Purchasing Directors Meeting March 16, 2017 Chad Poppell, Secretary
Agenda Welcome Roz Ingram Introduction of New Staff PAW Update Ann Reeves Rule Update Bruce Conroy Travel Management System Cliff Nilson Office of Supplier Diversity Update Donna Williams Professional Development Updates Daniel May MyFloridaMarketPlace Betsy Chance Hot Topics All 2
Welcome 3
Introduction of New Staff 4
PAW Update 5
Rule Update
Travel Management System 7
Office of Supplier Diversity Supplier Diversity Exchange Jacksonville: March 2, 2017 107 attendees: 55 Small Business, 52 State, Local, Federal 12 state agencies Pensacola Supplier Diversity Exchange Video: www.dms.myflorida.com/osd Trainings for 2017 University of Florida Small Business Workshop April 20 Florida State University Workshop May 17 Small Business Week with FAMU SBDC TBD OSD Business Exchange one-on-one interviews
Professional Development Florida Certified Contract Manager (FCCM) Remaining seats available for the Ft. Lauderdale classes, April 24-25, and April 26-27 Project Management for Professionals (PMP) Preparing for 2017 Bootcamp Reminder about PDUs and catalogue usage 9
Florida Certified Contract Negotiator Professional Development FCCN initial course is in active development Received favorable responses from the February class which included blended facilitation from IT & Special Projects and the Professional Development Team. Next Tallahassee session scheduled for April. Course will likely be 2.5 3 days when fully implemented. FCCN Re-certification course Offered recertification in South Florida (West Palm Beach), Feb 27-28 Next training session will be in May in Tallahassee 10
MFMP Updates MFMP TRAINING- All fourth quarter training (Q4) registrations are available on the Agency Customer Training website. Upcoming in-person statewide training: April 18-19 th in Lake City PUNCHOUT AUDIT- MFMP has fully enabled punchout audit for the PRIDE contract punchout catalog. Up Next-MFMP plans to target the Tools/MRO contracts in late April. 10
MFMP Updates UTILIZATION SCORECARD: EXAMPLE: Reminder: The Second Quarter Scorecard is available on the MFMP website. Utilization for both Catalogs and Receiving have increased from last quarter. Average agency equote utilization is under 50%. For utilization support contact the MFMP team. 9
IT and Special Projects Bureau Upcoming Discussion/Learning Opportunity: IT Procurement Roundtable When: Wednesday, March 22, 2017, 3:00 pm to 4:00 pm Where: Betty Easley Conference Center, Room 166 The roundtable provides an opportunity for agency IT procurement professionals to discuss the following topics with their peers and staff of AST and DMS: IT Procurement Best Practices Guide IT related State Term Contracts and ACS agreements Suggestions regarding IT Procurement 13
IT and Special Projects Bureau In Process - Market Analysis and Procurement Strategy: Fingerprinting Temp Health Employment Services Process Serving Class Action Recovery services Court Reporters West Law New State Term Contract 80101507-SA-15-1, IT Staff Augmentation, Exp. Date 2/28/19 New Alternate Contract Source 43230000-NASPO-16-ACS-SVAR, NASPO Software Value Added Reseller (SVAR), Exp. Date 06/04/18 Upcoming New Alternate Contract Source 423230000-NASPO-16-ACS, NASPO Cloud Solutions Upcoming Renewals 43211500-WSCA-15-ACS, Computer Equipment, Peripherals & Services, Exp. Date 3/31/17 82121500-NASPO-16-ACS, Managed Print Services, Exp. Date 4/14/17 81112000-US-16-ACS, US Communities, Oracle Products and Services Exp. Date 4/30/17 Upcoming Extension 973-501-12-ACS, VITA IT Research and Advisory Services (Gartner), Exp. Date 4/30/17 725-500-12-1, Land Mobile FM or PM Communications Equipment, Exp. Date 6/30/17 14
IT and Special Projects Bureau General Services Administration (GSA) Agencies can only do business with vendors on GSA Schedule 70 and 84 that have the following icon: GSA Facts: Agencies are not obligated to use the GSA ACS contracts. Agencies do not have to submit a PUR 7102 form in order to use GSA. GSA is not mandatory for IT vendors. GSA should cost a vendor no more than $539.00 to join. Upcoming GSA Trainings: Please register at the links below: State Agency Training April 11, 2017, 8:30 am to 5:00 pm http://conta.cc/2kpsok0 April 24, 2017, 8:30 am to 5:00 pm http://conta.cc/2kpzxrk Vendor Training March 29, 2017, 1:30 pm to 5:00 pm http://conta.cc/2n7base. April 25, 2017, 8:00 am to 12:00 pm http://conta.cc/2kpvpqz April 25, 2017, 1:00 pm to 5:00 pm http://conta.cc/2kpyxwh State Purchasing s new GSA Concierge Team can be reached at: 850-488-8440 PUR_GSA_INFO@dms.myflorida.com 15
IT and Special Projects Bureau The main State Purchasing contract page has been updated as follows: New General Services Administration (GSA) link: New Enterprise Agreements link: 16
Goods and Services Bureau Executed Contract Mail Processing Equipment: Contractors - Pitney Bowes and Neopost. Contract valid until 2/19/2022. Five year renewal available. Upcoming Alternate Contract Sources Tools: Hand Held and Hand Held Power Tools and MRO: Facilities Maintenance Supplies Combine contracts and adopt new NASPO contract. Library Materials Allow current STC to expire on 8/28/2017. Adopt NY contracts which include: books, electronic books, periodicals/serials, and online databases. Online Auction Services Adopt NASPO agreement with GovDeals, Inc., providing online auction services for surplus property. Completed Renewals Mobile On-Site Shredding Services ACS - Renewed for three years until 3/31/2020. Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies and Services STC Renewed for one year until 8/03/18. Industrial Equipment and Tool Rental ACS Renewed for two years until 3/31/19. Agriculture and Lawn Equipment STC Renewed for three years until 6/30/2020. 17
Contract Management Bureau Extensions Library Materials through August 2017 Medical/ Dental Supplies Kick-offs IT Staff Augmentation STC (254 contractors) Audio & Video Equipment ACS Mail Processing Equipment ACS Language Interpreter Service ACS Office Supplies (starts 18 April) Kickoff 4/5 Oracle ACS Business Review Meetings Office Consumables Courier Services IT Disaster Recovery IT Research & Advisory Services Noncompliance rate for MSRP reporting cut nearly in half (32% to 17%) 18
Hot Topics Submitted Ideas for Solicitation - Update IT Procurement Update Meeting March 29, 2017 19
Next Meeting May 11, 2017 Please send suggestions regarding what you would like to talk about. 20