City of Palmer Information Memorandum No. 15-036 Resolution No. 15-012 Subject: Resolution No. 15-012: Accepting and Appropriating the 2015 Volunteer Fire Assistance Grant From the State of Alaska, Department of Natural Resources, Division of Forestry in the Amount of $10,000 for the Purchase of Firefighter Alerting Pagers and Class A Fire Suppression Foam Agenda of: July 14, 2015 Council Action: Originator Information: Originator: Fire Chief John McNutt Date: June 11, 2015 Requested agenda date: July 14, 2015 Department Information: Route to: Department Director: Signature: Date: Community Development X Finance 6/11/15 Public Safety Public Works Approved for presentation by: Signature: Remarks: City Manager City Attorney City Clerk Certification of Funds: Total amount of funds listed in this legislation: $ 10,855.25 This legislation ( ): Has no fiscal impact Creates a positive impact in the amount of: $ 10,000 Negative impact in the amount of: $ Funds are ( ): X Budgeted Line item(s): 01-13-10-6046 Small Tools & Equip $ 855.25 X Not budgeted Affected line item(s): 01-00-00-3344 VFD Grant Revenue $10,000 General fund assigned balance (after requested budget modification): $ Enterprise unrestricted net position (after requested budget modification): $ Director of Finance Signature: Page 1 of 2 IM 15-036
Attachment(s): Resolution No. 15-012 Grant Award Letter Summary statement: The City of Palmer has been granted a State of Alaska, Department of Natural Resources, Division of Forestry, Volunteer Fire Assistance Grant in the amount of $10,000 to purchase firefighter alerting pagers and class A fire suppression foam for Palmer Fire and Rescue. Palmer Fire & Rescue Applied for this grant in March of 2015. This grant is used to assist in the purchase of wildland fire protection equipment for departments across Alaska. On May 18, 2015 an interagency committee met to allocate the funds to area fire departments, and Palmer Fire & Rescue was chosen to receive $10,000. This grant will be matched with Palmer Fire & Rescue budgeted funds in the amount of $855.25 and also In-kind assistance through joint training sessions and other training activities performed with Palmer Fire & Rescue. Administration recommendation: Adopt resolution no. 15-012. Page 2 of 2 IM 15-036
Introduced by: City Manager Hannan Date: July 14, 2015 Action: Adopted Vote: Unanimous Yes: No: Best Erbey Carrington Combs DeVries Hanson Johnson CITY OF PALMER, ALASKA Resolution No. 15-012 A Resolution of the Palmer City Council Accepting and Appropriating the 2015 Volunteer Fire Assistance Grant from the State of Alaska, Department of Natural Resources, Division of Forestry in the Amount of $10,000 for the Purchase of Firefighter Alerting Pagers and Class A Fire Suppression Foam WHEREAS, the City of Palmer Fire & Rescue provides fire protection and response to calls for service for the citizens of Palmer; and WHEREAS, the City of Palmer Fire & Rescue needs dependable firefighting alerting pagers for the response of responders for fire protection; and WHEREAS, the City of Palmer Fire & Rescue needs class A fire suppression foam for the efficient and effective extinguishment of fire emergencies; and WHEREAS, the City of Palmer Fire & Rescue has been awarded $10,000.00 from the State of Alaska, Department of Natural Resources, Volunteer Fire Assistance Grant for the purchase of firefighting alerting pagers and class A fire suppression foam. NOW, THEREFORE, BE IT RESOLVED by the Palmer City Council to accept and appropriate $10,000.00 from the Volunteer Fire Assistance Grant and to authorize the City Manager to purchase firefighting alerting pagers and class A fire suppression foam. ORIGINAL SCOPE OF WORK The City proposes to use the Volunteer Fire Assistance Grant funds to firefighter alerting pagers and class A fire suppression foam for Palmer Fire & Rescue. BUDGET Project Budget $ 10,855.25 From Volunteer Fire Assistance Grant $ 10,000.00 From 13-10-6053 $ 855.25 City of Palmer, Alaska Resolution No. 15-012 Page 1 of 2
Passed and approved by the City Council of the City of Palmer, Alaska this fourteenth day of July, 2015. DeLena Goodwin Johnson, Mayor Janette Bower, MMC, City Clerk City of Palmer, Alaska Resolution No. 15-012 Page 2 of 2
THE STATE of ALASKA GOVERNOR BILL WALKER Department of Natural Resources DIVISION OF FORESTRY, MAT-SU AREA OFFICE 101 AIRPORT ROAD PALMER. AK 99(>45 Main: (907) 761-6300 Fax: (907) 761-6319 May 22,2015 Attention: Palmer Fire and Rescue Enclosed is the 2015 Volunteer Fire Assistance (VFA) grant award in the amount of$10,000.00 for the purchase of the requested items in the 2015 VFA grant application. The check must be cashed within 90 days of issuance or it will expire. To be in compliance with the VFA award and to be eligible for VFA funding in 2016, copies of receipts and/or canceled checks documenting the purchase of the approved items listed in your application must be sent to the Division offorestry by March 15, 2016 to the address above. USDA Forest Service 'Complying with Civil Rights Requirements' brochure is enclosed. This is an award of Federal Financial Assistance from the USDA Forest Service and as such is subject to the Office of Management and Budget (OMB) Circular A-87, Cost Principles for State, Local and Indian Tribal Governments; OMB Circular A-102 (Grants and Cooperative Agreements with State and Local governments) as implemented by USDA regulation 7 CFR Part 3016 (Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments); and OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations) as implemented by USDA regulation 7 CFR 3052. The OMB Circulars are available on the internet at www.whitehouse.gov/omb/grants. Electronic copies of the CFR's can be obtained at the following internet site: www.gpoaccess.gov/cfr/. If you are unable to retrieve these regulations electronically, please contact Arlene Weber-Sword at (907)269-8471. Sincerely, pb~ l~ Norman G. McDonald Fire Management Officer Enclosure
- your outreach to participants in your grams and activities. does the Forest Service ensure compliance with iscrimination responsibilities? rest Service will conduct reviews of your uns and activities on a periodic basis to ~they comply with Civil Rights laws. >rest Service is your partner in providing opportunity to the public. For more ation, please contact your local Forest e office. Federal Civil Rights laws must ollow to ensure compliance? ode Statute Prohibits Discrimination on the Basis of: c Title VI of the Civil Race, Color, or 2000c) Rights Act of 1964 National Origin c Title IX of the E9u- Sex (in educa- 686) cation Amendments tlonal programs of1972 and activities) c 6101 Age Discrimina- Age tion Act of 1975, as amended c 794) Section 504 of the Disability Rehabilitation Act of 1973, as amended The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status. familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S. W., Washington, DC 20250-9410, or for Forest Service issues please call, toll free, (866) 632-9992 (Voice). TDD users can contact USDA through local relay or the Federal Relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice users). USDA is an equal opportunity provider and employer. United States Department of Agriculture Forest Service Grants and Agreements Complying with Civil Righl Requirements Your Responsibilities as a Partner w the USDA Forest Service '' Simple justice requires that public funds, to which all!axpayers ofa/1 raas contribute, not he spent in any fashion which encourages, entrenches, subsidizes, or results in racial discrimination. '' - President John F. Kennedy. in his 1963 message calling for the enactment of Title V I nfthp rivil Riohtc: Art
.,.! Thl w,ant wll bt admnstertd as unctamed property undtr AS 3.& 45 ""''" rtdttmed ""th1n sur. months after tht d8tt Of ISIUI GN No. 30120359 STATE OF ALASKA PAY TREASURY WARRANT GENERAL FUND 89-5211252 TEN THOUSAND AHD H0/100 DOLLARS DATE OF ISSUE MAY 12, 2015 WARRANT NO. 26204878 TO THE ORDER OF $ *********lo,ooojoo 10078 26204878 PALMER EMERGENCY SERVICES 645 COPE INDUSTRIAL WAY PALMER AK 99645-6748 11 1 2 b 2 0 ~ 8 7 811' I: I. 2 5 2 0 0 5 2 3i I: 7 2 9 b 8 I. 0 0 0 0 b 711' REMITTANCE ADVICE - STATE OF ALASKA TREASURY WARRANT- HOT NEGOTIABLE WARRANT NO. I HO DAY YR VENDOR 26204878 05 12 15 PALMER EMERGENCY SERVICES STATE OfFICE PIIONE I DOCUI1EHT I PCN 0424 EDWARDS 907 465-3823 AA27790830018 STOCK NO. I AHOUHT PAID 3 0120359 VENDOR ID. PES05250 $10, 000. 00 TYPE REFERENCE HUH8ER DATE COHHENTS AHOUHT INV 15 VOLUNTEER FIRE GRNT PAY~ENT OF YOUR 2015 VOLUN QUE5 lions : DIVISION OF FORESTRY ARLENE WEBER-SWORD 907-269 Currently, to receive recu select the appropriate for On U7 / 0l/15, the State of ~nc udes a new automated v updctes at http://doa.alas 05 12 15 10, 000. 00 EER FIRE tssistance GRANT 8471 ring payments electronically through ACHED!, at http:,/doa. alaska.gov/dof/epay/index html. ~ ** laska wil implement a new financial sys em which ndor self service CVSS). Please sign u for a.gov/dof,iris/vendor.html. MAKE INQUIRIES ABOUT PAYMENT TO OFFICE LISTED ABOVE