Attachment VI-2 RESA 2 MONTHLY ACTIVITIES REPORT JUNE 2014 Activity Cabell Lincoln Logan Mason Mingo Wayne Higher Outside Ed Agencies Email 180 123 168 115 310 118 14 271 Phone 182 148 187 136 187 143 11 99 Chat 139 118 103 101 31 70 26 School Visits/ Contacts 24 22 30 4 51 11 5 17 Remote Support 2 2 2 PROJECTS: 1. Administrator/Directors Council Meetings. 2. RESA 2 Staff Meetings. 3. Supervision of Unit Meetings. 4. WVEIS Project Implementation. 5. RESA 2 Regional Council Meeting Agenda and Support Materials. 6. RESA 2 Financial Records review. 7. Region 2 Tech Prep Component support. 8. RESA 2 Staff Development Plan implementations. 9. WVEIS facilitation. 10. Computer Repair. 11. Implementation of Plan of Action for Board Goals. 12. WIB Computer Repair Installation Repair. 13. Regional Wellness Project. 14. Plan of Services Monitoring. 15. Math Science Partnership Grant. 16. T.A.H. Project. 17. Energy Education Project. 18. Goal Setting Preparation and Report. 19. Assessment for Learning Project with Logan County. 20. Identification of Grant and funding opportunities. 21. Evaluation of Technology Initiatives. 22. Chemistry and Science Grant Project Supervision. 23. 21 st Century Best Practices Project. 24. Technical Assistance Projects in Logan, Mingo and Mason Counties. 25. PLC project with Mason, Logan and Lincoln Counties. 26. Assessment Project. 27. Grant supervision for all grant projects. 28. Oversight of Math, English, Physics, cohorts. 29. Teacher Studio Project. 30. Facilitation of Communication Plan. 31. Regional Bullying Project. 32. Principal Collaboration Project. 1 P a g e
33. Technology Services. 34. RESA 2 Teaming Initiatives. 35. RESA In House staff Development. 36. Teacher Studio Initiative Supervision. 37. AESA representation on Membership Services Committee and State Liaison. 38. Coordination of bus driver training efforts in R2 counties. 39. Statewide Coordination of WV AEPA contracts and services. 40. Graduate courses. COUNTY SUPPORT CABELL: Executive Director: 1. Facilitation with Tim Hardesty and Jeff Smith on Catalyst School work on June 5, June 12, and June 21, 2014. 2. Meeting at WVDE regarding Catalyst School implementation. Curriculum & Instruction: 3. Attended TIP (Teacher Induction) training on June 17, 2014. 4. Cabell County TIP Speakers Cadre Planning Session June 24, 2014. 5. Providing microcomputer technical services to Computer Basic Skills Project. 6. Providing microcomputer technical services to the SUCCESS Project 7. Providing warranty repair services for Lenovo Computers. 8. Providing Cisco Router installation, maintenance, and repair service. 9. Providing Cisco Router Firewall configuration. 10. Completed 1 Units. Audiology: 11. Technical Assistance provided to an employee of Cabell County Schools via telephone regarding the newly received equipment on June 17, 2014. 12. Technical Assistance provided to an employee of Cabell County Schools via telephone regarding the loss of a device and process to obtain a replacement on June 18, 2014. 13. Total of (3) Consultations were completed. 14. Technical Assistance for WVEIS users. 15. Providing query support for users. 16. Assisting schools with report cards. 17. Assisting schools with scheduling for current year. 18. Assisting counties with State Reports when due. 2 P a g e
19. Assisting WVEIS State Staff with daily operations on the AS/400. 20. Maintaining the RESA2 trouble log for phone lines. 21. Providing router support for schools and board offices. 22. Provide on-site WVEIS training in Region 2 schools. 23. Assisted counties with data research. 24. Setup/Support for Virtual Conference meetings. 25. Assisting with the WVEIS Web Based. 26. Keeping RESA2 Sub Systems running. 27. Creating Sequel View s as needed. 28. Supporting WOW User s 29. Supporting RESA2 schools and county offices with State Data Reports. 30. Back up files and end of calendar year for Finance and Student Data at end of fiscal year. 31. Restore files as needed. LINCOLN: Executive Director: 1. Collaboration with superintendent throughout the month. 2. Providing microcomputer technical services to RESA 2 County Contracts. 3. Providing microcomputer technical services to Computer Basic Skills Project. 4. Providing microcomputer technical services to the SUCCESS Project. 5. Provided microcomputer technical services to West Virginia Microcomputer Education Networks in (WVMEN) vocational schools. 6. Providing warranty repair services for Lenovo Computers. 7. Providing Cisco Router installation, maintenance, and repair service. 8. Providing Cisco Router Firewall configuration. 9. Maintain Windows Server Update Services servers in each school and BOE. 10. Completed 14 Units. Audiology: 11. Technical Assistance provided to an employee of Lincoln County Schools regarding the reception of audiometric equipment for calibration via telephone on June 12, 2014. 12. Technical Assistance provided to an employee of Lincoln County Schools in Hamlin, West Virginia to obtain the audiometric equipment on June 18, 2014. 13. A total of two (2) Consultations were completed. Wellness: 14. Submitted a school climate grant with RESA 2 staff June 23, 2014. The grant will provide for enhanced PBIS and school climate support in Lincoln and Mason Counties. 3 P a g e
15. Technical Assistance for WVEIS users. 16. Providing query support for users. 17. Assisting schools with report cards. 18. Assisting schools with scheduling for current year. 19. Assisting counties with State Reports when due. 20. Assisting WVEIS State Staff with daily operations on the AS/400. 21. Maintaining the RESA2 trouble log for phone lines. 22. Providing router support for schools and board offices. 23. Provide on-site WVEIS training in Region 2 schools. 24. Assisted counties with data research. 25. Setup/Support for Virtual Conference meetings. 26. Assisting with the WVEIS Web Based. 27. Keeping RESA2 Sub Systems running. 28. Creating Sequel View s as needed. 29. Supporting WOW User s 30. Supporting RESA2 schools and county offices with State Data Reports. 31. Back up files and end of calendar year for Finance and Student Data at end of fiscal year. 32. Restore files as needed. TAS: 33. Requested and retrieved Letters of Support for Climate Grant from superintendent and principal of Lincoln County High School submitted June 23, 2014. LOGAN: Curriculum & Instruction: 1. Presented Data Notebook PD at Chapmanville Middle School on June 16, 2014. 2. Presented Data Notebook/Data Walls PD at Man Middle School on June 18, 2014. Special Education: 3. PBIS Team Meeting with Chapmanville Middle School and Man High School June 24-26, 2014 at Glade Springs Resort. 4. Providing microcomputer technical services to Computer Basic Skills Project. 5. Providing microcomputer technical services to the SUCCESS Project. 6. Provided microcomputer technical services to West Virginia Microcomputer Education Networks in (WVMEN) vocational schools. 7. Providing warranty repair services for Lenovo Computers. 4 P a g e
8. Providing Cisco Router installation, maintenance, and repair service. 9. Providing Cisco Router Firewall configuration. 10. Maintain Windows Server Update Services servers in each school and BOE. 11. Completed 6 Units. Wellness: 12. Met with representatives of West Virginia University s School of Public Health, Man High School, and Man Middle School to partner on a new community assessment initiative called the ICE Collaborative on June 26, 2014. 13. Technical Assistance for WVEIS users. 14. Providing query support for users. 15. Assisting schools with report cards. 16. Assisting schools with scheduling for current year. 17. Assisting counties with State Reports when due. 18. Assisting WVEIS State Staff with daily operations on the AS/400. 19. Maintaining the RESA2 trouble log for phone lines. 20. Providing router support for schools and board offices. 21. Provide on-site WVEIS training in Region 2 schools. 22. Assisted counties with data research. 23. Setup/Support for Virtual Conference meetings. 24. Assisting with the WVEIS Web Based. 25. Keeping RESA2 Sub Systems running. 26. Creating Sequel View s as needed. 27. Supporting WOW User s 28. Supporting RESA2 schools and county offices with State Data Reports. 29. Back up files and end of calendar year for Finance and Student Data at end of fiscal year. 30. Restore files as needed. TAS: 31. Attended FAST Team meeting WVDE/Logan County OEPA Meeting at Logan County BOE in June. 32. Scheduled DI Training/IPI Collection dates with J. Williamson, Principal at Holden Elementary for 2014-15. 33. Met with Jason Browning on June 24, 2014 to schedule Co-Teaching Training at CMS on August 18, 2014. School Improvement: 34. Conducted PLC training for Logan Middle School on June 12, 2014. 5 P a g e
MASON: 1. Providing microcomputer technical services to RESA 2 County Contracts. 2. Providing microcomputer technical services to Computer Basic Skills Project. 3. Providing microcomputer technical services to the SUCCESS Project. 4. Provided microcomputer technical services to West Virginia Microcomputer Education Networks in (WVMEN) vocational schools. 5. Providing warranty repair services for Lenovo Computers. 6. Providing Cisco Router installation, maintenance, and repair service. 7. Providing Cisco Router Firewall configuration. 8. Completed 7 Units. Wellness: 9. Submitted a school climate grant with RESA 2 staff June 23, 2014. The grant will provide for enhanced PBIS and school climate support in Lincoln and Mason Counties. 10. Technical Assistance for WVEIS users. 11. Providing query support for users. 12. Assisting schools with report cards. 13. Assisting schools with scheduling for current year. 14. Assisting counties with State Reports when due. 15. Assisting WVEIS State Staff with daily operations on the AS/400. 16. Maintaining the RESA2 trouble log for phone lines. 17. Providing router support for schools and board offices. 18. Provide on-site WVEIS training in Region 2 schools. 19. Assisted counties with data research. 20. Setup/Support for Virtual Conference meetings. 21. Assisting with the WVEIS Web Based. 22. Keeping RESA2 Sub Systems running. 23. Creating Sequel View s as needed. 24. Supporting WOW User s 25. Supporting RESA2 schools and county offices with State Data Reports. 26. Back up files and end of calendar year for Finance and Student Data at end of fiscal year. 27. Restore files as needed. TAS: 28. Requested and retrieved Letters of Support from superintendent for Climate Transformation Grant. 6 P a g e
MINGO: Executive Director: 1. Collaboration with Mingo BOE and site liaison and coordinators regarding the 21 st century CCLC project throughout the month. Curriculum & Instruction: 2. Attended Mingo Teachers Academy on June 17, 2014. 3. PBL training at Mingo County Teachers Academy June 17, 2014 4. Presented PBL Training to the CCLC Summer Staff at Mingo BOE on June 23, 2014. 5. Provided technical assistance at Williamson PK8 on opening day of CCLC Summer School on June 25, 2014. 6. Gilbert Elementary School for 21 st CCLC YEP summer school June 25, 2014. 7. Providing microcomputer technical services to RESA 2 County Contracts. 8. Providing microcomputer technical services to Computer Basic Skills Project. 9. Providing microcomputer technical services to the SUCCESS Project. 10. Provided microcomputer technical services to West Virginia Microcomputer Education Networks in (WVMEN) vocational schools. 11. Providing warranty repair services for Lenovo Computers. 12. Providing Cisco Router installation, maintenance, and repair service. 13. Providing Cisco Router Firewall configuration. 14. Maintain Windows Server Update Services servers in each school and BOE. 15. Completed 121 Units. Audiology: 16. Technical Assistance provided to the teacher of the hearing impaired via telephone regarding a newly identified student with a hearing loss and the expected performance based upon the hearing loss on June 6, 2014. 17. A total of one (1) Consultation was completed. Wellness: 18. Revised recruitment flyer for Williamson PK8 and Gilbert Middle School after school programs on June 5, 2014. 19. Technical Assistance for WVEIS users. 20. Providing query support for users. 21. Assisting schools with report cards. 7 P a g e
22. Assisting schools with scheduling for current year. 23. Assisting counties with State Reports when due. 24. Assisting WVEIS State Staff with daily operations on the AS/400. 25. Maintaining the RESA2 trouble log for phone lines. 26. Providing router support for schools and board offices. 27. Provide on-site WVEIS training in Region 2 schools. 28. Assisted counties with data research. 29. Setup/Support for Virtual Conference meetings. 30. Assisting with the WVEIS Web Based. 31. Keeping RESA2 Sub Systems running. 32. Creating Sequel View s as needed. 33. Supporting WOW User s 34. Supporting RESA2 schools and county offices with State Data Reports. 35. Back up files and end of calendar year for Finance and Student Data at end of fiscal year. 36. Restore files as needed. School Improvement: 37. Visited Williamson PK8 YEP Center on June 26, 2014. WAYNE: Special Education: 1. CO- Teaching at CK Middle School with Barbara Null June 9, 2014 2. Motivation, Student Engagement and Reinforcing Effort at CK Middle School June 10, 2014 3. PBIS Team Meeting with Buffalo Elementary School June 24-26, 2014 at Glade Springs Resort. 4. Providing warranty repair services for Lenovo Computers. 5. Providing Contract Services for Computer Maintenance 6. Providing Cisco Router installation, maintenance, and repair service. 7. Providing Cisco Router Firewall configuration. 8. Completed 0 Units. 9. Technical Assistance for WVEIS users. 10. Providing query support for users. 11. Assisting schools with report cards. 12. Assisting schools with scheduling for current year. 13. Assisting counties with State Reports when due. 14. Assisting WVEIS State Staff with daily operations on the AS/400. 8 P a g e
15. Maintaining the RESA2 trouble log for phone lines. 16. Providing router support for schools and board offices. 17. Provide on-site WVEIS training in Region 2 schools. 18. Assisted counties with data research. 19. Setup/Support for Virtual Conference meetings. 20. Assisting with the WVEIS Web Based. 21. Keeping RESA2 Sub Systems running. 22. Creating Sequel View s as needed. 23. Supporting WOW User s 24. Supporting RESA2 schools and county offices with State Data Reports. 25. Back up files and end of calendar year for Finance and Student Data at end of fiscal year. 26. Restore files as needed TAS: 27. Scheduled IPI Data Collections for eight schools in Wayne County (John Waugaman). SERVICES / MEETINGS: Executive Director: 1. CCLC staff meeting on June 5, 2014. 2. AEPA e-procurement support on June 6, 2014. 3. AEPA predictions for bidding on all awarded contracts on June 10, 2014. 4. AEPA work on lighting, custodial supplies AEPA bidding committees on June 11 th & 13 th 2014. 5. AEPA marketing efforts with the Rock the Region campaign on June 9-13 th. 6. Marketing material workups on June 9-13, 2014. 7. Turf vendor support on June 23 & 27, 2014. 8. Facilitation for the Regional Council Meeting on June 25, 2014. 9. Planning for new Technical Assistance plan for 2014-15. 10. Attendance at RESA Directors Meeting, RESA 7, Clarksburg. 11. Attendance at WVSBA Annual Meeting, Wheeling. 12. Attendance at RESA 2 Regional Board Annual Meeting, Huntington. 13. Attendance at meeting with Marshall Cohorts Director, RESA 2. 14. Attendance at meeting with American Public University, RESA 2. Curriculum & Instruction: 15. Attended Office365 training at Cabell BOE on June 19, 2014. 16. Professional Development Directors meeting at RESA 7 on June 2, 2014. 17. Marshall University-Erika Riley-Leadership Cohorts on June 3, 2014. 18. Meeting with Stacy Moore Solution Tree on June 5, 2014. 19. SREB Meeting via Polycom with Dewayne Duncan about LDC/MDC on June 9, 2014. 20. Substitute Training-Face to Face meeting June 10, 2014. 9 P a g e
21. NXT Gen Monitoring Tool Meeting with RESA 2 PD designees, Pat Hammer, Allen Brock and Donna Carr on June 10, 2014. 22. Leadership Module Training-Data Analysis on June 12 and June 13, 2014. 23. Highly Qualified Educators Stakeholders meeting in Charleston on June 26, 2014. Special Education: 24. Attended Office of Special Programs Staff Meeting at State Department in Charleston, WV June 5, 2014 25. County Special Education Directors Meeting @ RESA 2 June 4, 2014 26. Support for Collaborative Teaching - WVDE Emmanuel Baptist Church June 17-19, 2014 27. School-Wide Positive Behavioral Interventions and Supports (SWPBIS) framework June 24-26, 2014 28. County Special Education Directors' Meeting @ RESA 2 June 23, 2014 29. Preschool and K Coordinators' Meeting @ RESA 2 June 23, 2014. 30. WVDE/RESA WVEIS Staff Conference Call on June 12 & 26, 2014. 31. Microsoft 365 Training on June 19, 2014. 32. Regional Council Meeting on June 25, 2014. TAS: 33. Facilitated Kindergarten TOT Early Reporting System for all RESA 2 counties WVDE Trainers. 34. Attended three day training (Co-Teaching) sponsored by WVDE on June 23-25, 2014. School Improvement: 35. Joined Community of Practice (COP) 21 st CCLC monthly conference call on June 3, 2014. 36. Led a team and submitted a U.S. Department of Education Climate Transformation grant on June 23, 2014. 37. Worked with Tammy and completed the online 21 st CCLC required Director s Survey and the Continuation Report, both of which are required to secure second year of 21 st CCLC funding. 38. Attended RESA 2 Curriculum Team meetings. 39. Communicated regularly with Coalfield Cap to set dates for summer 21 st CCLC attendance and to finalize plans for transporting and feeding students. 40. Finalized plans for summer 21 st CCLC programs housed at Gilbert Elementary and Williamson PK8 and operating Tuesday through Thursday from June 25 to July 17, 2014. 10 P a g e Audiology: NP = noise protection AC = acoustic immittance SCG = hearing screening guidelines SCP = hearing screening procedures OM = otitis media AE/D = audiological evaluation/diagnosis CA = classroom acoustics RP= referral procedures CAPD= central auditory processing disorder CI= cochlear implants ALD= assistive listening devices