BASEBALL TOMORROW FUND APPLICATION HELP The Baseball Tomorrow Fund (BTF) grant application includes an eplanation or description of the information requested for each section. Application Help is intended to provide general tips as well as additional information or eamples for selected sections of the application that may need clarification. Please review the Baseball Tomorrow Fund FAQ's (Frequently Asked Questions) for answers to common questions. GENERAL TIPS Before beginning the application process, carefully review the Baseball Tomorrow Fund evaluation criteria. The information provided in the letter of inquiry and grant application should address this criterion. We strongly suggest that you download the application form and type the information into the document. The application may be downloaded at www.baseballtomorrowfund.com. Please do not submit letters of inquiry or applications in report covers, folders, binders, with tabs or with binding of any type. Letters of inquiry and applications should be typed. Please complete the application in its entirety. All of the information requested in the application is critical to the evaluation process. Incomplete applications cannot be evaluated. Please provide information in a concise manner. Organizing the information with bullet points may be helpful. Provide complete and accurate contact information on all correspondence. Correspondence without this information cannot be processed and evaluated. The original and copies of the application must be collated and stapled or clipped individually. Inquiries and applications may not be submitted by e-mail or fa. Please number each page of the application. Keep a copy of the letter or application for your files. Do not send video tapes or CD Roms. Confirmation and follow up inquiries from BTF to the applicant will be sent via e-mail to the contact person. The grant review process may take 3-6 months, so please plan accordingly. Postmark dates are not considered. Applications received after the deadline may not be considered during the corresponding review cycle.
Help with Selected Sections: TIMELINE This eample is intended for reference only. Timeline for Use of BTF Grant Funds Projected Start Date July 2004 Projected End Date September 2005 Activity Month/Year Field Construction Approval from City March 2004 Bidding process April-May 2004 Ecavation Begins June 2004 Grading - start use of grant funds July 2004 Sod, Seed completed August 2004 Fencing and dugouts installed September 2004 Equipment purchased - end use of grant funds February 2005 Field use begins - season begins April 2005 Season ends, evaluation of program completed September 2005 Month/Year Off-season field maintenance October-November 2005 Describe any potential obstacles that may significantly change this timeline (i.e. weather, bid process, permitting process, community or planning board approval, known special circumstance, etc.): Inclement weather may delay the timeline; however, two weeks has been included in the current timeline for unforeseen delays.
This eample is intended for reference only. BUDGET SUMMARY Annual Organization Budget Total Operating Epenses $50,000.00 Total Revenue $52,000.00 List Current Sources of Funding: United Way $5,000 XYZ Foundation $5,000 Local businesses $10,000 Individual donations $10,000 Fundraising event $22,000 Annual Program Budget (for youth baseball/softball if different from Annual Organization Budget) Total Operating Epenses Total Revenue List Current Sources of Funding: same as above Same as above Proposed Project Budget Total Cost of the Project $100,000 Total Funds Secured to date $50,000 Total BTF Grant Request $25,000 Status of other funding and outstanding applications for the proposed project: (Insert additional rows as needed.) Type Funding Source (Cash or In-kind*) Confirmed (Yes/No) If no, epected decision date Foundation Cash $10,000 Yes Fundraising event Cash 5,000 No April 2004 Local lumber company In-kind 10,000 Yes Local electric company In-kind 5,000 No April 2004 Please note: In-kind funding may include donated materials, services or labor. The Baseball Tomorrow Fund generally supports projects in which at least 50% of the total cost has been secured by matching funds. The average BTF grant award is $50,000.
DETAILED PROJECT BUDGET This information is etremely important to the evaluation of the application. The figures provided in this section should be consistent with the figures provided on the Budget Summary page. Line Item Column - List each budget item related to the proposed project. Please be specific when listing budget items, including quantities and cost per item. For eample, 'Uniforms' should be broken down by item. For eample: 50 pairs of pants ($10 each), 50 jerseys ($10 each), 50 caps ($5 each), etc. Baseball Tomorrow Fund Grant Share Column - For each budget item, specify the dollar amount requested from the Baseball Tomorrow Fund. Applicant's Share-Cash Column - For each budget item, specify the dollar amount that has been committed by the applicant organization. Applicant's or other Share-in-Kind (Cash Equivalent) Column - For each budget item, specify the cash equivalent amount committed by the applicant organization or other (i.e. donated labor, materials, services.) Other Share Cash Column - For each budget item, specify the dollar amount committed by other sources of funding (i.e. other foundations, corporations, private donations of cash.) Total Cost Column - Please provide the totals for all budget line items, the totals for each column and the total cost of the project. Provide totals for each row and column! Each budget item should be supported with a written cost estimate. This eample is intended for reference only. BUDGET ITEMS List all items with quantities and cost per item. Baseball Tomorrow Fund Grant Share Applicant's Share Cash Applicant's or Other Share In-Kind* (Cash Equivalent) Other Share Cash Total Cost Backstop and outfield fencing $20,000 $20,000 $40,000 Sod for the infield $20,000 $10,000 $30,000 Two dugouts with benches $5,000 $10,000 $10,000 $25,000 One scoreboard $3,000 $3,000 TOTAL $45,000.00 $30,000 $20,000 $3,000 $98,000.00
DETAILED PROJECT BUDGET NARRATIVE For Field Construction and Renovation Requests ONLY This form is intended to provide the applicant a planning guide of the basic elements of a field and to give the evaluator a sense of the eisting facility or construction site and the planning that has been undertaken by the applicant. Field Element Professional design/architect/ engineer This eample is intended for reference only. Proposed in the application Eisting; no work needed; work completed Does not eist; is not planned Comments This was completed in Phase I. Ecavation This was completed in Phase I. Grading This was completed in Phase I. Manual irrigation system/sprinklers Automatic irrigation system/sprinklers Drainage This was completed in Phase I. Sod and seed Pitcher s mound and home plate construction Infield mi and soil conditioners Baseline fencing Outfield fencing Backstop Dugouts including benches Warning track Field equipment (bases, home plate, pitching rubber) Bullpens including pitcher s mound and home plate construction Field lights We have an annual budget of $500 for equipment purchases and replacement as needed. Field lighting is not needed at this location.