Avalon Faire Médiéval, Renaissance, and Pyratical Adventure Vendors Application 253 Private Road 3391 Kilgore, TX 75662 (903) 985-0165 Dates: Weekends from April 2 May 1, 2016 School Days, are Fridays April 8 th and April 22 nd Hours: Saturdays: 10:00 am 7:00 pm Sundays: 10:00 am 6:00 pm School Days: 9:00 am 2:00 pm Artist s Name: Shop Name: Responsible Party: Address: Social Security or Federal ID Number: Website: Home Phone: Cell: Email Address: Size of Tent: NOTE: The responsible party will be considered the sole contact for negotiations and decisions for the exhibitor. The responsible party will handle all fees and contractual arrangements. The responsible party must be either a partner or the owner of the business. Page 1 of 5
Tell us a little bit about your experiences. Festival(s) Year(s) List and identify all names or partners or corporate officers involved with your shop. Participant ID cards will be given according to the names listed below. Name(s) Relationship Please list and describe ALL items you wish to sell. If necessary, use additional sheets of paper. SUBMIT PHOTOGRAPHS of ALL work to be juried. If possible, INCLUDE PHOTOS of YOUR DISPLAY. You will be allowed to offer for sale only those items, which are accepted. The accepted items will appear on your shop space lease agreement. Photos of new work, not yet ready at the time of application, may be submitted until February 15, 2016. 1. 2. 3. 4. 5. Check here if you are willing to accept stand-by status. Check here if you need costume guidance. Page 2 of 5
Application fees for the 2016 season are as follows: Tent vendor fees are $200.00 for the run of the faire, for a 10 X 10 space or $2.00 per square foot. Fees will be adjusted for each square foot beyond the basic fee. A $100 deposit is required with the filing of this application. NO APPLICATION WILL BE CONSIDERED WITHOUT THE DEPOSIT. Upon acceptance of the application by the Avalon Faire LLC jury committee, the deposit will be applied towards the space rental for the season. In case of cancellation by the Applicant, a $50 jury fee will be deducted from the deposit. If rejected the deposit will be refunded within 30 days of rejection. Deadline for application is February 1, 2016. An additional late fee of $50 will be assessed if application is received later than February 1, 2016. Additional discounts are allotted to vendors demonstrating in their art form that are approved by Avalon Faire LLC as to what type demonstration is being done. Additionally, if a vendor would like to have a hard building, they can pay the usual vendor fees for the square footage and may be allowed to build on their site. The vendor must submit a design and plans to the Building Coordinator for approval. If the design is approved, the vendor is responsible for having the building built and completely finished no later than March 1, 2016. If the building isn t completed by the March 1, 2016 deadline, Avalon Faire LLC has the right to cancel the vendor s application with no refund, and all materials on site will be determined to belong to Avalon Faire LLC. Electricity can be purchased for the run of the faire season for an additional $75. Vendor Camping Fees: RV s - $200 for the 5 weeks of faire ($60 for any additional weeks) Tent w/ electricity - $150 for the 5 weeks of faire ($40 for any additional weeks) Primitive tent camping - $100 for the 5 weeks of faire ($20 for any additional weeks) There will be a $50 refundable deposit WAITING LIST STATUS: Applicants that are accepted to the show based on quality work, but the category of their work is full will be placed on a waiting list. Your deposit will be returned in full and you will be contacted when an opening in your category becomes available. SHOP TYPES (CHECK THOSE THAT APPLY) Clothing Fiber Furniture Glass Graphics Head Adornment Indulgences (services) Jewelry Metal Statuary Musical Plants & Herbal Toys Leather Miscellaneous Other: ` Page 3 of 5
The following is a partial list of the rules and regulations for the 2016 Avalon Faire season. These specific rules are emphasized here since enforcement may influence your decision to participate in the 2016 festival season. 1. The artisan listed on the application must be present at the festival at least 4 out of the 5 weeks. 2. At least 75% of all items sold must be handcrafted. Some retail items may be allowed depending on items. If a vendor carries multiple items representing other artists, those items must have the artists names submitted as well. Sales people in the booth must be conversant with all steps of the process of creating the items for sale. 3. No more than twenty-five percent of imports will be allowed unless specified in writing by the Crafts Coordinator. 4. ALL items to be sold must be specifically listed on the Space Lease Agreement and/or addendum to the Space Lease Agreement. 5. Each sales location, whether booth or cart, should fall primarily into a single media category. 6. Demonstration subsidized by the festival must be on a published schedule and must present as part of the demonstration and educational perspective of the role of that craft. The Crafts Coordinator must approve the demonstration. Please send a video CD or webpage link, along with your application for the Crafts Coordinator to observe. 7. The responsible party and all participating in the festival in association with the responsible party will strictly adhere to the rules and regulations as provided by the festival prior to opening. It is the responsibility of each Exhibitor to distribute a copy of the rules and regulations to each member of their staff and instruct each such member to review and adhere to said rules and regulations. Specifically: Shoes must be worn at ALL TIMES. The Festival is open rain or shine. Displays cannot be obstructed by plastic or plastic tarps. Canvas cloth may be used as a cover. Shirts must be worn during Festival hours. Pets MUST be leashed AT ALL times. OWNERS MUST PICK UP AFTER THEIR PETS. Pet owners are required to file a copy of vaccinations with the Site Office Manager. If an Exhibitor s pet is found running free, a $100.00 fine will be assessed to the owner. 8. If Avalon Faire LLC notifies exhibitors of violations of said rules and regulations by any exhibitor or employees of exhibitor which in the judgment of Avalon Faire LLC requires termination, the exhibitor must immediately terminate staff member, confiscate the said pass, and remove the said person from the site. 9. Anyone found abusing alcohol or any other substances during faire hours may be subject to removal from the site and as an exhibitor. Alcoholic beverages must be kept discreetly behind counter. 10. All booths or carts must have wooden or cloth signs clearly showing the name of the establishment it represents. 11. All exhibitors must have a copy of their Texas State Tax ID number displayed in their booths and a copy of their festival insurance, and licenses (if applicable) on file with the Site Office Manager. Artist s Name (print): Page 4 of 5
Artist s Signature: Date: Return application with the $100 application fee/deposit in check or money order to: Avalon Faire Attn: Adi DiShion 1076 FM 122 W Kilgore, TX 75662 Any application received without fee/deposit will not be considered. Balance of festival fees due will be expected to be paid within 30 days of receipt of Acceptance Letter and Contract. We look forward to your participation at the Avalon Faire! Page 5 of 5