Guidelines: FY 2017 GRANT ASSISTANCE FOR GRASSROOTS HUMAN SECURITY PROJECTS (GGP) Embassy of Japan in the Philippines The Japanese Government has various programs under its Official Development Assistance (ODA) that meet the diverse needs of developing countries. One of the ODA schemes, the Grant Assistance for Grassroots Human Security Projects (GGP), support small-scale projects directly benefiting the grassroots level as well as contributing to the socio-economic development of developing countries. In the Philippines, GGP was launched in 1989 and as of March 2017, 525 small-scale grassroots projects have been implemented by nongovernment organizations (NGOs), local government units (LGUs), and other non-profit organizations. Duration of application: 6 months ~ one (1) year Deadline: February and June every year Grant Amount: maximum 4 million pesos, exclusive of tax (VAT) Sectors: 1. Education classrooms for public schools 2. Health health center, birthing facility, medical equipment 3. Water System Level I and II 4. Agriculture processing center, equipment 5. Social Welfare crisis center, centers for persons with disabilities (PWDs) CONTACT INFORMATION: GGP, Economic Section, Embassy of Japan Tel. No. (02) 551-5710 local 2112/ 2111/ 2119/ 2109 Email: ggp@ma.mofa.go.jp 1
Documentary Requirements The following are the documents required upon submission of the concept paper. The proposal should follow the prescribe format of the EOJ. Concept Paper Format (You can download it from the website of Embassy of Japan) http://www.ph.emb-japan.go.jp/bilateral/oda/grassroots.html Only those who have submitted complete requirements shall be considered for the initial evaluation. 1 Registration Papers (excluding LGUs) 2 Certificate of Good Standing (excluding LGUs) 3 3-year Audited Financial Reports 4 List of Projects Implemented for the last 3 years 5 List of Officials and Employees Proof of Land Ownership (Land Title, Land Tax Declaration, Deed of 6 Sale/Donation) 7 Recommendation Letters from LGUs, PLGUs or other government agencies 8 Maps of the project site 9 Current and Future Utilization Plans (See Annexes A-1 & 2) 10 Photos of the project site 11 Photos showing the current condition of existing building/facility and equipment Quotations from 3 different suppliers of proposed items requested under GGP. 12 The quotations must be duly signed by the suppliers authorized personnel. Each quotation must exclude tax for all items requested under GGP. For infrastructure projects, copy of the Program of Works (POW), Detailed 13 Estimate and Building Design printed in A4 Size paper only. 14 3-year Projected Training Plan for capacity building projects (See Annex B) For equipment, furniture and fixtures, copy of the document/product catalogue 15 that shows the features, details and specification of equipment. Notes: 1. Additional documents maybe requested by the EOJ. 2. EOJ will NOT return the documents that proponents submitted. 3. All documents must be printed in A4 SIZE ONLY. 2
APPLICATION GUIDELINES I. Eligible Recipients of GGP Local Government Units (LGUs) Non-Government Organizations (NGOs) Educational Institutions and Medical Institutions Note: Elementary and secondary schools as well as cooperatives are NOT eligible as GGP proponents but can be possible beneficiaries of the project. Alternatively, these schools may coordinate with their respective local government units (LGUs) or any Non-Government Organization (NGO) while cooperatives can request their LGU to send the project application as the proponent. Note: Universities can be our proponent provided that the project is for the benefit of the community. CAN: Example, a processing center for the benefit of farmers and residents in the community CANNOT: School building for college students II. Eligibility Requirements a. With registration documents and certificate of good standing (i.e. SEC, CDA, etc.) b. Registered/Operational for at least 3 years c. Implemented projects for the past 3 years III. Applicable Projects a. GGP prioritizes hard component (Facility/Equipment) than soft component (Seminer/Trainings) project proposal b. GGP prioritizes stand-alone facility than extension of existing facility Education Construction or renovation of classroom buildings and procurement of furniture and equipment for elementary and secondary schools. (Priority is given to public schools) 3
Health Construction or improvement of health facilities and procurement of basic medical equipment for public hospitals, rural health units (RHU) and barangay health stations (BHS) Water System Construction of Level I and II water systems and improvement of water quality in poor areas CANNOT: Level III Level I: Stand-alone water points (e.g. handpumps, shallow wells, rainwater collectors) Level II: Piped water with a communal water point (e.g. borewell, spring system) Level III: Piped water supply with a private water point (e.g. house connection) Social Welfare Construction or improvement of centers or shelters for children, elderly, indigenous people, persons with disabilities, and women Agriculture Construction or improvement of food processing center owned by LGUs or state universities Construction and/or procurement of pre and post-harvest facilities/equipment to improve productivity of farmers Recycled Projects This pertains to used emergency vehicles such as ambulances, fire trucks, rescue trucks and garbage compactors from Japan The EOJ will only accept proposal under this category once the proponent was able to find and has settled an arrangement with a donor for the requested emergency vehicle in Japan Capacity Building Construction or renovation of training facilities and procurement of equipment for the conduct of skills and livelihood training activities CAN: Proponents with outstanding track record in implementing trainings 4
IV. Items that are NOT covered by GGP fund a. ADMINISTRATIVE COSTS such as staff salary, electricity and water, rent for house or offices, fuel and/or gas for vehicles, equipment for proponent s office b. Maintenance costs c. Purchasing of food, houses, medicine, clothes and consumables d. Scholarship and research costs e. Purchase of land f. Payment for TAX, customs and duties, registration/license/certification fees, etc. g. Animal dispersal h. Social preparation, mobilization expenses, project conceptualization and community consultations i. Working capital for projects that generate income for specific individuals or enterprises j. Equipment and/or facility for rent that generate income for specific individuals or enterprises V. Application Process Initial Assessment/Preliminary Screening - EOJ will conduct initial screening. Disapproved proponents will receive rejection letter. Conduct of Site Appraisal - Only the projects selected will be visited by the EOJ for the conduct of site appraisal. - The proponents will be notified regarding the schedule of site appraisal for their proposed project. Selection and Approval of the Project - After site appraisal, EOJ will select potential projects. At this stage, additional document will be required for submission. - The proponent will be notified about the approval/disapproval of the project. 5
VI. Selection Criteria a. Capability of the proponent (including track record, financial management capacity, implementation capability and monitoring system, etc.). b. Project feasibility c. Sustainability d. Appropriateness and cost-effectiveness of the requested grant e. Necessity, urgency and impact VII. Important Notes/Conditions/Regulations Plaques/Building Marker/Bronze Marker and Japanese ODA stickers are required to be installed. ODA stickers will be given by the EOJ while costs for the installation of bronze marker will be the counterpart of the proponent. 6
STAGE Annex A-1. CURRENT School Utilization Plan Format (with Number of students per Grade Level) GRADE-1A (42 students) GRADE-2A (41 students) GRADE-3A (45 students) GRADE-4A (40 students) GRADE-6 (68 students) GRADE-5 (66 students) Proposed Area - Dilapidated Classrooms, - Congested (Grade5&6) This building will be demolished. GRADE-4B (34 students) GRADE-1B (39 students) GRADE-2B (38 students) GRADE-3B (43 students) ADMIN-OFFICE LIBRARY GATE 7
STAGE Annex A-2. FUTURE School Utilization Plan Format (with Number of students per Grade Level) GRADE-1A (42 students) GRADE-2A (41 students) GRADE-3A (45 students) GRADE-4A (40 students) GRADE-6B (34) GRADE-6A (34) GRADE-4B (34) GRADE-5B (33) New building will be constructed. Grade 5 & 6 will have additional rooms. classrooms. GRADE-1B (39 students) GRADE-2B (38 students) GRADE-3B (43 students) GRADE-5A (33 students) ADMIN-OFFICE LIBRARY GATE 8
Annex B. Three-Year Projected Training Plan Format Year 1 No. COURSE TIME TRAINING NUMBER OF TARGET SOURCE OF OUTPUT FRAME DURATION TARGET PARTICIPANTS LECTURERS AND PARTICIPANTS TRAINING RESOURCES 1. Garments Making 1.1 Basic skills training in garments making November 1-5,11-13, 18-19, 24-13 days 25 Women, unemployed, out of school youth LGU, DTI 25 basic skills sewers 26, 2015 1.2 Upgraded skills training in garments making December 4-5, 9, 15-17, 19, 7 days 25 Graduates of the basic skills training. LGU, DTI 25 upgraded skills sewers 2015 Total 20 days 50 25 upgraded skills sewers 9