Regional Disaster Risk Reduction Planning Workshop for the Caribbean: DIPECHO Action Plan 2015-2016 Hotel Workshop overview 21-23 September 2015 Sheraton, Santo Domingo, Dominican Republic Workshop objectives: Strengthen the understanding of linkages between the goals and priorities of the 2015-2016 DIPECHO Action Plan for the Caribbean with global and regional frameworks for Disaster Risk Reduction. Facilitate the joint planning and stimulate collaboration between national and regional Disaster Risk Reduction stakeholders and DIPECHO partners. Develop a joint action plan around key themes identified in order to optimize the impact and to allow scaling up. Content 1. Opening session: International and Regional Scenario for Disaster Risk Reduction 2. Knowledge Fair: DRR travel tour through the Caribbean Action Plan 3. Welcome cocktail 4. High Level Panel: Commemorating the National Day for Disaster Prevention and Emergency Awareness in Dominican Republic 5. Session 1: Put Global and Regional DRR Frameworks into Action 6. Session 2: Disaster Risk Reduction Country document 7. Session 3: Early Warning Systems 8. Session 4: Disaster Risk Reduction Communication 9. Closing Session 1
1. Opening session: International and Regional Scenario for Disaster Risk Reduction Monday, September 21, 15:00-17:15 The Opening Session will set the stage for the workshop. It will introduce to the workshop rules, objectives and agenda, the DIPECHO Action Plan as well as the Sendai Framework for DRR. A panel discussion on the global disaster risk reduction framework and its linkages to the global frameworks on sustainable development and climate change with special focus on the relevance for the Caribbean region will provide participants with a clear understanding on the discussion going on at the global and regional level. Introducing the workshop objectives and the workshop methodology. Providing an overview of the DIPECHO Action Plan for the Caribbean 2015-2016 and linkages with other initiatives. Increasing the knowledge on the Sendai Framework for Disaster Risk Reduction. Enhancing the understanding of the linkages between the global frameworks on disaster risk reduction, sustainable development and climate change adaptation and the relevance and application in the Caribbean region. Enhanced understanding on the application of global frameworks at the regional level. Session Agenda 15:00-15:15 Introduction to the workshop (objectives and agenda) Janice Cumberbatch, facilitator 15:15-15:45 DIPECHO Action Plan for the Caribbean 2015-2016 and Global Framework for the European Union, Virginie André & Jocelyn Lance, ECHO 15:45-16:15 Presentation of Sendai Framework for Disaster Risk Reduction & Questions and Answers, Raul Salazar, UNISDR 16:15-17:15 Global frameworks on disaster risk reduction, sustainable development and climate change adaptation and their relevance for the Caribbean region Moderator: Velda Joseph, Director NEMO Saint Lucia Panelists: Ronald Jackson, Executive Director, CDEMA Georgee Nicholson, Director of Disaster Risk Reduction, ACS Daniel Ureña, IFRC Geraldine Becchi, UNDP Raul Salazar, UNISDR National expert from Dominican Republic 2
2. Knowledge Fair: DRR travel tour through the Caribbean Action Plan Monday, September 21, 17:15-18:15 The Knowledge Fair provides the possibility to learn about current disaster risk reduction initiatives and to get to know the partners working on different DIPECHO projects at local, national and regional level. It aims to be an icebreaker exercise while taking people on an imaginary journey through the Caribbean. The exercise shall stimulate further exchange on specific topics and areas. The Knowledge Fair supports one of the main goals of the 2015-2016 DIPECHO Action Plan for the Caribbean aiming at enhancing communication and collaboration. It will enable the identification of joint activities and strengthening synergies among partners and projects. Furthermore, a good working atmosphere should be created in order to increase the engagement during the working process and thus, improve session outputs. Exchanging of current DRR initiatives; Facilitating of Getting to know each other; Strengthen relationship to increase engagement in the work process during the sessions and throughout the DIPECHO Action Plan. Increased knowledge of Plan ongoing DRR initiatives under the framework of the DIPECHO Action 3. Welcome cocktail Monday, September 21, 18:15-20:00 Informal exchange. During the cocktail, photos will be presented (in the background) of national launches and activities that have been already implemented. 3
4. High Level Panel: Commemorating the National Day for Disaster Prevention and Emergency Awareness in Dominican Republic Tuesday, September 22, 08:30-10:00 Master of Ceremony: Humberto Jaime, Communication and information officer, UNISDR Speakers: - Mayor General Rafael Emilio De Luna Pichirilo, President of the National Emergency Commission and Director of the Civil Defense in Dominican Republic - Lorenzo Jiménez de Luis, Resident Coordinator of the United Nations in Dominican Republic - Ronald Jackson, Executive Director, Caribbean Disaster Emergency Management Agency (CDEMA) - George Nicholson, Director of Transport and Disaster Risk Reduction, Association of Caribbean States (ACS) - Alberto Navarro, Embajador, Jefe de la Delegación de la Unión Europea en la República Dominicana Media will be invited. 5. Session 1: Put Global and Regional DRR Frameworks into Action Tuesday, September 22, 10:15-15:00 The session is aiming to look at linkages, synergies and gaps between the global and regional frameworks for Disaster Risk Reduction. It further will identify elements of Sendai Framework and the CDM Strategy that need to be integrated into current and future plans at country and regional level. Another main element is the mapping of contributions from the DIPECHO Action Plan for the Caribbean 2015-2016 to the global and regional frameworks. Presenting synergies and gaps between the global and regional frameworks for Disaster Risk Reduction and reflect on relevance for the national level. Mapping of how planned DIPECHO Action Plan activities contribute to the implementation of the regional and global disaster risk reduction frameworks. Harmonized national and regional priorities Joint work plan for the thematic area Increased knowledge on good practices and tools related to Sendai Framework for Disaster Risk Reduction Priorities 4
Session Agenda 10:15-10:45 Mapping of elements of the Sendai Framework and regional DRR frameworks: Matrix on synergies and gaps between global and regional frameworks Statements from audience 10:45-12:15 Planned activities/ prioritized steps by countries towards implementation of Sendai and regional frameworks Moderator: Andria Grosvenor, Alliance & Cooperation Services Manager, CDEMA Country representatives: - Kerry Hinds, Director, DEM, Barbados - Gloria Elvia Gely Martínez, Civil Defense, Cuba - Steve Joseph, Programme Officer, ODM, Dominica - Mayor General Rafael De Luna Pichirilo, President of the CNE in Dominican Republic - Samantha Dickson, Deputy Disaster Coordinator, NaDMA, Grenada - Alta Jean-Baptiste, Directorate of the Civil Protection, Haiti - Velda Joseph, Director NEMO, Saint Lucia - Houlda Peters, Training Officer NEMO, Saint Vincent and the Grenadines - Stephen Ramroop, Director ODPM, Trinidad and Tobago Questions and Answers 12:15-12:30 Tool presentation: Tools that contribute to one of the four priority areas of the Sendai Framework Relationship between the private sector and the communities, Mercedes Aguerre, COOPI School Safety Index, Bart Kalksma, Habitat for Humanity Operation Guide or Protection Toolkit, Roberto Martínez, Safe the Children 12:30-13:30 Lunch (group photo before lunch) 13:30-15:00 Group discussions and mapping exercise on contribution to Sendai, regional and national frameworks during the Action Plan and opportunities beyond How do DIPECHO projects contribute to the implementation of the Sendai and CDM framework? 5
6. Session 2: Disaster Risk Reduction Country document Tuesday, September 22, 15:00-17:30 The objective of the session is to identify next steps and opportunities in preparing and updating disaster risk reduction country documents. It further shall provide a better understanding on the contribution of the DRR country document/profile at the national level, e.g. related to the preparation or updating of National Plans or Policies for Disaster Risk Reduction and decision making. Identifying next steps and opportunities in preparing and updating disaster risk reduction country documents. Presenting contributions of the DRR country document to national plans/ /policies and decision making processes. Approved the joint work plan for the thematic areas. Shared good practices and tools. Alternatives identified on how to update the DRR country documents. Session Agenda 15:30-16:15 Panel: Achievements and opportunities related to Country Documents on disaster risk reduction Moderator: Raul Salazar, Programme Officer, UNISDR Panelists: - Alta Jean-Baptiste, Directorate of the Civil Portection, Haiti (developing a new Country Document - expectations) - Nerys Vanderhorst, Dominican Republic (having already fourth version of the country document how is it used) - Kerry Hinds, Director, DEM, Barbados 16:15-17:15 Country working groups: Following up on achievements and linking country document to national plans Methodological guide for disaster reduction in urban areas, Audrey Bassel- teacher, Day, UNDP Haiti Multi- hazard App, Reynette Royer, IFRC Tsunami Risk Management in education centers and Guide for UNDP Rep Dom/UNESCO 17:15-17:30 Tool presentations: Scaling up-presentation of tools that have beendeveloped in one country and applied in a different one 6
7. Session 3: Early Warning Systems Wednesday, September 23, 09:00-12:30 The session on Early Warning System will facilitate the exchange of good practices, lessons learned and innovative ideas. The idea is to build on existing experiences and achievements in order to identify priorities for early warning systems at the local, national and regional level. The key question is: What needs to be done in order to enhance early warning systems at the different levels and for the different hazards? In addition to the overall workshop objectives which include the development of a joint action plan for each of the thematic areas and the enhancement of coordination and communication, the session is aiming at: Increasing the knowledge of EWS at regional, national and local level with special focus on innovations and lessons learned. Identify priorities to enhance early warning systems at the different levels (local, national and regional). Approved the joint work plan for the thematic areas Shared good practices and tools Priorities identified to improve early warning system at different levels Session Agenda 09:00-10:15 Early Warning Systems - State of the Art in the Caribbean Moderator: Ronald Jackson, CDEMA - Early Warning Systems what are the lessons learned from Erika UNDP Barbados / IFRC - El Niño implications for the Caribbean and EWS Eduardo Zambrano, Oceanographer, CIIFEN - Good practices and lessons learned - EWS in the Caribbean: (1) Tsunami and Other Coastal Hazards: Warning System for the Caribbean and Adjacent Regions Bernardo Aliaga, UNESCO IOC (2) Early Warning System in the British Virgin Islands Jasen Penn, Department of Disaster Management (3) Early Warning System in Saint Vincent and the Grenadines Houlda Peters, NEMO (4) Early Warning System in Cuba Raul Costa, Civil Defense, Cuba Questions and Answers 7
10:15-10:30 Tools presentation (EWS) National Alert State Policy, Stephen Ramroop, ODPM CEWS Training Toolkit, Reynette Royer, IFRC Risk Reduction Management Centres: A Tool for Local Governments in Cuba as part of the local EWS, Rosendo Mesias, UNDP Cuba 10:30-11:00 Coffee Break 11:00-12:30 Group discussions on (1) Standard Operation Procedures (SOP) communication to communities; (2) Integrating gender aspects and considering vulnerable groups in the design of Early Warning Systems; (3) Identification of joint work plan for the area of EWS 8. Session 4: Disaster Risk Reduction Communication Wednesday, September 23, 13:30-17:00 The Disaster Risk Reduction Communication session will identify how partners can communicate disaster risk reduction information in a more effective manner. In addition to the overall workshop objectives which include the development of a joint action plan for each of the thematic areas and the enhancement of coordination and communication, the session is aiming at: Raising awareness of Caribbean Disaster Risk Reduction communication guidelines and good practices; Identifying Disaster Risk Reduction communication opportunities at regional, national and project level throughoutt the Action Plan; Training participants in interview practices (spokesperson). Approved joint work plan for the thematic area. Compiled list communication practices per project and focal points for communication. Increased knowledge of different DRR communication tools and DRR communication guidelines. Session Agenda 13:30-14:30 Exercise: Spokesperson 14:30-14:45 ECHO visibility and communication tools Hilaire Avril, Regional Information Officer, ECHO 14:45-15:00 Promote your action: DIPECHO LAC and UNISDR communication platform Humberto Jaime, Communication and Information Officer, UNISDR 15:00-15:30 Coffee Break 8
15:30-16:00 Good practices on communication: Short presentation on disaster risk reduction communication guidelines developed in 2014 (UNISDR) - Special TV Programs and other good practices at regional level, Humberto Jaime, UNISDR - National Communication strategy Haiti (DPC tbc) - Cinema forum, Carlos Arenas, Oxfam, Dominican Republic - DRR-MMAACO - The DRR Media Monitoring and Awareness, Stephen Ramroop, ODPM - Public Awareness and Public Education (PAPE), Daniel Ureña, IFRC 16:00-17:00 Group work: Communication opportunities during the DIPECHO Action Plan and beyond - Opportunities at regional, national and local level 9. Closing Session Wednesday, September 23, 17:00-17:30 17:00-17:20 Tool winner presentations: Winners from each session will present their tool again and participants select the best tool presentation. 17:20-17:30 Closing remarks 9