NON-STATE SECTOR PROGRAMME NPO 2016 2017 INTAKE TERMS OF REFERENCE 1
TERMS OF REFERENCE FOR NPOs PARTICIPATION IN THE EPWP PHASE 3 NON-STATE SECTOR PROGRAMME 2016 2017 INTAKE 1. PURPOSE The purpose of these terms of reference is to guide Non-Profit Organisations in all the Provinces of South Africa that will be appointed to create work opportunities for the unemployed people as part of the Expanded Public Works Programme (EPWP) Phase 3 Non- State Sector (NSS) Programme. 2. TERMS OF REFERENCE (ToR) AND SPECIAL CONDITIONS OF THE CONTRACT The appointment of NPOs is to create work opportunities in the Provinces of the Republic of South Africa funded by the Department of Public Works through the Independent Development Trust. 3. BACKGROUND TO THE PROJECT The Independent Development Trust (IDT) is a Schedule 2 Public Entity governed by applicable legislative frameworks and a Deed of Trust. The organization is accountable to Parliament through the Minister of Public Works who is the Executive Authority. In pursuit of this mandate, the IDT primarily operates as a strategic partner in the management, integration and implementation of certain government s development programmes. The IDT has representation in all provinces and is organized on the basis of regional offices. The majority of the programmes undertaken by the IDT are managed from these offices. Additional information about the IDT can also be obtained from the website www.idt.org.za 4. PROJECT AIM AND SCOPE The NPOs will be appointed on a contract basis for 1 financial year from 1 st April 2016 to 31 st March 2017.In this period the NPO is expected to create work opportunities as agreed with the IDT Regional office in a stipulated signed contract. The duration is calculated in person working days within a financial year cycle. NPOs to participate in the EPWP NSS Programme should meet the following requirements: Projects must create work opportunities for poor and unemployed people; Projects must be labour intensive; Projects cannot be implemented by profit making organisations; The outputs and outcomes of the activities should benefit society and/or communities where they are being implemented and should have focus on the poor; Projects should have a developmental approach and pay special focus on women, youth and people living with disabilities. 2
3. EXPECTED OUTCOMES AND DELIVERABLES 3.1. Outcomes The NPO will be expected to: Appoint participants to deliver work opportunities as agreed with the IDT. The appointed NPOs should also ensure that participants are appointed legally through a contract as contained in the procedure manual. The NPOs should also ensure that they comply with the EPWP Ministerial Determination and other statutory requirements such as SARS Tax Exemption, Registration with Department of Labour for UIF and Compensation Fund contributions. 3.2. Deliverables The NPOs will be expected to 3.2.1. Create work opportunities as outlined in the agreed implementation plan; 3.2.2. Provide monthly reports at the end or beginning of every month; 3.2.3. Submit invoices to the IDT and upon receipt of funds, process payments to all the contracted participants timeously; 3.2.4. Appoint and supervise participants by ensuring that contracts, attendance registers and all relevant reporting templates provided for by the IDT are duly completed and submitted to the relevant Regional Office; 3.2.5. Submit original and clear certified ID copies, participants contracts and the approved signed Implementation Plan. 4. REQUIREMENTS In order to be eligible to participate, NPOs should submit proposals that meet the following requirements: Proof that the entity has registered with the relevant authority and is in good standing by submitting the following: Valid Tax exemption letter or Tax Clearance Certificate from SARS must be produced. Proof of Registration for UIF Letter of Good Standing from the Compensation Fund. Letter of Good Standing from Department of Social Development In addition, the following condition will apply: The entity must be in existence and operational for a minimum of 2 years. The entity must demonstrate how it will create labour intensive (at least 60%) activities and EPWP work opportunities. NPOs should provide information on their capacity for scaling up (attach the Expansion Plan) Programmes that would generate increased employment. The proposal must include information that displays proof of the NPOs good financial, administrative and reporting systems. The work of the NPO must have a developmental focus. Interested entities must be situated where work will be undertaken. SEE NPO APPLICATION GUIDE ON IDT WEB-SITE www.idt.org.za 3
5. EVALUATION CRETERIA The Scorecard designed specifically for this project will be utilised. 9. EVALUATION PROCESS Proposals will be evaluated in accordance with the IDT s Procurement Policy, using the scorecard that is designed specifically for this programme. The evaluation team will also conduct a due diligence on the short listed NPOs. 10. CONTACT PERSONS AND DELIVERY ADDRESS Proposals must be hand-delivered to the addresses mentioned below. The persons mentioned below can be contacted for clarity purposes. PROVINCE Eastern Cape CONTACT PERSON Sibongiseni Mvambo CONTACT NUMBERS AND PHYSICAL ADDRESS 043 7116011/071 683 6313 Palm Square Business Park, Bonza Bay Road, Silverwood House, Beacon Bay, East London. Free State Andile Matladi (051) 411 6240/083 8937547 PHG Building/The Courtyard, 196 Nelson Mandel Drive, Brandwag, Bloemfontein. Gauteng KwaZulu Natal Maphutha Makhura Babhekile Mngoma (011) 357 4617/076 421 6066 Cnr 6 th Avenue and New Road, International Business Gateway, Sanlam Building 1 st Floor Midrand. (031) 3607424/082 927 9660 Marine Building, 12 th Floor, 22 Dorothy Nyembe Street, Durban. Limpopo Valentine Nkoana (015) 295 0000/079 999 0001 68 Hans Van Rensburg Street, 2 nd Floor, Polokwane. 4 E-MAIL ADDRESS sibongisenim@idt.org.za andilem@idt.org.za maphutham@idt.org.za babhekilem@idt.org.za valentinen@idt.org.za
Mpumalanga Sabina Mahapa (013) 756 5509/082 720 6706 34 Brown Street, ABSA Building, 1 st Floor, Nelspruit. Northern Cape Tinyiko Dwane (053) 807 2669/079 516 7551 Montrio Corporate Park, Block 3 2 nd Floor, 10 Oliver Road, Kimberly North West Jerry Setshwane (018) 389 3007/081 594 9204 4059 Joules Street, Mahikeng. Western Cape Noma Dekeda (021) 405 4017/082 604 3058 30 Waterkant Street, 2 nd Floor, Cape Town. sabinam@idt.org.za tinyikod@idt.org.za jerrys@idt.org.za nomad@idt.org.za 12. Compulsory Briefing Session Compulsory briefing sessions will be held at the Regional Offices of the IDT. Only proposals of NPOs which attended the briefing session will be accepted. 13. GENERAL If you do not hear from us within 6 weeks after closing date, please accept that your proposal was unsuccessful. 14. Disclaimer The IDT reserves the right not to appoint a service provider and is also not obliged to provide reasons for the rejection of any proposal. NOTES TO BIDDERS These Terms of Reference must be together with the Ministerial Determination #4, Expanded Public Works Programme No.35310. See proposal guide on the IDT web-site www.idt.org.za and all proposals must be submitted to the IDT Regional offices and be deposited in the proposal box. No emailed or faxed proposals will be accepted and late submission of proposals will not be accepted. 5