NWR & SIA CLUB CALENDAR May 2018 3 President-elect ballots due at headquarters 16 2018-2019 dues payment information sent from headquarters this week 21 NWR Board Call 28 Headquarters office closed (Memorial Day in U.S.) 30 Early Registration deadline for SIA convention (Fee increase 25% after this date) 31 Deadline for Club Giving and Founders Pennies contributions for inclusion in 2018 recognition 31 All Aboard the membership campaign phase 3 ends Begin collecting club, region and SIA dues so payment is made on or before July 1; continue club budget work and/or approve budget; plan for installation of new club officers; prepare nominations for 2018-2019 Soroptimist Celebrating Success Awards that are due July 1. Club delegates should be prepared to report back to their clubs all activities that occurred at the Region Conference. June 2018 1 Dream it, Be it project evaluation information due to headquarters 2 Dream it, Be it club transmittals due to region chair 4 NWR District 1 and 3 Soropti-Call 6:30PM-7:30PM Pacific Time (see website for agenda) 5 NWR District 2 and 4 Soropti-Call 6:30PM-7:30PM Pacific Time (see website for agenda) 15 Dream it, Be it region transmittals due 18 NWR Board Call 25 Deadline for SIA convention hotel reservations 29 Pre-Registration deadline for SIA convention (forms received after this date will be processed on site)
Collect club, region and SIA dues so payment is made on or before July 1; continue club budget work and/or approve budget; plan for installation of new club officers; prepare Form 200 (report of new - officers) so it is submitted on or before July 1; complete nominations for 2018-2019 Soroptimist Celebrating Success Awards that are due July 1. Treasurer: prepare financial records for review/club audit. July 2018 1 2018-2019 Region and SIA Dues are due. Send Region dues to Region Treasurer. Form is on The NWR Website 1 Form 200 (New officer information) due to headquarters, with a copy to Governor Marti and the Region Treasurer 1 Soroptimists Celebrating Success Award entries due to Region Chair 1 Best for Women fall issue deadline 4 Headquarters office closed (Independence Day holiday in U.S.) 15 Live Your Dream Awards online application opens 30-31 45 th Biennial Convention, Pacifico Yokohama Convention Center, Japan (continues in August) Club LYDA committees should be meeting and recruiting applicants; conduct club planning retreats; all club committees should be in place and preparing for the year. August 2018 1-2 45 th Biennial Convention, Yokohama Convention Center, Japan 1 SIA Late fee of $100 for any club that has not yet paid 2018-2019 dues; Region late fee of $25 for any club that has not yet paid 2018-2019 dues 1 Solicitation letters to clubs for nominations for Federation Board (in regions electing this upcoming cycle) and to all clubs for Fundraising Council 3-4 SIA Governors Round Table, InterContinental Yokohama Grand Hotel, Japan 5 District 4 Official Call to District Meeting posted on NWR Website
10 Soroptimist Club Grant impact reports due from clubs that received 2017-2018 funds 12 District 3 Official Call to District Meeting posted on NWR Website 19 District 1 Official Call to District Meeting posted on NWR website 26 District 2 Official Call to District Meeting posted on NWR website Make sure all District Meeting deadlines are met and plan on attending. September 2018 1 Late fee of $150 for any clubs that have not paid 2018-2019 dues 3 Headquarters office closed (Labor Day in U.S.) 5 District 4 Early Bird Registration Deadline for District Meeting 10 Overdue 2018-2019 federation dues letters mailed 12 District 3 Early Bird Registration Deadline for District Meeting 19 District 1 Early Bird Registration Deadline for District Meeting 28 District 4 Regular Registration Deadline for District Meeting 26 District 2 Early Bird Registration Deadline for District Meeting Other Club Activities Of club budget has been passed and funds for Club Giving were allocated, submit donations to SIA now instead of waiting until May 2019. Make sure all District Meeting deadlines are met and plan on attending. October 2018 1 Charter forfeiture if 2018-2019 dues not paid 3 Founders Day 5 District 3 Regular Registration Deadline for District Meeting 5-7 District 4 Meeting in Fairmont, MT at the Fairmont Hot Springs 12 District 1 Regular Registration Deadline for District Meeting
12-14 District 3 Meeting in Moses Lake, WA at the Best Western Lakefront Motel 19 District 2 Regular Meeting Registration for District Meeting 19-21 District 1 Meeting in Renton, WA at the Four Points by Sheraton Seattle Airport 26-28 District 2 Meeting in Vancouver, WA at the Heathman Lodge Other Club Activities Club delegates should be prepared to report back to their clubs all activities that occurred at the District Meeting. November 2018 1 Soroptimists Celebrating Success Award region recipients and transmittals due to headquarters 15 Live Your Dream Awards application Club deadline 15 US clubs: Form 990 due to IRS no later than this date (Clubs with July 1-June 30 fiscal year) 22-23 Headquarters office closed (Thanksgiving Holiday in U.S.) 25 International Day for the Elimination of Violence Against Women 25 Soroptimist Workplace Campaign to End Domestic Violence December 2018 2 International Day for the Abolition of Slavery 10 Human Rights Day 10 SI December 10 th Appeal 25 Headquarters office closed (Christmas) January 2019 1 Best for Women spring issue deadline 2 Headquarters office closed (New Year s) 11 National Day of Human Trafficking Awareness in the United States
14 Headquarters office closed (Martin Luther King s birthday in U.S.) 31 Treasurer: deadline to submit IRS form 1099 for any LYDA recipient who received more than $600 February 2019 1 Live Your Dream Awards new club funding paperwork due to SIAHQ for newly chartered clubs 1 Live Your Dream Awards club winner transmittal, application and references due to Region Chair 18 Headquarters office closed (President s Day in U.S.) 25 Official Call to 2019 Region Conference will be posted 28 Soroptimist WOMAN Newsletter Deadline Other Club activities: Various dates in February for Area meetings check with your Area to confirm. Review the Call to Conference with the club and adhere to all deadlines. March 2019 1 Deadline for receipt of Soroptimist Club Grants for Women and Girls applications at Headquarters 1 Deadline for NWR Imagine Life Without Violence Grants submit to Region Chair Karen Hall 8 International Women s Day 15 Live Your Dream Awards region winners due to headquarters 15 Mandatory convention fee due (even years only) 26 Early Bird registration deadline for 2019 NWR Conference Other Club activities: Various dates in March for Area meetings check with your Area to confirm Order new officer pins for installation and member recognition items April 2019
9 Regular registration deadline for 2019 NWR Conferencee 25-28 NWR Conference in Stevenson, WA at the Skamania Lodge Other Club activities: Begin to seek nominations for club board positions; prepare budget for 2019-2020 club year May 2019 13 2019-2020 dues payment information sent from headquarters this week 27 Headquarters office closed (Memorial Day in U.S.) 31 Deadline for Club Giving and Founders Pennies contributions for inclusion in 2019 recognition June 2019 1 Dream it, Be it project evaluation information due to headquarters 2 Dream it, Be it club transmittals due to region chair 15 Dream it, Be it region transmittals due Collect club, region and SIA dues so payment is made on or before July 1; continue club budget work and/or approve budget; plan for installation of new club officers; prepare For 200 (report of new officers) so it is submitted on or before July 1; complete nominations for 2019-2020 Soroptimist Celebrating Success Awards that are due July 1. Treasurer: prepare financial records for review/club audit.