City of Coquitlam Request for Information and Qualifications RFIQ No. 18-02-03 Design Services for Maillardville Community Centre Issue Date: May 15, 2018
City of Coquitlam Section 00001 RFIQ No. 18-02-03 Table of Contents Design Services for Maillardville Community Centre Page 2 of 12 TABLE OF CONTENTS Page Summary of Key Information... 3 DEFINITIONS... 4 1.0 INTRODUCTION... 5 1.1. Project Description... 5 2.0 SCOPE OF SERVICES... 7 2.1 Professional Services... 7 2.2 Project Definition Report (PDR) consists of the following but not limited to:... 7 2.3 Project Deliverables... 8 3.0 PROJECT SCHEDULE, PHASING AND COORDINATION... 8 3.1 Consultant s Acknowledgement... 8 3.2 Authorization to Proceed... 8 3.3 Schedule Overview... 9 4.0 EVALUATION CRITERIA... 10 4.1 Evaluation Committee... 10 4.2 Evaluation Criteria... 10 4.3 Selection Process... 11 4.4 Negotiation... 11 4.5 Litigation... 12 APPENDICES: APPENDIX A Maillardville Community Centre - Concept Design APPENDIX B Geotechnical Report SUBMISSION FORM File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam Section 00005 RFIQ No. 18-02-03 Definitions Design Services for Maillardville Community Centre Page 3 of 12 Summary of Key Information RFIQ Reference RFIQ No. 18-02-03 Design Services for Maillardville Community Centre Overview of the Opportunity Questions The purpose of this RFIQ is to select one qualified firm to provide Design and construction administration services for Maillardville Community Centre in Coquitlam, BC. Questions are to be submitted in writing quoting the RFIQ number and name sent to email: bid@coquitlam.ca Addenda Respondents are to check the City s website for any updated information and addenda issued, before the Closing Date at the following website: www.coquitlam.ca/bidopportunities RFIQ Closing Date and Time 2:00 pm local time Thursday, June 7, 2018 Instructions for Submission Submissions are to be consolidated into one PDF file and uploaded electronically through Qfile, the City s file transfer service accessed at qfile.coquitlam.ca/bid 1. In the Subject Field enter: RFIQ Number and Name 2. Add files in.pdf format and Send (Ensure your web browser remains open until you receive 2 emails from Qfile to confirm receipt.) Submissions shall be deemed to be successfully received when displayed as new email in the in-box of the City email address. The City will not be liable for any delay for any reason including technological delays, or issues by either party s network or email program, and the City will not be liable for any damages associated with Submissions not received. The City at their sole discretion reserves the right to accept Submissions that are received after the Closing date and time. Participation Obtaining RFIQ Documents Submissions will not be opened in public. Phone 604-927-3060 should assistance be required. Respondents are advised that the guidelines for participation that will apply to this RFIQ are posted on the City s website: Instructions to Respondents RFIQ Documents are available for download from the City of Coquitlam s website: www.coquitlam.ca/bidopportunities Printing of RFIQ documents is the sole responsibility of the Respondents. File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam Section 00005 RFIQ No. 18-02-03 Definitions Design Services for Maillardville Community Centre Page 4 of 12 DEFINITIONS In this Request for Information and Qualifications, the following terms will have the meaning set out below: City means the City of Coquitlam. Consultant means the person(s) firm(s) or corporation(s) appointed by the City to carry out all duties, obligations, work and services outlined in this Request for Information and Qualifications and all associated documentation, which also includes mutually agreed revisions and submission of a subsequent Proposal. Both Consultant and Respondent are complementary in terms of duties, obligations and responsibilities contemplated at the RFIQ stage, through evaluation process, execution and performance of the services and works. Contract means City Purchase Contract or Purchase Order (PO) incorporating the information contained in this RFIQ, the, City of Coquitlam Terms and Conditions of Purchase published on the City s website, the response, addenda, subsequent negotiations, proposal accepted, clarifications, correspondence, the totality of which will constitute the Contract. Preferred Respondent means the Respondent selected by the Evaluation Committee to enter into negotiations for a Contract. Proponent means an entity that submits a subsequent Proposal in response to this RFIQ. PDR means Project Definition Report. Shall mean and include the complete schematic/design development report to establish the project scope and requirements RFIQ Request for Information and Qualifications shall mean and include the complete set of documents, specifications, drawings and addenda incorporated herein, and included in this Request for Information and Qualifications. Respondent means an entity that submits a response to this RFIQ. Services means and includes anything and everything required to be done by the Respondent described in this RFIQ. Submission means information and qualifications submitted for evaluation in response to this RFIQ. File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam Section 00015 RFIQ No. 18-02-03 Instructions to Respondents Design Services for Maillardville Community Centre Page 5 of 12 1.0 INTRODUCTION 1.1. Project Description The City of Coquitlam (the City ) Requests Information and Qualifications from professional qualified firms to provide Design, Contract Administration and Construction Review services (the Services ) for the development of the new Maillardville Community Centre in Coquitlam, BC. The selection process will generally conform to the InfraGuide - Infraguide Selecting a Professional Consultant The project seeks to replace the existing Place Maillardville Community Centre on the City owned sites, located adjacent to Laval Square in the Maillardville community. The site is currently occupied by the existing facility and its associated surface parking, and a single-family dwelling (owned by the City of Coquitlam). The new facility will be 18,000 20,000 square feet with approx. 50 parking spots. The preliminary concept drawings (Appendix A) explored the construction of the new facility on the site immediately to the West of the current facility. This provides the potential to build a new facility on the adjacent site, while keeping the existing facility operational and ensuring that the service to the community is not interrupted. Once the new facility is complete, the existing can be demolished and the remainder of the site can be incorporated into a large community-based plaza and park, with the option of subdividing a portion of the site for a future seniors living centre. A functional program for the new facility will need to be developed in further detail based on the preliminary requirements outlined below and in the enclosed plans, (Appendix A) and will include multipurpose rooms, single court gym, teaching kitchen, seniors lounge/flex space, meeting rooms, child programming / child minding, reception and support spaces. The design should seek to provide the maximum flexibility for programming of the space and promote pedestrian flow and connections to the surrounding community and proposed public park and plaza, while providing an essential community facility within the Maillardville community that is respectful of the historical context in which it is situated. The program space will consist of the following: Gymnasium Lobby/Reception Area Multi-Purpose Spaces Kitchen (Catering non industrial) Kitchen (Teaching) Administration / Office Area File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam Section 00015 RFIQ No. 18-02-03 Instructions to Respondents Design Services for Maillardville Community Centre Page 6 of 12 Staff Lunchroom Child Minding Space Meeting Rooms As illustrated conceptually in Appendix A, the proposed construction phasing will include but not be limited to the following phases: Phase 1: New Facility Note: Existing Community Centre functions and access to same to be maintained throughout construction. Minor phasing and temporary work may be required to facilitate this requirement. Phase 2: Demolish existing community centre Phase 2a: Construct new park, play areas and complete site landscaping. Phase 2b: Note: The future proposed seniors living facility is not part of this RFIQ. Only the site services to serve the future proposed senior living facility are part of this RFIQ. Project Budget: The Respondent is to provide an approximate class D project cost estimate as part of the submission. Do not include construction contingency, escalation or City staff resources. Lead Consultant: The successful Respondent will act as the lead consultant on the project and will be responsible to provide the qualified professional services as required through the various phases of the project to successful completion, including but not limited to the following: - Structural Engineering - Civil Engineering - Landscape Architecture - Electrical Engineering - Mechanical Engineering - Building Envelope - Quantity Survey - Code Consultant - Energy Modeling Consultant - Geotechnical Consulting Services (refer to Appendix B for the Geotechnical Report) - Environmental & HazMat - Land Surveying Consultant File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam Section 00300 RFIQ No. 18-02-03 Evaluation Criteria Design Services for Maillardville Community Centre Page 7 of 12 2.0 SCOPE OF SERVICES The successful Respondent (the Consultant ), in collaboration with its Sub Consultants and City staff shall provide all the Services necessary for the City to implement the development of Maillardville Community Centre, Coquitlam, BC. 2.1 Professional Services The Services shall include, but will not be limited to: Preparation of Project Definition Report (PDR); Planning: including information gathering, site analysis and program development; Stakeholder consultation meetings; Preparation and/or reviewing of existing plans provided by the City; Coordination with Sub consultants, City and authorities having jurisdiction; Design Development Graphics for Meetings, Reports and Approvals; Develop a 3D Fly Through Model and Energy Model Detailed Design and Issued for Permit Drawings; Contract Documentation; Signed & Sealed Construction Drawings and Specifications; and Cost Estimates; Project Commissioning and Close-out 2.2 Project Definition Report (PDR) consists of the following but not limited to: a. Project Description and summary b. Design Reports and Conceptual Plans c. Project delivery methodology d. Project Schedule e. Project Budget Class B Please note that the PDR will represent the schematic/design development phase required to establish the project scope and requirements prior to commencing detailed design. The PDR shall include but not be limited to the following elements: Programing requirements Area requirements and floor layouts Code issues Architectural features Structural requirements (ie. foundations, etc) Interior type finishes (ie. ceilings, walls, flooring, etc) Exterior finishes Mechanical, plumbing and fire systems requirements Electrical systems and requirements (ie. Lighting, power, security, communications, etc) Building service requirements (ie. Water, sewer, power, etc)
City of Coquitlam Section 00300 RFIQ No. 18-02-03 Evaluation Criteria Design Services for Maillardville Community Centre Page 8 of 12 The City may apply for grants for this project. The successful Respondent (Consultant) will be required to assist the City to prepare the applications and submissions for potential grants applicable to our project. The City is potentially applying for an environmental grant; the Consultant will be required to ensure the design meets all requirements of the Canadian Environmental Assessment Act, 2012 (CEAA, 2012) if applicable 2.3 Project Deliverables.1 Following the RFIQ process, the Consultant is expected to:.1 meet with City staff and stakeholders to confirm the architectural program, budget and user expectations;.2 prepare a preliminary concept/schematic plan and present the plan to the City staff and stakeholders;.3 Prepare preliminary and final cost estimates;.4 modify the schematic plan as directed;.5 prepare for and attend one public open house;.6 prepare detailed project construction drawings as required by the City s Building Permit requirements;.7 provide inspections and construction services throughout the construction period. 3.0 PROJECT SCHEDULE, PHASING AND COORDINATION 3.1 Project Schedule Acknowledgement Respondents are responsible for their availability and ability to meet time schedule and completion date with a written acknowledgement of their ability to deliver the required Services to the City given their existing workload and future commitments. If the Respondent cannot meet the completion date for the Design Schedule or, the target completion date for the Construction Schedule, then this should be clearly identified on the work plan schedule in the submission. 3.2 Authorization to Proceed Selection, award and authorization to Proceed with the work would be granted on or after: June 1, 2018. File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam Section 00300 RFIQ No. 18-02-03 Evaluation Criteria Design Services for Maillardville Community Centre Page 9 of 12 3.3 Schedule Overview The following milestones support the opening of the Maillardville Community Centre with overall substantial completion (Occupancy) by December 3, 2021. MILESTONES DATE Initiation Phase June 18, 2018 PDR Complete November 23, 2018 Report to Council (PDR) December 3, 2018 Commence Detail Design November 26, 2018 Detail Design 100% May 29, 2019 Submit for Building Permit Application May 30, 2019 Building Permit Approval (Pending) August 30, 2019 Issue for Tender (Pending on Permit Approval) September 3, 2019 Award Contract November 1, 2019 Site Mobilization November 12, 2019 The Consultant will provide a detailed design schedule and level 1 construction schedule with curves based on the above dates and including all disciplines. The schedules to consist of the following but not limited to: 50%, 75% and 100% for the PDR phase 25%, 50%, 75%, 95% and 100% Drawing Submissions (allow for 5-7 days for review at each submission) during the detail design phase Strategic Phasing Options Milestone Dates for the design and construction Major Schedule Risks Major Schedule Opportunities Long delivery items File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam Section 00300 RFIQ No. 18-02-03 Evaluation Criteria Design Services for Maillardville Community Centre Page 10 of 12 4.0 EVALUATION CRITERIA 4.1 Evaluation Committee The evaluation of submissions will be undertaken on behalf of the City by an Evaluation Committee appointed by the City. 4.2 Evaluation Criteria Submissions will be evaluated to determine the Respondent which is most qualified and advantageous to the City, using the following criteria: PROJECT TEAM, QUALIFICATIONS, EXPERIENCE AND REFERENCES 40 POINTS a) Project Team and Roles - description and role of Consultant team members and sub-consultants; Experience and Qualifications of the team members relevant to this project; b) Demonstrated Experience and References; examples of similar successful projects, project dates, client names and contact information, description of team members role in each project; c) References and Experience; demonstrated performance on similar projects including successfully working with the City, if applicable. TECHNICAL - METHODOLOGY, SCHEDULE AND PROJECT UNDERSTANDING 40 POINTS a) Methodology Project delivery, workplan, budget control, quality assurance and control measures; b) Schedule and Milestones - Availability and time schedule, including breakdown of tasks necessary to complete the project; c) Project Understanding; project objectives, outcomes and vision: major issues and opportunities presented. VALUE ADDED BENEFITS 30 POINTS a) Value Added Benefits Innovative and creative design options; b) Sustainable Benefits Sustainable design options providing cost effective solutions. FEES & RATES 10 POINTS The City reserves the right to release the names of Respondents however no rates or scores will be provided. File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam Section 00300 RFIQ No. 18-02-03 Evaluation Criteria Design Services for Maillardville Community Centre Page 11 of 12 4.3 Selection Process The Evaluation Committee may, at its discretion, request clarifications or additional information from a Respondent with respect to any Submission, and the Evaluation Committee may make such requests to only selected Respondents. The Evaluation Committee may consider such clarifications or additional information in evaluating a Submission. Submissions will be compared to select one that is most advantageous. The Evaluation Committee, may, at its sole discretion, request interviews with the highest ranked Respondent(s) to present their Submission. Information obtained from interviews will be scored to complete the evaluation if meeting with more than one Respondent. The City reserves the right to accept or reject any or all Submissions or cancel the RFIQ. Submissions will be analyzed to determine best overall value to the City. The selection process will generally conform to the InfraGuide - Infraguide Selecting a Professional Consultant 4.4 Negotiation The City will prior to award will negotiate the final detailed Scope of Services, including price and sub-consultants with one or more Respondents, proposing the best value without having any duty to advise any other Respondent or to allow them to vary their Submission as a result of changes. The City will finalize the detailed scope of services and price with the successful Respondent and may enter into a changed or different scope of services with the Respondent proposing Best value, without liability to Respondents that are not awarded the contract. File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam Section 00300 RFIQ No. 18-02-03 Evaluation Criteria Design Services for Maillardville Community Centre Page 12 of 12 4.5 Litigation The City may, it its absolute discretion, reject a Submission if the Respondent, or any officer or director has been engaged directly or indirectly in a legal action against the City, its elected or appointed officers, representatives or employees in relation to any matter, or if the City has initiated legal action against any officers or directors of the Respondent. In determining whether or not to reject a Submission, the City will consider whether the litigation is likely to affect the Respondents ability to work with the City, its consultants and representatives and whether the City s experience with the Respondent indicates there is a risk the City will incur increased staff and legal costs in the administration of an agreement if it is awarded to the Respondent. File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3
City of Coquitlam RFIQ No. 18-02-03 Design Services for Maillardville Community Centre Appendices APPENDIX A Maillardville Community Centre Concept Design
2-3 STOREY MULTI-FAMILY SINGLE FAMILY DWELLING EXISTING SITE OUR LADY OF LOURDES PARISH VIEW CONE CARTIER AVE PEDESTRIAN ACCESS LAVAL SQUARE OUR LADY OF LOURDES PARISH BEGIN STREET 2-3 STOREY MULTI- FAMILY SINGLE FAMILY DWELLING 4m-5m SLOPE ACROSS SITE EXISTING COMMUNITY CENTRE SITE VEHICLE ACCESS LAVAL SQUARE SITE CURRENTLY UNDER APPLICATION FOR SUBDIVISION QUADLING AVE POTENTIAL ACCESS 2 STOREY MULTI-FAMILY LAVAL STREET 3 STOREY MULTI- FAMILY PEDESTRIAN ACCESS Place Maillardville Community Centre Existing Site Plan Scales 50% @ 11"x17" A010
VIEW CONE OF OUR LADY'S PARISH MAINTAINED FIRST PHASE LOCATED ON ADJACENT CITY OWNED PROPERTY TO ALLOW THE EXISTIGN FACILITY TO REMAIN OPERATIONAL CARTIER AVE FACILITY ENTRANCE. DOUBLE HEIGHT ATRIUM. LAVAL SQUARE PHASE 1 OUR LADY OF LOURDES PARISH RELAXATION ON FRONTYARD SETBACK REQUIRED TO PROVIDE BETTER STREET PRESENCE ON CARTIER PROPOSED +/-18,000sf COMMUNITY CENTRE BEGIN STREET 2 LEVELS ATRIUM SETBACK EXISTING FACILITY REMAINS OPERATIONAL EXISTING CAR PARK MAINTAINED (APPROX 38 STALLS) LAVAL SQUARE LAVAL STREET PROPOSED +/- 6,600sf DOUBLE HEIGHT SINGLE COURT GYM CONSTRUCTION STAGING AREA CONSTRUCTION ACCESS Place Maillardville Community Centre Phase 1 Scales 50% @ 11"x17" A111
PHASE 2A VIEW CONE OF OUR LADY'S PARISH MAINTAINED LAVAL SQUARE 2 A117 CARTIER AVE SECONDARY ENTRANCE FROM CARTIER 3 A117 EXISTING BUILDING DEMOLISHED OUR LADY OF LOURDES PARISH SETBACK 2 LEVELS PLAZA DROP OFF 1 A117 PARK / PLAY AREA ATRIUM PROPOSED +/18,000sf COMMUNITY CENTRE INDOOR / OUTDOOR CONNECTION OPENS THE ATRIUM TO PLAZA FOR EVENTS PRIMARY ENTRANCE FROM PLAZA PEDESTRIAN APPROACH LAVAL SQUARE SETBACK PROPOSED +/- 6,600sf DOUBLE HEIGHT SINGLE COURT GYM PARK / PLAY AREA 11'-6" LAVAL STREET BEGIN STREET RELAXTION ON FRONTYARD SETBACK REQUIRED TO PROVIDE BETTER STREET PRESENCE ONE LEVEL UNDERGROUND PARKADE / SERVICE ENTRANCE CONNECTION TO SOUTHERN PEDESTRIAN NETWORK Place Maillardville Community Centre Phase 2A Scales 50% @ 11"x17" A112
PHASE 2B 3 A117 LAVAL SQUARE SECONDARY ENTRANCE FROM CARTIER PEDESTRIAN APPROACH CARTIER AVE PEDESTRIAN APPROACH VIEW CONE OF OUR LADY'S PARISH MAINTAINED OPTION TO SUBDIVIDE FOR A FUTURE SENIORS CENTRE 2 A117 18'-4" EXISTING BUILDING DEMOLISHED PARK / PLAY AREA INDOOR / OUTDOOR CONNECTION OPENS THE ATRIUM TO PLAZA FOR EVENTS 1200 Cartier Ave, Coquitlam PROJECT ADDRESS: LEGAL DESCRIPTION: SETBACKS: OUR LADY OF LOURDES PARISH Front Yard: 7.6m Side Yard: 1.8m Side Yard: 1.8m Rear Yard: 7.6m Required: N/A EASEMENTS: City of Coquitlam AUTHORITY: ZONE: P-1 USES: Civic Community Care CIVIC: 17,820sf COMMUNITY CARE: 12,000sf Gross Floor Area: DROP OFF PLAZA ATRIUM 2 LEVELS 1 A117 TOTAL: 29,820sf Site Area: Site Coverage: PRIMARY ENTRANCE FROM PLAZA PEDESTRIAN APPROACH 62,226sf Proposed: Permitted: (41%) 25,535sf (40%) 24,890sf Height: Proposed: Permitted: TBD 11.0m Parking: Proposed: TBD stalls Required: CIVIC: 1635sm@1/40 = 41 STALLS COMMUNITY CARE: (APPROX) 20 UNITS@0.35/UNIT = 7 STALLS TOTAL: 48 STALLS LAVAL SQUARE PARK / PLAY AREA PROPOSED +/- 6,600sf DOUBLE HEIGHT SINGLE COURT GYM 11'-6" ONE LEVEL UNDERGROUND PARKADE / SERVICE ENTRANCE POTENTIAL SENIORS LIVING 2-3 LEVELS (+/- 12,000-18,000sf) LAVAL STREET SUBDIVIDED PROPERTY FOR SENIORS FACILITY SETBACK BEGIN STREET PROPOSED +/18,000sf COMMUNITY CENTRE Maillardville Community Centre PROJECT NAME: SETBACK 37'-2" RELAXTION ON FRONTYARD SETBACK REQUIRED TO PROVIDE BETTER STREET PRESENCE ZONING SUMMARY: SENIORS FACILITY R.O.W ACCESS TO ONE LEVEL PARKING UNDER SENIORS FACILITY CONNECTION TO SOUTHERN PEDESTRIAN NETWORK Place Maillardville Community Centre Phase 2B Scales 50% @ 11"x17" A113
PROPOSED +/-18,000sf COMMUNITY CENTRE AT RI U M AT RI U M EXISTING FACILITY REMAINS OPEN. PROPOSED +/-18,000sf COMMUNITY CENTRE PROPOSED +/-6,600sf DOUBLE HEIGHT SINGLE COURT GYM PROPOSED +/-6,600sf DOUBLE HEIGHT SINGLE COURT GYM LO BE W E AD K AR P E AD R G E AD R G E W O AD L E K B R PA 1 Phase 1 2 AT RI U M DEMOLISH EXISTING FACILITY CONSTRUCT PLAZA AND GREEN SPACE Phase 2A DEMOLISH EXISTING FACILITY CONSTRUCT PLAZA AND GREEN SPACE POTENTIAL SENIORS LIVING FACILITY (+/-12,000-18,000 sf) PROPOSED +/-18,000sf COMMUNITY CENTRE PROPOSED +/-6,600sf DOUBLE HEIGHT SINGLE COURT GYM E AD R G OW ADE L BE ARK P 3 Phase 2B Place Maillardville Community Centre Axonometric Scales 50% @ 11"x17" A114
Building Area Legend 3 A117 2 A117 Circulation Community Centre Gym 1 A117 Storage 419 SF Kitchen (catering) 219 SF Kitchen (Teaching) 602 SF Multi-Purpose Room 1304 SF Seniors Lounge / Flex 543 SF Lunchroom (Staff) 207 SF Multi-Purpose Room 1304 SF Office/Reception 641 SF Change Rooms 670 SF Atrium / Circulation Elev UP Entry Plaza / Park Outline of Existing Area Summary (Gross Building) Level Description Area (SF) Area (SM) Prop L1 Prop L1 Gym 6650 SF 618 m² Prop L1 Atrium / Circulation 2390 SF 222 m² Prop L1 Multi-Purpose Room 1300 SF 121 m² Prop L1 Multi-Purpose Room 1300 SF 121 m² Prop L1 Kitchen (catering) 220 SF 20 m² Prop L1 Kitchen (Teaching) 600 SF 56 m² Prop L1 Office/Reception 640 SF 60 m² Prop L1 Lunchroom (Staff) 210 SF 19 m² Prop L1 Change Rooms 670 SF 62 m² Prop L1 Storage 420 SF 39 m² 14410 SF 1339 m² Prop L2 Prop L2 Multi-Purpose Room 1230 SF 114 m² Prop L2 Childcare 820 SF 76 m² Programming / Child Minding Prop L2 Office 140 SF 13 m² Prop L2 Meeting Rooms 580 SF 54 m² Prop L2 Circulation 720 SF 67 m² 3490 SF 324 m² 17900 SF 1663 m² 4'-4" Outdoor Amenity Storage 3'-9" Gym 6655 SF 3'-9" 4'-4" Place Maillardville Community Centre Floorplan - Level 1 Scales 50% @ 11"x17" A115
2 A117 1 A117 Outdoor Amenity 3 A117 Office 136 SF Childcare Programming / Child Minding 817 SF Multi-Purpose Room 1230 SF Elev Outline of Existing Building Area Legend Circulation Community Centre Area Summary (Gross Building) Level Description Area (SF) Area (SM) Prop L1 Prop L1 Gym 6650 SF 618 m² Prop L1 Atrium / Circulation 2390 SF 222 m² Prop L1 Multi-Purpose Room 1300 SF 121 m² Prop L1 Multi-Purpose Room 1300 SF 121 m² Prop L1 Kitchen (catering) 220 SF 20 m² Prop L1 Kitchen (Teaching) 600 SF 56 m² Prop L1 Office/Reception 640 SF 60 m² Prop L1 Lunchroom (Staff) 210 SF 19 m² Prop L1 Change Rooms 670 SF 62 m² Prop L1 Storage 420 SF 39 m² 14410 SF 1339 m² Prop L2 Prop L2 Multi-Purpose Room 1230 SF 114 m² Prop L2 Childcare 820 SF 76 m² Programming / Child Minding Prop L2 Office 140 SF 13 m² Prop L2 Meeting Rooms 580 SF 54 m² Prop L2 Circulation 720 SF 67 m² 3490 SF 324 m² 17900 SF 1663 m² Meeting Rooms 582 SF Open to Below Place Maillardville Community Centre Floorplan - Level 2 Scales 50% @ 11"x17" A116
3 A117 2 A117 43 Roof WEST PROPERTY LINE Multi Purpose Room Entry Atrium EAST PROPERTY LINE 38 Prop L2 33 Prop L1 Kitchen (Teaching) Lunch Room (Staff) Parkade Office / Reception APPROX EXISTING GRADE 30 Prop P1 1 Section AA 1 : 120 CARTIER AVENUE 43 Roof STEPS / RAMP UP TO LEVEL 2 FROM CARTIER 2 38 Prop L2 33 Prop L1 30 Prop P1 9'-10" 16'-5" 17'-10" NORTH PROPERTY LINE Section BB 1 : 120 APPROX EXISTING GRADE Elevator Atrium 1 A117 Parkade Gym SOUTH PROPERTY LINE QUADLING AVENUE Parkade Entrance Matches Existing Grade CARTIER AVENUE 43 Roof STEPS / RAMP UP TO LEVEL 2 FROM CARTIER 38 Prop L2 33 Prop L1 9'-10" 16'-5" 17'-10" NORTH PROPERTY LINE APPROX EXISTING GRADE Preschool Programming/ Child Minding Multi Purpose Room 1 A117 Multi Purpose Room Office/ Reception Meeting Room Changing Parkade Gym 25'-0" SOUTH PROPERTY LINE QUADLING AVENUE Parkade Entrance Matches Existing Grade 30 Prop P1 3 Section CC 1 : 120 Place Maillardville Community Centre Sections Scales 50% @ 11"x17" A117
View from Church View from NE Corner View down Cartier Place Maillardville Community Centre Perspectives Scales 50% @ 11"x17" A118
City of Coquitlam RFIQ No. 18-02-03 Design Services for Maillardville Community Centre Appendices APPENDIX B Geotechnical Report
City of Coquitlam REQUEST FOR INFORMATION AND QUALIFICATIONS RFIQ No. 18-02-03 Design Services for Maillardville Community Centre Submissions will be received on or before 2:00 pm local time on: Thursday, June 7, 2018 (Closing date and time) INSTRUCTIONS FOR SUBMISSION Submissions are to be consolidated into one PDF file and uploaded electronically through QFile, the City s file transfer service accessed at website: qfile.coquitlam.ca/bid 1. In the Subject Field enter: RFIQ Number and Name 2. Add files in.pdf format and Send (Ensure your web browser remains open until you receive 2 emails from Qfile to confirm upload is complete.) Respondents are to allow ample time to complete the Submission process. If assistance is required phone 604-927-3060. Submission Form Complete and return this Submission Form: Submitted by: (company name) File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3 Page 1 of 6
City of Coquitlam RFIQ No. 18-02-03 - Design Services for Maillardville Community Centre Submission Form SUBMISSION Attach pages as needed referencing the numbering format listed and organized as below. 1.0 Respondents Understanding of the Requirements 1.1 Provide a brief description outlining a comprehensive understanding of the project:.1 objectives, scope, and outcome.2 issues and opportunities.3 level of involvement required, and.4 intended deliverables 2.0 Project Team 2.1 Identify Prime Consultant and sub-consultant key personnel directly assigned to the Project including roles and responsibilities. 2.2 The personnel assigned to this project, as outlined in the submission, shall remain in-place for the duration of the contract, unless prior written notification is provided. 2.3 Attach resumes including qualifications no longer than two pages. 3.0 Work Plan Schedule 3.1 Respondents are to confirm their availability to meet the scheduled milestones and completion dates to deliver the required Services in consideration of existing workload and future commitments. File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3 Page 2 of 6
City of Coquitlam RFIQ No. 18-02-03 - Design Services for Maillardville Community Centre Submission Form 4.0 Methodology 4.1 Describe the framework of how to deliver the most efficient, effective and thorough work plan based upon own proven performance and time tested practices. 4.2 Describe ability to design projects within approved budget. 4.3 Describe quality assurance and quality control methods for design and construction phases. 5.0 Sustainable Benefits Respondents shall propose sustainability incentives that produce cost effective solutions. Describe how the design services would be of direct benefit to the City (environmental, economic, financial, ethical, community). 6.0 Value Added Benefits Respondents shall propose innovative and creative solutions, and describe what other services your firm provides that would be of direct benefit to this project. 7.0 Fees & Rates 7.1 Respondents should attach hourly rates for each discipline, title and position. 7.2 Generally, the work program and fees for this project should include, but not be limited to:.1 Contract Documentation and Contract Drawings; and.2 Contract Administration and Construction Review 7.3 The detailed scope and fee schedule will be finalized with the successful Respondent. File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3 Page 3 of 6
City of Coquitlam RFIQ No. 18-02-03 - Design Services for Maillardville Community Centre Submission Form 8.0 Corporate Experience and References Contracts indicated below should demonstrate proven track record on recent projects performed by the Prime Respondent (not subs) with references similar in size, scope and complexity. Upon submitting a response, Respondents authorize the City to verify information provided. Information obtained from references will not be disclosed or discussed with any Respondents. Year Started Year Completed Description of Contract Company Contact Person Telephone and Email Contract Value Team Members Involved on this Project Year Started Year Completed Description of Contract Company Contact Person Telephone and Email Contract Value Team Members Involved on this Project File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3 Page 4 of 6
City of Coquitlam RFIQ No. 18-02-03 - Design Services for Maillardville Community Centre Submission Form 8.0 Corporate Experience and References (cont d) Year Started Year Completed Description of Contract Company Contact Person Telephone and Email Contract Value Team Members Involved on this Project 9.0 Conflict of Interest Respondents shall disclose any actual or potential conflicts of interest and existing business relationships it may have with the City, its elected or appointed officials or employees. 10.0 Addenda We acknowledge the receipt of the following Addenda related to this RFIQ and have incorporated the information received in preparing this submission: Addendum No. Date Issued File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3 Page 5 of 6
City of Coquitlam RFIQ No. 18-02-03 - Design Services for Maillardville Community Centre Submission Form 11.0 Authorization We hereby submit our Qualifications for the services described in this RFIQ and confirm that information contained in this submission is accurate, and that the signature(s) below are those of duly authorized officer(s) of the prime respondent having the authority necessary to bind their company to statements made. If the Respondent is a partnership or joint venture, then the person signing should represent the prime consultant leading the partnership and have authority to sign on behalf of the partnership. Company Name: Address: Phone: GST Registration No.: Project Contact: Name and Title of Individual for communication related to this RFIQ (please print) Contact Email: Name & Title of Authorized Signatory: (please print) Date: Signature: For the purpose of this RFIQ, electronic signatures will be accepted. File #: 03-1220-20/18-02-03/1 Doc #: 2952871.v3 Page 6 of 6