Related Information Subject MARICOPA COUNTY SHERIFF S OFFICE POLICY AND PROCEDURES ORGANIZATIONAL STRUCTURE OF THE SHERIFF S OFFICE Supersedes GK-1 (01-03-95) Policy Number GK-1 Effective Date 10-30-98 INTRODUCTION This Policy outlines the organizational structure of the Maricopa County Sheriff's Office, the responsibilities of its major components, and the order of rank and levels of responsibility. POLICY AND PROCEDURE 1. The elected position of Sheriff is derived from the Arizona Constitution, Article 12 3, which permits the legislature to establish the range and scope of the Sheriff's authority, mandated duties, and responsibilities as set forth in Arizona Revised Statutes (ARS) 11-441 through 459. The Maricopa County Sheriff's Office is the agency established to assist the Sheriff in executing his statutory duties, and in providing public safety services to the citizens of Maricopa County. The mandated responsibilities of the Office include: A. Providing law enforcement and preservation of the peace throughout all of Maricopa County, while recognizing that primary responsibility in incorporated cities is that of local police. B. Providing for the care, custody, and control of individuals incarcerated in the County s jails. C. Supporting the Maricopa County Superior Court System by providing prisoner detention and transportation services, courtroom security, and the service of court process. D. Conducting or coordinating, within the County, search or rescue operations involving the life or health of any person. E. Providing the training, logistical, and administrative support necessary to comply with mandated functions. 2. The organizational structure of the Office is divided into three primary commands which consist of the Office of the Sheriff, the Chief Deputy, and a Director. The Chief Deputy and the Director report directly to the Sheriff. 3. Office of the Sheriff: The Office of the Sheriff is responsible for executive command and control. It consists of the Sheriff, the Professional Standards Division, the Public Information Office, and the Communications Coordinator. A. Professional Standards Division: The Professional Standards Division Commander reports directly to the Sheriff. The Division consists of three sections: 1. Internal Investigations Section: The section is responsible for conducting or controlling all internal investigations concerning alleged criminal violations or serious violations of Policy by Office personnel, and other matters as directed by the Sheriff.
Policy GK-1, Organizational Structure of the Sheriff s Office 2. Inspections Section: The section is responsible for conducting formal Office inspections to provide information regarding the detailed operations of an Office program or function, to assist managers in directing their resources toward the efficient accomplishment of their goals and objectives, and to make recommendations for procedural change or suggest revisions to correct Office Policy. 3. Planning and Evaluation Section: The section has two units: a. Policy Development Unit: The unit is responsible for developing and revising Office Policy, and reviewing Operational Manuals. b. Management Analysis Unit: The unit performs organizational, financial, and budgetary studies. They participate in the strategic planning process and make recommendations regarding long term strategies and special management projects, and participate in multi-functional studies, reviews, and projects. Conducts independent or specialized research studies. B. Communications Coordinator: Responsible for all internal and external media communications from the Sheriff to the media and Office personnel, as well as for the publication of the Roundup, a news magazine of the Sheriff s Office. C. Public Information Office: Public Information personnel report directly to the Sheriff, and are responsible for providing the media, and the community at large, with factual information about Office operations, and matters of legitimate public interest or concern. 4. Chief Deputy: The Chief Deputy is appointed by the Sheriff. In the absence of the Sheriff, the Chief Deputy assumes the duties and responsibilities of the Sheriff. The Chief Deputy is also responsible for five bureaus, the Intergovernmental Liaison, and the Chief Financial Office. The Chief Deputy performs duties that include, but are not limited to, enforcing policies, rules, and regulations, preparing recommendations necessary to improve public relations, making public appearances as required, and applying management principles in administering to the needs of the Office. A. Intergovernmental Liaison: Responsible for procedural activities and contacts with city, county, state and federal justice agencies, including Superior Court. Provides interim direction in contract negotiation and analysis of settlement requests, especially those involving other governmental agencies. At the direction of the Chief Deputy, will appear and represent the Office before boards, commissions and other state, county and federal agencies. B. Chief Financial Officer: Responsible for the management and coordination of budget operations for the Office, including long and short term financial analysis, revenue and expenditure analysis, trend analysis and preparation of appropriate recommendations to the Sheriff. Develops and monitors financial models for the various bureaus within the Office. The division consists of seven sections: 1. Payroll Section: The section is responsible for handling Office payroll processing, and grant accounting. 2. Procurement Section: The section is responsible for purchasing using the following funds, the General, Jail Enhancement, Racketeering Influenced Corrupt Organization (RICO), Travel, Prisoner, and Contingent Funds. 3. Payables/Receivables Section: The section is responsible for managing accounts receivable, accounts payable, extradition trips, credit cards issuance and use, and prisoner billing. 2
Effective Date 10-30-98 4. Administrative Support Section: The section is responsible for financial reporting, computer accounting systems and special projects. 5. Inmate Accounting Section: The section ensures all accounting practices and security controls for bond and fine monies and Inmate Fund Accounts comply with accounting procedures established by the Office. 6. Grants Section: The section is responsible for researching, applying for, administering, and monitoring all office grants, and for providing coordination between the components of the Office receiving grant funds and the granting agencies. 7. Sheriff's Supply Section: The section is responsible for maintaining, issuing, and distributing stock and special order items, as needed. C. Criminal Investigations Bureau: The Criminal Investigations Bureau is responsible for investigating and gathering any pertinent information on illegal activities or reported criminal behavior. The Bureau consists of four divisions: 1. General Investigations Division: The division consists of two sections of detectives who are responsible for the specialized investigations of various crimes. a. Homicide Section: The section is responsible for the investigation of homicides, and aggravated assault cases when the victim's injuries are severe, and he is not expected to live. The Homicide Section consists of three units (two Homicide and one Cold Case Unit). In addition to homicides and severe aggravated assaults, the homicide units are responsible for suspicious deaths, recovery/investigations of suspicious skeletal and/or buried remains, coordination of missing persons investigations, suspicious fires, critical incident investigations, and other major felony investigations. b. Special Crimes Section: The section consists of four units: (1) Jail Crimes Unit: The unit is responsible for investigating all reported crimes occurring within the jail and the offices of the East and Central Court Buildings. This unit is also responsible for processing all criminal felony cases to be forwarded to the County Attorney's Office for complaints. (2) Traffic Collision Investigation and Reconstruction Unit: The unit is responsible for the investigation and reconstruction of fatal and potentially fatal traffic collisions and follow up investigations of hit and run traffic collisions which cannot be investigated by uniformed patrol personnel due to time or geographical constraints. Additionally, traffic investigators are responsible for coordinating Commercial Vehicle Safety Inspection operations, coordinating the registration of rotational tow truck companies and the registration and inspection of funeral escort services. (3) Auto Theft Investigations Unit: The unit is responsible for the investigation of auto theft-related offenses which cannot be investigated by uniformed patrol personnel due to time or geographical constraints. Additionally, auto theft investigators provide assistance to other Office components in identifying vehicle registration information through hidden vehicle identification numbers and conducting auto theft suppression operations in an effort to reduce auto theft-related activity. 3
Policy GK-1, Organizational Structure of the Sheriff s Office (4) Sex Offender Tracking/Community Notification Unit: The unit evaluates registered sex offenders living within the jurisdiction of the Maricopa County Sheriff s Office to determine whether community notification is required. It conducts and coordinates community notification of registered sex offenders and, maintains an intelligence tracking system of registered sex offenders within the jurisdiction of the Office. It also maintains liaison with other Sex Offender Notification and Sex Crime Investigation Units, conducts investigations into violations of sex offenders registration and notification offenses, and conducts follow-up investigations to ensure that registered sex offenders are complying with legal requirements. 2. Special Investigations Division: The division is responsible for the investigations of State and Federal statutes regarding narcotics, vice, political corruption, and any criminal activity of an organized crime or racketeering nature. The Special Investigations Division Commander acts as the project director for all task forces that pertain to the above offenses. The Special Investigations Division Commander also acts as the liaison between the Division and all the prosecutorial agencies in the State of Arizona as well as other local, state and federal criminal justice agencies. The Division consists of three sections: a. Criminal Operations Section: The section investigates narcotics trafficking, racketeering crimes, and political corruption manages the Methamphetamine Strategy Task Force, participates in other narcotic task forces, and confiscates illegal assets through forfeiture. The section consists of four units and participates in three narcotic task forces. (1) Narcotics Enforcement Unit: The unit is responsible for the investigation and suppression of illicit drug activity and focuses on all levels of narcotic trafficking. (2) Racketeering Crimes/Political Corruption Unit: (a) (b) The Racketeering Crimes Unit is responsible for targeting and dismantling major organized crime groups, and major drug trafficking organizations through prosecution and by confiscating their assets through forfeiture proceedings. Political corruption investigations conducted within this unit focus on all levels of criminal activity perpetrated by political figures and/or political lobbyists. (3) Hotel-Motel/Parcel Interdiction Unit: The unit is responsible for conducting narcotics related investigations involving interdiction of drugs and drug proceeds. The Parcel Interdiction team is a task force composed of Office detectives and U.S. Postal Investigators. 4 (4) Methamphetamine Initiative Task Force Unit: This unit is a multi-agency unit consisting of Office, local, state and federal officers operating within the Special Investigations Division and is managed by the Sheriff s Office. The goals of the Unit are the identification and dismantling of methamphetamine laboratories through criminal investigations and the reduction of the sale of chemicals to produce methamphetamine through education of wholesale and retail vendors. This task force is operated within the parameters of the National Methamphetamine Drug Control Strategy. The manager of the Methamphetamine Task Force also supervises one Office detective that is assigned to the Drug Enforcement Agency Narcotics Task Force and one
Effective Date 10-30-98 Office detective assigned to the Phoenix Police Department Airport Interdiction Task Force at Sky Harbor International Airport. b. Intelligence Section: The section provides investigative support to the Office through criminal history/intelligence research products, analytical support, electronics technical support, detention intelligence efforts, and National Guard support. The section is comprised of four units: (1) Intelligence/Criminal History Research Unit: The unit conducts identification investigations on targeted major violators, and identification of property and vehicles. This unit supports all components of the Office. Intelligence and analytical reports are retained within the unit. (2) Detention Intelligence Unit: The unit gathers and processes information about criminal activities within the jail, identifies security and safety threats, and conducts operations to suppress illegal inmate activities within the jail. This unit also facilitates investigations by sworn officers through the development of information and/or information sources from inmates in the jails. (3) Electronic Technical Support Unit: The unit provides electronic equipment for all components of the Office to support investigations, enhance officer safety, gather and retain evidence of illegal activities. (4) National Guard Unit: The unit provides intelligence, analysis, and electronic support to the Intelligence Section. This unit is a cost-free detachment of National Guard members assigned full time to the Intelligence Section. This component is prohibited from conducting or participating in investigations or operations targeting specific civilians. c. Western Maricopa County Task Force Section: The section is responsible for coordinating gang and drug investigation efforts focusing on western Maricopa County. The section is staffed by officers and detectives from Police Departments in the west valley. 3. Civil Process Division: The division is comprised of four units: a. Civil Unit: The unit serves orders and other process of the Superior Court, and all out-of-state jurisdictions. The unit is also responsible for enforcing all writs for the Superior Court which include the seizure and sale by auction of personal and real property to satisfy judgements, the repossession of personal property, and the enforcement of eviction orders. b. Tax Unit: The unit collects delinquent taxes, seizes and sells goods, chattels, and other property for delinquent taxes, and receives fees on behalf of the County. c. Subpoena Unit: The unit serves subpoenas, Orders of Protection, and Injunctions Prohibiting Harassment on behalf of the Superior Court. d. Pawnshop Unit: The unit issues licenses and enters pawn ticket information into a computer system to check for stolen property. They act as interagency liaison in multi-agency investigations, and schedule pawnshop license suspension/revocation hearings. 4. Criminal Process Division: The division is comprised of three sections: 5
Policy GK-1, Organizational Structure of the Sheriff s Office 6 a. Warrant Service Section: The section is responsible for receiving, serving, and clearing all writs, summonses, mandates and warrants, and receiving and recovering bond amounts on Child Support Warrants and other process from the court. b. Fugitive/Extradition Section: The section is responsible for retrieving persons who are being held in custody in other states, and advising the proper authorities of MCSO inmates who are wanted in other jurisdictions. c. Warrant Entry Section: The section is responsible for entering criminal warrants into the Arizona Crime Information Center (ACIC) and National Crime Information Center (NCIC) networks as they are received from the court. They also advise the unit service teams on priority warrants. D. Custody Operations Bureau: The Custody Operations Bureau is responsible for operating a safe, secure, and cost effective jail system, and providing for the care, custody, and control of both sentenced and unsentenced inmates. The Bureau consists of four divisions, and is charged with the operation of four jails. 1. Madison Jail Division: The Madison Street Jail houses maximum security pre-trial and sentenced adult males, remanded male juveniles, close custody, physically challenged, and special management inmates. 2. First Avenue Jail Division: The First Avenue Jail houses inmates serving County sentences or in transit to Arizona Department of Corrections. Juvenile female inmates, sentenced and pre-trial, are also housed at First Avenue Jail. 3. Towers Jail Division: The Towers Jail houses largely medium security pre-trial adult male inmates. 4. Durango Jail Division: The Durango Jail houses medium and minimum security pre-trial adult inmates. E. Custody Support Bureau: The Custody Support Bureau provides essential support to the jail system. The Bureau consists of six divisions: 1. Institutional Services Division: The division consists of three sections: a. Food Services Section: The section, assisted by a qualified Nutritionist/Dietician, is responsible for preparing inmate menus, ensuring that all meals are nutritionally adequate, prepared under sanitary conditions, and distributed and ready to be served as scheduled. b. Laundry Services Section: The section provides all jails with clean clothing, towels, and bedding for the inmate population. c. Distribution Services Section: The section is a transport service which delivers inmate meals and laundry to the jails, and picks up and delivers supplies and other items, as assigned. 2. Medical Services Division: The division staffs detention operations and provides security for the inmate infirmary and both inpatient psychiatric units. It functions as liaison between Jail Commanders and contracted health care providers on the operations of medical clinics, outpatient care, and security issues. The division is also responsible for transporting inmates for routine medical appointments and provides security for the Detention Ward at Maricopa Medical Center.
3. Inmate Processing Division: The division consists of three sections: Effective Date 10-30-98 a. Automated Information Services (AIS): AIS is responsible for receiving, processing, and disseminating judicial and custodial information on all jail inmates, and provides information to the public and criminal justice agencies through the Jail Information Center. The duties of AIS also include processing requests for the transport of inmates to housing facilities and the courts, processing persons visiting inmates, receiving inmate monies, and accepting bonds and fines for inmates on behalf of all Arizona courts, excluding the Phoenix Municipal Court. City of Phoenix bonds and fines are accepted by city clerks on the premises. b. The Central Court Section: The section consists of three units: (1) Inmate Release Unit: The unit is responsible for ensuring the judicial accuracy, completeness, and timeliness of all inmate releases under its immediate control. (2) Victim Notification Unit: The unit is responsible for providing crime victims with pertinent custodial information concerning suspects booked into Jail. Suspect information provided to crime victims includes terms and conditions of release, release status and post-conviction release. (3) Quality Control Unit: The unit is responsible for processing inmates to the Department of Corrections, ensuring that complaints are filed by the County Attorney s Office in a timely manner, and contacting the respective courts when there is a question in reference to court documents. c. Central Intake Section: The section is responsible for booking, processing, releasing, and transferring both pretrial and sentenced inmates. The section is also responsible for the storage of property and clothing for both First Avenue and Madison Street Jail inmates. 4. Special Projects Division: The division consists of eight sections: a. Work Box Section: The section is responsible for maintaining sentence and release date information for all fully-sentenced inmates. Additionally, the section is responsible for assigning working inmates to work details. b. In-Tents Section: The section consists of military tents providing housing for sentenced adult male inmates assigned as working inmates. c. Con-Tents Section: The section consists of military tents providing separate housing for male and female inmates sentenced to Work Furlough and Work Release. d. Female Tents Section: The section consists of military tents providing housing for fully sentenced female inmates. e. Pup Tents Section: The section consists of military tents providing housing for sentenced juvenile inmates. f. Chain Gang/Inmate Labor Detail Section: The section consists of four units: (1) Male Chain Gang Unit: Consists of 2 armed detention officers and 15 sentenced male inmates. 7
Policy GK-1, Organizational Structure of the Sheriff s Office (2) Female Chain Gang Unit: Consists of 2 armed detention officers and 15 sentenced female inmates. (3) Inmate Labor Detail: Consists of 2 armed detention officers and 17 sentenced inmates. (4) Juvenile Chain Gang Unit: Consists of 2 armed detention officers and sentenced juvenile inmates. g. Tent Support Section: The section consists of three units: (1) Facility Maintenance Officers: The Facility Maintenance Officers are responsible for facility maintenance, office supplies, jail grounds, key control, and fire equipment. (2) Field Training Officers: The Field Training Officers are responsible for inhouse training and maintaining training records. (3) Mail/Intelligence Officer: The Mail/Intelligence Officer is responsible for inmate mail, incoming and outgoing, and for jail intelligence for the Special Project Division. h. Jail Patrol Section: The section consists of two units: (1) Security Patrol Unit: The unit provides perimeter patrol for the Tents and Durango Complex. (2) Sheriffs Detention K-9 Unit: The unit is responsible for using their canines to patrol the perimeter of a jail, extract barricaded inmates, act as a deterrent to behavior or actions detrimental to jail security, and apprehend escaping inmates. The unit also provides backup for deputies or detention officers in a jail. 5. Estrella Jail Division: The Estrella Jail houses maximum, medium, minimum, close custody, and special management female inmates. The jail also provides inmate release services for In-Tents and books all male and female self surrenders sentenced to Work Release or Work Furlough. 6. Inmate Services Division: Inmate Services Division consists of four sections: a. Inmate Programs Section: The section provides educational, life skills and social service programs to the adult inmate population. The section is also responsible for coordinating and monitoring the use of volunteers to enhance and expand the services and programs offered to the inmates. b. Religious Services Section: The section, consisting of staff chaplains, chaplain assistants, and religious volunteers, offers inmates various religious programs and services, including worship, Bible study, baptisms, and individual pastoral counseling. It also provides religious literature programs to inmates. c. Substance Abuse Section: This section is responsible for providing substance abuse programs to adult male and female sentenced inmates. The inmates attend four intense therapy meetings weekly, as well as pre- and post-therapy programs. 8 d. Juvenile Education Program: The section provides state-mandated education to juvenile inmates, and all inmates up to the age of 22, who have special education
Effective Date 10-30-98 needs. The section holds high school classes which offer basic English, Math, History, and Science curriculums. Inmates who pass each six week class earn one quarter high school credit, or may work towards their General Education Diploma (GED). F. Enforcement Bureau: The Enforcement Bureau is responsible for providing law enforcement services to the unincorporated areas of the County, as well as those incorporated areas where services are provided as a matter of contract, agreement, or as provided by ARS. Each of the Enforcement Districts accomplishes both patrol and investigative functions, and three of them administer detention functions as well. The Enforcement Bureau consists of seven divisions: 1. District I Division: The division consists of the southeast portion of the County, and is served by the Mesa Substation, which includes the Southeast Jail. 2. District II Division: The division consists of the southwest portion of the County, and is served by substations in Avondale, Buckeye, and Gila Bend. District II operates a jail at the Avondale, and Gila Bend Substations. At this printing, the Gila Bend Jail is closed. 3. District III Division: The division consists of the northwest portion of the County, with a substation and jail in Surprise, and Wickenburg. At this printing, these jails are closed. 4. District IV Division North: The North division consists of the upper northeast portion of the County, with a substation in Cave Creek. 5. District IV Division South: The South division consists of the lower northeast portion of the county, with a substation in Fountain Hills. 6. Lake Patrol Division: Lake Patrol is a specialized division responsible for providing general law enforcement services within national forests, county parks, recreational areas, and other areas of the County which may only be accessible by special purpose vehicles. The division is also responsible for conducting dive operations, assisting with forest fires in the national forest and investigating boating accidents and drownings. Lake Patrol personnel are designated as First Responders and may be mobilized at any time to respond to civil disturbances, disasters involving mass casualties or major evacuations. The division is comprised of the following components: a. Administrative/Investigation Section: The section is responsible for investigating boating accidents and drownings, assisting with fires in the national forest, and conducting search and rescue or dive operations. b. Patrol Operation Section: The section is responsible for law enforcement services on the lakes and rivers within the county. (1) Lake Pleasant Unit: The unit is responsible for law enforcement services within the Lake Pleasant Regional Park. (2) Bartlett Lake and Horseshoe Lake Unit: The unit is responsible for law enforcement services for Bartlett and Horseshoe lakes, the Upper Verde River, and the adjoining wilderness area within the Tonto National Forest. (3) Salt River Patrol/Saguaro Lake Unit: The unit is responsible for law enforcement services for Saguaro lake, the Lower Salt River, and the adjoining wilderness area within the Tonto National Forest. 9
Policy GK-1, Organizational Structure of the Sheriff s Office (4) Apache Trail Unit: The unit is responsible for law enforcement services for Apache and Canyon lakes and the Superstition Wilderness Area within the county. (5) Special Enforcement Unit: The unit provides bicycle patrol details, covers one shift per week in each patrol district, and supplements other enforcement functions as determined by the Division Commander. 7. Security and Transport Division: The division is responsible for providing security to Maricopa County's superior courts, and for providing custodial transport of inmates outside secured detention and correctional facilities. The Division Commander is the liaison representative for the courts, and ensures that superior, juvenile, justice, and applicable municipal court-related responsibilities are carried out. Security and Transport is divided into two sections: a. Judicial Security Section: The section provides security to Maricopa County superior courts, transports inmates to superior, justice, and municipal courts, serves warrants, effects arrests, and responds to law enforcement situations and duress alarms within the downtown County complex. b. Judicial Transport Section: The section's responsibilities include delivering MCSO and Department of Corrections inmates to court in response to orders to appear, transporting inmates to special functions, such as polygraph examinations and funerals, and from one County jail to another. G. General Services Bureau: The General Services Bureau consists of five divisions: 1. Records and ID Division: The division consists of five sections: a. Criminal Records Section: The section stores and manages the law enforcement records of the Office, and provides appropriate reports and criminal information, as provided by statute. b. Operations Information Center/Warrant Section: The section maintains arrest warrants and domestic violence orders, and handles National Crime Information Center entries and cancellations. c. Departmental Reports Section: The section maintains Office DR's, and disseminates copies to the public and other criminal justice agencies. d. Scientific Analysis Section: The section provides technical support in criminal investigations. The section is a designated Arizona Automated Fingerprint Identification System Full Access Site Terminal for Maricopa County Criminal Justice Agencies for processing latent fingerprints. The section is composed of two units: (1) Crime Lab Unit: The unit provides identification technicians to support the investigative elements of the Office by collecting, examining, recording, and preserving all evidence found. (2) Firearms Unit: The unit provides support to the investigative elements of the Office with regards to firearms. e. Fingerprint Section: The section is composed of two units: 10
Effective Date 10-30-98 (1) Automated Fingerprint Identification System (AFIS) Unit: The unit provides identification support to the Office by processing tenprint identification cards captured by the Fingerprint Unit, and serves as an access site for other law enforcement agencies for tenprint fingerprint requests. (2) Fingerprint Unit: The unit is responsible for taking the fingerprints of inmates booked into Central Intake. Fingerprints are primarily captured on the LiveScan System and transmitted electronically to the AFIS Unit for analysis. 2. General Services Administration Division: The Division consists of 2 sections: a. Construction/Facility Management Section: The section is responsible for management of new construction, remodeling and alteration projects, and jobsite inspections in the field. b. Agency Coordination Section: The section is responsible for initiating and monitoring enforcement and detention contracts with Federal, State, County, and City Agencies, monitoring the Board of Supervisor s weekly Agenda, generating agency reports, managing the Rewarding Ideas Program, and coordinating the development, modification, and approval of all forms used by the Office. This includes electronic forms. 3. Ancillary Services Division: This division is responsible for providing direct support to the operations of the jails. The division consists of four sections: a. Classification Section: The section is responsible for evaluating inmates to determine their appropriate security levels, housing assignments, and programming needs. This section assists in providing resource and counseling services to inmates. b. General Inmate Library Section: The section is staffed by trained librarians who receive, process, and package all inmate library orders and materials. c. Legal Services Section: The section maintains copies of state and federal statutes and decisions, procedural rules, related commentaries, case law materials, court rules and practices, and treatises. Law clerks and legal assistants are available to assist inmates who represent themselves in preparing and filing legal papers or documents which may involve criminal, civil rights, or civil matters, as required by Hart v. Hill. d. Hearing Officers Section: The section is responsible for reviewing inmate disciplinary actions and rule violations, ruling on the guilt or innocence of the inmate, and, if found guilty, imposing fair and equitable disciplinary sanctions. They are also responsible for processing all inmate grievances, as specified in Policy DJ-3, Inmate Grievance Procedure. 4. Property Management Division: The division consists of four sections: a. Inmate Canteen Section: The section is a self-supporting, profit-making entity, sells personal hygiene articles, candy, reading and entertainment materials, and other sundries, to inmates confined in Maricopa County jails. b. General Asset Control Section: The section consists of two units: (1) The Asset Management Unit: The unit's responsibilities include, but are not limited to: (a) Conducting inventories and audits. 11
Policy GK-1, Organizational Structure of the Sheriff s Office (b) Tracking and posting monthly fleet usage. (2) Warehouse/Special Projects Unit: The unit s responsibilities include, but are not limited to, the following: (a) (b) (c) (d) (e) (f) (g) Controlling and managing the Special Projects warehouse. Delivering and moving furniture within the Office. Retrieving and shredding sensitive documents. Completing approved construction projects. Retrieving, repairing, and distributing salvaged items, as needed. Maintaining a paint storage area. Supervising inmate labor 12 c. Property and Evidence Section: The section is responsible for securely storing property and evidence, and ensuring its timely destruction when required by law. It transmits evidence to and from the state crime lab, and is responsible for the storage and the scheduled destruction of custody-related records. d. Fleet Asset Management Section: The section coordinates with the County Equipment Services Department for the purchase, delivery, and servicing of all Office vehicles, the acceptance and testing of new equipment, and the product analysis of proposed vehicular equipment. The section also maintains fleet inventories and updates inventory files, and is responsible for the storage of vehicles and other property seized as evidence, which cannot be stored in the Property and Evidence Room. e. Policy and Procedure Section: The section is responsible for distributing all new and revised Policies, and issuing the appropriate manuals to all new employees. 5. Sheriff s Office Information Systems Center Division: The division consists of three sections: a. Application Development Section: The section is responsible for the development, design, programming and implementation of all computer applications used in the Sheriff s Office. This includes mainframe, mini computer, network server, and personal computer applications. b. Computer Operation and Technical Support Section: The section is responsible for twenty four hour operation of the mainframe and mini computers supporting the Office. The technical support staff is responsible for the operating software and performance of these computers. c. Administrative Section: The section is responsible for providing administrative and clerical support to operations and applications groups within the division, and for interfacing with other administrative groups within the Office and the County. 5. Director: The Director is an executive commander appointed by the sheriff. In the absence of the Chief Deputy, he assumes the duties and responsibilities of the Chief Deputy. The Director is also responsible for two bureaus. The Director performs duties that include formulating Office Policy, enforcing Office
Effective Date 10-30-98 rules and regulations, providing management support and advice to the Sheriff, and the oversight of various operational and public relations programs. A. The Special Operations Bureau: The Special Operations Bureau consists of four divisions: 1. Aviation Support Division: The primary functions of the Office aircraft are to provide aviation support to other components of the Office and assist in specialized services, such as search and rescue. Office flight crews respond, whenever possible, to calls for immediate assistance upon request by supervisory personnel, Communications, or other law enforcement agencies. The fixed wing aircraft is also available for instate prisoner transport, and the support of detectives and other office personnel in the performance of their official duties. 2. Communications Division: This division provides radio dispatching services, and receives and documents crime and Incident Report (DR) information. 3. Enforcement Support Division: Enforcement Support serves as the focal point for volunteer assistance to the Office. The division consists of five sections: a. Search and Rescue Section: The section is responsible for the delivery of search and rescue services in the County, and management and control of the personnel who assist in those functions. This includes functional management of those posses whose primary purpose is associated with search and rescue. This section is also responsible for the operation of the Mobile Command Center. b. Community Relations Section: The section is responsible for the management and operational control of a variety of community relations programs. c. Posse Liaison Section: The section is responsible for the administrative and functional management of the Volunteer Posse Program. d. Reserve Liaison Section: The section is responsible for the administrative and functional management of the Reserve Deputy Program. e. Posse Training Section: The Section provides basic training for newly accepted posse personnel, and advanced training for those seeking to achieve Qualified Armed Posseman status, as well as other mandatory and elective posse training. 4. Swat Division: The division has first responder responsibilities for disasters, such as major airplane crashes, serious situations at the Palo Verde Nuclear Generating Station, riots, or civil disturbances. The division also provides two specialized law enforcement units: a. Tactical Operations Unit (TOU): TOU is normally assigned to perform routine law enforcement duties in support of other operational units of the Office, or to perform other special assignments. The primary mission of the unit is to provide tactical support and special weapons expertise in emergency or critical situations, such as hostage, barricade, or sniper incidents, or those involving explosives. They also act as negotiators as required. Therefore, the unit is on call at all times. b. Sheriff s K-9 Unit: The unit is responsible for providing support to the Enforcement and Custody Bureaus. Responsibilities may include, but are not limited to, providing assistance in the investigation of burglaries or robberies, assisting in building, area, or evidence searches, providing backup for deputies or detention officers in the community or in a jail, or assisting in narcotics detection. 13
Policy GK-1, Organizational Structure of the Sheriff s Office 5. Contract Cities Division: The primary function of this division is the solicitation, presentation, and implementation of new contracts to provide law enforcement services to communities within Maricopa County. B. Administration Bureau: The Administration Bureau provides management support, personnel services, and liaison between the Office, its employees, and the Maricopa County Attorney's Office. The Administration Bureau consists of three divisions, and three liaison personnel: 1. Personnel Services Division: Consists of four sections and is also responsible for monitoring Office compliance with the following functions: Occupational Safety and Health Act, Equal Employment Opportunity Commission, Americans With Disabilities Act, and Family and Medical Leave Act. a. Employment Services Section: The section is responsible for developing and implementing a comprehensive recruitment plan, maintaining employee records, and administering the new-hire selection process within the Office. It also assists the County Human Resources Department in the conduct of promotional examinations, administers such personnel functions as transfer, suspension, demotion, and termination, and maintains all mandated records pertaining to these functions. b. Background Investigations Section: The section is responsible for developing and reviewing information concerning applicants and other individuals who would need an Office identification card while conducting business with the Office. Backgrounds personnel are responsible for conducting background investigations of the most qualified candidates. Additionally, they assist with physical fitness evaluations of new recruits, process reserve and posse applicants, and assist with the processing of employee retirement applications and death benefit claims. c. Polygraph Examination Section: The section is responsible for administering polygraph examinations to prospective employees, to individuals during internal or criminal investigations, and when so ordered by the court. d. Psychological Services Section: The section performs initial psychological evaluations on all deputy sheriffs, detention officers, and telecommunication operators prior to employment. Additionally, they perform psychological evaluations on reserve officers and some posse candidates, and provide Office employees with current information on the available services offered by the section, and Countyprovided mental health care programs. e. Legal Liaison: The Legal Liaison is responsible for coordinating among the Office, the Deputy County Attorney representing the Office, its employees, and the respective court, when an Office employee is involved in either a criminal or civil action resulting from his employment. f. Employee Liaison: The Employee Liaison will assist employees of the Office in preventing and responding to complaints involving sexual harassment and Civil Rights issues. g. Risk Management Coordinator: Implements programs, goals, and objectives for the Office Risk Management and Safety Program. Develops and recommends procedures to ensure conformance and compliance with risk management, safety and OSHA standards. Coordinates and assists in responding to claims and suits against the Office related to safety and loss control programs. 14 2. Telecommunications Technology And Development Division: The division consists of four sections:
Effective Date 10-30-98 a. Computer Aided Dispatch (CAD) Section: The Section is responsible for the technical planning and technical management of the Office CAD system. b. Geographical Information System (GIS) Section: The section is responsible for the planning and technical management of the Geofile system and the databases associated with the Geofile and 9-1-1 systems used in the Office. c. Radio Section: The section is responsible for the technical planning and management of the radio and digital equipment and systems used by the Office. d. Telecommunications Section: The section is responsible for the planning and technical management of telephone, voice processing, cellular, facsimile, and pager equipment and systems used in the Office. It is also responsible for the monitoring and retention of billings for this equipment. 3. Training and Development Division: The division provides Office employees with both practical and classroom instruction intended to develop the knowledge, skills, and abilities necessary to perform assigned duties. It consists of three sections: a. Detention/Civilian Training Section: The section provides newly hired detention officers with an eight week Basic Detention Academy and a subsequent three week Field Training Program. The Section also provides detention with mandatory and elective annual training, and processes civilian training requests for out-of-agency training. b. Sworn Training Section: The section provides deputy cadets with pre-academy training, facilitates Arizona Peace Officer Standards and Training Board (AZPOST) certified academy training, and monitors a ten week Field Training Program. Additionally, the section provides sworn personnel with mandatory and elective annual training. c. Firearms Training Section: The section provides mandatory and elective AZPOSTcertified firearms training for sworn, detention and posse personnel. 6. The authority given to the Sheriff by statute is delegated through a paramilitary command structure, and entrusted to those who, by rank or commensurate civilian assignment, are responsible for accomplishing statutory mandates. The descending order of ranks, and comparable assignments, are as follows: A. Sheriff. B. Chief Deputy. C. Director D. Deputy Chief/Bureau Commander. E. Captain/Division Administrator. F. Lieutenant/Division or Section Commander. G. Sergeant/Supervisor. H. Deputy Sheriff. 15
Policy GK-1, Organizational Structure of the Sheriff s Office I. Detention Officer. J. Non supervisory civilian position. 7. A Deputy Chief/Bureau Commander is the command officer assigned to coordinate the administration, operation, and supervision of a bureau. His duties include, but are not limited to, enforcing Policy, preparing recommendations necessary to improve public relations, making public appearances on behalf of the Office, and applying sound management principles in conducting the daily affairs of the Office. He also keeps abreast of new trends, equipment, and techniques in the fields of law enforcement or corrections. 8. A Captain, or Division Administrator, supervises the functions of a division, district, or section within the Office. Captains' and Division Administrators' duties include directing the activities of assigned employees in organizing and staffing a division, substation or component, evaluating staff performance, analyzing current operations making recommendations as necessary, inspecting staff, facilities, equipment and records, receiving and investigating grievances and complaints, assisting in the preparation and management of the Office budget, and conducting staff meetings. 9. A Lieutenant, or Division or Section Commander assigns, supervises, and evaluates personnel assigned to a division, section, unit, or shift. His duties include inspecting personnel, vehicles and equipment, issuing information and orders, collecting statistics, handling routine media inquiries, and receiving and investigating complaints, making recommendations for disciplinary actions. He may also direct or assist in the investigation of serious incidents. 10. A Sergeant or Supervisor supervises a section, unit, or detail. His duties include backing up, evaluating, and inspecting personnel including their uniforms, vehicles, and work areas, collecting statistics and preparing reports, scheduling vacations and time off, conducting training, instructing in Policy and techniques, and functioning as division supervisor in the absence of the Lieutenant or the Division or Section Commander. 11. A Detention Officer Corporal is non supervisory, and performs any of the duties of a Detention Officer. This classification is limited to personnel promoted prior to October 23, 1989, or demoted from the rank of sergeant since that time. 12. A Deputy Sheriff enforces laws and maintains order while protecting life and property. He patrols an assigned area, responds to calls and complaints, and may be assigned to specialized duty positions. A Deputy Sheriff also makes arrests or issues citations, appears in court as a witness, serves civil actions including writs, summonses, and subpoenas, writes reports, and processes and transports arrestees. 13. A Detention Officer is responsible for the care, custody, and control of inmates, monitors their activities, performs searches, takes headcounts, and issues inmate passes. Detention Officers also book and release inmates, obtain required fingerprints, enter data into computer terminals, receive and release property, and maintain files and logbooks. They may also be assigned to specialized duty positions and perform certain clerical duties, such as answering phones, ordering supplies, and maintaining and disbursing inmate funds. 14. Non supervisory civilians perform a wide range of clerical and support duties, and have varying degrees of responsibility delegated to them. 16