S ONOMA C OUNTY PROBATION DEPARTMENT Robert M. Ochs Chief Probation Officer Community Corrections Partnership Meeting Minutes March 2, 2015, 2:00 PM 1. Welcome Meeting called to order at 2:05 p.m. 2. Introductions CCP Members In Attendance: Robert Ochs, Chief Probation Officer Kathleen Pozzi, Public Defender Steve Freitas, Sheriff s Office Jill Ravitch, District Attorney Gloria Eurotas, Victim s Services, District Attorney s Office Jeff Weaver, Sebastopol PD Jose Guillen, Courts Mike Kennedy, Human Services Karen Fies, Human Services Mary Booher, CAO Also In Attendance: David Koch, Probation Kris Hoyer, Probation Lisalinn Williams, Probation Chris Williams, Probation Brad Hecht, Probation Nick Klein, Probation Heidi Keith, Sheriff s Office Amy Howard, Behavioral Health Alexis Bowman, Behavioral Health David Sheaves, Behavioral Health Suzie Hickers, Restorative Resources Susan Stark, Sheriff s Office Patti Bennett, Sheriff s Office Steven Fabian, Public Defender Lisa Gebhart-Longhurst, Courts Kate Jenkins, Friends Outside Sonoma County Adult Probation Services 600 Administration Dr. 104J Santa Rosa, CA 95403 (707) 565-2149 FAX (707) 565-2503 Supervised Adult Crews 300 Fiscal Drive Santa Rosa, CA 95403 (707) 565-1175 Fax (707) 565-1185 Juvenile Probation Services 7425 Rancho Los Guilicos Rd Dept. B Santa Rosa, CA 95409-6595 (707) 565-6229 FAX (707) 565-6329 Probation Camp 7400 Steve Olson Lane Forestville, CA 95436 (707) 565-8900 FAX (707) 565-8903 Juvenile Hall 7425 Rancho Los Guilicos Rd Dept A Santa Rosa, CA 95409-6595 (707) 565-6300 FAX (707) 565-6393 Administrative Services 600 Administration Dr. 104J Santa Rosa, CA 95403 (707) 565-2149 FAX (707) 565-2878
3. Approval of Minutes A motion was made and seconded to approve the minutes from the February 9, 2015 meeting. 4. Continuation of budget discussion, and development of 2015/2016 budget Recap of Last meeting & Overview: Chief Ochs gave PowerPoint presentation: Last meeting we discussed The Realignment Allocation Committee (RAC). They have developed a permanent base formula. They ve also developed a growth formula. What s particularly important for us is the fact that we can have an impact on the growth dollars. The growth formula incentivizes us to do certain things. If we have fewer failures in our felony probation department and incarcerate fewer felons in jail or prison, we ll get more money. Some of the key pieces: resources should follow risk; cognitive behavioral programming is fundamental; and coordinating and assisting with reentry are critical. Last time as an overview we looked at projections for revenues and expenses. The revenue is peaking and going to go down. We have a structural deficit built in. We did get some more information just last Thursday and we ve updated the numbers. This is slightly different from what we looked at last meeting. This is what we expect to have at the end of this year: - Contingency fund: expectation- 3.6 million at the end of this year. If nothing is added or cut in this coming fiscal year, approximately 4.5 million remains at the end of 15/16. - At the end of 16/17, approximately 3.1 million remains. - In 15/16, with a built-in structural deficit, our projected contingency is mostly due to the extra money we get, a result of the onetime transition funds, an anomaly. The money can be used to get through another year or two and not make any cuts; or we can begin the process to wind down some of our expenses. Regarding the Programming/Detention Alternatives Subcommittee: some questions arose during last month s meeting in regards to the purpose, and voting process, which we recognize needs to be addressed. It s important to recognize that the committee was originally chartered to identify gaps. It must be understood that the committee is advisory only; it makes a recommendation to this committee and this body makes the ultimate decision. Regarding CCP Program Tiers: The CCP s strategy for addressing potential issue of rising costs, for the declining revenue was threefold: - First, we hope to maintain the substantial contingency reserve; - Second, consider a tiered ranking system that would allow the CCP to prioritize the most critical programs and services; 2
- Third, develop the process for measuring outcomes. The CCP ranking system includes 3 general tiers: 1. Critical programs and services that must be funded in order for the County to serve the realigned offenders and meet legislative mandates; 2. Beneficial programs that clearly help Sonoma County s Criminal Justice System as a whole, but may not directly impact AB 109 offenders; 3. Programs that provide ancillary benefits to criminal justice in Sonoma County It was anticipated that Tier 1 programs would be given higher priority for continued funding, while Tier 3 programs would be likely candidates for elimination. The rankings will be further refined by the CCP, as needed, and will be informed by outcome data. Should the CCP need to eliminate select AB 109 program and services due to funding shortfalls, the tier ranking and outcome data can be used by the CCP as an aid to determine which programs should either be maintained or terminated. In addition to helping determine what should be maintained or cut, we also should consider what this implies for what we might add or not add, keeping such priorities as housing and mental health as Tier 1. End of last meeting s overview. Continuing Discussion of the AB109 15/16 Budget Last time, we had discussions of the following major areas of the budget: Custody In-custody programming Community supervision Programming and detention alternatives Parole revocation The CCP then began discussions of the remaining items: Pre-Trail Services: Probation, Pre-Trial consultant: a proposal was made to bring the amount requested for the coming year, down to $10,000. Programming & Detention Alternatives: Extensive discussion was held on these items Electronic Monitoring (Sheriff) Probation/Electronic Monitoring (Probation) Probation/DRC- line item for probation taking it over. 3
DRC Furniture & Equipment (1x expense) Restorative Justice/Young Adult Restorative Justice - $60k proposal that comes out of the detention alternative programming subcommittee. Dealing with misdemeanors. Restorative Justice,/DRC Restorative Re-Entry Program- comes out of the DRC and is for felons. Probation/Domestic Violence Programming - paying for DV programming Probation/Supervised Adult Crew Probation/Transitional Housing: This is money that has already been approved. Probation/Transitional Housing Expansion: more housing for realigned offenders. Probation/SCOE GED Preparation and Testing: CCP has already built this into the budget $49,827.00 Probation/SCOE GED Expansion: $32,668.00 Probation/Positive Parenting Program- comes out of the subcommittee to provide a parenting skills program at the DRC. Probation/DUI Court- PO support: $100k going towards administration from the court. Superior Court/DUI Court- Admin & Treatment Health/AODS SUD Services - FT position that s imbedded in probation- working @ the DRC. Health/Community Mental Health Services Health/SUD Contract Services Health/Outpatient SUD at DRC: proposing to start doing groups and individual outpatient treatment at the DRC for that group of folks. No funding attached because we re proposing to utilize the current $353k that s already approved- no added funding. The $91,700 will come out of that currently funded. Health Services, General Assistance Subsidy: Reimbursement for any GA AB109 while they are under active supervision. Health Services, Business Rep (Contract): They help place people in for jobs. This person goes out and finds businesses that are willing to hire an offender and the incentive is that ½ the salary is paid for a certain amount of time. If they work out, the hope/expectation is that they will keep them employed. 4
Human/Employment and Eligibility Services- 100% AB 109 offenders. Eligibility worker that s dedicated to taking applications directly from the DRC. Most are MediCal eligible. The committee agrees to go back and review a few topics that lacked clarity and we re going to get additional information later on. Other Programs: CCP funding for Local Law Enforcement Support: $50k Looking to potentially cut Custody: A couple of questions remained surrounding the Sheriff s requests for positions and it was unclear if we had approved them ongoing or not. We have 2 formal requests now for those positions: Sheriff, Jail Unit 1, Senior Legal Processor $113k Sheriff, Jail Unit 1, Inmate Transportation $177k Another position was the DA s Gang Task Force investigator $92,584 This funding was provided when we started the CCP budget process. The investigator serves at least a Tier 2 purpose by his participation in the regional gang task force. Also, SRPD is no longer requesting funding for their Safe Streets Officer, resulting in a reduction of $94,762 This is the end of those issues pending that were left over from last time. Chief Ochs proposes starting in a default position, meaning, we move ahead with everything that s already been approved- continuing programs or newly agreed upon programs. Beyond those, vote on all other programs, separate from default, line by line. Vote on items to cut: Probation/Pre-Trial Consultant, $51,120. Reduce to $10,000. Probation/Local Law Enforcement Support, $50.000. District Attorney/Gang Task Force Investigator, $92,584. Probation/DUI Court, eliminate the treatment costs, Mike Kennedy will cover this portion under his own budget, deduct $140,000. Results: remaining funded by CCP is $119,810 Ochs: Aye Pozzi: Aye Weaver: Nay Freitas: Aye Guillen: Aye Ravitch: Nay 5
5-2 vote. * Remaining Continuing programs that the CCP has approved, excluding the four items just voted on, amounting to approximately $325,000. Discussion open for recommendations for cutting- all or part of: Under community supervision, the intensive supervision, Unit POIII, there s a $152,141 in contingency. Ochs: we are not going to need that- we did in-depth projections for next year and it looks like supervision population will remain about the same, so the number of PO s stays the same. It s been deleted. The Sheriff s Jail Unit 2, $593,000 in contingency has been reduced to $300k. Health, 1370 Restorative Services, $491,960 being spent on the restoration of competency program in the jail. Recognizing its value, the stats are unclear and it s a large cost. There are new state grant fund for mentally ill offender crime reduction program, so there s a possibility that we would find a way of getting funding for that from some other source. Discussion on whether to apply for the MIOCR Grant to fund the program. Sheriff, Jail Unit 1, Senior Legal Processor Tier 1 $113,154 New Proposals: Sheriff, Jail Unit 1, Inmate Transportation Tier 1 $177,000 6
Restorative Justice, Young Adult Restorative Justice Tier 2 $60,000 Ochs: Nay Pozzi: Aye Weaver: Aye Freitas: Nay Guillen: Abstain Ravitch: Nay 3 yay; 3 nay, 1 abstain. Not Probation, Transitional Housing Expansion Tier 1 $122,000 Probation, SCOE GED Expansion Tier 2 $32,666 Ochs: Nay Pozzi: Nay Weaver: Nay Freitas: Nay Guillen: Nay Ravitch: Aye Kennedy: Nay 1 aye; 6 nay. Not Probation, Positive Parenting Program Tier 2 $57,400 Ochs: Nay Pozzi: Nay Weaver: Nay Freitas: Nay Guillen: Nay Ravitch: Nay 1 aye; 6 nay. 7
Not Sheriff, Correction Deputies Expansion Tier 1 $305,000 End of new proposals. Ongoing previously approved: Superior Court, 1368 Competency Assessments Tier 2 $100,000 A discussion ensued regarding the scope of the position and the benefit to the justice system. Dr. Ranish expedites the process of offender analysis and therefore, cost avoidance to the court occurs. DA: The court is in a different position financially than it was when the funding was initially requested. There s a trickle-down impact on the jail in terms of beds and lag time while the offender is being assessed. He s valuable; however, this is a cost the court should be incurring. Judge Gnoss: Dr. Ranish save the criminal justice system approximately 3-4 weeks in custody time because he does a swift analysis of the offender and their mental state. He s a tremendous savings to both the court and to the criminal justice system. Guillen: This is an added value and the courts will abstain and let the committee make the decision. Chief Ochs: proposes a reduction in funding from $100k to $60k. Freitas: Aye Guillen: Abstain Ravitch: Aye 6 aye; 1 nay. 8
DA: Makes a proposal that the committee return tomorrow after reviewing all decisions made during this meeting. She requests a document that shows all budget changes. A proposal was made to tentatively approve the budget, and give the committee an opportunity to review all documents overnight. The committee will only return for tomorrow s meeting if a request is made by a committee member by noon. The budget that is tentatively approved for 15/16: $12,543,663.00 Freitas: Aye Guillen: Aye Ravitch: Abstain 6 yay, 1 abstain. Approved 5. Other updates None. 6. Future Meetings March 3, 2015 at 2:00 p.m. at 370 Administration Drive, Santa Rosa, CA 7. Public Comment on items not on agenda None. Meeting came to a close at 4:35 p.m. For information please contact the Probation Department at (707) 565-2149. Copies of all agendas, minutes, and other meeting material are available to the public at the Probation Department, located at 600 Administration Dr., Room 104-J, Santa Rosa, CA 95403. 9