sub-comm Co-Chairs Sub-comm Co-Chairs 10/15/2010 10/15/2010 End of Oct. 6. DRAFT ACCREDITATION SELF-STUDY 2011 P. LICALSI The self-study will be approved in final format at our Dec. 17 Board meeting. Prior to that, it needs to be reviewed by Academic Senate and CPC. Three standards are in their final form ready for a final review by R Rawnsley, editor. The drafts are available for viewing on the portal, accreditation pages, under Documents. Please review Standard I and all the others as well. A link will be emailed for your convenience. President Patton noted that members will find our progress and accomplishments over the last 5 years to be impressive. 2. Review the draft self-study on the portal and forward feedback to P LiCalsi. 3. Send link to members. All members. R Reynolds 10/22/2010 10/8/2010
7. OTHER P. LICALSI Student Reports: President Patton noted that CPC has, in the past, offered time for reports from our student representatives. Future agendas will reflect this opportunity. ASCOD President noted that students are participating in Paint El Paseo Pink cancer walk tomorrow, and the following: October 20, Open Forum, 12:30, Pollock: taking questions from students about their concerns. October 22, Textbook adoptions are due by faculty. Handbook: President Patton asked all members to read the CPC Handbook. The Council has been focusing on the planning process, but the handbook describes our decision-making process at COD and the work of this Council. It is posted on the home page of the CPC portal. Program Review: F Herzek will be asked if adjunct instructors can be compensated for time spent writing a program review when their program has no FT faculty. Student Study Space: There was discussion about access to computers and study space for students because these facilities that were in the Hilb are no longer available. Various issues were addressed such as supervision and security. More furniture will be added to the lounge area near Beeps. Lack of Communication: President Patton reminded members that representatives on committees are expected to keep their constituencies informed of committee discussions and decisions. You are encouraged to dis tribute the bullet points from this meeting. Food Service Advisory: E Deas reported that he is looking for 4 student volunteers for this advisory group. They will meet once/semester. It was suggested that at least one student come from the M/T location, and include reps with some knowledge of nutrition. Sustainability Policy: E Deas is recruiting interested members for the Green Council which will meet monthly. Oct 20 is the inaugural meeting of the group and they would also like student participation. 4. None. Adjourned at 11:10 a.m. Next Meeting: Friday, October 22, 2010, MAL Community Room, 10:00 am 12:00 pm
Attachment #2 Revised KPIs 2011-2012