COMMITTEE OF THE WHOLE AGENDA UNITED COUNTIES OF STORMONT, DUNDAS & GLENGARRY Suite 321 26 Pitt St Cornwall ON Tuesday, October 10, 2017 9:00 AM 1. Call to Order by Resolution 2. Approval of Agenda 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes Page a) May 24, 2016 3-4 5. Delegations a) Presentation - Maxville Manor 5-34 b) Todd Lihou, Historic Walking Tour 35-42 6. Staff Reports a) Economic Development/Communication/Tourism Quarterly Update 43-73 b) CAO - Regional Community Improvement Plan Initiative 74-94 c) CAO - Shared Intern Position 95-96 d) TRANSPORTATION AND PLANNING - Snow Fencing 97-98 e) TRANSPORTATION AND PLANNING - TPS Resurfacing Update 99-100 f) Library Facilities Report 101 7. Discussion of Additional Items 8. Unfinished Business Summary 9. Closed Session 10. Adjournment by Resolution Page 1 of 101
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May 24, 2016 MINUTES A meeting of the Committee of the Whole of the United Counties of Stormont, Dundas and Glengarry was held in Council Chambers at 9:00 a.m., May 24, 2016 with Warden MacDonald in the Chair. Present: Warden: MacDonald Councillors: Bancroft, Boyce, Delegarde, Duncan, Fife, Hart, Locke McDonell, McGimpsey, McLeod, Prevost CAO: Simpson Clerk: Thomson Also Present: Barbara Lehtiniemi, County Library Board 1. Call to Order by Resolution Resolution No. 2016-01 Moved by Councillor Locke Seconded by Councillor Boyce THAT the meeting of the Committee of the Whole of the United Counties of Stormont, Dundas and Glengarry be hereby called to order. CARRIED 2. Approval of Agenda Resolution No. 2016-02 THAT the agenda be approved. CARRIED Moved by Councillor Delegarde Seconded by Councillor Bancroft 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes Resolution No. 2016-03 Moved by Councillor Hart Seconded by Councillor Delegarde THAT the minutes of the Committee of the Whole held June 15, 2015 be adopted as circulated. CARRIED 5. Delegations Page 3 of 101
May 24, 2016 6. Staff Reports CAO Simpson and Director of Library Services Franklin provided an overview of the County Library system, together with information on the Library Strategic Plan, adopted in 2012. Council members asked questions and provided comments on how they envision the delivery of libraries services in the County. It was the consensus of Council to refer the matter to the CAO to review the comments and provide report at the next meeting of Council. 7. Discussion of Additional Items 8. Unfinished Business Summary 9. Closed Session 10. Adjournment by Resolution Resolution No. 2016-04 THAT the Committee adjourn to the call of the chair. CARRIED Moved by Councillor Locke Seconded by Councillor McLeod Warden Clerk Page 4 of 101
Presentation - Maxville Manor MAXVILLE MANOR REDEVELOPMENT PROJECT 2017 Page 5 of 101 1
Presentation - Maxville Manor Our History January 1967 Osie Villeneuve, MPP called a meeting to promote a Home for the Aged in Maxville 400 interested people attended Steering Committee was formed Plan was made for a 91 bed facility Gordon Winter, Historian, Honorary Board Member Page 6 of 101 2
Presentation - Maxville Manor Ribbon Cutting November 1, 1968 Left to right: Allan Vallance, Osie Villeneuve, MPP, Fern Guindon, MP, John Yarenko, Minister of Social & Family Services Keith Franklin, Lionel Villeneuve Page 7 of 101 3
Presentation - Maxville Manor First Residents welcomed on November 28, 1968 Page 8 of 101 4
Presentation - Maxville Manor Maxville Manor s Dedicated Sponsors The Glengarry Old Time Fiddlers were sponsors from the beginning until 2009 when the group disbanded. They were replaced by the Maxville and District Chamber of Page 9 of 101 Commerce. 5
Ontario Extended Care Program 60 Bed Addition in 1972 Presentation - Maxville Manor West Wing Addition Page 10 of 101 6
1987 Plans New Role for Maxville Manor Presentation - Maxville Manor Expand community role to help seniors stay in their homes longer though an outreach program Life Lease concept in new seniors housing development now known at Glen Garden Village Redevelopment plans for Maxville Manor into 120 mostly private rooms with en-suite washrooms Page 11 of 101 7
Presentation - Maxville Manor Outreach Program Meals on Wheels Transportation Day Program Page 12 of 101 8
Presentation - Maxville Manor Ribbon Cutting 1994 Page 13 of 101 9
Presentation - Maxville Manor Glen Garden Village 1990 - first 6 units 1995-6 more units 2005-4 last units Page 14 of 101 10
Presentation - Maxville Manor 122 Beds 96 private rooms 13 semi private rooms Page 15 of 101 2 respite rooms 11
MAXVILLE MANOR - 50 Years of Community Service (2018) Presentation - Maxville Manor Mission A community caring for seniors A tradition of excellence Vision To be a centre of excellence in integrated quality services to meet the needs of seniors Values Excellence, Leadership, Accessibility, Quality of Life, Working Together, Strong Partnerships, Client Centered, Senior Focused, Respect Page 16 of 101 12
After the success of the 1994 Renovation Expansion Project Presentation - Maxville Manor Page 17 of 101 13
Presentation - Maxville Manor Ontario Design Standard MOHLTC 1998, only 4 years later 76 of 122 beds deemed as A beds 46 beds deemed as C beds Rooms in wings B, C and E did not meet new standard Page 18 of 101 14
Eligible Clients on Long-term Care Waitlists Ontario in the last 14 years Presentation - Maxville Manor 35000 30000 27464 31066 25000 24479 23433 20000 20146 15000 10000 14624 11477 5000 0 Feb. 2003 Apr. 2005 Feb. 2009 Dec. 2011 May. 2015 Oct. 2015 Apr.2017 Page 19 of 101
Financial Impact of New Long Term Care Act 2010 C beds will expire on June 30, 2025 in 7 short years Presentation - Maxville Manor Maxville Manor licenced capacity will be reduced from 122 to 76 beds Reduction of 37.9% of operational funding Page 20 of 101 16
Financial Impact of New Long Term Care Act 2010 Presentation - Maxville Manor Loss of 40 full and part time permanent jobs Annual Payroll reduced from 5.1 million to 3.1 or a loss of 2 million dollars Fixed costs remain the same Home s financial viability in jeopardy Page 21 of 101 17
Presentation - Maxville Manor Maxville Manor is at a Crossroad Page 22 of 101 18
Exiting Plan Presentation - Maxville Manor Page 23 of 101 19
Presentation - Maxville Manor Page 24 of 101 20
Presentation - Maxville Manor 4 New Home Dementia (Lodge) Units Page 25 of 101 21
Presentation - Maxville Manor Key Features of Our Redevelopment No Resident will be displaced during the course of the redevelopment project( which will take 18-24 months Residents who need to move to a new wing will do so in one move only Long Term Care Licence increased by 6 beds to 128 Page 26 of 101 22
Key Features of Our Redevelopment 4 new smaller home like dementia units Secure dementia unit capacity will increase from 40-48 residents Presentation - Maxville Manor 40 new affordable retirement home beds with priority given to residents of Stormont, Dundas and Glengarry Page 27 of 101 23
Presentation - Maxville Manor Projected Capital Funding REDEVELOPMENT SUMMARY PROJECTED CAPITAL FUNDING FOR REDEVELOPED HOME NET CAPITAL FUNDING FROM MINISTRY OF HEALTH CAPITAL FUNDING PRD $ 17.40 LESS EXISTING CAP FUNDING $ 1.00 NET INCREASE IN PRD FUNDING $ 16.40 # OF EXISTING BEDS FUNDING FOR 46 $ 275,356 NEW BEDS 6 $ 38,106.0 CAPITAL FUNDING TOTAL $ 52 $ 313,462 ADD PICKUP IN PREFERRED REVENUE $ 214,185 REDEVELOPMENT NET OPERATING INCOME $ 527,647 MAXIMUM FINANCING AVAILABLE BASED ON REDEVELOPED INCOME Page 28 of 101 24
Presentation - Maxville Manor Maximum Financing Available MAXIMUM FINANCING AVAILABLE BASED ON REDEVELOPED INCOME LOAN CRITERIA MAXIMUM LOAN TO VALUE 75% AMORTIZATION YRS 25 INTEREST RATE 3.47% DEBT SERVICE COVERAGE REQUIRED 1.2 NET OPERATING INCOME TO SERVICE DEBT $ 527,647 CASH FLOW REQUIRED FOR A 1.2 COVERAGE $ 439,706 MTHLY $ 36,642 MAXIMUM FINANCING AVAILABLE $ 7,250,000 Page 29 of 101 25
Presentation - Maxville Manor Project Cost PROJECT COST CONSTRUCTION COSTS $ 9,520,000 SOFT COSTS $ 1,428,000 INCLUDES HST AND CONTINGENCY FURNTURE FIXTURES AND EQUIPMENT $ 60,000 TOTAL PROJECT COST $ 11,008,000 EQUITY/DONATIONS/MUNICIPAL GRANT REQUIRED $ 3,758,000 Page 30 of 101 26
Equity/Donations Municipal grants Required $3.75m Presentation - Maxville Manor Community fund raising target 1. 5 m Request grant from the united counties SD@G of 2.25 m Page 31 of 101 27
Presentation - Maxville Manor After 23 years, it time to do it again Page 32 of 101 28
Presentation - Maxville Manor Maxville Manor Board of Directors Ivan Coleman, Chair Gordon White Kelly Pickett Bill McGimpsey Helen McIntosh Gary Newman Scott Graham Carma Williams Olga Ferrier Andrew Arkinstall Page 33 of Linda 101 Fraser Don McKay 29
Presentation - Maxville Manor Maxville Manor Foundation Board Kellie Pickett, Chair Evan McIntosh Debbie Gaulin Olga Ferrier Don McKay Page 34 of 101 30
Todd Lihou, Historic Walking Tour Walking tour plaque proposal United Counties of SDG Page 35 of 101
Todd Lihou, Historic Walking Tour Cornwall Historic Walking Tour By The Numbers Installed: 30-plus Plaque dimensions: 30 x 40 inches Tour distance: 6 km Plaque weight: 20 pounds Page 36 of 101
Page 37 of 101 Todd Lihou, Historic Walking Tour
Todd Lihou, Historic Walking Tour Cornwall Historic Walking Tour plaque budget Artist: $1,500 Manufacture: $1,800 Installation: $1,000 Ancillary: $700 Total: $5,000 Page 38 of 101
Page 39 of 101 Todd Lihou, Historic Walking Tour
Cornwall Historic Walking Tour calendars 13 full-colour, high-gloss images of walking tour plaques A full-size map of the tour 400 sold in 2016 500 ordered for 2017 Todd Lihou, Historic Walking Tour Cornwall Historic Walking Tour book All 35 plaques from the completed walking tour roster Brief descriptions of the plaques and the historic event depicted Full-colour, high-gloss finish Available by summer, 2018 Page 40 of 101
Todd Lihou, Historic Walking Tour The Gift of Tulips Cornwall Cenotaph Friday, Nov. 10, 11 a.m. Page 41 of 101
Todd Lihou, Historic Walking Tour Questions? Thank You Page 42 of 101
Economic Development/Communication/Tourism Economic Development/ Communications/Tourism 2017 Strategic Plan 3 rd Quarter Update Page 43 of 101
Economic Development/Communication/Tourism Presentation Overview 3 rd Quarter update on Strategic Plan Objectives Regional Promotion and Investment Attraction: Where Ontario Began, brand recognition, social media Small Business expansion and networking Investment Readiness CIP, GIS, Census updates, tourism promotion and Ag sector focus Page 44 of 101
Economic Development/Communication/Tourism Strategic Plan 2017 Action Update Strategic Goal 1: Regional Promotion Where Ontario Began campaign (1.1) Social media analytics (1.2) Strengthen relationships with key contacts (2.4) Page 45 of 101
Economic Development/Communication/Tourism Where Ontario Began Edible Ottawa: Sept/Oct issue Brand recognition North Dundas and South Dundas focus Page 46 of 101
Economic Development/Communication/Tourism Where Ontario Began Cornwall and Area Job Fair Wednesday, September 13 th, Cornwall Civic Complex 54 booths at the event, over 600 people attended, total of 1035 job opportunities 100+ unique visitors to the SDG booth Magnet launch/partnership to promote job development and placements within SDG Page 47 of 101
Economic Development/Communication/Tourism SDG Facebook Local photography (Avonmore Berry Farm) Page 48 of 101
Economic Development/Communication/Tourism Social Media Analytics Popular topics drive Facebook reach and website visits Roundabouts webpage 3 rd most viewed on the Counties website in September with 570 views (post was published September 25 th ) Page 49 of 101
Economic Development/Communication/Tourism Tourism Social Media: Analytics 1,609 people like this 1,635 follow this 38 posts 28 days Average of 1,600 people reached daily 75 likes 130 followers 94 tweets total Average of 2.2K impressions 28 days 101 followers 37 posts ~80 impressions /post Page 50 of 101
Economic Development/Communication/Tourism Tourism Social Media: Awareness Campaign Complete 28 Days 4,079 People Reached 92 Likes New 28 Days 3-8 Likes per day $7.00 per day Page 51 of 101
Economic Development/Communication/Tourism Tourism Social Media: Fall Campaign #31FunFallFavourites Page 52 of 101
Economic Development/Communication/Tourism Potential Hands-on Workshop ½ day End of November (TBD) Focus on tourism industry online tools: Trip Advisor Facebook/Twitter/Instagram Understanding Analytics Group On Page 53 of 101
Economic Development/Communication/Tourism Growing Community Connections United Way, Job Zone, North Dundas Wine and Cheese Business Event, Cross Border Partnership meeting, Innovative Cities funding discussion, etc. Page 54 of 101
Economic Development/Communication/Tourism Strategic Plan 2017 Action Update Strategic Goal 2: Small Business/Entrepreneurship Business visitation (3.1) Shaver Kudell, Stone Crop Acres, South Dundas Chamber of Commerce, Cup of Jo s Fall schedule in progress Page 55 of 101
Economic Development/Communication/Tourism Helping Businesses Make Connections: Information Sharing Investment Ready Program Invest Canada-Community Initiatives (ICCI) College and Community Innovation Program Twenty20 Dairy Processing Investment Fund Ontario East Economic Development Commission, FDI Outreach Page 56 of 101
Economic Development/Communication/Tourism Strategic Plan 2017 Action Update Strategic Goal 3: Investment Readiness Community Improvement Plan (4.1, 4.2) GIS inventory updated (5.1) Census 2016 data releases (5.5) Strengthen tourism product offering (6.1) Food and Agricultural Advisory Council update (7.1) Page 57 of 101
Economic Development/Communication/Tourism County-Wide CIP Working with Transportation and Planning Services staff and local municipalities to develop regional components to promote economic development throughout all of SDG. Page 58 of 101
Economic Development/Communication/Tourism GIS inventory, work-in-progress Several meetings with the SDG GIS team Outline of priorities: Bike routes Trails Heritage Agricultural assets site selection app Page 59 of 101
Economic Development/Communication/Tourism Census 2016 data releases 3 rd Qtr: Next releases: October: Immigration, Housing, Aboriginal people November: Education, Labour, Journey to work, Language of work, Mobility and migration Stats released to our website within 24 hours from Stats Can Page 60 of 101
Economic Development/Communication/Tourism Tourism Asset Development: Historic SDG Jail Highlights Season: May 25-August 25 Total Visitors: 1,357 Library Passes: 29 Doors Open: 219 Total Tour Revenue: $9,520 Total Jail Revenue: $18,493 Page 61 of 101
Economic Development/Communication/Tourism Enhanced Tour Feedback We had such a great time! It was so interesting and our tour guide Maddison was so friendly and accommodating. Highly recommend checking it out! Really enjoyed the tour! Fun time! Page 62 of 101
Economic Development/Communication/Tourism Tourism Tourism Promotional Highlights: Total participation: over 500 Page 63 of 101
Economic Development/Communication/Tourism Tourism Tourism Signage Over 45 new signs ordered! Page 64 of 101
Economic Development/Communication/Tourism Fall Sponsorship: Cannamore Orchard Acres of Terror Tourism Page 65 of 101
Fall Sponsorship: Apples & Art Economic Development/Communication/Tourism Tourism Logo included on brochures 7,500 Distribution Kingston, Ottawa (art galleries), Brockville, Western Quebec, throughout the SDG region Economic impact $39,000 in sales (66%) = additional ~$24,000 in spending spin off Page 66 of 101
Economic Development/Communication/Tourism Fall Sponsorship: Pumpkin Inferno Tourism Children, families and schools are encouraged to colour a Canada 150 picture, take a picture of it and share it using the hashtag #PumpkinfernoWIN. Rack Cards are distributed & mailed to travel centres as well as local schools. Prize = 30 tickets for classmates to go to Pumpkinferno Logo included on 20,000 Rack cards Social media channels tagged/included in weekly social media posts on Facebook, Instagram and twitter. Upper Canada Facebook Page has over 12,000 followers, and we expect to get more then 100,000 impressions on this contest in 1 week. Sponsor logo on contest page on website. Page 67 of 101
Fall Sponsorship: Pumpkin Inferno 7,000 magical pumpkins create stunning pumpkin art exhibit. Perfect for the whole family. Economic Development/Communication/Tourism Tourism Opening weekend saw over 4,000 guests on Saturday alone and the opening 3 days more than doubled over last year! Jailhouse Rock display w/signage, carved pumpkin, inclusion in media release, posters, rack cards and any print ads, logo/link on event web page 50 complimentary tickets Page 68 of 101
Economic Development/Communication/Tourism Tourism 2018 Visitor Guide 1 Events & Attractions 2 Food & Drink 3 History & Heritage 4 Art & Culture 5 Recreation & Sport Example Only 6 Nature & Trails 20,000 to 25,000 copies printed Page count between 48-56 Fold out map inside Limited ad space 42 spaces available Ad prices will be budget friendly (easier for businesses & organizations to participate) Distribution will be expanded Page 69 of 101
Economic Development/Communication/Tourism Advancement of Agriculture Food and Agriculture Advisory Council Bill 148 letter approved send to Members of Provincial Parliament Traceability/labelling conversation has lead to a workshop on Scaling Up Branding Discussions: Shop Local Page 70 of 101
Economic Development/Communication/Tourism Sprouting New Connections Page 71 of 101 A half-day event featuring resources and information for small scale producers who are looking to scale up in our region. Topics include: innovation, delivery / distribution, health and safety, and labelling. Our guest speakers include: Freshspoke OMAFRA EOHU Culinary Tourism Association
Economic Development/Communication/Tourism Sprouting New Connections The day will conclude with an interactive Q&A panel of local business owners with lived experience scaling up their business to meet emerging markets. Attendees are encouraged to bring samples of their local products to promote and to stay and network at a lunch afterwards. Page 72 of 101
Economic Development/Communication/Tourism Where Ontario Began Page 73 of 101
CAO - Regional Community Improvement Plan Initiative KEY INFORMATION REPORT CAO October 10, 2017 SUBJECT: Regional Community Improvement Plan Initiative BACKGROUND: The Economic Development Strategic Plan approved by County Council in 2016 recommends the development of a document enabling the County to flow funds to assist SDG businesses develop and/or grow. This strategy was identified as a medium (i.e. 3-5 year) term goal; however, County Council recently decided to elevate the priority of this initiative, and commence working on a plan now, with funds being available as early as 2018. For context, three of SDG s local municipalities currently have Community Improvement Plan s (CIP) in place North Dundas, South Stormont, and North Glengarry. While these local plans are unique, they all have a similar focus to provide funding to improve commercial or residential properties mostly within main streets in urban or semi-urban areas. The improvements generally include signage and façade upgrades, building improvements, streetscaping elements, etc. It is important to note that the County cannot have a CIP as defined and regulated under the Planning Act. However, many other Counties in Ontario have enabling documents, where local CIP s are used as vehicles to fund initiatives that further County/regional economic development goals. Good examples of these types of documents can be found in upper-tier municipalities such as Haldimand County, Bruce County, and Elgin County. Given Council s direction regarding the current importance of developing a regional funding document, a working group of representatives from the County and all local SDG municipalities was formed to review the matter and discern a way forward that is mutually beneficial for all partners. While everyone recognizes the value of regional programs to assist businesses, not all SDG municipalities have CIP s, which complicates the matter. To flow County funds to SDG businesses, a local CIP is necessary. This means that to access County funding, South Dundas, North Stormont, and South Glengarry will have to adopt CIP s, either concurrently with the development of a regional document, or independently. If adopted, these new local CIP s could be a repository for both regional and local improvement objectives. The working group met on several occasions, and is recommending the following next steps: Page 74 of 101 Page 1 of 2
CAO - Regional Community Improvement Plan Initiative County staff (CAO, Manager of Planning, Economic Development Officer) will begin work on the regional components. While priority areas still need to be identified, developed and approved by Council, the following could be considered as regional economic development priorities. These are in part based on priority activities in place in similar rural Ontario Counties: o Agribusiness and agritourism (e.g. farm gate sales); o Roofed accommodations (e.g. buildings (not campgrounds) that provide places for visitors to stay while in SDG); o Brownfield redevelopment; o Adaptive reuse of abandoned or underutilized buildings. The regional template, once developed and approved, would be provided to all SDG local municipalities to incorporate into their existing or new CIP. Existing local CIP s, approval processes, funding levels, etc. will remain intact. Initial intake and consultation will continue to occur at the local level. In instances where regional funding is appropriate, applicants will be referred to the County for assistance with the application and approval process. Public consultation components, marketing and media campaigns, etc. will be undertaken jointly to minimize duplication, promote efficiencies, and avoid confusion among the public and potential applicants. COMMENTS/OBSERVATIONS: While formal approval is not required at this time, staff would nonetheless like confirmation from Council that the process outlined above is acceptable, or, alternatively, provide direction regarding changes. Further, as the 2018 budget process has been accelerated (approval by end of 2017), thought must be given to dollar amounts that County Council considers appropriate to fund regional improvement initiatives. Typically, other Counties commit to funding over a multi-year period, usually four years, with a dollar amount over that period in the area of $1M (i.e. $250,000 per year for four years). If funds are included with the 2018 budget, funding would roll out next year, on the assumption that all the regional work is completed, and approvals are received from local SDG municipalities that are interested in participating. For context, local municipalities typically allocate between $25-$50K per year for local improvements within their urban or semi-urban areas. All necessary program details, including timing, funding mechanisms (grants, loans, or combination thereof), eligible project criteria, application processes, human resources, marketing and promotion, etc. will come forward with the package being developed by staff. This is a very exciting initiative for staff, as it is a way of funneling dollars directly into businesses that promote regional economic development goals, and allows the County and local municipal partners to work hand in hand for towards a shared vision and benefit. Page 75 of 101 Page 2 of 2
CAO - Regional Community Improvement Plan Initiative Analysis and Proposed Framework Page 76 of 101
CAO - Regional Community Improvement Plan Initiative North Page 77 of 101
CAO - Regional Community Improvement Plan Initiative CIP Tools Summary Tool North Dundas South Stormont North Glengarry Planning, and Design Grants Building Fee Grant Façade, Awnings, and Signage Landscaping Building Improvement Environmental Assessment/Remediation Public Art Page 78 of 101
CAO - Regional Community Improvement Plan Initiative South Stormont Commercial focus Defined CIP area Five programs (tools) Three areas No design guidelines Page 79 of 101
CAO - Regional Community Improvement Plan Initiative North Dundas Commercial focus Defined CIP area Three programs (tools) Three areas (phased) Design guidelines Page 80 of 101
CAO - Regional Community Improvement Plan Initiative North Glengarry Commercial, general, and heritage Defined CIP area Seven programs (tools) Three areas (phased) Design guidelines Page 81 of 101
CAO - Regional Community Improvement Plan Initiative Local CIP Template Public Engagement Urban, rural, both? Commercial focus Define the CIP Area Select key tools Adopt CIP template Page 82 of 101 *Could be provided by the County, on request
Page 83 of 101 CAO - Regional Community Improvement Plan Initiative
CAO - Regional Community Improvement Plan Initiative Haldimand Downtown Areas Community Project Area; and Rural Business and Tourism Community Improvement Plan (CIP) Improve physical and visual quality in hamlets Value-add agriculture Commercial roofed accommodation Tourism support in hamlets Heritage buildings Page 84 of 101
CAO - Regional Community Improvement Plan Initiative Elgin(centives) Enhancing the quality of place Stimulating economic growth and diversification Identified Basic, Enhanced, and Priority areas Downtowns and main street areas Agricultural areas The ports and lakeshore areas Other key tourist and outdoor recreational areas Page 85 of 101
CAO - Regional Community Improvement Plan Initiative Spruce the Bruce Page 86 of 101
CAO - Regional Community Improvement Plan Initiative CIP Tools Summary Tool Haldimand Elgin Bruce Façade, Landscape, Signage Development fees TIG Redevelopment Building Improvement Grant Heritage Commercial Use Energy Efficiency Outdoor Art Destination Infrastructure Page 87 of 101
Page 88 of 101 CAO - Regional Community Improvement Plan Initiative
CAO - Regional Community Improvement Plan Initiative SDG CIP Vision A progressive and strategic County wide CIP that is funded and administered by the County in partnership with local Municipalities Focus on regional economic goals; and Focus on key areas (i.e. downtowns, agricultural lands, waterfront, other). One County Committee with representation from local Municipalities Page 89 of 101
CAO - Regional Community Improvement Plan Initiative Elgincentives Model Page 90 of 101
CAO - Regional Community Improvement Plan Initiative Independent Process Keep three existing CIPs Add regional tools Retain all local processes (committee) Create template CIP for others Include regional tools Also offer local downtown programs? Operate CIPs independently Page 91 of 101
CAO - Regional Community Improvement Plan Initiative Independent Model Page 92 of 101
CAO - Regional Community Improvement Plan Initiative Other Options? Hybrid models Niagara Gateway Example Page 93 of 101
CAO - Regional Community Improvement Plan Initiative Official Plan Update policy to include agricultural areas General wording around County s participation in local plans: County Council may make grants or loans to the council of a lower tier municipality for the purpose of carrying out a community improvement plan, on such terms as council considers appropriate. Page 94 of 101
CAO - Shared Intern Position KEY INFORMATION REPORT CAO October 10, 2017 SUBJECT: Shared Intern Position BACKGROUND: For some time, the SDG CAO s group has been discussing the issue of succession planning and the significant challenges the County and its local municipalities are facing as the number of retirements increase and it becomes seemingly more difficult to recruit competent staff. Council will recall that in the past, AMCTO, in concert with the Province, funded municipal intern positions, with a view to generating interest in the municipal sector among recent graduates. Under this program, the County was fortunate to hire Justin Watkins, who has gone on to the City of Kitchener. Unfortunately, the Province withdrew funding from the program several years ago, which resulted in the program being terminated. With the challenges of recruiting in the municipal sector continuing to grow, the CAO s of SDG are proposing that a local internship program, supported and administered through the County, to engage one recent graduate in local government, be implemented in 2018 (and possibly future years). Such programs have had success in other EOWC municipalities, including Hastings County. While the details have yet to be developed, it is envisioned that the program would generally function as follows: Term would be for approximately one year; Program would open to recent graduates, with preference given to individuals from SDG; The County would hire the individual, with input from local CAO s The intern would work at each municipality (7-8 weeks each location); Each municipality is responsible for its own intern work plan; The cost of the program would be borne by SDG (proposed rate of pay in the neighbourhood of $25 per hour/35 hour week). COMMENTS/OBSERVATIONS: Based on the above, the intern would gain valuable experience and be exposed to both upper and lower tier operations. As there are 7 municipalities within SDG (including the County), the time in each would be relatively short; however it is felt that the allotted time is sufficient to undertake at least one major project, or, alternatively, work on initiatives within a variety of departments (more applicable locally). Page 95 of 101 Page 1 of 2
CAO - Shared Intern Position In terms of cost, it is easier to administer the program through the County, which removes the necessity to budget and invoice among and between the County and local municipalities. If approved, the total cost to the County, including statutory benefits, would be between $50K-$55K. Provided that County Council is comfortable with the idea of moving forward and engaging an intern, the details will be worked out between the CAO s and a proposal brought forward for Council s consideration in concert with the 2018 budget. Respectfully submitted. Page 96 of 101 Page 2 of 2
TRANSPORTATION AND PLANNING - Snow Fencing KEY INFORMATION REPORT TRANSPORTATION AND PLANNING October 10, 2017 SUBJECT: Snow Fencing BACKGROUND: Over the past two winter seasons, staff have been trialing a snow fence on County Road 14 just north of Osnabruck Centre. The trial consisted of paying the landowner to install a snow fence based on the market value of corn plus 50% to compensate for the use of land. The County supplied all the materials necessary to install the snow fence, and the landowner was responsible for the erection and removal of the fence. The cost paid to the landowner was approximately $2,000 per year. The material cost for the fencing, posts and ties was approximately $4,5000. Approximately 600m of snow fence was installed. Staff were directed to report back to Council at the end of the trial. Figure 1: View of Installed Snow fence COMMENTS/OBSERVATIONS: Based on staff observations throughout the past two winter seasons, it was noted that the snow fence worked to reduce the amount of on-road drifting when the wind was coming from the prevalent direction (westerly). As expected, when the wind was not coming from the prevalent direction, the snow fence had little to no effect on the condition of the road. The landowner experienced some challenges Page 97 of 101 Page 1 of 2
TRANSPORTATION AND PLANNING - Snow Fencing with installation and ongoing maintenance related to the durability of the materials provided. Ultimately, the installation of the fence did not reduce the level of effort for winter maintenance due to the fact that staff still needed to attend other locations on this road, requiring the dispatch of the truck and operator. Although it can be argued that the snow fence did assist in eliminating some of the risk associated with this section of road, it does not completely eliminate the risk, and, potentially creates a false sense of security for drivers when compared to other sections of road. It should also be noted that staff have devised a method of benching snowbanks which function as a continuous snow fence along the entire road length. The County is appropriately staffed and equipped to meet and exceed the maintenance standards as prescribed by the province; therefore it is staff s view that the County s liability is not reduced with the installation of a snow fence. Further, the County does not gain a financial benefit by having the snow fence installed as staff are still required to dispatch resources to attend to winter conditions. Although the fence may provide a marginal improvement to a specific section of road during winter weather (when the wind is blowing from the west), it does not provide complete protection. Accordingly, staff recommend that the County continue to invest in living snow fencing (i.e. roadside shrubs), and allocate funds and expand this program in lieu of a landowner snow fencing program. Page 98 of 101 Page 2 of 2
TRANSPORTATION AND PLANNING - TPS Resurfacing Update KEY INFORMATION REPORT TRANSPORTATION AND PLANNING October 10, 2017 SUBJECT: TPS Resurfacing Update BACKGROUND: As noted to Council at the September meeting, the following roads will be included in the 2018 resurfacing budget: Table 1: Resurfacing Projects from 4-Year Plan Included in the 2018 Budget County Road No. Location Preliminary. Estimate 1 Comment 3 County Road 38 to Inkerman $1,100,000 PR2 7 Along boundary from curve to Marionville 2 $315,000 PR2 8 County Road 41 to County Road 28 $505,000 PR2 18 St. Raphels to County Road 19 $548,000 PR2 27 County Road 19 to County Road 17 $740,000 PR2 31 County Road 38/43 to Winchester Springs $1,300,000 PR2 31 Williamsburg (south limit) to Tollgate Road $96,000 PR2 38 County Road 31 to County Road 3 $1,230,000 PR2 43 Monkland to County Road 20 $1,500,000 PR2 44 County Road 42 to South Glengarry Boundary $931,000 PR2 TOTAL $8,265,000 1 Estimates are preliminary, and will be confirmed as part of ongoing field review 2 50% of total cost road is shared with United Counties of Prescott Russell Staff are further recommending the following roads be considered within the 2018 resurfacing budget due to their proximity to proposed work, or, to coordinate projects being considered by several local municipalities. County Road 23 (north of 401) County Road 3/Main St. Winchester (from the village limits to SDG 31) County Road 36 (Milles Roches Road) from the end of the roundabout to Woodland Villa County Road 44 from the South Glengarry Boundary to County Road 19 In addition to the above, staff are further costing the following roads based on feedback received during the preliminary budget discussions that took place during the September meeting: Page 99 of 101 Page 1 of 2
TRANSPORTATION AND PLANNING - TPS Resurfacing Update County Road 22 & 20 in Maxville (depending on the status of the water project needs to be coordinated with the Township of North Glengarry); County Road 34 through Alexandria (preliminary design only); County Road 18 from Highway 138 east (St. Andrews); o Will need to review with the Township of South Stormont County Road 22 outside Maxville; County Road 1 at Irish Headline Road (south); County Road 25 near the Deslile River Bridge; County Road 18/8 between County Road 18 east leg and County Road 18 west leg (frost heave area); Trial new technologies (e.g. reflective cracking). COMMENTS/OBSERVATIONS: The above information is provided to confirm that staff are collecting the appropriate information requested by Council. Respectfully Submitted. Page 100 of 101 Page 2 of 2
Library Facilities Report Library Branch Lease Rates -- for discussion Current Rate Va Area (sq. ft.) $2.00/sq.ft. $3.00/sq.ft. $4.00/sq.ft $5.00/sq.ft. $6.00/sq.ft. $6.40/sq.ft. $7.00/sq.ft. $8.00/sq.ft. $8.00/sq.ft (R); $4.00/sq.ft.(N) $8.00/sq.ft (R); $6.40/sq.ft.(N) Alexandria 2565 $ 5,130.00 $ 7,695.00 $ 10,260.00 $ 12,825.00 $ 15,390.00 $ 16,416.00 $ 17,955.00 $ 20,520.00 $ 20,520.00 $ 20,520.00 Avonmore 1170 $ 2,340.00 $ 3,510.00 $ 4,680.00 $ 5,850.00 $ 7,020.00 $ 7,488.00 $ 8,190.00 $ 9,360.00 $ 9,360.00 $ 9,360.00 Chesterville 1123 $ 2,246.00 $ 3,369.00 $ 4,492.00 $ 5,615.00 $ 6,738.00 $ 7,187.20 $ 7,861.00 $ 8,984.00 $ 4,492.00 $ 7,187.20 Crysler 906 $ 1,812.00 $ 2,718.00 $ 3,624.00 $ 4,530.00 $ 5,436.00 $ 5,798.40 $ 6,342.00 $ 7,248.00 $ 3,624.00 $ 5,798.40 Finch 1036 $ 2,072.00 $ 3,108.00 $ 4,144.00 $ 5,180.00 $ 6,216.00 $ 6,630.40 $ 7,252.00 $ 8,288.00 $ 4,144.00 $ 6,630.40 Ingleside 2551 $ 5,102.00 $ 7,653.00 $ 10,204.00 $ 12,755.00 $ 15,306.00 $ 16,326.40 $ 17,857.00 $ 20,408.00 $ 20,408.00 $ 20,408.00 Iroquois 1128 $ 2,256.00 $ 3,384.00 $ 4,512.00 $ 5,640.00 $ 6,768.00 $ 7,219.20 $ 7,896.00 $ 9,024.00 $ 4,512.00 $ 7,219.20 Lancaster 959 $ 1,918.00 $ 2,877.00 $ 3,836.00 $ 4,795.00 $ 5,754.00 $ 6,137.60 $ 6,713.00 $ 7,672.00 $ 7,672.00 $ 7,672.00 NEEDS EXPANSION! Long Sault 1631 $ 3,262.00 $ 4,893.00 $ 6,524.00 $ 8,155.00 $ 9,786.00 $ 10,438.40 $ 11,417.00 $ 13,048.00 $ 6,524.00 $ 10,438.40 Maxville 1353 $ 2,706.00 $ 4,059.00 $ 5,412.00 $ 6,765.00 $ 8,118.00 $ 8,659.20 $ 9,471.00 $ 10,824.00 $ 5,412.00 $ 8,659.20 Morrisburg 2010 $ 4,020.00 $ 6,030.00 $ 8,040.00 $ 10,050.00 $ 12,060.00 $ 12,864.00 $ 14,070.00 $ 16,080.00 $ 16,080.00 $ 16,080.00 South Mountain 1417 $ 2,834.00 $ 4,251.00 $ 5,668.00 $ 7,085.00 $ 8,502.00 $ 9,068.80 $ 9,919.00 $ 11,336.00 $ 5,668.00 $ 9,068.80 Williamsburg 851 $ 1,702.00 $ 2,553.00 $ 3,404.00 $ 4,255.00 $ 5,106.00 $ 5,446.40 $ 5,957.00 $ 6,808.00 $ 3,404.00 $ 5,446.40 Winchester 2304 $ 4,608.00 $ 6,912.00 $ 9,216.00 $ 11,520.00 $ 13,824.00 $ 14,745.60 $ 16,128.00 $ 18,432.00 $ 18,432.00 $ 18,432.00 Williamstown 1500 $6.40/sq.ft $ 9,600.00 $ 9,600.00 $ 9,600.00 $ 9,600.00 $ 9,600.00 $ 9,600.00 $ 9,600.00 $ 9,600.00 to be negotiated ($800/mo) $7.00/sq.ft. $ 10,500.00 $8.00/sq.ft $ 12,000.00 current ($1000/mo) Total $ 51,608.00 $ 72,612.00 $ 93,616.00 $ 114,620.00 $ 135,624.00 $ 144,025.60 $ 157,528.00 $ 180,032.00 $ 139,852.00 $ 162,520.00 INCREASE 0 $ 21,004.00 $ 42,008.00 $ 63,012.00 $ 84,016.00 $ 92,417.60 $ 105,920.00 $ 128,424.00 $ 88,244.00 $ 89,908.00 Page 101 of 101